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Home My WebLink About02-14-1968 Regular MeetingFAIRHOPE PARK AND RECREATION BOARD The Fairhope Park and Recreation Board met Wednesday, February 14, 1968 at 7:30 p.m., with the following present: Chairman Shull, members Johnson, Stipes, Burton and Chatwood. Directors majors and Lowry. Mr. Burton moved to pay bills, including Coca-Cola Bottling Co., in the amount of $40.00, but excluding Coca-Cola Bottling Co., bill in the amount of $2.01 and Fort Reil Armory bill, both pend- ing clarification; to withhold payment to Smith, Dukes and Bucka- lew in the amount of $75.00, until satisfactory audit suppliment is presented. Dr. Johnson seconded, motion carried unanimously. Mr. Stipes moved that Park and Recreation Board go on record as recommending to the City Council that the auditors be instructed as follows: that all future and past capital improvements be listed in Recreation Board audit report as Recreation Board asset as these capital improvements come directly under the supervision of the Board. Mr. Chatwood seconded, motion carried unanimously. Golf course discussed. Mr. Shull reports that over four -hundred organizational cards had been signed and turned in. Baseball program discussed by directors; meetings -scheduled to organize same. Letter from mayor Macon read. No action taken. Dr. Johnson moved to adjourn. Mr. Stipes seconded, motion carried. Next regular meeting March 13, 1968. mith, Secretary w L/ Ar .......... T r q a A. ioa _A ;,I t CONTRACT AGREEMENT i y� r PROPOSAL STATE OF ALABAMA BALDWIN COUNTY THIS CONTRACT AND AGV.EMTo =do and entered into this • 23rd � " day of June 19 67, by, and .between LINDEN" C.ONTRAC�TORS, INC. . of . Silverhill, Alabama. hereinafter called the CONTRACTOR and the CITY O.F FAIRHOPE, hereinafter called the OWNER. . Yf ITN ESSETH: That for and in consideration of the payments to be made as hereinafter set forth, the CONTRACTOR hereby agrees to furnish all tools, labor, equipment and materials and to construct the Work in exact accordance with the Plans, Specifications and Contract Documents marked" Phase.No. 1 and Se tic Tanks _and Fields - ", w ich are on file at .the office of the Owner, all being made a part hereof as fully as though copied herein, under the direct supervision and to the entire satis- faction of the Owner and in accordance with the �Laws::of the ' State of. Alabama. For .the Lump. s.um_.o-f SE.V.E.N.T_EEN_.'fNOU.S.AND EIGHT - -HUNDRED EIGHTY -..THREE AND.,.NO/A 00.,(.$.1.7..,883_..O.O,).. DOLLARS It is further agreed and understood that,the Ownor agrees to pay and the Contractor agrees to accept as full and final compensation for the work done under this contract the total i' bid price stated -in the Pro ppos 1 which is hereto attached,: such payment to be made in lawful money of the United States, ~ at the time and in the mannor set forth in the Specifications., ,.i The CONTRACTOR Agroes to furnish theContract Bonds as pro- vided for in the Notice to Contractors and as further provided i in the Specifications and the Pi4oposal, with an approved Surety th3ro- on; said Bonds to be conditioned on full and completo performance i of the Work in compliance with the Contract Documents and full paynont to ald�,por4ons, or firma, furnishing labor or matoriala ent'or3ng into t 0 work. Donda and Suroty for cacie shall meet all as set forth in •% 1,-:lo 11, Item D. of the GF'nr%ral Co;,c i.'c Bonds shall be m-do payable to the G nc., . i The Ebf+azaa s a)gvoos, for the consideration heroin erpre,sed •ii@ begin work within ten (10) days aftorbeing ordorod to begin • work by the Engineer, and to complete the work within _._ Calendar Days after the date specified in the Notice to Procoed•or after the date work is actually, begun, whichever is earlior. If the Contractor shall fail to complete the work• .n•"the time specified heroin, he 1' shall pay to the Ovrner, as liquidztod' damages, ascertained and agreed, and not in thenature of'penalty, thesum specified in Article I. Item L of -the General Conditioni:'for.each calendar day delayed., A. 100 OIJJx� •. ' •ti 1Jj% OtJ]% �OLJ% ' �c�hich sum shall bo deductod from the final amount to ba paid under the Contracts providod that oxtonsions of timo with waivor of liquidated damagoo my ba granted as providod in the spocifications.., The Contractor agroos to carry Public Liability Insurance, Proporty Dam3go Inauranco, Workmon's Compensation, and other in- suranco noco8saryy to adequately cover the work in accordance with tho Ganaral onditioho and Special Provisions which are heroto attached. WITNESS OUR HANDS this Ord day of -June- 19 67, 'ATTEST: CITY OF FAIR!!OPE Owner , '�. 