HomeMy WebLinkAbout11-01-2023 Fairhope Public Schools Commission MinutesFairhope Public Schools Commission
November 1, 2023
Fairhope West Elementary School
Members present: Paul Hannon, Carrie Mackey, Carrie McLemore, Danielle Mashburn-Myrick,
Hill Robinson, Miranda Schrubbe
Members absent: Joe Kelley, Shaunda Matthews
Principals present: Christina Stacey - Fairhope East Elementary; Jenny Breazeale - Fairhope West
Elementary; Brandon Clay, Tonya Harrelson– J. Larry Newton Elementary; Jon Cardwell –
Fairhope High
City of Fairhope: Corey Martin
Baldwin County Public Schools: John Wilson
P. J. Hannon called the meeting to order and the October 4th minutes were approved.
Jenny Breazeale submitted a request from Fairhope West Elementary to redirect previously
allocated 3-mill and City K-1 funding carried over from previous years to different uses in the
2023-2024 school year, sWll within the original broad categories of professional development
and materials. (See aYached tables showing on the first page the funds available with original
line items, and the second page showing the revised line items.) Danielle Mashburn-Myrick
moved to approve the request; P. J. Hannon seconded the moWon and the moWon passed.
John Wilson presented a recommended Wmeline to be followed by principals when planning for
and making annual funding requests.
• November – March: Recommend monthly feeder pattern meetings for brainstorming
and discussions for the next year’s requests
• March 15th: First draft submitted to Assistant Superintendents for review and feedback
• April 15th: Final requests are due; Business/Finance and Human Resources will review
(Abstracts available to finalize projections of revenue)
• May 1st: Requests should be finalized and ready to be submitted to 3-mill committee
(FPSC) for May meetings
• June: Preliminary goal of requests approved by June 15th, allowing time to place them
on the BOE agenda for June or early July meeting
P. J. Hannon reported that David Johnson will be appointed by the city council to serve in the
seat vacated by Amy Foley. The appointment could not be made in time for David to attend the
November meeting (possibly because his nomination was documented in the October minutes,
and the city clerk requested previously that only minutes that have been approved be sent to
her). After discussion, Danielle Mashburn-Myrick made a motion to nominate David Johnson for
a full 3-year term to begin in January; P. J. Hannon seconded the motion and the motion
passed. This was done in case there is need for this vote in order for city council to make the
appointment for the full term.
The slate of officers for 2024 was approved:
Chair: Joe Kelley
Vice-Chair: Danielle Mashburn-Myrick
Secretary: Miranda Schrubbe
New Business:
• Hill Robinson raised concern about Shaunda Matthews’ absences in light of the
attendance policy. P. J. Hannon will reach out to Shaunda to discuss.
• Corey Martin shared that he has been in communication with a representative from
NAMI (National Alliance of Mental Health) who has a mental health-focused curriculum
they would like to bring to 6th grade classrooms; they will be connected with school
administrators to provide more information.
• Prompted by a recent conversation with another parent of school-age children, P. J.
Hannon asked about the possibility of using 3-mill funds to provide school supplies for
individual students; principals shared that there are many resources for students whose
families struggle to afford supplies, and the consensus is that for now the use of the 3-
mill funds doesn’t need to be considered.
Meeting was adjourned at 5:30 p.m. The commission will not meet in December, so the next
meeting will be on January 3rd at 4:30 p.m. at L. Larry Newton School.
Respeceully submiYed by
Miranda Schrubbe
AYendance YTD
1/11 2/1 3/1 4/26 5/17 6/7 9/7 10/4 11/1
Amy P P P P P P --- --- ---
P.J. P P P P P A(E) P P P
Joe P P P P P P P A(E) A(E)
Carrie M. --- P P P P P P P P
Danielle A(E) P A(E) P P P P P P
Shaunda --- P P A(U) A(U) P P A(E) A(E)
Carrie Mc. P P P P P A(E) A(E) P P
Hill P P P A(E) P A(E) P P P
Miranda P P P P P P P P P
City Funds Balance 3-Mill Funds Balance Total
Professional Development
RonClark/Kagan/Beckwith/July PD Stipends $825.55 $1,287.03 $0.00 $1,287.03
RTI Subs/July PD Stipends $4041.95 $0.00 $933.85 $933.85
Collabs $2,472.90 $1,896.81 $4,369.71
LIT/Math PLT & STEAM Subs $0.00 $950.95 $950.95
ISTE $0.00 $1,000.00 $1,000.00
Instructional Rounds $0.00 $3,548.10 $3,548.10
CLAS $1,269.24 $1,269.24
Total PD funds $3,759.93 $9,598.95 $13,358.88
Materials
Instructional Materials $9,473.36 $2,326.53 $11,799.89
LIM/Clubs $1,407.92 $0.00 $1,407.92
Quavers $124.14 $0.00 $124.14
Bookroom/Lit Materials $3.64 $192.79 $196.43
Ink for Printers $2,623.27 $0.00 $2,623.27
Tech Support $0.00 $2,499.19 $2,499.19
Math Materials $0.00 $1,785.88 $1,785.88
Total Material Funds $20,436.72
1
2023-2024 Leftover City/3-Mill 3-Mill Funds Balance
Professional Development $13,358.88 $36,850.00
Collabs (Aug - May)$673.24 $17,156.66
PLT (Aug - May)$2,155.55
Data Meetings (Sept & Jan)$7,952.45
SPED Collabs (Aug - April)$1,231.95
CLAS (Membership & Conference)$1,269.24
Kagan Conference $19,312.21
Total PD Balance $2,232.00 $0.00
Materials $20,436.72
Instructional Materials $11,799.89
LIM/Clubs $1,407.92
Copiers $7,228.91
Total Materials Balance $0.00
1