Loading...
HomeMy WebLinkAbout08-15-2023 Planning Commission Agenda PacketJuly 6, 2023 Planning Commission Minutes 1 The Planning Commission met Monday, July 6, 2023, at 5:00 PM at the City Municipal Complex, 161 N. Section Street in the Council Chambers. Present: Lee Turner, Chairman; Clarice Hall-Black; Harry Kohler; Hollie MacKellar; Erik Cortinas, Building Official; Hunter Simmons, Planning and Zoning Manager; Mike Jeffries, Development Services Manager; Michelle Melton, City Planner; Chris Williams, City Attorney; and Cindy Beaudreau, Planning Clerk. Absent: Jack Burrell, John Worsham, Rebecca Bryant Chairman Turner called the meeting to order at 5:01 PM. Approval of the Minutes June 5, 2023: Hunter Simmons, Planning and Zoning Director, stated that a correction had been made to the minutes. On page 7, for SD 23.19, Belle Vie, the minutes stated that Staff recommends denial of preliminary and final approval of Belle Vie MOP SD 23.19, based on the following conditions. Mr. Simmons stated that the list was not conditions, it was reasons for denial. That has been changed. Erik Cortinas made a motion to approve the minutes from the June 5, 2023, meeting as amended. Clarice Hall-Black seconded the motion and the motion carried unanimously with the following vote: AYE: Lee Turner, Clarice Hall-Black, Harry Kohler, Hollie MacKellar, and Erik Cortinas. NAY: None. Old/New Business: • SD 21.37 The Reserve at Fairhope – Request of the Applicant, Jade Consulting LLC, for an extension of one year for preliminary plat approval. Summary: Hunter Simmons, Planning and Zoning Director, presented the request for a one-year extension for preliminary plat approval of The Reserve at Fairhope. The project is located on Volanta and Greeno Road. It is fully underway, and staff supports this request. Trey Jinright, Jade Consulting, LLC, stated that he expects to bring the final approval to the Planning Commission in the next month or two. Motion: Eric Cortinas made a motion to approval of SD 21.37, a one-year extension for preliminary plat approval of The Reserve at Fairhope. Hollie MacKellar seconded the motion and the motion carried unanimously with the following vote: AYE: Lee Turner, Clarice Hall-Black, Harry Kohler, Hollie MacKellar, and Erik Cortinas. NAY: None. July 6, 2023 Planning Commission Minutes 2 • SD 23.11 Myrick Place – To discuss installation of sidewalks. Summary: Hunter Simmons, Planning and Zoning Director, stated that there is not a plan for the sidewalks yet reminding the Planning Commission that this project is on Estella where the sidewalks were discussed to be placed on the other side of the road as a City project. This project is a request for simultaneous preliminary and final approval of a minor subdivision. Mr. Simmons is requesting an extension from the City’s perspective to grant time to work on the sidewalk plan and instead of the typical 120 days, Mr. Simmons is requesting 180 days. Chairman Turner asked Chris Williams, City Attorney, if the Applicant needed to request this extension. Mr. Williams stated that it is ok for staff to request the extension after consulting with the Applicant but stated that the question may be whether the request is for six months or an additional six months. Mr. Simmons stated that Seth Moore has been working with staff and that the project is still within the time frame. Erik Cortinas asked whether this extension would be six months from the June 2023 meeting. Mr. Simmons stated that the request would be 120 days plus six months. Motion: Erik Cortinas made a motion to approve the extension for final plat by 180 days for SD 23.11, Myrick Place. Harry Kohler seconded the motion and the motion carried unanimously with the following vote: AYE: Lee Turner, Clarice Hall-Black, Harry Kohler, Hollie MacKellar, and Erik Cortinas. NAY: None. • SD 23.17 Laurelbrooke - Final plat discussion Summary: Mike Jeffries, Development Services Manager, presented Laurelbrooke, a subdivision off Highway 181 north of County Road 24. Mr. Jeffries showed the aerial of the project stating that the site is not completely stabilized, and the Developer requested that the project be moved to old/new business to discuss the few items that staff has concerns over. Mr. Jeffries showed an aerial from the afternoon of the meeting showing the walking path to the north of the property which is part of Phase II. Staff is concerned with the western portion of the property; Phase I. Mr. Jeffries spoke about the walking trail around the pond. Showing the difference between the two aerials, some of the walking path is no longer there as of the afternoon of the meeting. Mr. Jeffries listed the areas that have been installed so far on the project. One of the common areas that was originally proposed to be undisturbed, was cleared. The Developer proposed adding an additional 4 Crape Myrtles and 128 Loblolly Pine trees for that area. A picture taken this afternoon shows the additional trees installed. Another concern is the detention pond which does not show any additional landscaping. The sod has been washed out from that area. The fire pit area shows areas where the walking trail has been washed out. There are additional trails connecting the pier to the tree house which have also been washed out. The mulch was placed on top of the ground with no channel or edging to help hold the mulch in place. Mr. Jeffries showed a picture of the 10” Live Oak mitigation of removal of the 75” Live Oak with the decking around it, though the slide is missing. Mr. Jeffries discussed the Maintenance Summary that was received from the Landscape Architect, July 6, 2023 Planning Commission Minutes 3 which states the maintenance required for a Mulch Trail System. Mr. Jeffries continued discussing the common areas and the need for those areas to be sodded and shared an aerial stating that staff is not as concerned with sodding the areas where the lots are located. Mr. Jeffries stated that staff’s main concern is the center area of the project that was to be left undisturbed and how to keep that area from washing out. Representatives from D.R. Horton and Dewberry are present for guidance from the Planning Commission on moving forward. Jason Estes, Dewberry, stated that the contractor was responsible for clearing out the area that should have been undisturbed. Mr. Estes believes that the pines that were planted will make a difference as they grow and that adding seeds should help stabilize the area until construction begins. He believes the area around the pond needs to be put back together but does not believe that sod will hold it. They are looking for another remedy to stabilize that area. Patrick Resmondo, D.R. Horton, stated that they are looking at geosynthetic reinforcement mats with a spray on seed for the slope of the pond. Mr. Resmondo is working with a landscaper to border all the walking trails with sod, extending the sod up from the pond to the wooded areas to get more sod coverage in the areas where staff has concerns. Mr. Resmondo stated that they are just as concerned about those areas as staff is. Mr. Resmondo reached out to the landscape architect asking how to reforest the area and the Loblolly Pines were recommended. Mr. Simmons asked if there had been an evaluation of the 25 oak trees stating that some of them are lying down and asked the Planning Commission for their recommendations. Chairman Turner suggested more native plants, like Swamp Hibiscus or Butterfly Weeds to mix in with the pines. Mr. Simmons stated that staff expects the areas to be stabilized prior to approval and seed takes time. Mr. Resmondo stated that he will ask his landscaper about this and stated the common areas will be sodded and the trails will be remulched. Hollie MacKellar asked for confirmation that there will be no border, that the grass will border the mulch. Mr. Resmondo stated yes that the trails are meant to become natural mowable trails. Mr. Jeffries stated that the maintenance plan shows the area needs to be weeded. Ms. MacKellar stated that she believes there needs to be an edge added to keep the grass from growing in the trails and that mulch gets washed away easier than pine straw. Ms. MacKellar also listed a couple of areas to look at for examples. Mr. Resmondo stated that the landscape plan became necessary when issues were found with the original trail design. He continued stating that the original design was for it not to look like a trail, just a designated walking path and the only area that would be contained was where the exercise equipment was. Ms. MacKellar suggested having grass everywhere and just mowing a trail into a walking path. Mr. Resmondo stated that when the mulch stays in the path, it looks very good and he has a 90-day plan where the path gets herbicided to keep the grass from growing into the path. Ms. MacKellar would like to see the original approved plan. Mr. Jeffries stated that there have been a few different attempts to make the walking path, but none match what was originally approved. Mr. Jeffries reminded the Applicant that staff would need a revised landscape plan to approve. Planning Commission took a brief recess to allow Rebecca Bryant to attend for a quorum. Erik Cortinas left meeting. Rebecca Bryant joined the meeting July 6, 2023 Planning Commission Minutes 4 Consideration of Agenda Items: UR 23.08 Request of Mediacom for an 11.52.11 Utility Review and approval of the proposed installation of approximately 3,078 LF of coaxial cable in the City ROW in the Tracery subdivision. Summary: Hunter Simmons, Planning and Zoning Director, explained that Mediacom is installing coaxial cable which is not able to be buried. Staff asked Mediacom if they could use fiber optic so that the cable could be buried. Mediacom replied that it was too expensive. Mr. Simmons shared a slide showing the pedestals that would be installed above ground for the coaxial cable. Rebecca Bryant stated that she is not crazy about the big plastic green boxes littering the downtown. Chairman Turner agreed and stated if there was the option to go underground, they should. Mr. Simmons stated that since Mediacom is not present at the meeting, UR 23.08 will be withheld until the August meeting. UR 23.09 Request of Mediacom for an 11.52.11 Utility Review and approval of the proposed installation of approximately 3,601 LF of buried fiber cable in the City ROW in the River Mill subdivision. Summary: Hunter Simmons, Planning and Zoning Director, stated that although this is a request from Mediacom, they are using buried fiber cable. Staff recommends approval with the following conditions: 1. A pre -construction meeting shall be held with the City prior to issuance of any permits. 