HomeMy WebLinkAbout01-04-2024 Planning Commission Agenda Packet
This digital package has been condensed for size and some documents may not
contain all the original pages. All submittals were reviewed in full by staff in
preparation for the reports prepared for the Planning Commission.
TWIN BEECH RD
MANLEY RD
CHET AVE
GALE ROWE LN
ROCKWELL LN
City of FairhopePlanning Commission
January 4, 2024
¯
CHET AVE
GALE ROWE LN
TWIN BEECH RD
ROCKWELL LN
UR 24.01 - Colony Place at Fairhope
Legend
Roads
Cspire Install
Parcels
Corporate LimitsZoning Classification
PUD - Planned Unit Development
R-1 - Low Density Single-Family
R-2 - Medium Density Single-Family
R-3 - High Density Single-Family
^
Project Name:
Colony Place at FairhopeSite Data:
11,281 Linear FeetProject Type:
Directional Bore Fiber InstallationJurisdiction:
Fairhope Planning JurisdictionZoning District:
R-1PPIN Number:
N/AGeneral Location:
South side of Twin Beech Road, East of
Greeno RoadSurveyor of Record:
N/AEngineer of Record:
Delta FiberOwner / Developer:
CspireSchool District:
Fairhope Elementary School
Fairhope Middle and High Schools Recommendation:
Approved w/ ConditionsPrepared by:
Chris Ambron
µ
µ
1 UR 24.01 C-Spire – January 4, 2024
Summary of Request: Request of C-Spire for an 11.52.11 Utility Review and approval of the proposed
installation of approximately 11,281 ft directional bore buried fiber along routes outlined on the
below location map.
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2 UR 24.01 C-Spire – January 4, 2024
1.Citizen Communication & Notification
•Provide Door Hangers at preconstruction meetings which shall be approved prior to
distribution and work.
•Use of portable A-frame style signage at the entrance and exit of work sites.
•Applicant shall dedicate a Point of Contact to answer citizens questions.
2.Permitting, Locating & Phasing
•Subsurface Utility Engineering may be required for sensitive locations within the city as
required by the ROW supervisor.
•An additional right-of-way permit may be required for the potholing procedures needed
for SUE.
•A traffic control plan shall be submitted with all permits that affect the flow of traffic.
•No work shall begin until a ROW permit is issued by the City of Fairhope Building
Department. Permit not valid until approved and paid for on Citizen Serve online portal.
•The City’s ROW inspector is to be notified 24 hours prior to any activity within the ROW.
The prior notice applied to all activity within the ROW including but not limited to
trenching, boring, concrete placement.
•Hand holes/boxes shall not be allowed to be installed in sidewalks. The applicant shall
review the sidewalk plan to determine if there are any conflicts. The applicant shall
coordinate with the ROW inspector to resolve any conflicts.
•The applicant shall contact Alabama One Call 811 to locate all existing utilities in the
ROW (750 LF maximum daily allocation for COF utility locates per day).
•A phasing plan must be submitted with the permit to alleviate confusion for locating.
•A pre-construction meeting shall be held with the City prior to issuance of any permits.
3.Construction
•A minimum horizontal clearance (separation) of 36” must be maintained from water,
sewer, gas, stormwater, and other city utility infrastructure.
•A minimum depth for all telecommunication lines shall be 30”.
•Conduit shall match the 811-color code for communication, electric, gas etc. No
blue/blue striped conduit is to be used for telecommunications.
•The contractor responsible for *excavating inside right of way will be required to
provide video documentation of the integrity of any sanitary sewer line (including
laterals) within 3 feet of work being performed. This can be videoed prior to work being
performed if locations, including depths, are clearly established by contractor, and said
work is not within 3 ft of sewer mains or laterals within right of way. This does not apply
to laterals on private property not “publicly maintained” (Private infrastructure).
•Water, sewer, and gas mains/services must be potholed prior to bore/missile crossings.
If street cuts are necessary please contact Right of Way inspector for restoration.
•If sidewalk panels need to be removed, the subgrade must be compacted to the
satisfaction of the ROW inspector. Cold patch asphalt shall be used as a temporary
walking surface until the permanent repair can be done.
•Sidewalk panels shall be a minimum of 4000 psi and be inspected within 24 hours of
pouring concrete. Anything over one sidewalk panel shall be poured via concrete truck
(no bag mix allowed).
3 UR 24.01 C-Spire – January 4, 2024
4.Horticultural
•Handholes shall not be located within driplines of trees within City property, to include
the right of ways, without explicit written permission from the City Horticulturalist.
•Any proposed trenching shall not be within the dripline of trees.
•If within tree dripline, consult the City of Fairhope Horticulturist prior to earth work.
•Trees shall not be negatively impacted.
•Consultation with the City’s horticulturalist, to determine if the required depth of bore
must be increased so that no trees are impacted by the project. The contractor is
responsible for any damaged trees.
•Any work done within the critical root zone shall be done to meet or exceed Internal
Society Arboriculture (ISA) standards.
•All roots to be removed shall be severed cleanly at the perimeter of the protected
radius.
•Protective barriers shall be used for all trees, barricades shall be erected a minimum of
20’ from the trunk.
5.Erosion Control
•Any ROW cuts shall be stabilized (covered) at the end of each day & disturbed areas
shall be re-vegetated with sod within ten (10) days of completion of the project. Sod
shall be watered to ensure survival.
•Any excess soil shall be removed and disposed of properly. Dumping on private
property without approval will not be tolerated.
•Mulch / seed shall only be acceptable as temporary cover.
•Inlets shall be protected. BMPs shall be placed at all affected storm inlets.
•If the site is within 100' of a critical area (wetland, etc.), red soil/clay shall not be
allowed as fill material, per the City’s Red Clay/Soil Ordinance.
•BMPs shall be installed at boring sites and trench locations.
•Ground conditions in the ROW’s shall be returned to original preconstruction
condition(s) or better.
•No open trenches shall be allowed. Directional boring shall be used in sensitive areas,
such as under roads, in proximity to trees, on finished lots, etc.
•
6.Project Completion, Punch List Walk, & As Built
•The applicant shall provide as-built drawings of all installed lines depicting depths.
•Damage to any City’s infrastructure (storm, sewer, water, ditches etc. shall be the
responsibility of the permittee to repair to city standards at no cost to the city.
