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HomeMy WebLinkAbout01-06-2020 Planning Commission MinutesJanuary 6, 2020 Planning Commission Minutes The Planning Commission met Monday, January 6, 2020 at 5:00 PM at the City Municipal Complex, 161 N. Section Street in the Council Chambers. Present: Lee Turner, Chairperson; Art Dyas; Harry Kohler; Hollie MacKellar; Richard Peterson; Buford King, Development Services Manager; Hunter Simmons, Planning and Zoning Manager; Mike Jeffries, Planner; Carla Davis, Planner; Samara Walley, Planner; Emily Boyett, Secretary; and Ken Watson, City Attorney Absent: Rebecca Bryant, Clarice Hall-Black, and Robert Brown, Council Liaison Chairman Turner called the meeting to order at 5:05 PM and announced the meeting is being recorded. The minutes of the December 2, 2019 minutes were considered. Art Dyas made a motion to accept the minutes as written. Harry Kohler 2nd the motion and the motion carried unanimously with the following vote: A YE -Art Dyas, Harry Kohler, Lee Turner, Hollie MacKellar, and Richard Peterson. NAY -none. Storm Water Management Program Plan (SWMPP) Review and Approval, Kim Burmeister. Mrs. Burmeister stated the City operates under Municipal Separate Storm Sewer System (MS4) Phase II General Permit Number ALR040040. The SWMPP is submitted yearly and is a permit requirement. Assessment and public review of this plan is also a requirement and is specified in the current plan as being evaluated by the Planning Commission. The Commission watched a MS4 video. Mrs. Burmeister stated the video is on the City's website as well as the SWMPP plan. Art Dyas made a motion to accept the Storm Water Management Program Plan as presented. Richard Peterson 2nd the motion and the motion carried unanimously with the following vote: A YE -Art Dyas, Harry Kohler, Lee Turner, Hollie MacKellar, and Richard Peterson. NAY none. SD 19.45 Public hearing to consider the request of the City of Fairhope Planning and Zoning Department to accept Resolution 2019-02 for a proposed amendment to Article IV, Section H. Multiple Occupancy Projects in the Subdivision Regulations, Buford King. Mr. King gave the staff report saying the amendment will create a preliminary and final plat process to provide a closeout process for multiple occupancy projects. Staff recommendation is to APPROVE as presented. Mrs. MacKellar asked about the fees and where they can be found. Mr. King responded the fees are set by ordinance and approved by the City Council. He noted the fee schedule is posted on our website. Mr. Turner opened the public hearing. Having no one present to speak, Mr. Turner closed the public hearing. Richard Peterson made a motion to accept the Staff recommendation to APPROVE as presented. Harry Kohler 2nd the motion and the motion carried unanimously with the following vote: A YE Art Dyas, Harry Kohler, Lee Turner, Hollie MacKellar, and Richard Peterson. NAY-none. 1 January 6, 2020 Planning Commission Minutes SD 20.01 Public hearing to consider the request of the Catherine Alba for plat approval of Point Clear Pond, a 2-lot minor subdivision, Seth Moore. The property is approximately 2. 72 acres and is located on the east side of County Road 3 just south of Rose Bishop Lane. Ms. Davis gave the staff report saying the property is unzoned in Baldwin County and 2 lots are proposed. The applicant is requesting a sidewalk waiver. Staff recommendation is to APPROVE contingent upon the following conditions: 1. Approval of a sidewalk waiver. Mr. Turner opened the public hearing. Phillip and Donna Henderson of 14752 County Road 3 -She stated concerns with future subdivisions and the creation of small lots in the area. She also cited traffic increases, additional drainage issues, and declining property values as concerns. Having no one else present to speak, Mr. Turner closed the public hearing. Mr. Moore addressed the Commission saying the health department has approved the perc tests for a septic tank. He noted there will only one additional house constructed and the fire hydrant is existing. Art Dyas made a motion to accept the staff recommendation to APPROVE contingent upon the following conditions: 1. Approval of a sidewalk waiver. Harry Kohler 2nd the motion and the motion carried unanimously with the following vote: AYE Art Dyas, Harry Kohler, Lee Turner, Hollie MacKellar, and Richard Peterson. NAY-none. SD 20.02 Public hearing to consider the request of the Retirement Systems of Alabama for preliminary plat approval of Battles Trace, Phase 7, a 38-lot subdivision, Tim Lawley. The property is approximately 18.9 acres and is located on the east side of Colony Drive just north of County Road 34 (a.k.a. Battles Road). Mr. Jeffries gave the staff report saying the property is zoned TR (Tourist Resort) District and 38 lots are proposed. This phase is consistent with previous phases and the overall conceptual master plan for the development. Staff recommendation is to APPROVE contingent upon the following conditions: 1. Add a general note to the plat that states the Operations and Maintenance Plan for Phase 6 of Battles Trace included the infrastructure for Phase 7 of Battles Trace. Mr. Dyas asked where the detention pond is located that will accommodate this phase's stormwater and Mr. Jeffries explained it is in Phase 6 along S. Section Street. Mrs. MacKellar questioned how many more phases are planned and Mr. Lawley responded there are 185 acres remaining to be developed and it will be approximately 2 or 3 more phases. Mr. Turner opened the public hearing. Having no one present