2. Consultation with the City’s horticulturalist, to determine if the required depth of bore must be increased so that no trees are impacted by the project. The contractor is responsible for any damaged trees. 3. At all street crossing locations, conduct potholing to determine exact location and elevation of existing utilities. Reflect the exact elevation of utilities and GPS coordinates of the pothole locations on a set of as-built drawings. 4. An additional right-of-way permit may be required for the potholing procedures. 5. Follow-up activities below required by staff and the applicant: 6. Upon satisfactory review and approval by ROW Construction Inspector, as-builts will be submitted to the mapping technician for inclusion in GIS utility maps as needed. 7. Provide draft door hanger for approval at time of pre-construction. 8. Provide a Traffic Control Plan to ROW Inspector prior to commencement of any work. 9. Ensure enough space for proposed work is available within existing easement, if not applicant is responsible for either expanding existing easement or acquiring an additional easement. 10. Applicant shall contact Alabama One Call to locate all existing utilities (750ft max per day). 11. Utilities boxes shall be concentrated near existing boxes. 12. For permitting purposes, applicants shall provide subsurface utility engineering quality-level C, unless otherwise required by the Fairhope Building Department. July 6, 2023 Planning Commission Minutes 5 Motion: Clarice Hall-Black made a motion to recommend approval of UR 23.09, subject to staff recommendations. Rebecca Bryant seconded the motion and the motion carried unanimously with the following vote: AYE: Lee Turner, Clarice Hall-Black, Rebecca Bryant, Harry Kohler and Hollie MacKellar. NAY: None. UR 23.10 Request of AT&T for an 11.52.11 Utility Review and approval of the proposed installation of approximately 5,582 LF of buried fiber optic cable and 1.5” HDPE conduit in the City ROW and easements in the Live Oaks Estates Subdivision. Summary: Hunter Simmons, Planning and Zoning Director, presented the request of AT&T for a utility review and approval of the proposed installation of approximately 15,391 LF of 1.5” conduit in the City ROW in the Live Oaks Estates Subdivision. Mr. Simmons showed an aerial of the proposed installation with the standard conditions. Staff recommends approval subject to the following conditions: 1. A pre -construction meeting shall be held with the City prior to issuance of any permits. 2. Consultation with the City’s horticulturalist, to determine if the required depth of bore must be increased so that no trees are impacted by the project. The contractor is responsible for any damaged trees. 3. At all street crossing locations, conduct potholing to determine exact location and elevation of existing utilities. Reflect the exact elevation of utilities and GPS coordinates of the pothole locations on a set of as-built drawings. 4. An additional right-of-way permit may be required for the potholing procedures. 5. Follow-up activities below required by staff and the applicant: 6. Upon satisfactory review and approval by ROW Construction Inspector, as-builts will be submitted to the mapping technician for inclusion in GIS utility maps as needed. 7. Provide draft door hanger for approval at time of pre-construction. 8. Provide a Traffic Control Plan to ROW Inspector prior to commencement of any work. 9. Ensure enough space for proposed work is available within existing easement, if not applicant is responsible for either expanding existing easement or acquiring an additional easement. 10. Applicant shall contact Alabama One Call to locate all existing utilities (750ft max per day). 11. Utilities boxes shall be concentrated near existing boxes. 12. For permitting purposes, applicants shall provide subsurface utility engineering quality-level C, unless otherwise required by the Fairhope Building Department. Motion: Hollie MacKellar made a motion to recommend approval of UR 23.10, subject to staff recommendations. Clarice Hall-Black seconded the motion and the motion carried unanimously with the following vote: July 6, 2023 Planning Commission Minutes 6 AYE: Lee Turner, Clarice Hall-Black, Rebecca Bryant, Harry Kohler and Hollie MacKellar. NAY: None. UR 23.11 Request of Mediacom for an 11.52.11 Utility Review and approval of the proposed installation of approximately 3,369 LF of buried coaxial cable in the City ROW in the Riverhorse Subdivision. Summary: Hunter Simmons, Planning and Zoning Director, stated that UR 23.11 is being withheld until the August meeting. UR 23.12 Request of Mediacom for an 11.52.11 Utility Review and approval of the proposed installation of approximately 4,495 LF of buried coaxial cable in the City ROW in the Trentino Subdivision. Summary: Hunter Simmons, Planning and Zoning Director, stated that UR 23.12 is being withheld until the August meeting. SD 23.18 Public hearing to consider the request of the Applicant, Dewberry Engineers, Inc., acting on behalf of the Owner, FST and Dilworth Development, Inc., for Final Plat approval of Longbranch. The property is approximately 18.71 acres and is located on the north side of Twin Beech Rd., between County Road 13 and Thompson Hall Rd. PPIN #77788 Summary: Hunter Simmons, Planning and Zoning Director, presented the request for Longbranch final plat. Staff checked the project prior to the meeting and some of the mulch has washed away on the nature trail. Staff recommends approval with the following conditions: 1. Copy of recorded plat. Final plat must be recorded within 120 days after the date of final approval. 2. Copy of the recorded O&M Agreement. 3. Maintenance and Guaranty Agreement executed by the developer – the mayor signs this agreement to fully execute it. o Remember to include the instrument # from the recorded plat. o Please include 30 days in paragraph 3. 4. An Aerators invoice was submitted and will be installed. After final plat it will be connected once Baldwin EMC provides power. 5. The repairs for the nature trails will be replaced pursuant to the landscape architect. Mr. Simmons shared a slide showing where several trees were removed with permission from the City’s Arborist. Mr. Jeffries stated that the lots had been graded by this time which meant that the trees needed to be removed now rather than when homes were permitted. Mr. Jeffries addressed the e-mails that were received from the public. Chairman Turner opened the public hearing at 5:45pm, having no one present to speak, the public hearing was closed at 5:45pm. July 6, 2023 Planning Commission Minutes 7 Motion: Harry Kohler made a motion to recommend approval of SD 23.18, subject to staff recommendations and adding the repairs to the nature trails. Clarice Hall-Black seconded the motion and the motion carried unanimously with the following vote: AYE: Lee Turner, Clarice Hall-Black, Rebecca Bryant, Harry Kohler and Hollie MacKellar. NAY: None. SD 23.22 Public hearing to consider the request of the Applicant, Lieb Engineering Company, acting on behalf of the Owner, Venner LLC, for Venner LLC, a Multiple Occupancy Project. The property is approximately .60 acres and is located west of S. Greeno Road and south of Spring Run Drive. PPIN #91211 Summary: Mike Jeffries, Development Services Manager, stated that this property was conditionally annexed in November 2022 and is zoned B-2. The proposed plan is two 1,732sf buildings with two units each. There are 18 spaces provided, which meets the ordinance requirements. An uncovered courtyard is between the buildings. The proposed use is “Clinic Use.” BOA approval is necessary for “clinic use” in B-2 zoning. Mr. Jeffries showed the zoning and aerial of the vacant property. There is a verbal commitment from the owners to the north allowing ingress and egress and utility easement from the existing parking lot. The final recorded document will need to reflect that. The owner and Engineer are present. Mr. Simmons stated Mr. Cortinas and the applicant have been working on fire hydrant placement. Noah