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Home My WebLink About09-06-2018 Planning Commission MinutesSeptember 6, 20 18 Planning Commission Minutes The Planning Commission met Thursday, September 6, 20 18 at 5 :00 PM at the City Municipal Complex, 161 N. Section Street in the Council Chambers. Present: Lee Turner, Chairperson; Art Dyas; Rebecca Bryant; Charles Johnson; Ralph Thayer; Richard Peterson; Clarice Hall-Black; Wayne Dyess, Planning Director; Buford King, Planner; Nancy Milford, Planner; Emily Boyett, Secretary; and Ken Watson, City Attorney Absent: Hollie MacKellar and Jack Burrell Chairman Turner called the meeting to order at 5:00 PM and announced the meeting is being recorded. Mr. Turner announced Item A. ZC 18.07 Rezone request for 20451 County Road 13 has been tabled by the applicant until the October 1, 2018 meeting. SD 18.31 Public hearing to consider the request of Bryce and Cora McMurry for plat approval of Cora Mae's Place, a 3-lot minor subdivision, Seth Moore. The project is located at the southeast corner of the intersection of County Road 13 and County Road 44 (a.k.a. Twin Beech Road). Ms. Milford gave the staff report saying the subject property is 6.119 acres with 3 lots proposed. The largest lot is 3.1 acres and the smallest lot is 1.452 acres. The property is unzoned in Baldwin County and is situated on the south east comer of County Road 13 and Twin Beech Road. There is a house and two out buildings on the property. The house appears to have built in approximately 1978, according to the Baldwin County Records. According to the applicant, the out buildings on the property are going to be removed and Mr. McMurry has plans to reduce the size of the ex isting house. Sidewalks are required per the City of Fairhope Subdivision Regulations; however, the applicant has submitted a waiver request from the sidewalk requirements. Staff recommends APPROVAL contingent upon the following conditions: 1) The applicant shall not have more than two access points on Twin Beech Road. 2) Sidewalks shall be installed unless the waiver is approved by Planning Commission. Seth Moore addressed the Commission saying he has added a note to the plat for a common driveway. He explained the size of the lots do not require sidewalks if it was just in the County. Mr. Turner asked about a fire hydrant and Mr. Moore responded a fire hydrant is not required because the app licant plans to install a well. Mr. Turner opened the public hearing. Having no one present to speak, Mr. Turner closed the public hearing. Mr. Turner said he would like to see sidewalks installed along these lots and Richard Johnson, Public Works Director, stated the City just received a grant to build sidewalks from Sedgefield to the soccer fields just south of the subject prope1ty on County Road 13 . Mr. Moore explained there is not enough right-of-way to install the sidewalks, but the applicant is not opposed to a 10' easement along County Road 44 for sidewalks. Mr. Dyas agreed sidewalks are needed to tie into the forthcoming infrastructure. Mr. Turner asked how far back the easemen t needs to be to stay out of the ditch on County Road 13 and Mr. Moore and Mr. Johnson explained there is a steep embankment on the east side 1 September 6, 20 I 8 Planni ng Co mmission Minu tes of County Road 13 which leads to wetlands to the south. Mr. Turner said he wants sidewalks built or a 20 ' easement for sidewalks along both rights-of-way. Art Dyas made a motion for APPROVAL contingent upon the following conditions: 1) The applicant shall not have more than two access points on Twin Beech Road. 2) A waiver to require sidewalks in the right-of-way. 3) A 1 O' sidewalk easement shall be added to the plat along the front of Lot 1 and 2 adjacent to County Road 44 right-of-way and along the west side of Lot 2 adjacent to the County Road 13 right-of-way . 