1'ditta�x��ethxxx By: CITY CLERK Title: MAYOR >r" ATTEST. 1 IXX�XDBX LINDEN CONTRACTORS, INC. CONTRACTO Secretary,. By: Titles ice Pres.ident 1 1 '. r rarch 15, 1958 Mr. Dub Bowen, Pres. State Babe Ruth League Direinghaw, Alabama Dear Bub This is to advise that are here In Fairhope mould be happy and proud to have the thirteen to fifteen State Babe Ruth Leagues here for the Tourna- ment. As you probably know, our recreation department and our facilities are something use are very proud of and the enthusiasm on the part of our citizens is second to none. ted. RV/es Your consideration will oertainly be apprecia- Sincerely yours, R. C. i.acon* nayo£ PARK AND RECREATION BOARD, FEBRUARY 1968 Balance, January 31, 1968 $4,382.15 Receipts 2-1/2-29-68 (Cig.) $l,CU80.00 Beer Tax 430.45 1,510.45 $51892.6ff— DISBURSEMENTSs Refund, Cigarette Tax 16.19' Pay Roll 85.00 January Taxes 1.40 ' (Taxes W.H.) (4.99). SUPPLIES AND EXPENSE: Coca -cola Bottling Co. 40.00. City market 3.53 West Baldwin Water 9.00 Courier 2.70 Cowles Printing 108.68 Brannon Spotting goods 10.50 Riviera Utilities 6.70 Sanitary Chemicals 121.68 400.39 BALANCE, FEBRUARY 29, 1968 $5t492.21 BILLS: West Baldwin Water Fairhope Courier Riviera Utilities OLD BILLS: Smith, Dukes, Buckalew Coca-Cola dtGl ng C o . l �-L 9.00 3.30 6.70 19.00 75.00 2.01 (Balance 96.01 /O� from November) V- 2 3 f�1&r�-l= 41 12 43 CITY OF FAIRHOPE - RECREATION BOARD SUMMARY STATEMENT OF REVENUES AND EXPENSES FISCAL YEAR ENDING SEPTEMBER 30, 19 7 Revenues Cigarette and beer taxes . . . . $ 20,533.93 Sundry revenues . . . . . . . . . . . . . . . 1,092.75 $ 21,626.68 Expenditures Payroll . . . . . . . . . . . . . . . . . . . 9,111.64 Payroll taxes . . . . . . . . . . . . . . . . 422.63 Audit . . . . . . . . . . . 75.00 Volanta ball park - construction of snack bar, rest rooms, bleachers, fences, etc. . . 9,859.85 Picnic tables - Bay . . . . . . . . . . . . . 536.49 Young St. recreation building - maintenance and repairs . . . . . . . . . . 1,431.57 Stimpson Field - maintenance . . . . . . . . 183-39 Swimming pools - chemicals, etc. . . . . . . 382.03 Sports equipment, uniforms, officials, etc. 3,394.75 Sundry expenditures . . . . . . . . . . . . . 2,113.99 Halloween party . . . . . . . . . . . . . . . 282.50 Great books program . . . . . . . . . . . . . 439.41 Cigarette stamps purchased . . . . . . . . . 425.00 Insurance. . . . . . . . . . . . . . . . . . 181.00 Tourist Club . . . . . . . . . . . . . . . . 2, 500.00 Utilities paid . . . . . . . . . . . . . . . 336.91 31,676.16 Excess of Expenditures Over Revenues . . . . . . ( 10,049.48) In addition to the above, funds were provided by: Decrease in cash balance . . . . . . . . . . . 1,284.65 Advance from natural gas system fund . . . . 9,600.00 10 884.65 35.17 The funds were applied to: Adjust accruals to cash basis . . . . . . . . 835.17 CITY OF FAIRHOPE - RECREATION BOARD SUMMARY STATEMENT OF REVENUES AND EXPENSES FISCAL YEAR ENDING SEPTEMBER 30, 1967 Revenues Cigarette and beer taxes . . . . $ 20,533.93 Sundry revenues . . . . . . . . . . . . . . . 1,092.75 $ 21,626.68 Expenditures Payroll . . . . . . . . . . . . . . . . . . . 9,111.64 Payroll taxes . . . . . . . . . . . . . . . . 422.63 Audit . . . . . . . . . . . . . . . . . . . . 75.00 Volanta ball park - construction of snack bar, rest rooms, bleachers, fences, etc. . . 9,859.85 Picnic tables - Bay . . . . . . . . . . . . . 536.49 Young St. recreation building - maintenance and repairs . . . . . . . . . . 1,431.57 Stimpson Field - maintenance . . . . . . . . 183.39 Swimming pools - chemicals, etc. . . . . . . 382.03 Sports equipment, uniforms, officials, etc. 3,394.75 Sundry expenditures . . . . . . . . . . . . . 2,113.99 Halloween party . . . . . . . . . . . . . . . 282.50 Great books program . . . . . . . . . . . . . 439.41 Cigarette stamps purchased . . . . . . . . . 425.00 Insurance . . . . . . . . . . . . . . . . . . .181.00 Tourist Club . . . . . . . . . . . . . . . . 2, 500.00 Utilities paid . . . . . . . . . . . . . . . 336.91 31,676.16 Excess of Expenditures Over Revenues . . . . . . ( 10,049.48) In addition to the above, funds were provided by: Decrease in cash balance . . . . . . . . . . . 1,284.65 Advance from natural gas system fund . . . . 9,600.00 l0 884.65 35.17 The funds were applied to; Adjust accruals to cash basis . . . . . . . . 835.17