Byrd, Lieb Engineering, stated that they are proposing the fire hydrant be placed along Spring Run Drive. Mr. Simmons stated that there is a fire code has the distance from the building and the Subdivision Regulations states the distance from the lot. Some clarification needs to be made, but that does not affect the approval of the project. Chairman Turner asked if the fire hydrant needs to be a condition. Mr. Simmons replied no, they have agreed to install the fire hydrant. Mr. Jeffries stated that the fire hydrant would have to be installed to build the buildings. Chairman Turner asked if access to the land needs to be a condition. Mr. Simmons replied no, staff is in possession of the easement documentation from the neighboring property. Lieb Engineering also stated that the neighboring property is 50% owners of the project property and requested a clarification from staff on what is considered clinic use. Was occupational therapy considered clinic use? Chairman Turner stated that he would consider that clinic use. Mr. Jeffries replied that if there are patients walking in and out, what the schedule was and how the business was set up, would all decide whether it would be a clinic use or an office use. Mr. Jeffries explained the next steps for Lieb Engineering following approval. Ms. Bryant asked if the parking requirements were the same for a clinic as a business. Mr. Simmons replied that Venner LLC had enough parking for either. Chairman Turner opened the public hearing at 5:54pm, having no one present to speak, the public hearing was closed at 5:54pm. July 6, 2023 Planning Commission Minutes 8 Motion: Holly MacKellar made a motion to table SD 23.22. Clarice Hall-Black seconded the motion and the motion carried unanimously with the following vote: AYE: Lee Turner, Clarice Hall-Black, Rebecca Bryant, Harry Kohler, and Hollie MacKellar. NAY: None. Adjournment Harry Kohler made a motion to adjourn. AYE: Lee Turner, Clarice Hall-Black, Rebecca Bryant, Harry Kohler and Hollie MacKellar. NAY: None. Adjourned at 5:55pm. _______________________ ________________________ Lee Turner, Chairman Cindy Beaudreau, Secretary This digital package has been condensed for size and some documents may not contain all the original pages. All submittals were reviewed in full by staff in preparation for the reports prepared for the Planning Commission. ORNATE AVEORNATE AVE City of FairhopePlanning Commission August 7, 2023 ¯ORNATE AVEORNATE AVE UR 23.08 - Mediacom Coaxial Cable Installation Legend Roads UR23_08Mediacom Parcels Corporate LimitsZoning Classification R-2 - Medium Density Single-Family Planning Jurisdiction ^ Project Name: Mediacom Coaxial Cable InstallationSite Data: 3,078 Linear FootProject Type: Mediacom Coaxial Cable InstallationJurisdiction: Fairhope Planning JurisdictionZoning District: R-2PPIN Number: N/AGeneral Location: Tracery SubdivisionSurveyor of Record: MediacomEngineer of Record: MediacomOwner / Developer: MediacomSchool District: Fairhope Elementary School Fairhope Middle and High Schools Recommendation: Approved w/ConditionsPrepared by: Chris Ambron µ µ 2 UR 23.08 Mediacom – August 7, 2023 Summary of Request: Request of Mediacom for an 11.52.11 Utility Review and approval of the proposed installation of approximately 3,078 linear feet of coaxial cable along routes outlined on the below location map. T R .C ERY SU IB !V IS ION PH 5 PH 4 ORNA T VE PH 3 ORN ATE AV - PH 2 EW MEDI COM U J ERGROUND PH 6 PH 1 0 0:::: u z 0:::: 3= <( _J 4 UR 23.08 Mediacom – August 7, 2023 1.Citizen Communication & Notification •Provide Door Hangers at preconstruction meetings which shall be approved prior to distribution and work. •Use of portable A-frame style signage at the entrance and exit of work sites. •Applicant shall dedicate a Point of Contact to answer citizens questions. 2.Permitting, Locating & Phasing •Subsurface Utility Engineering may be required for sensitive locations within the city as required by the ROW supervisor. •An additional right-of-way permit may be required for the potholing procedures needed for SUE. •A traffic control plan shall be submitted with all permits that affect the flow of traffic. •No work shall begin until a ROW permit is issued by the City of Fairhope Building Department. Permit not valid until approved and paid for on Citizen Serve online portal. •The City’s ROW inspector is to be notified 24 hours prior to any activity within the ROW. The prior notice applied to all activity within the ROW including but not limited to trenching, boring, concrete placement. •Hand holes/boxes shall not be allowed to be installed in sidewalks. The applicant shall review the sidewalk plan to determine if there are any conflicts. The applicant shall coordinate with the ROW inspector to resolve any conflicts. •The applicant shall contact Alabama One Call 811 to locate all existing utilities in the ROW (750 LF maximum daily allocation for COF utility locates per day). •A phasing plan must be submitted with the permit to alleviate confusion for locating. •A pre-construction meeting shall be held with the City prior to issuance of any permits. 3.Construction •A minimum horizontal clearance (separation) of 36” must be maintained from water, sewer, gas, stormwater, and other city utility infrastructure. •A minimum depth for all telecommunication lines shall be 30”. •Conduit shall match the 811-color code for communication, electric, gas etc. No blue/blue striped conduit is to be used for telecommunications. •The contractor responsible for *excavating inside right of way will be required to provide video documentation of the integrity of any sanitary sewer line (including laterals) within 3 feet of work being performed. This can be videoed prior to work being performed if locations, including depths, are clearly established by contractor, and said work is not within 3 ft of sewer mains or laterals within right of way. This does not apply to laterals on private property not “publicly maintained” (Private infrastructure). •Water, sewer, and gas mains/services must be potholed prior to bore/missile crossings. If street cuts are necessary please contact Right of Way inspector for restoration. •If sidewalk panels need to be removed, the subgrade must be compacted to the satisfaction of the ROW inspector. Cold patch asphalt shall be used as a temporary walking surface until the permanent repair can be done. •Sidewalk panels shall be a minimum of 4000 psi and be inspected within 24 hours of pouring concrete. Anything over one sidewalk panel shall be poured via concrete truck (no bag mix allowed). 5 UR 23.08 Mediacom – August 7, 2023 4.Horticultural •Handholes shall not be located within driplines of trees within City property, to include the right of ways, without explicit written permission from the City Horticulturalist. •Any proposed trenching shall not be within the dripline of trees. •If within tree dripline, consult the City of Fairhope Horticulturist prior to earth work. •Trees shall not be negatively impacted. •Consultation with the City’s horticulturalist, to determine if the required depth of bore must be increased so that no trees are impacted by the project. The contractor is responsible for any damaged trees. •Any work done within the critical root zone shall be done to meet or exceed Internal Society Arboriculture (ISA) standards. •All roots to be removed shall be severed cleanly at the perimeter of the protected radius. •Protective barriers shall be used for all trees, barricades shall be erected a minimum of 20’ from the trunk. 5.Erosion Control •Any ROW cuts shall be stabilized (covered) at the end of each day & disturbed areas shall be re-vegetated with sod within ten (10) days of completion of the project. Sod shall be watered to ensure survival. •Any excess soil shall be removed and disposed of properly. Dumping on private property without approval will not be tolerated. •Mulch / seed shall only be acceptable as temporary cover. •Inlets shall be protected. BMPs shall be placed at all affected storm inlets. •If the site is within 100' of a critical area (wetland, etc.), red soil/clay shall not be allowed as fill material, per the City’s Red Clay/Soil Ordinance. •BMPs shall be installed at boring sites and trench locations. •Ground conditions in the ROW’s shall be returned to original preconstruction condition(s) or better. •No open trenches shall be allowed. Directional boring shall be used in sensitive areas, such as under roads, in proximity to trees, on finished lots, etc. • 6.Project Completion, Punch List Walk, & As Built •The applicant shall provide as-built drawings of all installed lines depicting depths. •Damage to any City’s infrastructure (storm, sewer, water, ditches etc. shall be the responsibility of the permittee to repair to city standards at no cost to the city. •Any damage that occurs needs to be reported to the city as soon as possible. •Pedestals shall be placed in a manner as to avoid obstructing visibility of motorists and to allow vehicles to exit the roadway during an emergency. 