4) A 20' sidewalk easement shall be added to the plat along the west side of Lot 3 adjacent to the County Road 13 right-of-way. Ralph Thayer 2nd the motion and the motion canied unanimously with the following vote: A YE -Alt Dyas, Rebecca Bryant, Charles Johnson, Ralph Thayer, Lee Turner, Richard Peterson and Clarice Hall-Black. NAY -none. Resolution 2018-01 Public hearing to consider the request of the City of Fairhope Planning and Zoning Department to approve a proposed amendment to Article IV, Section C.4. Planning Commission Decision procedures in the City of Fairhope Subdivision Regulations regarding resubmittal requirements, Wayne Dyess. Mr. Dyess stated the proposed amendment will allow applicants to resubmit within 180 days if they have adequately addressed the Commission's concerns which led to a previous denial. Staff recommendation is for APPROVAL as presented. Mr. Turner opened the public hearing. Having no one present to speak, he closed the public hearing. Alt Dyas made a motion to accept the staff recommendation for APPROVAL as presented. Ralph Thayer 2nd the motion and the motion carried unanimously with the following vote: Alt Dyas, Rebecca Bryant, Charles Johnson, Ralph Thayer, Lee Turner, Richard Peterson and Clarice Hall-Black. NAY -none. Resolution 2018-02 Public hearing to consider the request of the City of Fairhope Planning and Zoning Department to approve a proposed amendment to Article IV, Section H. Multiple Occupancy Projects in the City of Fairhope Subdivision Regulations to require greenspace, Wayne Dyess. Mr. Dyess stated the proposed amendment will require Multiple Occupancy Projects comp ly with the greenspace requirements for subdivisions. Staff recommendation is for APPROVAL as presented. Mr. Turner opened the public hearing. Having no one present to speak, he closed the public hearing. Art Dyas made a motion to accept the staff recommendation for APPROVAL as presented. Charles Johnson 2nd the motion and the motion earned unanimously with the following vote: Alt Dyas , Rebecca Bryant, Charles Johnson , Ralph Thayer, Lee Turner, Richard Peterson and Clarice Hall-Black. NAY -none. Resolution 2018-03 Public hearing to consider the request of the City of Fairhope Planning and Zoning Department to approve a proposed amendment to Article IV, Section B. Pre-application and Sketch Plat in the City of Fairhope Subdivision Regulations to require pre-application conferences and community meetings, Wayne Dyess. Mr. Dyess stated these procedures are happening informally in the process now but the proposed amendment will require the applicants to meet with staff 2 September 6, 2018 Pl annin g Commi ss ion Minutes and the community prior to submitting an application. Staff recommendation is for APPROVAL as presented . Mr. Turner asked if Mr. Dyess has used this procedure in other places and Mr. Dyess responded yes , it worked very well in Walton County. Mr. Dyess stated lots of minor issues were caught and worked out prior to the public hearing. He added it is sometimes easier to have dialog and communication without the pressure of the public hearing. Mr. Turner opened the public hearing. Having no one present to speak, he closed the public hearing. Art Dyas made a motion to accept the staff recommendation for APPROVAL as presented. Rebecca Bryant 2nd the motion and the motion carried unanimously with the • following vote: Art Dyas, Rebecca Bryant, Charles Johnson, Ralph Thayer, Lee Turner, Richard Peterson and Clarice Hall -Black. NAY -none. Old / New Business Greenspace Standards, Subdivision Regulations Amendment -Mr. Dyess stated the Commission requested the greenspace requirement be looked at to amend the percentage to be based on the density of a development. Mr. Dyess provided a draft of the proposed amendment to the Commission. Mr. Turner stated he would like to encourage detention to be an amenity , i.e. ponds stocked for fishing , docks , suitable for kayaks , canoes , or paddleboats. Mr .. Turner said to put it out front so its visible and the POA maintains it instead of in the back with a fence around it. Mrs. Bryant said it 's all how it's worded and designed to make detention an amenity. She stated 25% seems high for hard surfaces and suggested looking at vertical greenspace too . Mr. Peterson asked if greenspace includes clubhouses and Mr. Dyess responded yes. Mr. Dyess said staff will re-evaluate the wording and bring it back to the Commission. Walton County Field Trip, Seaside and Rosemary Beach, Florida -Mr. Dyess invited the Commission to attend a day trip to 30A/South Walton County to look at several New Urbanism projects. He sated Rick Hall and David Bailey will be showing us how their communities have approached similar challenges including pedestrian safety, connectivity and the demands of rapid growth using good community design standards primarily created through New Urbanism . We have a tentative date of Thursday, September 13t11, 2018. Having no further business , Rebecca Bryant made a motion to adjourn. Charles Johnson 2nd the motion and the motion carried unanimously. The meeting was adjourned at 5:47 PM. ;d::t, L----------- LeeTurner:7 Chairman 3