•Any damage that occurs needs to be reported to the city as soon as possible.
•Pedestals shall be placed in a manner as to avoid obstructing visibility of motorists and
to allow vehicles to exit the roadway during an emergency.
4 UR 24.01 C-Spire – January 4, 2024
7.Staff Recommendation
•The proposed utility construction falls within the corporate limits of the City of Fairhope.
Any portions of the project affecting public right-of-way (ROW) maintained by Baldwin
County or the Alabama Department of Transportation (ALDOT) shall require permits
through the respective agency.
•This site shall comply with all State, Federal and local requirements, including, but not
limited to the following City of Fairhope Ordinances:
i.City of Fairhope Wetland Ordinance (#1370), which regulates activity within 20'
of wetlands.
ii.City of Fairhope Red Soil & Clay Ordinance (#1423), which prohibits the use of
red soil / clay within 100' of critical areas.
iii.City of Fairhope Erosion and Sediment Control Ordinance (#1398).
iv.Chapter 19 Article VI: ROW Construction and Administration, Ordinance (1754)
v.City of Fairhope Tree and Landscape Ordinance (#1444)
•Staff Recommendation: Approval with Conditions of UR 24.01
1.A pre-construction meeting shall be held with the City prior to issuance of any permits.
2.Consultation with the City’s horticulturalist, to determine if the required depth of bore must be
increased so that no trees are impacted by the project. The contractor is responsible for any
damaged trees.
3.At all street crossing locations, conduct potholing to determine exact location and elevation of
existing utilities. Reflect the exact elevation of utilities and GPS coordinates of the pothole
locations on a set of as-built drawings.
a.An additional right-of-way permit may be required for the potholing procedures.
4.Follow-up activities below required by staff and the applicant:
a.Upon satisfactory review and approval by ROW Construction Inspector, as-builts will be
submitted to the GIS technician for inclusion in GIS utility maps.
5.Provide draft door hanger for approval at time of pre-construction.
6.Approved door hangers shall be in place no later than 7 days prior to construction.
7.Provide a Traffic Control Plan to ROW Inspector prior to commencement of any work.
8.Ensure enough space for proposed work is available within existing easement, if not applicant is
responsible for either expanding existing easement or acquiring an additional easement.
9.Applicant shall contact Alabama One Call to locate all existing utilities (1000ft max per day).
10.Utilities boxes shall be concentrated near existing boxes.
For permitting purposes, applicants shall provide subsurface utility engineering quality-level
C, unless otherwise required by the Fairhope Building Department.
SAND BAR LN
HOLLOWBROOK AVE
STATE HWY 104
LEAVIE LN
City of FairhopePlanning Commission
January 4, 2024
¯
SAND BAR LN
STATE HWY 104
HOLLOWBROOK AVE
LEAVIE LN
UR 24.02 - Country Woods & North Hills
Legend
Roads
Parcel
Cspire Install
Corporate Limits
Zoning Classification
B-2 - General Business District
PUD - Planned Unit Development
R-1 - Low Density Single-Family
R-2 - Medium Density Single-Family
^
Project Name:
Country Woods & North HillsSite Data:
18,654 Linear FeetProject Type:
Directional Bore Fiber InstallationJurisdiction:
Fairhope Planning JurisdictionZoning District:
R-1PPIN Number:
N/AGeneral Location:
North and South side of State Highway
104, West of State Highway 181Surveyor of Record:
N/AEngineer of Record:
Delta FiberOwner / Developer:
CspireSchool District:
Fairhope Elementary School
Fairhope Middle and High Schools Recommendation:
Approved w/ ConditionsPrepared by:
Chris Ambron
µ
µ
1 UR 24.02 C-Spire – January 4, 2024
Summary of Request: Request of C-Spire for an 11.52.11 Utility Review and approval of the proposed
installation of approximately 18,654 ft directional bore buried fiber along routes outlined on the
below location map.
~~.: ·-·
2 UR 24.02 C-Spire – January 4, 2024
1.Citizen Communication & Notification
•Provide Door Hangers at preconstruction meetings which shall be approved prior to
distribution and work.
•Use of portable A-frame style signage at the entrance and exit of work sites.
•Applicant shall dedicate a Point of Contact to answer citizens questions.
2.Permitting, Locating & Phasing
•Subsurface Utility Engineering may be required for sensitive locations within the city as
required by the ROW supervisor.
•An additional right-of-way permit may be required for the potholing procedures needed
for SUE.
•A traffic control plan shall be submitted with all permits that affect the flow of traffic.
•No work shall begin until a ROW permit is issued by the City of Fairhope Building
Department. Permit not valid until approved and paid for on Citizen Serve online portal.
•The City’s ROW inspector is to be notified 24 hours prior to any activity within the ROW.
The prior notice applied to all activity within the ROW including but not limited to
trenching, boring, concrete placement.
•Hand holes/boxes shall not be allowed to be installed in sidewalks. The applicant shall
review the sidewalk plan to determine if there are any conflicts. The applicant shall
coordinate with the ROW inspector to resolve any conflicts.
•The applicant shall contact Alabama One Call 811 to locate all existing utilities in the
ROW (750 LF maximum daily allocation for COF utility locates per day).
•A phasing plan must be submitted with the permit to alleviate confusion for locating.
•A pre-construction meeting shall be held with the City prior to issuance of any permits.
3.Construction
•A minimum horizontal clearance (separation) of 36” must be maintained from water,
sewer, gas, stormwater, and other city utility infrastructure.
•A minimum depth for all telecommunication lines shall be 30”.
•Conduit shall match the 811-color code for communication, electric, gas etc. No
blue/blue striped conduit is to be used for telecommunications.
•The contractor responsible for *excavating inside right of way will be required to
provide video documentation of the integrity of any sanitary sewer line (including
laterals) within 3 feet of work being performed. This can be videoed prior to work being
performed if locations, including depths, are clearly established by contractor, and said
work is not within 3 ft of sewer mains or laterals within right of way. This does not apply
to laterals on private property not “publicly maintained” (Private infrastructure).
•Water, sewer, and gas mains/services must be potholed prior to bore/missile crossings.
If street cuts are necessary please contact Right of Way inspector for restoration.
