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HomeMy WebLinkAbout01-04-1999 Planning Commission MinutesThe Planning & Zoning Commission of the City of Fairhope met Monday, January 4, 1999 at the City Administration Building, 161 N. Section Street at 5:00 PM. Present: Chairman Larry Green; members Thad Ingram, Tim Kant, Cecil Pitman, James P. Nix, Bill Jones, Dick Charles. Betty Rivenbark, Secretary. Bob Lunsford Zoning Enforcement Officer was out sick. Chairman Green recognized Bill Jones who will be serving in the council position on the commission for a year. The minutes of the November 1998 meeting(no December meeting was held) were duly approved as written on motion by Dick Charles, seconded by James P. Nix and unanimously carried. Idlewild-Phase 3 Final Plat Approval 12 lots on 6.3 acres located on the south side of Fairhope Avenue near County Road 27, land of FSTC/Klumpp family. Bob had commented that this had gotten preliminary plat approval in October 1998. That the improvements had been installed and inspected and all test reports had been filed as required. That the plat appeared to be in good order and he recommended final approval be given. Geoff Kennedy was present representing the applicant. Tim Kant mentioned that at the October meeting we had brought to the developers attention that Lot 18, Unit 2 needed an additional drainage inlet. Tim said 50-60 feet down from present location, in the meeting with the Boones this was pointed out and agreed to. Geoff said he would be more than happy to look at this with Tim. A motion was made by Tim Kant, seconded by Cecil Pitman to approve subject to Bob's comments and the drainage being resolved. Motion carried unanimously. Belle Chase - Phase 3 Revision to Preliminary Plat Approval granted to Phase 3 & 4 in January 1998. Bob had commented that when a pre -construction meeting was held 11 /10/98 Mitchell's agent requested they be allowed to construct only part of the approved project(Phase3) and they were advised that this would not be Possible without reconsideration by the commission as the stormwater provisions' and recreational greenspace areas were intermingled with both phases three and four. Further, topography requires consideration of the entire area for proper drainage management. Bob said that the engineers had revised the plat with 1. Stormwater conduit for release of drainage must be fully completed across Booth Road in the same manner as previously approved for phases three and four combined. 2. All stormwater retention provided for three and four must be installed under this approval for phase three only. 3. All recreation greenspace must be included in phase three for the entire project and is so shown on the plat. Construction plans will stand as previously approved with only the streets and utilities to serve phase three required at this time. As built plan will be required for phase three before final approval will be considered. The developer was advised that the city council may defer acceptance for maintenance pending all installations for both phase Planning & Zoning Commission -Page two January 4, 1999 three and four. Developer was advised of that possibility when considering splitting of the project in November. He was not opposed to granting approval of Phase Three only, with the condition precedent that the pre -construction conference be completed before any construction begins. He had listed a required sequence of construction as: 1. Obtain necessary county construction permits 2. Construction of drainage conduit under Booth Road 3. Any clearing necessary to accomplish other items herein, with adequate safeguards 4. Installation of erosion and siltation protection concurrent with: 5. Construction of stormwater retention facilities for the total project area(phases 3 & 4) 6. Utility installation 7. Street Construction 8. Incidental work Mr. Green called for any questions regarding the project. Dick Charles asked Joel Coleman, engineer, if the plat met all the requirements Bob listed. Mr. Coleman responded yes. Mr. Coleman asked that the 2 year approval date be extended from today's date. No one saw a problem with this. A motion was made by J.P. Nix to approve subject to the conditions Bob had set out and including the 2 year extension request. Dick Charles seconded and motion carried unanimously. Point Clear Stables - Informal Plan Review 73 lots(36.7 acres) land located on the west side of County Road 3, North of County Road 32, Rester & Coleman Engineers. Bob had several questions he outlined. Larry