6 UR 23.08 Mediacom – August 7, 2023 7.Staff Recommendation •The proposed utility construction falls within the corporate limits of the City of Fairhope. Any portions of the project affecting public right-of-way (ROW) maintained by Baldwin County or the Alabama Department of Transportation (ALDOT) shall require permits through the respective agency. •This site shall comply with all State, Federal and local requirements, including, but not limited to the following City of Fairhope Ordinances: i.City of Fairhope Wetland Ordinance (#1370), which regulates activity within 20' of wetlands. ii.City of Fairhope Red Soil & Clay Ordinance (#1423), which prohibits the use of red soil / clay within 100' of critical areas. iii.City of Fairhope Erosion and Sediment Control Ordinance (#1398). iv.Chapter 19 Article VI: ROW Construction and Administration, Ordinance (#1754) v.City of Fairhope Tree and Landscape Ordinance (#1444) •Staff Recommendation: Approval with conditions of UR 23.08 CALIBRE S T NORTHSTATIONDRBLUEBERRY LNORNATEAVECANYON DR City of FairhopePlanning Commission August 7, 2023 ¯NORTHSTATION DRCALIBRE ST CANYON DR BLUEBERRY LNUR 23.11 Mediacom Riverhorse Legend Proposed Work Area Roads Parcel Corporate Limits Zoning Classification R-1 - Low Density Single-Family R-2 - Medium Density Single-Family Planning Jurisdiction ^ Project Name: Mediacom RiverhorseSite Data: 3,369 Linear FootageProject Type: Coaxial Cable InstallationJurisdiction: Fairhope Planning JurisdictionZoning District: R-2PPIN Number: N/AGeneral Location: East of Blueberry Lane & North of Northstation Subdivsion, Calibre StreetSurveyor of Record: MediacomEngineer of Record: MediacomOwner / Developer: MediacomSchool District: Fairhope Elementary School Fairhope Middle and High Schools Recommendation: Approved w/ ConditionsPrepared by: Chris Ambron µ µ 2 UR 23.11 Mediacom – August 7, 2023 Summary of Request: Request of Mediacom for an 11.52.11 Utility Review and approval of the proposed installation of approximately 3,369 linear feet of coaxial cable along routes outlined on the below location map. LOC',l ,TI ON MA P RIVE HORS E SIJ:} IVIS ION Pl-4 /. t s, c1>,U SI< -p .3 I t I I ) -1\EW \~E Jlic,l U 1 11 er 0 z 0 >-z <( u CR-30/GAYFE R RD EXT ( CY D z 2 - <( 1-- ti) z /'-~ I // :/l w c:: CD :, <( u -------✓ / / '--------- t\ E'N ~,I EC l,l /' n lvl 1 IJ['Ef:,f'R:-l,\lfl / I I l I T OTALS TR ENCH BOR E 3 ,223' 0 -B ORE 146 ' PEDESTALS 15 STRAND P H 1 OVERLAS H W RE CKOUT MEDIAC O M PROPOS ED N EW LNDER ROUN D CO A XIAL C AB LE IN TH E RIVERHORS E StJ DI VI SION AN D CROSS I G THE FAIR HOP E RIGHT OF WAY. u.,;~n.,:SCOTT MILLE ', CA LE EAST I NC . 3 UR 23.11 Mediacom – August 7, 2023 1.Citizen Communication & Notification •Provide Door Hangers at preconstruction meetings which shall be approved prior to distribution and work. •Use of portable A-frame style signage at the entrance and exit of work sites. •Applicant shall dedicate a Point of Contact to answer citizens questions. 2.Permitting, Locating & Phasing •Subsurface Utility Engineering may be required for sensitive locations within the city as required by the ROW supervisor. •An additional right-of-way permit may be required for the potholing procedures needed for SUE. •A traffic control plan shall be submitted with all permits that affect the flow of traffic. •No work shall begin until a ROW permit is issued by the City of Fairhope Building Department. Permit not valid until approved and paid for on Citizen Serve online portal. •The City’s ROW inspector is to be notified 24 hours prior to any activity within the ROW. The prior notice applied to all activity within the ROW including but not limited to trenching, boring, concrete placement. •Hand holes/boxes shall not be allowed to be installed in sidewalks. The applicant shall review the sidewalk plan to determine if there are any conflicts. The applicant shall coordinate with the ROW inspector to resolve any conflicts. •The applicant shall contact Alabama One Call 811 to locate all existing utilities in the ROW (750 LF maximum daily allocation for COF utility locates per day). •A phasing plan must be submitted with the permit to alleviate confusion for locating. •A pre-construction meeting shall be held with the City prior to issuance of any permits. 3.Construction •A minimum horizontal clearance (separation) of 36” must be maintained from water, sewer, gas, stormwater, and other city utility infrastructure. •A minimum depth for all telecommunication lines shall be 30”. •Conduit shall match the 811-color code for communication, electric, gas etc. No blue/blue striped conduit is to be used for telecommunications. •The contractor responsible for *excavating inside right of way will be required to provide video documentation of the integrity of any sanitary sewer line (including laterals) within 3 feet of work being performed. This can be videoed prior to work being performed if locations, including depths, are clearly established by contractor, and said work is not within 3 ft of sewer mains or laterals within right of way. This does not apply to laterals on private property not “publicly maintained” (Private infrastructure). •Water, sewer, and gas mains/services must be potholed prior to bore/missile crossings. If street cuts are necessary please contact Right of Way inspector for restoration. •If sidewalk panels need to be removed, the subgrade must be compacted to the satisfaction of the ROW inspector. Cold patch asphalt shall be used as a temporary walking surface until the permanent repair can be done. •Sidewalk panels shall be a minimum of 4000 psi and be inspected within 24 hours of pouring concrete. Anything over one sidewalk panel shall be poured via concrete truck (no bag mix allowed). 4 UR 23.11 Mediacom – August 7, 2023 4.Horticultural •Handholes shall not be located within driplines of trees within City property, to include the right of ways, without explicit written permission from the City Horticulturalist. •Any proposed trenching shall not be within the dripline of trees. •If within tree dripline, consult the City of Fairhope Horticulturist prior to earth work. •Trees shall not be negatively impacted. •Consultation with the City’s horticulturalist, to determine if the required depth of bore must be increased so that no trees are impacted by the project. The contractor is responsible for any damaged trees. •Any work done within the critical root zone shall be done to meet or exceed Internal Society Arboriculture (ISA) standards. •All roots to be removed shall be severed cleanly at the perimeter of the protected radius. •Protective barriers shall be used for all trees, barricades shall be erected a minimum of 20’ from the trunk. 5.Erosion Control •Any ROW cuts shall be stabilized (covered) at the end of each day & disturbed areas shall be re-vegetated with sod within ten (10) days of completion of the project. Sod shall be watered to ensure survival. •Any excess soil shall be removed and disposed of properly. Dumping on private property without approval will not be tolerated. •Mulch / seed shall only be acceptable as temporary cover. •Inlets shall be protected. BMPs shall be placed at all affected storm inlets. •If the site is within 100' of a critical area (wetland, etc.), red soil/clay shall not be allowed as fill material, per the City’s Red Clay/Soil Ordinance. •BMPs shall be installed at boring sites and trench locations. •Ground conditions in the ROW’s shall be returned to original preconstruction condition(s) or better. •No open trenches shall be allowed. Directional boring shall be used in sensitive areas, such as under roads, in proximity to trees, on finished lots, etc. • 6.Project Completion, Punch List Walk, & As Built •The applicant shall provide as-built drawings of all installed lines depicting depths. •Damage to any City’s infrastructure (storm, sewer, water, ditches etc. shall be the responsibility of the permittee to repair to city standards at no cost to the city. •Any damage that occurs needs to be reported to the city as soon as possible. •Pedestals shall be placed in a manner as to avoid obstructing visibility of motorists and to allow vehicles to exit the roadway during an emergency. 5 UR 23.11 Mediacom – August 7, 2023 7.Staff Recommendation •The proposed utility construction falls within the corporate limits of the City of Fairhope. Any portions of the project affecting public right-of-way (ROW) maintained by Baldwin County or the Alabama Department of Transportation (ALDOT) shall require permits through the respective agency. •This site shall comply with all State, Federal and local requirements, including, but not limited to the following City of Fairhope Ordinances: i.City of Fairhope Wetland Ordinance (#1370), which regulates activity within 20' of wetlands. ii.City of Fairhope Red Soil & Clay Ordinance (#1423), which prohibits the use of red soil / clay within 100' of critical areas. iii.City of Fairhope Erosion and Sediment Control Ordinance (#1398). iv.Chapter 19 Article VI: ROW Construction and Administration, Ordinance (1754) v.City of Fairhope Tree and Landscape Ordinance (#1444) •Staff Recommendation: Approval with Conditions of UR 23.11 SIBLEY C IR WILD OAKS RD CROSSOVER P A R K E R R DVIALETRENTINOVIALEBELLEZZACLEARWATER C IR U S HWY 98HILLWOOD RDU S HWY 98LORIS WAY TREADSTONEWAYROCKCREEKDRVIA M A R I A PEARLY GHASKIN DRVIALETRENTI NOVIALE BELLEZZAVIALEBE L L E Z Z A City of FairhopePlanning Commission August 7, 2023 ¯SIBLEY C IR P A R K E R R D U S HWY 98U S HWY 98CROSSOVERVIALETRENTINO WILD OAKS RD V I A L E BELLEZZACLEARWATER C IR LORIS WAY VIA M A R I A PEARLY GHASKIN DRVIALE TRENT INO VIALE BELLEZZAVIALEBELLEZZAVIALETRENTINOUR 23.12 Mediacom Trentino Legend Proposed Work Area Roads Parcel Corporate LimitsZoning Classification B-2 - General Business District B-4 - Business and Professional District PUD - Planned Unit Development R-1 - Low Density Single-Family Planning Jurisdiction ^ Project Name: Mediacom TrentinoSite Data: 4,495 Linear FootageProject Type: Coaxial Cable InstallationJurisdiction: Fairhope Planning JurisdictionZoning District: PUDPPIN Number: N/AGeneral Location: North of Parker Road, West of U.S. Highway 98Surveyor of Record: MediacomEngineer of Record: MediacomOwner / Developer: MediacomSchool District: Fairhope Elementary School Fairhope Middle and High Schools Recommendation: Approved w/ ConditionsPrepared by: Chris Ambron µ µ 2 UR 23.12 Mediacom – August 7, 2023 Summary of Request: Request of Mediacom for an 11.52.11 Utility Review and approval of the proposed installation of approximately 4,495 linear feet of coaxial cable along routes outlined on the below location map. L -Tl ' -- T ~E JT I - ,T TOT A LS -; ,J r-i t·J rt, l fl H 1 ,.., ,.