•If sidewalk panels need to be removed, the subgrade must be compacted to the
satisfaction of the ROW inspector. Cold patch asphalt shall be used as a temporary
walking surface until the permanent repair can be done.
•Sidewalk panels shall be a minimum of 4000 psi and be inspected within 24 hours of
pouring concrete. Anything over one sidewalk panel shall be poured via concrete truck
(no bag mix allowed).
3 UR 24.02 C-Spire – January 4, 2024
4.Horticultural
•Handholes shall not be located within driplines of trees within City property, to include
the right of ways, without explicit written permission from the City Horticulturalist.
•Any proposed trenching shall not be within the dripline of trees.
•If within tree dripline, consult the City of Fairhope Horticulturist prior to earth work.
•Trees shall not be negatively impacted.
•Consultation with the City’s horticulturalist, to determine if the required depth of bore
must be increased so that no trees are impacted by the project. The contractor is
responsible for any damaged trees.
•Any work done within the critical root zone shall be done to meet or exceed Internal
Society Arboriculture (ISA) standards.
•All roots to be removed shall be severed cleanly at the perimeter of the protected
radius.
•Protective barriers shall be used for all trees, barricades shall be erected a minimum of
20’ from the trunk.
5.Erosion Control
•Any ROW cuts shall be stabilized (covered) at the end of each day & disturbed areas
shall be re-vegetated with sod within ten (10) days of completion of the project. Sod
shall be watered to ensure survival.
•Any excess soil shall be removed and disposed of properly. Dumping on private
property without approval will not be tolerated.
•Mulch / seed shall only be acceptable as temporary cover.
•Inlets shall be protected. BMPs shall be placed at all affected storm inlets.
•If the site is within 100' of a critical area (wetland, etc.), red soil/clay shall not be
allowed as fill material, per the City’s Red Clay/Soil Ordinance.
•BMPs shall be installed at boring sites and trench locations.
•Ground conditions in the ROW’s shall be returned to original preconstruction
condition(s) or better.
•No open trenches shall be allowed. Directional boring shall be used in sensitive areas,
such as under roads, in proximity to trees, on finished lots, etc.
•
6.Project Completion, Punch List Walk, & As Built
•The applicant shall provide as-built drawings of all installed lines depicting depths.
•Damage to any City’s infrastructure (storm, sewer, water, ditches etc. shall be the
responsibility of the permittee to repair to city standards at no cost to the city.
•Any damage that occurs needs to be reported to the city as soon as possible.
•Pedestals shall be placed in a manner as to avoid obstructing visibility of motorists and
to allow vehicles to exit the roadway during an emergency.
4 UR 24.02 C-Spire – January 4, 2024
7.Staff Recommendation
•The proposed utility construction falls within the corporate limits of the City of Fairhope.
Any portions of the project affecting public right-of-way (ROW) maintained by Baldwin
County or the Alabama Department of Transportation (ALDOT) shall require permits
through the respective agency.
•This site shall comply with all State, Federal and local requirements, including, but not
limited to the following City of Fairhope Ordinances:
i.City of Fairhope Wetland Ordinance (#1370), which regulates activity within 20'
of wetlands.
ii.City of Fairhope Red Soil & Clay Ordinance (#1423), which prohibits the use of
red soil / clay within 100' of critical areas.
iii.City of Fairhope Erosion and Sediment Control Ordinance (#1398).
iv.Chapter 19 Article VI: ROW Construction and Administration, Ordinance (1754)
v.City of Fairhope Tree and Landscape Ordinance (#1444)
•Staff Recommendation: Approval with Conditions of UR 24.02
1.A pre-construction meeting shall be held with the City prior to issuance of any permits.
2.Consultation with the City’s horticulturalist, to determine if the required depth of bore must be
increased so that no trees are impacted by the project. The contractor is responsible for any
damaged trees.
3.At all street crossing locations, conduct potholing to determine exact location and elevation of
existing utilities. Reflect the exact elevation of utilities and GPS coordinates of the pothole
locations on a set of as-built drawings.
a.An additional right-of-way permit may be required for the potholing procedures.
4.Follow-up activities below required by staff and the applicant:
a.Upon satisfactory review and approval by ROW Construction Inspector, as-builts will be
submitted to the GIS technician for inclusion in GIS utility maps.
5.Provide draft door hanger for approval at time of pre-construction.
6.Approved door hangers shall be in place no later than 7 days prior to construction.
7.Provide a Traffic Control Plan to ROW Inspector prior to commencement of any work.
8.Ensure enough space for proposed work is available within existing easement, if not applicant is
responsible for either expanding existing easement or acquiring an additional easement.
9.Applicant shall contact Alabama One Call to locate all existing utilities (1000ft max per day).
10.Utilities boxes shall be concentrated near existing boxes.
For permitting purposes, applicants shall provide subsurface utility engineering quality-level
C, unless otherwise required by the Fairhope Building Department.
SEDGEFIELD AVE
LAKE VIEW DR
CHET AVE
CYPRESS LN
GALE ROWE LNBLOOMSBURY AVE
FEATHER TRL
FARRINGDON BLVD
PERRYMAN PL
GUARISCO LN
ROCKWELL LN
MANLEY RD
TWIN BEECH RD
DOVE LN
City of FairhopePlanning Commission
January 4, 2024
¯
SILAGE DR
CHET AVE
SEDGEFIELD AVE
CYPRESS LN
BONHAM LN
GALE ROWE LN
FEATHER TRL
CARTER LN
GUARISCO LN
DOVE LN
ROCKWELL LN
MANLEY RD
TWIN BEECH RD
UR 24.03 - Fairfield of Fairhope
Legend
Roads
Cspire Install
Parcel
Corporate LimitsZoning Classification
B-2 - General Business District
B-3b - Tourist Resort Commercial Service District
B-4 - Business and Professional District
PUD - Planned Unit Development
R-1 - Low Density Single-Family
R-2 - Medium Density Single-Family
R-3 - High Density Single-Family
R-3PGH - Patio/Garden Single-Family
R-3TH - Townhouse Single Family
R-5 - High Density Dwelling Residential
R-6 - Mobile Home Park District
R-A - Residential/Agriculture District
^
Project Name:
Fairfield at FairhopeSite Data:
13,784 Linear FeetProject Type:
Directional Bore Fiber InstallationJurisdiction:
Fairhope Planning JurisdictionZoning District:
R-1PPIN Number:
N/AGeneral Location:
East side of Greeno Road, North & South
side of Twin Beech Road & West side of
County Road 13Surveyor of Record:
N/AEngineer of Record:
Delta FiberOwner / Developer:
CspireSchool District:
Fairhope Elementary School
Fairhope Middle and High Schools Recommendation:
Approved w/ ConditionsPrepared by:
Chris Ambron
µ
µ
1 UR 24.03 C-Spire – January 4, 2024
Summary of Request: Request of C-Spire for an 11.52.11 Utility Review and approval of the proposed
installation of approximately 13,784 ft directional bore buried fiber along routes outlined on the
below location map.
a
a
2 UR 24.03 C-Spire – January 4, 2024
1.Citizen Communication & Notification
•Provide Door Hangers at preconstruction meetings which shall be approved prior to
distribution and work.
