HomeMy WebLinkAbout12-12-2023 Fairhope Airport Authority MinutesMinutes of the Fairhope Airport Authority
December 12, 2023
The Fairhope Airport Authority met December 12, 2023 at 5:00PM in the City Hall
Council Chambers at 161 N Section Street.
Present: Pel Henry, Chair man, Chip Groner, Don Ward, Will Bruce, Jack Burrell and
Amy Pearson. Don Lagarde was absent. Also present was Josh Myrick, Attorney.
Cynthia A Boothe took the Minutes.
Brooke Rodriguez Feo of GMC came forward with choices for the interior
materials of the Terminal Building and stated that option number one of two was
agreed upon previously but wanted to know if the materials in option one are still
the ones wanted by the Authority or if they wanted to pick something else before
the materials were ordered. Pel Henry assured her that they still wanted the
materials in option one.
The minutes of the November 14, 2023 regular meeting were considered and
approved with a motion by Will Bruce, second by Don Ward and unanimously
passed.
Continental Ae rospace Report: Paula Hembree reported that for the month of
November, 2022 that 8,090 gallons of AV Gas were sold and for November, 2023
that 7,183 gallons of AV Gas were sold. In November, 2022 that 23,679 gallo ns of
Jet A fuel were sold and for November, 2023 that 19,786 gallons of Jet A were
sold. Paula also stated that the only day the FBO will be closed will be Christmas
Day. She also reported that the phones are now fixed but that the repair included
getting a new phone number which she is getting out to all the different resou rces
that the pilots use.
Airport Manager's Operations Report: Dave Friedel was absent, so Pel Henry
reported that an insurance claim had been filed for the East Gate damage for
$2,700.00 which has since been received. Dave has reached out to Public Works
for landscaping, maintenance and trash pick-up for when the Terminal Building
has been completed.
Pel Henry stated that there is a concern that when plans are being submitted for a
project at the Airport that there should be a final approval by the Authority for
those plans submitted. Jordan Stringfellow stated that she would be willing to do
a final review or if they wanted to have Dave Friedel review them or whoever else
the Authority would like to have review the project. Josh Myrick stated that the
lease doesn't specify a process but it does gives the Authority sixty days after
presentation of the plans to review and approve them. Jack Burrell stated that
the Authority can review the plans but how does the Authority know that the
project is being built to plan. Erik Cortinas, Building Official, stated that the
project has to be built to plan or the Building Department has the authority to
shut it down. Jordan stated that the disconnect is the preliminary plan being
submitted, not the plan that the Building Department is getting. She wants to
make sure that the Building Department is getting what the Authority is getting.
Pel reported that the traffic count for November, 2023 was 5,100 and that the
gutters on the third row T-hangars are being worked on.
Engineer's Report: Jordan Stringfellow stated that the slab for the Terminal
Building has been poured and steel should start going up this week. Rock for the
parking lot should be going down this week also.
Jordan reported that she has still not been notified yet about the runway project
and it may be put off until 2025. She has asked Derek that if the project is not
approved, if the $150,000.00 entitlement money that was to be used toward the
runway project could be used for land reimbursement, but he said it may have to
be used for the runway project in 2025 and will check to see.
Jordan stated that Thompson Engineering had done a phase I Environmental Site
Assessment on the East Side fuel farm area in 2020 and did not find any evidence
of pollutants. She said that normally when no pollutants are found in a phas e I
study that a phase II study is not necessary. Josh Myrick asked Jordan to send him
an email stating that a phase II may not be necessary so that they can re visit the
fuel farm addendum to decide if they need to go ahead with the phase II study.
Treasurer's Report: Amy Pearson went over the budget for 2023-2024 and
answered questions from Authority members.
Legal Report: Josh Myrick stated that the Draft Lease for Continental has bee n
finalized and he will send it out tomorrow to Continental for acceptance within
thirty days.
Board Discussion/Approval Requests: Don Ward stated that he and Jack Burrell
have discussed the timeline involved with preparing the update to the Minimum
Standards, Rules and Regulations, and the RFP for the FBO. He feels that they will
need to get the Minimum Standards and Rules and Regulations updated before
they can send out the RFP for the FBO which needs to go out by February 15,
2024 so that any applicants will have time to prepare a proposal in time to take
over operations of the FBO by October 15, 2024. After a brief discussion, a
motion was made by Don Ward to authorize the Chairman to sign an agreement
with Airport Business Solutions for $37,525.00 as a consultant to update the
Minimum Standards and Rules and Regulations and prepare an RFP for the FBO. A
second was made by Jack Burrell and it was unanimously passed.
Pel Henry stated that Don Lagarde will be resigning at the end of the year and that
he would like approval for a letter of recommendation to the Mayor and the City
Council for the nomination of Dr Len Strickland to the Airport Authority. A motion
was made by Don Ward to authorize Pel Henry to send a letter of
recommendatio n to the Mayor and City Council to approve Dr Len Strickland to
the Airport Authority, second by Will Bruce and unanimously passed.
Chip Groner stated that Kathy, who does the bookkeeping and banking for the
Authority was requesti ng a raise of $100.00 a month for her services. He st ated
that Kathy does a lot of work for the Authority above her usual duties and feels
that she should be given the raise. Don Ward made a motion to give Kathy a
$100.00 raise for her work, second by Chip Groner and unanimously passed.
Other Business: No Report.
Comments from Advisory Councils Members: City Councilman Corey Martin
introduced himself to the gathering.
Comments from the General Public-(limit three minutes): No Report.
Josh Myrick stated that he felt the Continental lease was complete enough to send
out and he felt there was no reason to have an Executive Session to discuss it
further.
Adjournment: Jack Burrell made a motion to adjourn, second by Chip Groner and
unanimously passed. The meeting adjourned at 5:56PM.
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jg)/}/� Pel Henry, Chairman
�y:b, /t_Vcfh;o!-t. Sub tted by Cynthia A Boothe