to speak, he closed the public hearing. Art Dyas made a motion to accept the staff recommendation to APPROVE contingent upon the following conditions: 1. Add a general note to the plat that states the Operations and Maintenance Plan for Phase 6 of Battles Trace included the infrastructure for Phase 7 of Battles Trace. Richard Peterson 2 nd the motion and the motion carried unanimously with the following vote: A YE -Art Dyas, Harry Kohler, Lee Turner, Hollie MacKellar, and Richard Peterson. NAY -none. 2 January 6, 2020 Planning Commission Minutes SD 20.03 Public hearing to consider the request of L&M Waterfront, LLC for Final plat approval of the Resubdivision of Lot 4, Bay Echo Subdivision, a 3-lot division, Larry Smith. The property is approximately 2.96 acres and is located at the south terminus ofN. Mobile Street. Mr. King gave the staff report saying the property is zoned R-2 Medium Density Single Family Residential District and 3 lots are proposed. Staff recommendation is to APPROVE contingent upon the following conditions: 1. Memorialize drainage improvements designed by Engineer of Record and furnished and installed by the City of Fairhope by a contractor (Resolution# 3472-19) are in progress at the time of staff report preparation. a. As a condition of approval, the final plat of subject development will be signed once as-built drawings of the drainage improvements are submitted to the Public Works Director, and shall include the Engineer's Certificate required by Article IV, Section.D .1. b.( 18). b. As a condition of approval, the final plat of subject development will be signed once the storm drainage inspection video required by Article IV, Section.D.1.b.(16) has been furnished to City of Fairhope staff. c. Revise note "12" on the final plat to read as follows: "The 15' private access easement across Lot 2 is permanent and for the benefit oflot 3." 2. Memorialize acceptance of the approved waiver of Article V, Section E.3.a. accepted via approval of Case number SD 19 .18, reflected on the final plat as follows: a. Proposed lot three may be accessed from the southern terminus ofN. Mobile St. via the proposed 15' private access easement. b. The existing unpaved southern terminus ofN. Mobile Street shall remain unpaved to preserve the aesthetics of the existing neighborhood but include the drainage improvements described in condition of approval "1" above. Mr. Peterson asked if a 15' easement will accommodate a fire truck and Mr. Smith responded yes. Mr. Turner opened the public hearing. Having on one present to speak, he closed the public hearing. Richard Peterson made a motion to accept the staff recommendation to APPROVE contingent upon the following conditions: 1. Memorialize drainage improvements designed by Engineer of Record and furnished and installed by the City of Fairhope by a contractor (Resolution# 34 72-19) are in progress at the time of staff report preparation. a. As a condition of approval, the final plat of subject development will be signed once as-built drawings of the drainage improvements are submitted to the Public Works Director, and shall include the Engineer's Certificate required by Article IV, Section.D .1. b.( 18). b. As a condition of approval, the final plat of subject development will be signed once the storm drainage inspection video required by Article IV, Section.D.1.b.(16) has been furnished to City of Fairhope staff. c. Revise note "12" on the final plat to read as follows: "The 15' private access easement across Lot 2 is permanent and for the benefit oflot 3." 2. Memorialize acceptance of the approved waiver of Article V, Section E.3.a. accepted via approval of Case number SD 19 .18, reflected on the final plat as follows: 3 January 6, 2020 Planning Commission Minutes a. Proposed lot three may be accessed from the southern terminus ofN. Mobile St. via the proposed 15' private access easement. b. The existing unpaved southern terminus ofN. Mobile Street shall remain unpaved to preserve the aesthetics of the existing neighborhood but include the drainage improvements described in condition of approval "1" above. Harry Kohler 2 nd the motion and the motion carried unanimously with the following vote: A YE -Art Dyas, Harry Kohler, Lee Turner, Hollie MacKellar, and Richard Peterson. NAY-none. Old/New Business ZC 19.08 Greeno Road Corridor (GRC) Overlay Districts, Hunter Simmons -Mr. Simmons gave a presentation outlining the proposed changes. He asked the Commission to schedule a worksession to allow public participation and feedback. Mr. Simmons said this will not be the only meeting to give feedback. Art Dyas made a motion to schedule a worksession for January 22, 2020 from 2-4:00 PM in the Ballroom at the James P. Nix Center. Hollie MacKellar 2 nd the motion and the motion carried unanimously with the following vote: A YE -Art Dyas, Harry Kohler, Lee Turner, Hollie MacKellar, and Richard Peterson. NAY -none. Family Subdivisions, Buford King -Mr. King said staff is looking at amending rural subdivisions to address family subdivisions. Mr. Dyas said a minimum width is needed for easements. Mr. King said the County requires 30' easements and our changes will mimic the County. He noted the process would only apply in the ETJ and only if no waivers are requested. I le said the changes are to streamline the approval process. Having no further business, Richard Peterson made a motion to adjourn. Hollie MacKellar 2 nd the motion and the motion carried unanimously. The meeting was adjourned at 6:56 PM. 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