· _._, -=- TRENCH BORE D-BORE 4 ,495' ..,. p EDEST ALS 27 ·~ ~ STRAN D ..,. > --p, ,n OVERt.ASH ~ ~ w RECKOUT 1°11 5 MED IACOM "ROPOSE IJ ~E I ~PE•,C.R OIJN I! "0 XI L S:.A~LE IN THE Tl<ENT l~Q S.U ~P IVl'.'.l(''-1 M' C~OSS INC THE F fl ,HDrE <I GHT :r w;,•. BA LDWIN C::LN JV v.,;9'"'" So • OTT WILLE R L,~PLE E~.S T INf.. ·1 ,n1r: !\Sn -74!:l-1,.'51 3 UR 23.12 Mediacom – August 7, 2023 1.Citizen Communication & Notification •Provide Door Hangers at preconstruction meetings which shall be approved prior to distribution and work. •Use of portable A-frame style signage at the entrance and exit of work sites. •Applicant shall dedicate a Point of Contact to answer citizens questions. 2.Permitting, Locating & Phasing •Subsurface Utility Engineering may be required for sensitive locations within the city as required by the ROW supervisor. •An additional right-of-way permit may be required for the potholing procedures needed for SUE. •A traffic control plan shall be submitted with all permits that affect the flow of traffic. •No work shall begin until a ROW permit is issued by the City of Fairhope Building Department. Permit not valid until approved and paid for on Citizen Serve online portal. •The City’s ROW inspector is to be notified 24 hours prior to any activity within the ROW. The prior notice applied to all activity within the ROW including but not limited to trenching, boring, concrete placement. •Hand holes/boxes shall not be allowed to be installed in sidewalks. The applicant shall review the sidewalk plan to determine if there are any conflicts. The applicant shall coordinate with the ROW inspector to resolve any conflicts. •The applicant shall contact Alabama One Call 811 to locate all existing utilities in the ROW (750 LF maximum daily allocation for COF utility locates per day). •A phasing plan must be submitted with the permit to alleviate confusion for locating. •A pre-construction meeting shall be held with the City prior to issuance of any permits. 3.Construction •A minimum horizontal clearance (separation) of 36” must be maintained from water, sewer, gas, stormwater, and other city utility infrastructure. •A minimum depth for all telecommunication lines shall be 30”. •Conduit shall match the 811-color code for communication, electric, gas etc. No blue/blue striped conduit is to be used for telecommunications. •The contractor responsible for *excavating inside right of way will be required to provide video documentation of the integrity of any sanitary sewer line (including laterals) within 3 feet of work being performed. This can be videoed prior to work being performed if locations, including depths, are clearly established by contractor, and said work is not within 3 ft of sewer mains or laterals within right of way. This does not apply to laterals on private property not “publicly maintained” (Private infrastructure). •Water, sewer, and gas mains/services must be potholed prior to bore/missile crossings. If street cuts are necessary please contact Right of Way inspector for restoration. •If sidewalk panels need to be removed, the subgrade must be compacted to the satisfaction of the ROW inspector. Cold patch asphalt shall be used as a temporary walking surface until the permanent repair can be done. •Sidewalk panels shall be a minimum of 4000 psi and be inspected within 24 hours of pouring concrete. Anything over one sidewalk panel shall be poured via concrete truck (no bag mix allowed). 4 UR 23.12 Mediacom – August 7, 2023 4.Horticultural •Handholes shall not be located within driplines of trees within City property, to include the right of ways, without explicit written permission from the City Horticulturalist. •Any proposed trenching shall not be within the dripline of trees. •If within tree dripline, consult the City of Fairhope Horticulturist prior to earth work. •Trees shall not be negatively impacted. •Consultation with the City’s horticulturalist, to determine if the required depth of bore must be increased so that no trees are impacted by the project. The contractor is responsible for any damaged trees. •Any work done within the critical root zone shall be done to meet or exceed Internal Society Arboriculture (ISA) standards. •All roots to be removed shall be severed cleanly at the perimeter of the protected radius. •Protective barriers shall be used for all trees, barricades shall be erected a minimum of 20’ from the trunk. 5.Erosion Control •Any ROW cuts shall be stabilized (covered) at the end of each day & disturbed areas shall be re-vegetated with sod within ten (10) days of completion of the project. Sod shall be watered to ensure survival. •Any excess soil shall be removed and disposed of properly. Dumping on private property without approval will not be tolerated. •Mulch / seed shall only be acceptable as temporary cover. •Inlets shall be protected. BMPs shall be placed at all affected storm inlets. •If the site is within 100' of a critical area (wetland, etc.), red soil/clay shall not be allowed as fill material, per the City’s Red Clay/Soil Ordinance. •BMPs shall be installed at boring sites and trench locations. •Ground conditions in the ROW’s shall be returned to original preconstruction condition(s) or better. •No open trenches shall be allowed. Directional boring shall be used in sensitive areas, such as under roads, in proximity to trees, on finished lots, etc. • 6.Project Completion, Punch List Walk, & As Built •The applicant shall provide as-built drawings of all installed lines depicting depths. •Damage to any City’s infrastructure (storm, sewer, water, ditches etc. shall be the responsibility of the permittee to repair to city standards at no cost to the city. •Any damage that occurs needs to be reported to the city as soon as possible. •Pedestals shall be placed in a manner as to avoid obstructing visibility of motorists and to allow vehicles to exit the roadway during an emergency. 5 UR 23.12 Mediacom – August 7, 2023 7.Staff Recommendation •The proposed utility construction falls within the corporate limits of the City of Fairhope. Any portions of the project affecting public right-of-way (ROW) maintained by Baldwin County or the Alabama Department of Transportation (ALDOT) shall require permits through the respective agency. •This site shall comply with all State, Federal and local requirements, including, but not limited to the following City of Fairhope Ordinances: i.City of Fairhope Wetland Ordinance (#1370), which regulates activity within 20' of wetlands. ii.City of Fairhope Red Soil & Clay Ordinance (#1423), which prohibits the use of red soil / clay within 100' of critical areas. iii.City of Fairhope Erosion and Sediment Control Ordinance (#1398). iv.Chapter 19 Article VI: ROW Construction and Administration, Ordinance (1754) v.City of Fairhope Tree and Landscape Ordinance (#1444) •Staff Recommendation: Approval with Conditions of UR 23.12 NORTH AVE N SUMMIT STN BAYVIEW STBLAKENEY AVE City of FairhopePlanning Commission August 7, 2023 ¯N BAYVIEW STBLAKENEY AVE SD 23.23 - 350 N. Bayview Legend Roads Parcels Corporate LimitsZoning Classification R-2 - Medium Density Single-Family Planning Jurisdiction ^ Project Name: 350 N. Bayview, MinorSite Data: 0.59 acresProject Type: 2-Lot Minor SubdivisionJurisdiction: Fairhope Planning JurisdictionZoning District: R-2PPIN Number: 14416General Location: East side of North Bayview Street, North side of Blakeney AvenueSurveyor of Record: David Lowery Surveying, LLCEngineer of Record: Mike Jeffries Owner / Developer: FST, Robert J. Writt & Renee WrittSchool District: Fairhope Elementary School Fairhope Middle and High Schools Recommendation: Prepared by: µ µ N/A Approve with Conditions Page 10 of 10 CERTIFICATION OF PROPERTY OWNER NOTIFICATION LIST As Required by the City of Fairhope Hearings on Subdivision plat applications require notification to all property owners adjacent to the proposed subdivision. This list must be the most current property owners’ records available from the Baldwin County Revenue Office. By signing below, I _________________________, (applicant) do hereby certify that the property owner list attached to this application was obtained from the Baldwin County Revenue Office and is a complete list of all real property owners/lessees adjacent to the property submitted from Subdivision approval. _____________________________________ __________________________ Signature of Applicant or Authorized Agent Date of Application 1 SD 23.23 350 N. Bayview August 7, 2023 Summary of Request: The owners and applicants are Robert J. and Renee A. Writt for the project. This application is for a 2-lot minor subdivision located on the northeast corner of N. Bayview St. and Blakeney Ave. Subject property is zoned R-2 and approximately .59 acres. The site data table is included below: General Comments: • All lots front on a publicly maintained road and meet the lot size requirements. • Planning Commission heard a subdivision case SD 23.03 for this property at the March 6, 20223 meeting and voted to approve the case with the following conditions: 1. The accessory structure is removed. 