•Use of portable A-frame style signage at the entrance and exit of work sites.
•Applicant shall dedicate a Point of Contact to answer citizens questions.
2.Permitting, Locating & Phasing
•Subsurface Utility Engineering may be required for sensitive locations within the city as
required by the ROW supervisor.
•An additional right-of-way permit may be required for the potholing procedures needed
for SUE.
•A traffic control plan shall be submitted with all permits that affect the flow of traffic.
•No work shall begin until a ROW permit is issued by the City of Fairhope Building
Department. Permit not valid until approved and paid for on Citizen Serve online portal.
•The City’s ROW inspector is to be notified 24 hours prior to any activity within the ROW.
The prior notice applied to all activity within the ROW including but not limited to
trenching, boring, concrete placement.
•Hand holes/boxes shall not be allowed to be installed in sidewalks. The applicant shall
review the sidewalk plan to determine if there are any conflicts. The applicant shall
coordinate with the ROW inspector to resolve any conflicts.
•The applicant shall contact Alabama One Call 811 to locate all existing utilities in the
ROW (750 LF maximum daily allocation for COF utility locates per day).
•A phasing plan must be submitted with the permit to alleviate confusion for locating.
•A pre-construction meeting shall be held with the City prior to issuance of any permits.
3.Construction
•A minimum horizontal clearance (separation) of 36” must be maintained from water,
sewer, gas, stormwater, and other city utility infrastructure.
•A minimum depth for all telecommunication lines shall be 30”.
•Conduit shall match the 811-color code for communication, electric, gas etc. No
blue/blue striped conduit is to be used for telecommunications.
•The contractor responsible for *excavating inside right of way will be required to
provide video documentation of the integrity of any sanitary sewer line (including
laterals) within 3 feet of work being performed. This can be videoed prior to work being
performed if locations, including depths, are clearly established by contractor, and said
work is not within 3 ft of sewer mains or laterals within right of way. This does not apply
to laterals on private property not “publicly maintained” (Private infrastructure).
•Water, sewer, and gas mains/services must be potholed prior to bore/missile crossings.
If street cuts are necessary please contact Right of Way inspector for restoration.
•If sidewalk panels need to be removed, the subgrade must be compacted to the
satisfaction of the ROW inspector. Cold patch asphalt shall be used as a temporary
walking surface until the permanent repair can be done.
•Sidewalk panels shall be a minimum of 4000 psi and be inspected within 24 hours of
pouring concrete. Anything over one sidewalk panel shall be poured via concrete truck
(no bag mix allowed).
3 UR 24.03 C-Spire – January 4, 2024
4.Horticultural
•Handholes shall not be located within driplines of trees within City property, to include
the right of ways, without explicit written permission from the City Horticulturalist.
•Any proposed trenching shall not be within the dripline of trees.
•If within tree dripline, consult the City of Fairhope Horticulturist prior to earth work.
•Trees shall not be negatively impacted.
•Consultation with the City’s horticulturalist, to determine if the required depth of bore
must be increased so that no trees are impacted by the project. The contractor is
responsible for any damaged trees.
•Any work done within the critical root zone shall be done to meet or exceed Internal
Society Arboriculture (ISA) standards.
•All roots to be removed shall be severed cleanly at the perimeter of the protected
radius.
•Protective barriers shall be used for all trees, barricades shall be erected a minimum of
20’ from the trunk.
5.Erosion Control
•Any ROW cuts shall be stabilized (covered) at the end of each day & disturbed areas
shall be re-vegetated with sod within ten (10) days of completion of the project. Sod
shall be watered to ensure survival.
•Any excess soil shall be removed and disposed of properly. Dumping on private
property without approval will not be tolerated.
•Mulch / seed shall only be acceptable as temporary cover.
•Inlets shall be protected. BMPs shall be placed at all affected storm inlets.
•If the site is within 100' of a critical area (wetland, etc.), red soil/clay shall not be
allowed as fill material, per the City’s Red Clay/Soil Ordinance.
•BMPs shall be installed at boring sites and trench locations.
•Ground conditions in the ROW’s shall be returned to original preconstruction
condition(s) or better.
•No open trenches shall be allowed. Directional boring shall be used in sensitive areas,
such as under roads, in proximity to trees, on finished lots, etc.
•
6.Project Completion, Punch List Walk, & As Built
•The applicant shall provide as-built drawings of all installed lines depicting depths.
•Damage to any City’s infrastructure (storm, sewer, water, ditches etc. shall be the
responsibility of the permittee to repair to city standards at no cost to the city.
•Any damage that occurs needs to be reported to the city as soon as possible.
•Pedestals shall be placed in a manner as to avoid obstructing visibility of motorists and
to allow vehicles to exit the roadway during an emergency.
4 UR 24.03 C-Spire – January 4, 2024
7.Staff Recommendation
•The proposed utility construction falls within the corporate limits of the City of Fairhope.
Any portions of the project affecting public right-of-way (ROW) maintained by Baldwin
County or the Alabama Department of Transportation (ALDOT) shall require permits
through the respective agency.
•This site shall comply with all State, Federal and local requirements, including, but not
limited to the following City of Fairhope Ordinances:
i.City of Fairhope Wetland Ordinance (#1370), which regulates activity within 20'
of wetlands.
ii.City of Fairhope Red Soil & Clay Ordinance (#1423), which prohibits the use of
red soil / clay within 100' of critical areas.
iii.City of Fairhope Erosion and Sediment Control Ordinance (#1398).
iv.Chapter 19 Article VI: ROW Construction and Administration, Ordinance (1754)
v.City of Fairhope Tree and Landscape Ordinance (#1444)
•Staff Recommendation: Approval with Conditions of UR 24.03
1.A pre-construction meeting shall be held with the City prior to issuance of any permits.