Green read each one asking Mr. B.T. Roberts, who was present representing the owners group, to answer each concern. His questions were as follows: 1. Ingress/egress: are streets to be publicly or privately maintained? Are existing drives shown intended to be vacated? He suggested removing the two cul-de-sacs near Mockingbird Lane and looping street to improve traffic circulation. Will the street shown on the north side into Lakewood connect to an existing privately maintained street? Mr. Roberts answered - streets are to be public, yes, to vacating streets. They wished to keep cul-de-sacs for privacy. Not worked out whether will connect into existing private street, they need to talk to entity that owns streets but do not plan to connect to subdivision. 2. Utilities: Utilities lying within existing drives or easements must be relocated before such areas can be vacated. How is public sewer to be served. He suggested talking to Mike Rejczyk. He told of $2,000 sewer tap fee per unit. Mr. Roberts responded that utilities can be looped, possibly connect into sewer line at Mockingbird Lane, but, not worked out. Would hook on to city sewer and fees fine, if can't join line at Mockingbird Lane would put in a lift station. 3. Drainage: Flood Zones and any wetlands should be delineated on future plat. Stormwater detention should also be shown. Also show how drainage would be handled. Mr .Roberts said they have gone to great expense to know what to be done. Planning & Zoning Commission - Page three January 4, 1999 A study was done by Don Rowe called - Heck 2. He responded they would possibly have box culvert. Do not believe flood zone or wetlands on property. But plan first class subdivision, have curb and gutters. 4. Greenspace: Bob commented that 3.67 acres would be required for greenspace. Mr. Roberts responded that they have 4.3 acres shown on the map, they will be landscaping and it will be attractive. 5. Structures: indicate what structures will be removed. Mr. Roberts said all removed. Mr. Green asked Mr. Roberts if he was aware of objection regarding 15 foot easement shown on their plans between Lot 58 & 59. Mr. Roberts said no and Mr. Green asked him to get with Mr. Pullan of the Grand Hotel. Mr. Nix quoted from the letter from the hotel which said "they vehemently objected to any developer who believes that simple proximity to the golf course equates access". Mr. Roberts was asked about a reserved strip on Lot 15 and he said he has been in discussion with property owners and that he hopes to gain access through that road. That it will have to be new county road and dedicated right of way. He said no problem, they will build whatever required(60 ft.) A Paul Myrick and Frank Parker spoke saying they were Azalea Ridge property owners and that the street in question is owned by the property owners association and that they needed to get with them to discuss this. Mr. Green said this did not require any action by the commission and he thinks that Mr. Roberts understands what needed to do before they come back with plans. Tim and Cecil Pitman remarked that they wished they would consider making some of the smaller lots larger, at least 100 ft. That considering the nice homes around this subdivision that they should uphold the integrity of what is around them. Mr. Roberts said he would take another look at this and appreciated the suggestions. At this time Larry Green reported that Bob Lunsford would be retiring at the end of the month and moved that the following Resolution be spread upon the minutes and a copy given to him, Dick Charles seconded and motion carried unanimously: Planning & Zoning Commission - Page four January 4, 1999 RESOLUTION WHEREAS, ROBERT LUNSFORD HAS SERVED THE CITY WITH DISTINCTION AS BUILDING OFFICIAL AND ZONING ENFORCEMENT OFFICER FOR THE LAST EIGHTEEN YEARS, AND WHEREAS, HIS ENTHUSIASM AND TIRELESS DEDICATION TO THE WELFARE AND INTEREST OF THE CITY HAS BEEN AN INSPIRATION TO ALL WHO WORKED WITH HIM, AND WHEREAS, THE PLANNING & ZONING COMMISSION HEREBY RECOGNIZES THE EFFORTS AND SUPPORT OF ROBERT LUNSFORD RECEIVED BY THIS COMMISSION AND THOSE WHO HAVE PRECEDED US. NOW THEREFORE BE IT RESOLVED, THAT WE INDIVIDUALLY AND COLLECTIVELY ARE GRATEFUL FOR HIS EXPERTISE AND ADVICE AND WE WISH HIM WELL IN HIS PENDING RETIREMENT. FURTHER RESOLVE, THAT A COPY OF THIS RESOLUTION BE FORWARDED TO HIM AND ALSO SPREAD UPON THE PERMANENT MINUTES OF THE PLANNING & ZONING COMMISSION. SIGNED THIS THE DAY 11999 LARRY GREEN,/,CHAIRMAN There being no further business, meeting was duly adjourned