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HomeMy WebLinkAbout08-03-2015 Planning Commission MinutesAugust 3, 2015 Planning Co mmi ss ion Minutes The Plaru1ing Commission met Monday, August 3, 2015 at 5:00 PM at the City Municipal Complex, 161 N. Section Street in the Council Chambers. Present: George Roberds, Vice-Chair; Bernie Fogarty; Jennifer Fidler; Bob Clark; Dick Charles; Councilmember Mike Ford; Hollie MacKellar; Jonathan Smith, P lanning Director; Nancy Milford, Planner; and Emily Boyett, Secretary Absent: Tim Kant and Lee Turner, Chairperson Vice Chairman George Roberds called the meeting to order at 5 :00 PM and announced the meeting is being recorded. The minutes of the July 6, 2015 meeting were considered and Dick Charles moved to accept the minutes as written and was 2 nd by Bernie Fogarty. The motion carried unanimously. Mr. Roberds stated there would be a consent agenda for cases UR 15.08, UR 15 .09, and UR 15.10. UR 15.08 Request of AT&T for an 11.52.11 Utility Review and approval of the proposed installation of approximately 676 linear feet of fiber optic cable, Jeff Hadley. The project will run along N. School Street, Equality Street, and N. Bancroft to service 107 N. Bancroft Street. Mr. Smith gave the staff report saying the project will be bored and two hand holes installed. Staff recommendation is to approve conditional upon the general comments related to utility work as stated in the staff report. UR 15.09 Request of AT&T for an 11.52.11 Utility Review and approval of the proposed installation of approximately 12,413 linear feet of fiber optic cable, Jeff Hadley. The project will run throughout the Woodland at Fairhope Subdivision. Mr. Smith gave the staff report saying the method of installation will be directional bore. Staff recommendation is to approve conditional upon the general comments related to utility work as stated in the staff report. UR 15.10 Request of AT&T for an 11.52.11 Utility Review and approval of the proposed installation of approximately 1,800 linear feet of fiber optic cable, Jeff Hadley. The project will run throughout Phase 3 of Sedgefield Subdivision. Mr. Smith gave the staff report saying the method of installation will be directional bore. Staff recommendation is to approve conditional upon the general comments related to utility work as stated in the staff report. Bernie Fogarty mad e a motion to accept the staffrecommendations to approve conditional uf on the general comm e nts related to utility work as stated in the staff report. Bob Clark 2° the motion and the motion carried unanimously. SR 15.02 Request of HMR, LLC for Site Plan approval of Advanced Dental Comfort, Robert Cummings. The proj ect is located on the east side of State Highway I 81, just north of Margaret Drive, a t 20 252 State Highway 181. Mr. Smith gave the staff report saying th e property is located in the City of Fairhope and is zoned B-4 Business and Professional District. The site consists of 2. 7 6 acres and the applicant is proposing to develop the site in two phases. T he current phase co nsists of one proposed structure approximately 5,646 square fee t in size. The seco nd phase wi ll consist of a simila rl y August 3, 2015 Planning Commission Minutes sized building for a total future development size of approximately 11,292 square feet. The proposed used is a dental office, which is allowed by right per the Zoning Ordinance. Staff recommendation is to approve contingent upon the following conditions: 1. The landscape plan shall meet the approval of the City of Fairhope Horticulturist prior to the issuance of a building permit. 2. The landscape buffer shall show consistency between the site plan and the landscape plan. 3. The applicant shall submit revised plans reflecting a detail of the mechanical equipment screening. 4. The applicant shall submit a letter from ALDOT regarding compliance with the Highway 181 Access Management Plan. The applicant was present to answer any questions. Mrs. MacKellar asked if Mrs. Fidler is satisfied with the landscape plan. Mrs. Fidler responded the only concern is the buffer on the south side; she said she would like to see a fence and screening. Dick Charles made a motion to accept the staff recommendation to approve contingent upon the following conditions: 1. The landscape plan shall meet the approval of the City of Fairhope Horticulturist prior to the issuance of a building permit. 2. The landscape buffer shall show consistency between the site plan and the landscape plan. 3. The applicant shall submit revised plans reflecting a detail of the mechanical equipment screening. 