2. Easements are granted for the sidewalk, utilities and drainage. 3. A solution to the fire flow is reached between the City and owner. o The approval expired July 4, 2023. • The differences are outlined below: o The accessory structure has been removed and the property is now completely vacant. o Drainage plan prepared by an engineer has been submitted for review. Drainage Comments: • The applicant has provided an engineered drainage plan provided by Chris Lieb with Lieb Engineering and is requesting a waiver from the standard drainage easements listed in the subdivision regulations. Altered drainage easements are shown on the plat per the drainage plan. The plan includes drainage work in the Blakeney Avenue Rights of Way and has been reviewed by Fairhope Public Works Director, Richard Johnson, PE. Staff supports the waiver with a note on the plat memorializing this case number to reference the drainage plan to be reviewed during future building permits. Utility Comments: • Electric, Water, Sewer, and Gas are provided by the City of Fairhope. o Fairhope Utilities have indicated there is adequate room in the ROW to service the two proposed lots and support a waiver to not provide the required 15’ Utility easements. • Telephone is provided by AT&T • Based off the flow model the applicant’s engineer has stated that installing an automatic fire sprinkler system meets the current ISO Fire Suppression Rating Schedule Paragraph 340 Exception 1. The city requires fire flow to meet International Fire Code and it does not. • Currently state law prohibits Building Departments from requiring sprinkler systems in one-family or two-family dwellings. S ITE DATA: ZON ING : R-2 SETBACKS: (UNLESS St-lOWN OTHERWISE) FRONT: 35' REAR: 35' S IDE : 10' S IDE ROAD : 20' 2 SD 23.23 350 N. Bayview August 7, 2023 Connectivity: • Sidewalks do not exist along either of the existing roads adjacent to this subdivision. The Subdivision Regulations allow for the Planning Commission to allow for a 10’ sidewalk easement in lieu of installing sidewalks due to the absence of other sidewalks in the proximity to the subdivision. The applicant is asking for a waiver from installing sidewalks or providing an easement. Waiver requests are included in the Planning Commission packet. Staff does not support the waiver request. Staff is in support of an easement in place of the sidewalk as permitted by the subdivision regulations. Waiver Requests: 1. Article V Section E.5(a) Utility Access and Easements, which states, “Except where lanes are provided at the rear of lots, easements not less than fifteen feet in width along side and rear lot lines as required for drainage and utilities. On interior lots, the easement may be designed to lie equally on adjacent lots. On perimeter lots, no part of the required easement shall lie outside the platted lands. Easement placement and widths shall be approved by the Planning Commission. No half easements will be approved unless adjacent property owners dedicate the other half of the easement at time of approval.” 2. Article V Section D.7(4)(b) Sidewalks, which states, “If so requested, the Commission may waive the requirement to install sidewalks if, in the discretion of the Commission, sidewalks will not serve the intended purposes due to the absence of other sidewalks in proximity to the subdivision or due to topographical conditions. However, in such cases the Commission shall require sidewalk easements along the margin of lots adjacent to the right-of-way to accommodate the installation of sidewalks in the future.” Waiver Standards: 1. An extraordinary hardship may result from strict compliance with these regulations due to unusual topographic or other physical conditions of the land or surrounding area not generally applicable to other land areas. 2. The condition is beyond the control of the sub-divider. 3. The requested waiver will not have the effect of nullifying the purpose and intent of the regulations, the Zoning Ordinance, or the Comprehensive Plan. 4. The waiver is the minimum deviation from the required standard necessary to relieve the hardship; 5. The waiver shall not have an adverse effect on adjacent landowners, or future landowners, or the public; 6. The waiver is necessary so that substantial justice is done. Comments: The City of Fairhope Subdivision Regulations contain the following criteria in Article V.B.2. Approval Standards. “2. Consistency with Plans, Regulations and Laws - The Planning Commission shall not approve the subdivision of land if the Commission makes a finding that such land is not suitable for platting and development as proposed, due to any of the following: a. The proposed subdivision is not consistent with the City’s Comprehensive Plan, and/or the City’s Zoning ordinance, where applicable; • Meets - 3 SD 23.23 350 N. Bayview August 7, 2023 b. The proposed subdivision is not consistent with the City’s Comprehensive Plan or any other plan or program for the physical development of the City including but not limited to a Master Street Plan, a Parks Plan, a Bicycle Plan, a Pedestrian Plan, or the Capital Improvements Program; • Meets c. The proposed subdivision is not consistent with these Regulations; • Meets with approval of requested waivers d. The proposed subdivision is not consistent with other applicable state or federal laws and regulations; • Meets e. The proposed subdivision otherwise endangers the health, safety, welfare or property within the planning jurisdiction of the City.” • Meets Recommendation: Waiver Request for providing altered Utility or Drainage Easements. Staff supports. Waiver Request for not providing sidewalks or sidewalk easement. Staff does not support. Staff recommends approval of SD 23.01 350 N. Bayview with the following conditions: 1. Planning Commission approval of the Drainage/Utility Easement modification Waiver 2. Adding a 10’ sidewalk pedestrian easement along the property lines adjacent to the ROW’s. 3. A solution to the fire flow is reached between the City and owner. 4. Add note to the plat “At time of permitting refer to Planning Commission Case SD 23.23 for drainage equirements.” LIEB ENGINEERING COMPANY JuJ y 17, 2023 City of Fairhope Pl anning and Zonin g Attn: Staff Re: Bob Writt Subdivision -Drainage Letter Staff, 1290 Main Street Suite E Daphne, AL 36526 Phone: 251.978.9779 The proposed subdivision is a two lot single family residential s ubdivi sion . It has been requ es ted to shrink the draina ge ease ment to be 5' on th e perime ter of th e lot s. I hav e eva luated the draina ge that will reac h the ea ements on the eas t side of the proper ty, running to th e north to the north line of th e two lot subdivi sion and then wes t to th e N Bayvi ew ROW as a wor s t case scenario . The 25 year s torm was use d to size th e drainag swal or pipe . The maximum runoff rate is 8.88 CFS. The hydrology re port a ttach ed. A ditch with a 1' wide bottom, 3:1 sid e slop ed and 9" d eep @10% grade (this match es exj tin g gra de) will safe ly convey the 25 yea r s torm . Th e chann el report is a ttac h ed. A 24 " round culverL wilh a lop of 10 % will safely co n vey th 25 year s torm. Th e culverl r port is a ttach d. Therefore th e 5' wide dra in age ease me nt s are suffici ent lo co nv ey th e 25 year storm. Plec1se note, if the nee<l to use the draina ge easements were to c1.rise, c1 solution that shouJd be co nsi de red would be a swa le / ditch to be installed on th e north sid e of Blak eney Driv e that cut s off th e s torm water from th e ro ad and lea ds it to the weir inkt lo ca ted in the ROW. lf additional drainage wer n e d d, th e eas t easem ent of lots 1 and 2 co uld be utilize d to ca tch and co nvey th e water that is south/southeas t of its lo ca tion a nd tum it to th e west along th e north easement of Lot 1. Let m know if you h ave any que lions or co mment s . Sin cerely, ---- Chri toph er Jay Li b, PE LIEB ENGINEERING C O M P .A, N Y Page 1 of 1 6/20/23 , 10 :05 PM PF Map : Contiguous US NOAA Atlas 14 , Volume 9, Version 2 ~ Printpage PF tab ~lar I PDS -ba sed precipitation frequency estimates with 90% confidence intervals (in inches/hour)1 I B l Average rec urrence interval (years) I I 1 II 2 II 5 II 10 II 25 II 50 II 100 II 200 II 500 II 1000 I B 7.25 8.22 I 9 .84 I 11 .2 13 .1 14.6 16.2 17.7 19 .9 21 .5 (5.92-8. 75) (6.70-9.94) (7.99-1 1.9) (9.05-13.6) (10.3-16.4) (11 .2-18.5) (11.9-20.8) (12.5-23.4) (13.5-26.8) (14.2-29.4) 110-m in I 5.30 6 .02 7 .21 8.21 9.6 1 10 .7 11 .8 13.0 14.5 15.7 (4.33-6.41) (4.91-7.28) (5.85-8.73) (6.63-9.98) (7.51-12.0) (8.18-13.5) (8. 