2.Consultation with the City’s horticulturalist, to determine if the required depth of bore must be
increased so that no trees are impacted by the project. The contractor is responsible for any
damaged trees.
3.At all street crossing locations, conduct potholing to determine exact location and elevation of
existing utilities. Reflect the exact elevation of utilities and GPS coordinates of the pothole
locations on a set of as-built drawings.
a.An additional right-of-way permit may be required for the potholing procedures.
4.Follow-up activities below required by staff and the applicant:
a.Upon satisfactory review and approval by ROW Construction Inspector, as-builts will be
submitted to the GIS technician for inclusion in GIS utility maps.
5.Provide draft door hanger for approval at time of pre-construction.
6.Approved door hangers shall be in place no later than 7 days prior to construction.
7.Provide a Traffic Control Plan to ROW Inspector prior to commencement of any work.
8.Ensure enough space for proposed work is available within existing easement, if not applicant is
responsible for either expanding existing easement or acquiring an additional easement.
9.Applicant shall contact Alabama One Call to locate all existing utilities (1000ft max per day).
10.Utilities boxes shall be concentrated near existing boxes.
For permitting purposes, applicants shall provide subsurface utility engineering quality-level
C, unless otherwise required by the Fairhope Building Department.
FOUNDERS DR
FAIRFAXDR
LAKE VIEW DR
BOOTHE RDTWIN BEECH RD
LAKE VIEWCT
SA M UE L JONES LN
LAKE VIEW DRHILLSIDE CTNEWSOMELND'ESTREHAN RD
NORMAN LNCity of FairhopePlanning Commission
January 4, 2024
¯
FOUNDERSDR
FAIRFAXDR
LAKE VIEW DR
BOOTHE RDTWIN BEECH RD
S A M U E L JONES LN
LAKE VIEW DRHILLSIDE CTD 'E S TR E H A N RDN
E
W
S
O
M
E
LNNORMAN LNUR 24.04 - Fairfield Place of Fairhope
Legend
Roads
Cspire Install
Parcels
Corporate LimitsZoning Classification
PUD - Planned Unit Development
R-1 - Low Density Single-Family
R-2 - Medium Density Single-Family
R-3 - High Density Single-Family
^
Project Name:
Fairfield Place of FairhopeSite Data:
13,520 Linear FeetProject Type:
Directional Bore Fiber InstallationJurisdiction:
Fairhope Planning JurisdictionZoning District:
R-3PPIN Number:
N/AGeneral Location:
North side of Twin Beech Road, East of
Boothe RoadSurveyor of Record:
N/AEngineer of Record:
Delta FiberOwner / Developer:
C-SpireSchool District:
Fairhope Elementary School
Fairhope Middle and High Schools Recommendation:
Approved w/ ConditionsPrepared by:
Chris Ambron
µ
µ
-• □
C
1 UR 24.04 C-Spire – January 4, 2024
Summary of Request: Request of C-Spire for an 11.52.11 Utility Review and approval of the proposed
installation of approximately 13,520 ft directional bore buried fiber along routes outlined on the
below location map.
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2 UR 24.04 C-Spire – January 4, 2024
1.Citizen Communication & Notification
•Provide Door Hangers at preconstruction meetings which shall be approved prior to
distribution and work.
•Use of portable A-frame style signage at the entrance and exit of work sites.
•Applicant shall dedicate a Point of Contact to answer citizens questions.
2.Permitting, Locating & Phasing
•Subsurface Utility Engineering may be required for sensitive locations within the city as
required by the ROW supervisor.
•An additional right-of-way permit may be required for the potholing procedures needed
for SUE.
•A traffic control plan shall be submitted with all permits that affect the flow of traffic.
•No work shall begin until a ROW permit is issued by the City of Fairhope Building
Department. Permit not valid until approved and paid for on Citizen Serve online portal.
•The City’s ROW inspector is to be notified 24 hours prior to any activity within the ROW.
The prior notice applied to all activity within the ROW including but not limited to
trenching, boring, concrete placement.
•Hand holes/boxes shall not be allowed to be installed in sidewalks. The applicant shall
review the sidewalk plan to determine if there are any conflicts. The applicant shall
coordinate with the ROW inspector to resolve any conflicts.
•The applicant shall contact Alabama One Call 811 to locate all existing utilities in the
ROW (750 LF maximum daily allocation for COF utility locates per day).
•A phasing plan must be submitted with the permit to alleviate confusion for locating.
•A pre-construction meeting shall be held with the City prior to issuance of any permits.
3.Construction
•A minimum horizontal clearance (separation) of 36” must be maintained from water,
sewer, gas, stormwater, and other city utility infrastructure.
•A minimum depth for all telecommunication lines shall be 30”.
•Conduit shall match the 811-color code for communication, electric, gas etc. No
blue/blue striped conduit is to be used for telecommunications.
•The contractor responsible for *excavating inside right of way will be required to
provide video documentation of the integrity of any sanitary sewer line (including
laterals) within 3 feet of work being performed. This can be videoed prior to work being
performed if locations, including depths, are clearly established by contractor, and said
work is not within 3 ft of sewer mains or laterals within right of way. This does not apply
to laterals on private property not “publicly maintained” (Private infrastructure).
•Water, sewer, and gas mains/services must be potholed prior to bore/missile crossings.
If street cuts are necessary please contact Right of Way inspector for restoration.
•If sidewalk panels need to be removed, the subgrade must be compacted to the
satisfaction of the ROW inspector. Cold patch asphalt shall be used as a temporary
walking surface until the permanent repair can be done.
•Sidewalk panels shall be a minimum of 4000 psi and be inspected within 24 hours of
pouring concrete. Anything over one sidewalk panel shall be poured via concrete truck
(no bag mix allowed).
3 UR 24.04 C-Spire – January 4, 2024
4.Horticultural
•Handholes shall not be located within driplines of trees within City property, to include
the right of ways, without explicit written permission from the City Horticulturalist.
•Any proposed trenching shall not be within the dripline of trees.
•If within tree dripline, consult the City of Fairhope Horticulturist prior to earth work.
•Trees shall not be negatively impacted.
•Consultation with the City’s horticulturalist, to determine if the required depth of bore
must be increased so that no trees are impacted by the project. The contractor is
responsible for any damaged trees.
•Any work done within the critical root zone shall be done to meet or exceed Internal
Society Arboriculture (ISA) standards.
•All roots to be removed shall be severed cleanly at the perimeter of the protected
radius.
•Protective barriers shall be used for all trees, barricades shall be erected a minimum of
20’ from the trunk.
5.Erosion Control
•Any ROW cuts shall be stabilized (covered) at the end of each day & disturbed areas
shall be re-vegetated with sod within ten (10) days of completion of the project. Sod
shall be watered to ensure survival.
•Any excess soil shall be removed and disposed of properly. Dumping on private
property without approval will not be tolerated.
•Mulch / seed shall only be acceptable as temporary cover.
•Inlets shall be protected. BMPs shall be placed at all affected storm inlets.
•If the site is within 100' of a critical area (wetland, etc.), red soil/clay shall not be
allowed as fill material, per the City’s Red Clay/Soil Ordinance.
•BMPs shall be installed at boring sites and trench locations.
•Ground conditions in the ROW’s shall be returned to original preconstruction
condition(s) or better.
•No open trenches shall be allowed. Directional boring shall be used in sensitive areas,
such as under roads, in proximity to trees, on finished lots, etc.
•
6.Project Completion, Punch List Walk, & As Built
•The applicant shall provide as-built drawings of all installed lines depicting depths.
•Damage to any City’s infrastructure (storm, sewer, water, ditches etc. shall be the
responsibility of the permittee to repair to city standards at no cost to the city.
•Any damage that occurs needs to be reported to the city as soon as possible.
•Pedestals shall be placed in a manner as to avoid obstructing visibility of motorists and
to allow vehicles to exit the roadway during an emergency.
4 UR 24.04 C-Spire – January 4, 2024
7.Staff Recommendation
•The proposed utility construction falls within the corporate limits of the City of Fairhope.
Any portions of the project affecting public right-of-way (ROW) maintained by Baldwin
County or the Alabama Department of Transportation (ALDOT) shall require permits
through the respective agency.
•This site shall comply with all State, Federal and local requirements, including, but not
limited to the following City of Fairhope Ordinances:
i.City of Fairhope Wetland Ordinance (#1370), which regulates activity within 20'
of wetlands.
ii.City of Fairhope Red Soil & Clay Ordinance (#1423), which prohibits the use of
red soil / clay within 100' of critical areas.
iii.City of Fairhope Erosion and Sediment Control Ordinance (#1398).
iv.Chapter 19 Article VI: ROW Construction and Administration, Ordinance (1754)
v.City of Fairhope Tree and Landscape Ordinance (#1444)
•Staff Recommendation: Approval with Conditions of UR 24.04
1.A pre-construction meeting shall be held with the City prior to issuance of any permits.
2.Consultation with the City’s horticulturalist, to determine if the required depth of bore must be
increased so that no trees are impacted by the project. The contractor is responsible for any
damaged trees.
3.At all street crossing locations, conduct potholing to determine exact location and elevation of
existing utilities. Reflect the exact elevation of utilities and GPS coordinates of the pothole
locations on a set of as-built drawings.
a.An additional right-of-way permit may be required for the potholing procedures.
4.Follow-up activities below required by staff and the applicant:
a.Upon satisfactory review and approval by ROW Construction Inspector, as-builts will be
submitted to the GIS technician for inclusion in GIS utility maps.
5.Provide draft door hanger for approval at time of pre-construction.
6.Approved door hangers shall be in place no later than 7 days prior to construction.
7.Provide a Traffic Control Plan to ROW Inspector prior to commencement of any work.
8.Ensure enough space for proposed work is available within existing easement, if not applicant is
responsible for either expanding existing easement or acquiring an additional easement.
9.Applicant shall contact Alabama One Call to locate all existing utilities (1000ft max per day).
10.Utilities boxes shall be concentrated near existing boxes.
For permitting purposes, applicants shall provide subsurface utility engineering quality-level
C, unless otherwise required by the Fairhope Building Department.
Figure 5: Bennington Avenue with barricade signage and 27' heritage tree. Photo taken December
27J 2023.
December 11 site visit noted a healthy heritage tree within the property boundary and at end of and within
the future ROW of Bennington Avenue that was not on the Preliminary Plat, Fina l Pl at, or submitted Landscape
Plan. The tree is approxi mately 27' DBH and is protected. The tree could potentially cause conflict with
connecting Bennington Avenue to future devel opment. Applicant has since added the heritage tree to the
plans and presented options rega rding the tree and future through street.
Per response letter dated December 21, 2023, and i n packet suggested options to consider are:
3
Review Comment: Install sidewalks to prnperty line at end of Bennington Avenue per As-Builts and plat.
A ddendum 12/15/2023: The end of Bennington Avenue between Lot-279 and Lot-280 is currently still under
review. The road and sidewalk do not extend as shown on the preliminary drawings and as shown on the As-
Builts The road and sidewalk currently stop approximately 17' short of the property line. A healthy heritage tree,
approximately 30" DBH , which is protected also exists that was not shown on the prelimin,u-y landscape plan.
Hold off on any work including the comment provided on the review letter sent Wednesday regarding extending
the sidewalks at the end of Bennington Ave. Provide a proposed solution to address this conflict as part of the
resubmittal next we~k
o R esponse: Toe heritage tree has been added to the plans. In our opinion, we have two options: (1)
Remove the tree and leave the roadway as is or extend the roadway to the north property line, or
(2) extend the sidewalk to the north property line and leave the roadway as is. We think the most
logical solution is to keep it as is as it matches the plans.