72-15.2) (9.17-17.1) (9.88-19.6) (10.4 -21.5) 115-m in I 4.32 4.90 I 5 .86 I 6.68 7.82 8 .71 9 .62 10 .6 11.8 12.8 (3.52-5 .2 1) (3.99-5.92) (4 .76-7.10) (5.39-8.1 1) (6.10-9. 75) (6.65-11.0) (7.09-12.4) (7.46-13.9) (8.03-15.9) (8.46-17.5) 130-m in I 3.1 4 3.59 4 .32 4.94 5.8 0 6 .4 8 7.17 7.87 8.82 9 .55 (2.56-3. 79) (2.92-4.33) (3.5 1-5.23) (3.99-6.00) (4 .53-7.24 ) (4.94-8.18) (5.28-9.23) (5.56-10.4) (5.99-11 .9) (6.32-13.0) 160-min I 2.14 2.4 3 I 2.94 I 3.37 3.98 4.47 4 .98 5.50 6.21 6 .77 (1.74-2.58) (1 .98-2.94 ) (2.39-3.56) (2. 72-4 .1 0) (3.12-4 .98) (3.42-5.66) (3.67-6.42) (3.89-7.26) (4 .22-8.39) (4 .48-9.25) B 1.35 1.54 I 1.86 I 2.14 2.53 2.85 3.18 3.53 4.01 4 .3 8 (1.11 -1.62) (1.26-1.84) (1.52-2.23) (1.74-2.58) (2.00-3.15) (2.20-3.58) (2.37-4.08) (2.52-4 .63) (2.74-5.38) (2.92-5.95) B 1.0 3 1.17 1.42 I 1.64 I 1.96 2.22 2.50 2.79 3.20 3.52 (0.850-1.23) (0.967-1.40) (1.17-1.70) (1.34-1.97) (1.56-2 .4 3) (1.72-2.79) (1.86-3.20) (2.00-3.65) (2.20-4 .29) (2.35-4 .76) B 0 .629 0 .7 18 0.877 1.02 1.25 1.44 I 1.64 II 1.86 I 2.18 I 2.4 3 I (0.524-0.745) (0.597-0.850) (0.727-1.04) (0.844-1.22) (1.00-1.55) (1.12-1.80) (1.24-2.10) (1.34-2.43) (1.5 1-2.9 1) (1.64-3.27) B 0 .367 0 .422 0.525 0.622 0 .77 5 0.907 1.05 1.21 1.44 1.63 (0.309-0.432) (0.354-0.4 96) (0.439-0.6 18) (0.517-0. 736) (0.63 1-0.962) (0.717-1.13) (0.802-1.34) (0.884-1.58) (1.0 1-1.92) (1.10-2.18) B 0 .212 0.247 0.3 13 0.3 77 0 .477 0.565 0.661 0.767 0 .9 21 1.05 (0.179-0.247) (0.209-0.288) (0.264-0.366) (0.3 16-0.443) (0.392-0.590) (0.450-0.702) (0.508-0.838) (0.564-0.994) (0.649-1.22) (0.71 4-1.39) B 0 .121 0 .1 42 0.183 0.222 0.282 0.334 0.392 0.455 0.547 0.623 (0.103-0.140) (0.121-0.165) (0.155-0.2 12) (0.187-0.258) (0.234-0.346) (0.269-0.4 13) (0.303-0.493) (0.337-0.586) (0.388-0. 720) (0.427-0.82 1) B 0 .088 0 .1 03 0.1 30 0.157 0 .1 99 0 .236 0.277 0.3 22 0 .3 88 0 .442 (0.076-0.10 1) (0.088-0.11 8) (0.111 -0.15 1) (0.133-0.182) (0.166-0.244 ) (0.19 1-0.29 1) (0.2 15-0.34 7) (0.239-0 .41 3) (0.276-0.508) (0.304-0.580) I 4~•Y I 0.071 0 .082 0.103 0.123 0 .155 0 .1 83 0.215 0.249 0 .3 00 0.342 (0.06 1-0.08 1) (0.070-0.094) (0.088-0.11 8) (0.105-0.142) (0.130-0.189) (0.1 4 9-0.225) (0.167-0.269) (0.186-0.3 19) (0.21 4-0.392) (0.236-0.447) B 0 .046 0 .053 0.066 0.078 0.097 0.113 0.1 31 0.151 0 .180 0 .204 (0.040-0.053) (0.04 6-0.06 1) (0.057-0.075) (0.067-0.090) (0.08 1-0.1 17) (0.092-0.138) (0.103-0.163) (0.11 3-0.192) (0.129-0.234) (0.141 -0.265) 110-day I 0.036 0.041 0.051 0.060 0 .073 0.084 0.097 0 .110 0 .130 0 .146 (0.03 1-0.04 1) (0.036-0.047) (0.044-0.058) (0.05 1-0.068) (0.061-0.087) (0.069-0.102) (0.076-0.119) (0.083-0.139) (0.093-0.168) (0.10 1-0.189) 120-day I 0 .024 0 .027 0.032 0.0 37 0 .043 0.049 0.055 0.061 0 .070 0.077 (0.021-0.027) (0.023-0.030) (0.028-0.036) (0.032-0.042) (0.037-0.05 1) (0.04 0-0.058) (0.043-0.067) (0.046-0.076) (0.050-0.089) (0.054-0.099) 130-day I 0 .019 0.021 0.025 0.029 0 .033 0.037 0.041 0.045 0 .050 0 .054 (0.0 17-0.02 1) (0.0 19-0.024) (0.022-0.029) (0.025-0.032) (0.028-0.039) (0.030-0.044) (0.032-0.04 9) (0.034-0.055) (0.036-0.064) (0.038-0.070) 145-day I 0 .0 15 0 .017 0.020 0.02 3 0 .026 0 .02 9 0.032 0.034 0 .038 0.040 (0.014-0.0 17) (0.015-0.0 19) (0.0 18-0.023) (0.020-0.026) (0.022-0.03 1) (0.024-0.034) (0.025-0.038) (0.026-0.042) (0.027-0.047) (0.028-0.05 1) 160-day I 0.013 0 .015 0.018 0.020 0 .023 0 .025 0.027 0.029 0 .031 0.0 33 (0.0 12-0.0 15) (0.0 13-0.017) (0.0 16-0.020) (0.0 17-0.022) (0.0 19-0.026) (0.020-0.029) (0.02 1-0.032) (0.022-0.035) (0.023-0.039) (0.023-0.042) 1 Precipitation freq uency (PF) estim ates in th is tab le are based on freq uency analysis of partia l d uration se ries (PD S). Numbers in parenthesis are PF estim ates at lower and up per bounds of the 90% confide nce interval. Th e probability that precipitati on freq uency estimates (for a given duration and avera ge recurrence interval) wi ll be greate r than the upper bound (or less than th e lower bound ) is 5%. Esti mates at upper bounds are not checked again st probable maximum preci pitation (PMP) estimates and may be high er than cu rre ntly valid PMP values. Please refer to NOAA Atl as 14 document fo r more infonnation. Estim ates from the table in CSV form at: Prec ipitati on frequ e ncy es tim ates v I Submit I US Department of Commerce National Oceanic and Atmospheric Administration National Weather Service Office of Water Prediction (OWP) Main Link Cat egories: Home I OWP Map Disclaimer Disclaimer Credits Glossary Privacy Policy About Us Career Opportunities https://hd sc .nws.noaa .gov/pfd s/pfd s_map_cont.html ?bkmrk=al 2/3 6/20/23, 10 :05 PM 1325 East West Highway Silver Spring, MD 20910 Page Author: H DSC webm aster Page last modified:April 21, 2017 https ://hdsc .nws .noaa .gov/pfds/pfds_map_cont .html?bkmrk=al PF Map : Contiguous US 3/3 Hydraf low IDF Curves IDF file: 2023-005.IDF Int. (in/hr) 28.00 28.00 100-Yr 24.00 24.00 50-Yr 20 .00 \ 20.00 2 5-Y r 16.00 12 .00 8.00 4.00 \ ~ ~ >~ ~ ~ \ ~ ~ ~ rs-- ~ ~ ~ ~ ~ --------~ r---~ --------------------r--. r--------.... -- -----------------r--. i---r-------i---r-- -------------i---r-----------------r--- 16.00 10 -Y r 12 .00 5-Yr 8.00 2-Yr 4 .00 0.00 0.00 0 5 10 15 20 25 30 35 40 45 50 55 60 Time (min) Ex press Channel Report Hydra flow Ex pre ss Ex ten sion for Autod esk® Civil 3D® by Autodesk , Inc . Ditch Between Lots Trapezoidal Bottom W idth (ft) Side Slopes (z : 1) Total Depth (ft) Invert Elev (ft) Slope(%) N-Value Ca lculations Compute by : No . Increments Elev (ft) 101 .00 -- 100.75 -- 100.50 -- 100.25 100 .00 -- 99 .75 0 = 1.00 = 3.00 , 3 .00 = 0 .67 = 100 .00 = 10 .00 = 0 .050 Q vs Depth = 10 ---- ---- ~- _\ -- \ - ---- 2 3 Section ---- -v ---- ---- Highlighted Depth (ft) Q (cfs) A rea (sqft) Veloc ity (ft/s) Wetted Perim (ft) Crit Depth , y C (ft) Top Width (ft) EGL (ft) -- ---- -/ I -- I - ------ 4 5 6 Reach (ft) 7 Tuesday, Jun 20 2023 = 0 .67 = 10 .03 = 2 .02 = 4.97 = 5.24 = 0 .67 = 5.02 = 1.05 -- -- -- -- 8 Depth (ft) 1.00 0 .75 0.50 0.25 0 .00 -0 .25 Robert J. Writt PO Box 163 — Eagles Mere, PA USA 17731 Phone: +1-832-477-5455 — E-Mail: bob.writt@icloud.com 19 July 2023 City of Fairhope Mr. Mike Jefferies 555 S. Section Street Fairhope, AL 36533 Re: Your letter dated 13 Jul 2023 Minor Subdivision – 350 N. Bayview Fairhope, AL 36532 Dear Mr. Jefferies, Per your request, please find below the two waivers requested: 1) Provide a waiver request to modify the required drainage and utility easements. We are requesting a waiver to reduce the 15’ utility and drainage easements to 5’. Utilities are available along N. Bayview to service Lot 1 and along Blakeney and N. Bayview to service Lot 2. Adjacent parcels having existing homes and do not require utility access across Lots 1 & 2. A drainage study was performed by Lieb Engineering Company. The study concluded a 5’ drainage easement is sufficient to convey the 25-year storm water. 2) Need your confirmation of your intentions for the sidewalk: o Install now, o Show 10’ pedestrian easement, or o Request a waiver for providing easement. We respectfully request a waiver from installing sidewalks now for the following reasons: a) The Bluff currently does not have sidewalks, b) Adjoining plats do not have sidewalks, and c) Sidewalks will not serve the intended purpose due to the absence of other sidewalks in proximity to the minor subdivision. The Planning Department at the July 12th DRC meeting offered two options for not installing sidewalks now: Option 1 - A 10’ pedestrian easement within the lot boundaries and adjacent to the Right-of-Ways. Option 2 – Future sidewalks to remain in existing Right-of-Ways. Below the two options are depicted graphically with the benefits and concerns highlighted for each option. Page 2 Option 1 – Placing the sidewalk easements within the property lines and adjacent to the Right- of-Ways results in the following concerns: a) Tree Preservation – Sidewalks placed in this easement would endanger the root system of numerous Heritage Trees (46” live oak tree, two 15” live oaks, 15” cherry tree and two 14” magnolias). Our tree arborist recommends no construction within a 10’ to 20’ radius (depending on tree size), thus advising against a sidewalk easement in this area. b) Atheistic Appeal on Bayview - The sidewalks if ever installed would be 20’ to 30’ from the streets and 25’ from the house frontage. This would create the appearance of the sidewalk being in the in the middle of the front yards along Bayview. c) Proximity to House along Blakeney - The Blakeney sidewalk if ever installed would be 10’ to 15’ from the house and 25’ to 30’ from the street, which would be aesthetically unappealing. d) Inconsistency with Neighboring Homes - The sidewalks if installed would have to jaunt back into the Right-of-Way as adjacent parcels would not have sidewalk easements within their property boundaries. e) Non-compliance to Subdivision Regulations - The sidewalks if ever installed would be noncompliant with the Fairhope Subdivision Regulations (Article V C.6. Pedestrian Design Standards and Table 5.3, Appendices A and B) I Option 1 -Sidewa l k asements within Property Lines and Ad j acent to Right..,of-Way 25 '-30' Dis tan ce From S re e J f,Y.Al' Di st:a ce Fro m Ho se _ _. 