SD 24.02 Old Battles Vi llage, Phase 6 -January 4, 2024
Follow-Up Activities Required by Staff and the Applicant:
• Copy of the recorded p lat (Final Plat must be recorded within 120 days of acceptance)
• Copy of the recorded O&M Agreement
• Maintenance and Guaranty (M&G) Agreement executed by the developer -this document is not
considered fully executed until the Mayor signs said agreement.
o Remember to include t h e instrument# from the recorded pl at
o Please incl ude 30 days in paragraph 3
Recommendation:
5
Staff recommends Conditional Approval of SD 24.02 Old Battles Village Phase 6 Final Plat subject to the
following conditions:
1. Resolution to the Heritage tree conflict.
2. Comp letion of Follow-Up Activities
3. Replacement of the sidewalk panel per the ROW Inspectors l etter.
SD 24.02 Old Battles Vi llage, Phase 6 -January 4, 2024
Please feel free to call me with any questions at (251} 928-8003 Ext. 456.
Respectfully,
11t·ddl,t~
Michelle Melton
City Planner
City of Fairhope
ti Dewberry·
December 21 , 2023
Michelle Melton
City Planner
City of Fairhope
16 1 N Section St
P .O. D rawer 429
F airhope, AL 36533
RE: Old Battles Village, Phase 6 Final Plat
8D24.02
Disposition of Comments
D ear Ms. Melton ,
Devv berry Engineers Inc .
25353 Fn e1,dsh1p Road
Da phne, A L 3652 6
251 990 9950
25·1 9909910 f ax
WWW d ev./berry .C Olli
This letter is in resp onse to staff comment s we received on 12/13/2023 for the above-referenced application. Below are
the comment s we received and our response t o each.
1. Review Comment: Bloomsbury Avenue, Lot 266: adjacent drainage needs to be re-sodded, and inlet cleaned
o ut.
o Response: Complete.
2. Review Comment: Add "Future Tinu Street" signage t o barricade at end ofBemiington Avenue.
Response: Complete.
3. Review Comment: Install sidewalks to property line at end of Bennington Avenue per As-Builts and plat.
Addendum 12/15/2023: The end of Bennington Avenue between Lot-279 and Lot-280 is current ly still under
review. T he road and sidewalk do not extend as shown on the preliminary drawings and as shown on the As-
Builts The road and sidewalk: cu1Tently stop approximat ely 17' shmt of the property line . A healthy heritage tree,
approximately 30" D BH , which is protected also exists that was not shown on the preliminary landscape plan.
H old off on any work including the comment provided on the review letter sent Wednesday regarding extending
th e sidewalks at the end of Bennington Ave. P rovide a proposed solution to address this conflict as pa1t of the
resubmittal next week.
o Response: The heritage tree has been added to the plans. In our opinion, we have two options: (1)
R emove the tree and leave the roadway as is or extend the roadway to the north property line, or
(2) extend the sidewalk to the north property line and leave the roadway as is. We think the most
logical solution is to keep it as is as it matches the plans.
4. Review C omment : Add note to plat stating that all common areas shall have blanket drainage and utility
easement.
o Response: General note has been added to the plat.
5. R e view Comment: Accessory structure rear setback note refelTing Note #9 in "General Notes'' is incorrect.
o Response: General note has been added to the p lat.
6. Review Comment: The plat should read 5 ft for the side setback for accessory stmctu res.
o Response: The site data has been revised to reflect 5'.
7. R e view Comment: Remove standing debris, especially along Bloomsbmy Avenue next to Phase 3.
o R esponse: Complete.
1 of2
9 Dewberry·
Dewberry En9,neers Inc
25353 Fn ei-,dsh1 p Roa d
Daphne., AL 3>:3526
8. R eview Comment: Please add Finished Floor Elevations (FFEs) to each lot.
o Response: FFEs have been added to each lot.
'.1619809950
2519909910 fax
www dewr;erry corn
9 . Review Comment: Note #4 in "General Notes" should include a pedesttian easement within Common Area
15.
o Response: General note has been updated as requested.
10. Review Comment: Other punch list items per D avid Thomas, ROW Inspector in letter dated D ecember 11,
2023. See attached.
o Response: All punch list items have been addressed.
11. Review C omment: P l ease correct and make consistent easement measurements on all the hard copies and
electronic submissions. For example, As-Builts in Citizen Serve have a 750 ft Alabama Power Easement and a
2000 ft drainage easement, among other mis-measured easements. I t appears that Sheet PP2 is the offender.
o Response: Easements have been corrected on the offending sheet.
12. Review Comment: Please check and add tree at the end of Bennington Avenue to the plat ifit is determined it
is within the property line.
o Response: Said tree has been added to the plat .
Thank you for your assistance as we work toward an approved plat. If additional infonnat ion regarding this application
is needed, please advise.
Sincerely,
Dewberry Engineers Inc .
~
Emily Phillips
Project Support Specialist
cc: File 50125058
t Dewberry· Page 2 of2
December 11 , 2023
RE: Old Battles Phase 6
Mr. Jason Estes
Attached is the initial punch list that needs to be completed before Final Plat Acceptance is awarded.
The following items have been found to be in nonconformance with the C ity of Fairhope standards
and will need to be corrected prior to acceptance. If you have questions or concerns, please do not
hesitate to contact me. 251-278-7278
Sincerely,
otw-d, 'IL~
David Thomas
Right of Way Construction Inspector
Punch List Items:
1. Sewer Manhole 34 at Lot 285 needs invert. Don e
2. Lot 292 replace marked sidewalk panels. Over 2% cross slope. Done
3. Lot 288 needs "W" stamped on curb. Do ne
4. Lot 290 needs "W" stamped on curb. Done
5. Lot 291 hydrant valve cover needs to be straightened. Done
6. Lot 283 storm inlet needs steps. Don e
7. Lot 293 replace cracked sidewalk panel. Done
8. Corner of Garrison and Bennington replace 3 sidewalk panels. Over 2% cross slope. On e panel
that was replaced is c racked . Needs to be rep laced .
9. Lot 280 replace marked sidewalk panels. Over 2% cross slope. Done
10. Lot 274 storm inlet needs step. Do ne
11. Lot 273 hydrant valve is needs to be marked with a "V" on the curb. Currently marked with a
"W". Done 555 South Section St., Fairhope AL. 3 6532 / 251-928-8003
12. Lot 271 valve cover needs to be straightened. Done
13. Lot 270 replace marked sidew alk panels. Over 2% cross slope. Done
14. Lot 301 sewer lateral co ver needs to be raised . Done
15. Remove forms in inlet at both entrances. Under sidew alk panel
drains. Done
16. Fill sink hole next to inlet at entrance on Bloomsbury Ave . Done
*Genernl Notes: Remove Debris from All Storm Inlets;
All valves need to be stamp with "V" on curb;
Blue reflectors need to be installed in road at all hydrants
555 South Section St., Fairhope AL. 36532 / 251 -928-8003
LAKE VIEW DR
CHET AVE
TWIN BEECH RD
BRONZE ST
WHITTINGTON AVE
TRUXTON ST
SEDGEFIELD AVE
AMADOR AVE
FEATHER TRL
CHESWICK AVE
LONGLEAF LN
DERBY LN
BAY MEADOWS AVE
KELLY MCQUILLEN DR
MANLEY RD
City of FairhopePlanning Commission
January 4, 2024
¯WHITTINGTON AVETWIN BEECH RD
THOMPSON HALL RDAMADOR AVE
SUMMER OAKS PLSD 24.03 - The Flats at East Bay
Legend
Roads
Parcel
Corporate LimitsZoning Classification
PUD - Planned Unit Development
R-1 - Low Density Single-Family
R-2 - Medium Density Single-Family
R-3 - High Density Single-Family
R-A - Residential/Agriculture District
^
Project Name:
The Flats at Easy BaySite Data:
20.19 acresProject Type:
240-lot MOP Final PlatJurisdiction:
N/AZoning District:
N/APPIN Number:
254668General Location:
South side of Twin Beech Road, West of
Thompson Hall RoadSurveyor of Record:
S.E. Civil LLCEngineer of Record:
S.E. Civil LLCOwner / Developer:
The Waters at East Bay LLCSchool District:
Fairhope Elementary School
Fairhope Middle and High Schools Recommendation:
Approved w/ ConditionsPrepared by:
Mike Jeffries
µ
µ
1 SD 24.03 The Flats at East Bay – January 4, 2024
Summary of Request:
The Applicant, S.E. Civil, LLC, acting on behalf of the Owner, The Waters at East Bay, LLC, is requesting Final
Plat approval of The Flats at East Bay, a 240-unit Multiple Occupancy Project (MOP). The property is
approximately 20.19 acres and is located at the southwest corner of the intersection of Twin Beech Road
and Thompson Hall Road. The property is zoned RMF-6 Multiple Family District by Baldwin County.
Preliminary MOP approval was granted at the March 1, 2021, and received a 1-year extension by the
Fairhope Planning Commission.
Comments:
The major infrastructure has been installed and completed with the exception of the access drive around the
development. Attached is a proposed phasing plan that includes projected completion dates. Staff will
review the completion of each phase prior to the release the Certificate of Occupancy for the building
included in the phase. The entrance on the east side will remain open for construction traffic and the main
entrance will be limited to residents. Construction fencing will be relocated as shown the phasing plan as the
phasing is completed. With the completion of the 11th and final phase the construction entrance will be
removed and replaced with the approved landscape.
Additional Comments:
- Traffic improvements required by the Traffic Study have been completed including ADLDOT’s projects at
the intersection of CR 44 and HWY 98 and Baldwin County’s round-about project at the intersection of
CR 44 and CR 13.
- Water, Sewer and the access drive to the buildings inside the development will remain private and not
the responsibility of Fairhope to maintain.
- Landscaping has been installed according to the approved landscape plan.
- Additional trees originally saved were determined by the Horticultural Supervisor to be in poor health.
The applicant has agreed to additional tree plantings as recommended to mitigate the removal.
- Baldwin County holds the permit for work done in County ROW and will the release permit once final
two inspection items have been completed and inspected.
- Bonds and a schedule of values have been provided and are under review.
o A performance bond has been provided for the surety that the landscaping, asphalt, and
sidewalks are completed for all phases. Once Phase 11 has been approved the obligations of the
performance bond will be satisfied.
3 Trees marked with an “X” are in poor health.
2 SD 24.03 The Flats at East Bay – January 4, 2024
Follow‐Up Activities Required the Applicant:
• Copy of the recorded MOP Plan
• Copy of the recorded O&M Agreement
• Maintenance and Guaranty (M&G) Agreement executed by the developer – this document is not
considered fully executed until the Mayor signs said agreement.
o Remember to include the instrument # from the recorded plat
o Please include 30 days in paragraph 3
Staff Recommendation:
Approve with the following conditions:
1. A letter confirming all onsite Sewer, Water, and drives are to remain privately maintained and is not the
responsibility of the City of Fairhope or Baldwin County signed by the development owner.
2. Staff approval at the end of each phase prior to issuance of any building Certificate of Occupancy in the
phase including but limited to the completion of the asphalt.
3. Landscape mitigation and planting is completed and approved by the city Horticultural Supervisor as part
of the Phase 5 inspection.
4. A complete As-Built set shall be provided as part of the close out of the final phase.
STATE OF ALABAMA )
COUNTY OF BALDWIN )
DECLARATION AND OPINION
My name is Christopher S. Williams. I am over the age of nineteen ( 19), and I make this
Declaration and Opinion based upon my own personal knowledge, information and belief. I am
an attorney licensed to practice law in the State of Alabama and have been duly appointed Attorney
for the Fairhope Planning Commission for the City of Fairhope, Alabama ("Commission"). I am
offering this Declaration and Opinion in compliance with Section 36-25A-7 of the Code of
Alabama (1975).
On the 4th day of January, 2024, at a meeting of the Commission, there will be made a
motion calling for an executive session to discuss with the Commission's attorney the legal
ramifications of and legal options for pending or future potential litigation pursuant to Alabama
Code§ 36-25A-7(a)(3).
Prior to the Commission voting to convene the executive session, I am offering this
Declaration and Opinion for the purpose of stating that Section 36-25A-7 of the Code of Alabama
(1975) is applicable to the planned discussion, and I hereby request that this written Declaration
and Opinion be reflected in the minutes for said meeting. I will further advise the Commission
that if any deliberation begins among them regarding what action to take relating to pending or
threatened litigation based upon the advice of counsel, the executive session shall be concluded
and the deliberation shall be conducted in the open portion of the meeting or the deliberation shall
cease.
This Declaration and Opinion shall not constitute a waiver of the attorney-client privilege.
'
Datedthis <f'"':iayof '.Y"Ov\v•l"j ,~ cL-~ l~
Christopher S. Williams, Esq.
Attorney for Fairhope Planning Commission
City of Fairhope, Alabama