23'-25 ' s ·de R-O-L Green Spa ce widt in Ri g h t o W ay Page 3 Option 2 – Sidewalks remaining within the Right-of-Way results in the following: a) Right-of-Ways are Adequate Width for Sidewalks – The Right of Ways have adequate width (20’ to 25’), green space, to accommodate future sidewalks, making Option 1 unnecessary. b) Complies with Fairhope Subdivision Regulations - The sidewalks built in the future will comply Fairhope Subdivision Regulations (including Article V C.6. Pedestrian Design Standards and Table 5.3 Appendices A&B) Therefore, we are advocating for Option 2. Accordingly, we respectfully request a waiver not to install the sidewalks now. Also, we are requesting a separate waiver not to place sidewalk easements within property line and adjacent to the Right-of-Way (as shown in Option 1). Please do not hesitate to contact me at 832-477-5455 or email me at bob.writt@icloud.com if you require any further information. Sincerely, Robert J. Writt I 8 Option 2 { Preferred) Sidewalks Remain in Right-of-Way :----,$,,-------- s· al 23'-25 ' _..J y AV. 'ARJABLE R-O-L ~re~n Space wid 1 Ri ght o Way City of Fairhope Planning Commission August 7, 2023 The following is a proposed amendment to change and alter the City of Fairhope Zoning Ordinance. The City of Fairhope Planning Department may add or amend proposed language prior to the August 7 meeting. If language is altered a revised packet will be uploaded to the City of Fairhope website by August 4, 2023. The Planning Commission will review the proposed language and take one of the following actions: (a) Recommend approval to the City Council; (b) Recommend approval to the City Council, conditioned on specific revisions; (c) Recommend denial to the City Council; or (d) Continue discussion of the proposed amendments for further study. Any zoning amendment must be approved by the City Council. During the Planning Commission Hearing, as well as the City Council Hearing, all persons shall have an opportunity to be heard in opposition to or in favor of the proposed amendment. Comments may also be emailed to planning@fairhopeal.gov. ZC 23.03 Zoning Amendments Article III Section C Zoning Districts Dimension Standards FAIRHOPE ZONING ORDINANCE 22 2. Residential Accessory Structures a. Residential Accessory Structures located within a required rear yard may be attached to the principle structure by means of a covered, open breezeway that is no wider than eight (8) feet, is not enclosed (contains no more than 2 walls), and is not heated or cooled. A breezeway shall be perpendicularly attached to the principle structure and shall fall within the required side setbacks for the principle structure. b. Private swimming pools in residential districts: (1) Swimming pools, whether below grade or wholly or partially above grade level (and related mechanical appurtenances) shall not be located closer than ten (10) feet to any property line. Pool-related mechanical appurtenances shall be located or screened so as not to be visible from any public street. (2) Swimming pools shall be located to the rear of the principal structure. (3) Swimming pools shall not count against the maximum total lot coverage by accessory structures in Table 3-3. c. Other private recreational facilities in residential districts: (1) Tennis courts, basketball courts, batting cages and other recreational facilities shall be located behind the rear building line of the principle structure (does not apply to freestanding or wall mounted basketball hoops in/above driveways or on patios). d. Lighting for Residential Accessory Structures shall be located and installed so that no direct light is visible from adjoining properties. Notwithstanding the foregoing, Table 3-3 indicates dimension requirements for residential accessory structures. Table 3-3: Dimension Table - Residential Accessory Structures Dimension District or use Setbacks Max. total lot coverage by accessory structure Max. height Min. structure separation from principle structure Min. separation between structures Front Rear Side Street side R/A Behind front building line of principle structure 15’ 15’ 50’ 30% of required rear yard 30’ 50’ for agriculture structures; 10 feet for all other accessory structures 5’ R-3 PGH* Behind rear building line of principle structure none required same as principle structure same as principle structure 25% of required rear yard* 20’ but no taller than the principle structure 5’ 5’ All other residential districts Behind rear building line of principle structure 5’ 5’ no nearer than principle structure 25% of required rear yard 30’ but no taller than the principle structure 10’ 5’ *one detached garage up to 600 square feet shall be allowed for Patio/garden homes in addition to the maximum total lot coverage for other accessory structures, subject to all other accessory structure dimension standards. **in an attempt to preserve historic one-story structures, on lots where the principal structure is one-story, an administrative approval may be given to allow an accessory structure to be taller than the principal structure, but in no case more than 5’ taller than the principal structure as measured from the tallest roof peak of the principal structure, excluding chimneys, cupola, spires, and other architectural features. In no case shall an accessory structure exceed the height limit of the district. Article IV Section B Site Design Standards Screening, Lighting, and Landscape Material FAIRHOPE ZONING ORDINANCE 34 34 B. Screening, Lighting and Landscape Material 1. Intent The screening, lighting, and landscape material sections are intended to create a quality community image, minimize the impact of development on adjacent sites, allow property owners to create comfortable and appropriate private environments, and integrate all development into the overall community plan. 2. Screening a. In any district, all mechanical or operating equipment, materials, or activities not contained within a building, such as drive-through equipment, outdoor storage of materials, stationary machinery, and outdoor servicing activities, shall be enclosed by a wall or fence of solid appearance or tight evergreen hedge not less than six feet in height. If the owner elects to build a wall or fence of bare or severe appearance it shall be enhanced with the planting of shrubs. b. In any district where Where a commercial/industrial use district abuts a residential use district, screening/buffering shall be required. Acceptable screening/buffering shall include a wall or fence of solid appearance, or tight evergreen hedge not less than six feet (6’) in height and a twenty foot (20’) landscaped buffer containing at least one (1) overstory tree and five (5) shrubs per every twenty-five linear feet (25’). 3. Parking Lot/Open Area Lighting Parking lots with 50 or fewer spaces and open area requiring lighting for general purposes shall have light poles that do not exceed 10 feet overall height. Parking lots having more than 50 spaces shall have light poles that do not exceed 20 feet overall height. Luminaries of a sharp cut off design to shield light source above 72 degrees from vertical and providing 1.0 average maintained foot-candles with the following uniformity ratios: 3:1 average/minimum * (.33 FC minimum), 12:1 maximum/minimum * (4.0 FC maximum) are required in all cases. Public facilities such as lighted ball fields are excluded. A photometric grid shall be furnished by developer at time of building permit application. * maximum or minimum foot-candle level at any point lighted area. 4. Landscape Materials All un-built yards and open space required by this ordinance, and all natural screening material, shall be planted according to the specifications of the City landscape ordinance. 5. Fencing and/or Walls a. Fences and/or walls are permitted in every zoning district. A building permit shall be obtained prior to construction of any fence. Fences and/or walls may be permitted on the property lines or anywhere else on the lot provided that: (1) Fences and/or walls shall not be constructed in a drainage easement, floodway, or other watercourse; and (2) Fences and/or walls shall not be constructed in any required clear sight distance. (3) Fences and/or walls constructed at or near property lines shall not disturb neighboring properties without the express written consent of the affected neighboring property owner. b. Fences and/or walls in all residential zoning districts are subject to the following requirements: (1) No fence and/or walls shall be higher than eight (8’) feet. Any fence and/or walls forward of the front building line, or located in a Street Side Yard, shall not be higher than four (4’) feet; Article IV Section B Site Design Standards Screening, Lighting, and Landscape Material FAIRHOPE ZONING ORDINANCE 34 35 (2) No corrugated metal sheets, solid sheets of metal, plywood, particleboard, or similar materials shall be allowed; and (3) No barbed wire, razor wire, or similar materials shall be allowed except for fences used for agricultural purposes in the R-A – Residential/Agriculture zone. c. Fences and/or walls in all non-residential zoning districts are subject to the following: (1) No fence and/or walls shall be higher than 12 feet. Any fence and/or walls in front of the front building line shall be limited to between two and one-half and four feet high and shall have a design style consistent with the architectural elements of the buildings on the site. (2) No corrugated metal sheets, solid sheets of metal, plywood, particleboard, barbed wire, razor wire, or similar materials shall be allowed.