4. The applicant shall submit a letter from ALDOT regarding compliance with the Highway 181 Access Management Plan. Mike Ford 2nd the motion and the motion carried unanimously. SD 15.12 Public hearing to consider the request of Sawgrass Consulting, LLC for Final plat approval of Twin Beech Estates, an 8-lot subdivision, Steve Delahunty. The property is located on the north side of County Road 44 (a.k.a. Twin Beech Road), just west of State Highway 181. Mr. Smith gave the staff report saying the property is located in Baldwin County and is unzoned. The property consists of 22.65 acres and 8 lots are proposed. Mr. Smith stated the sidewalks have not been built because Baldwin County wants a bond. Staff recommendation is to approve contingent upon the following conditions : 1. The applicant has installed infrastructure related to the Water and Sewer Department. A maintenance bond shall be required. Currently, the maintenance bond submitted does not meet the requirements of the City of Fairhope. No maintenance bond agreement was submitted. The applicant shall resubmit documents that meet the C ity of Fairhope approval. 2. The applicant shall provide proof of the submittal of a performance bond regarding sidewalks within Baldwin County's right-of-way. 3. If GIS as-built drawings are required by Dan McCrory, Water and Sewer Superintendent, then they shall be submitted to the City of Fairhope Planning Department. 4. All conditions of approval shall be satisfied in a timely manner. The final plat shall be recorded within 60 days from Planning Commission approval , per the City of Fairhope Subdivision Regulations. 2 August 3, 2015 Planning Comm iss ion Minutes Mrs. MacKellar noted Bee Natural spoke at the preliminary phase and she asked if there will be any preservation of the existing buffer between the properties. Mr. Delahunty responded there is a 30' setback along the adjoining property lines. He added the two common driveways have to be bonded so the applicant decided to include the sidewalks in the bond. Mr. Ford asked about the future deve lopment of Lot 8 and Mr. Delahunty responded he is not aware of the applicant's intent for Lot 8. Mrs. Fidler asked what the buffer is along Lot 1 and Mr. Delahunty responded there is a 7.5' easement along the side. Mr. Roberds opened the public hearing. Having no one present to speak, he closed the public hearing . Dick Charles made a motion to accept the staff recommendation to approve contingent upon the following conditions: 1. The applicant has installed infrastructure related to the Water and Sewer Department. A maintenance bond shall be required. Currently, the maintenance bond submitted does not meet the requirements of the City of Fairhope. No maintenance bond agreement was submitted. The applicant shall resubmit documents that meet the City of Fairhope approval. 2. The applicant shall provide proof of the submittal of a performance bond regarding sidewalks within Baldwin County's right-of-way. 3. If GIS as-built drawings are required b y Dan McCrory, Water and Sewer Superintendent, then they shall be submitted to the City of Fairhope Planning Department. 4. All conditions of approval s hall be satisfied in a time ly manner. The final plat s hall be recorded within 60 days from Planning Commission approval, per the City of Fairhope Subdivision Regulations. Bernie Fogarty 2 nd the motion and the motion carried unanimousl y. Old/ New Business SD 12.05 Request of the Retirement Systems of Alabama for a 1 year extension of the preliminary plat approval of Battles Trace, Phase II. Mr. Smith stated the project is currently under construction and the applicant has indicated the work should be completed by September 2015. Staff recommendation is to approve a 1 year extension of the preliminary plat as requested. Bernie Fogarty made a motion to accept the staff recommendation to approve a 1 ye ar extension of the preliminary plat. Bob C lark 2 nd the motion and the motion carried unanimously . SD 14.01 Request of HMR, LLC for a 4 month extension of the preliminary plat approval of Saddlewood, Phase 2. Mr. Smith s tated the project i s c urrently under construction and the applicant has indicated the final plat w ill be submitted for the Septembe r 2015 Planning Commission agenda. Staff recommendation is to approve a 4 month exten sion of the preliminary plat as requested. Dick Charl es made a motion to accept the staff recommendation to approve a 4 month extension of the preliminary plat. Ho lli e MacKellar 2 nd the motion and the motion carried unanimously. Com prehensive Plan 2015 Update -Mr. Smith stated there w ill be a public meeting on August 13 , 20 15 at 6:00 PM at the Civic Center to review the proposed Land Use Alternatives. 3 August 3, 20 I 5 Pl anning Commission Minutes Bernie Fogarty ma a motion to adjourn and was 2nd by Dick Charles. ess, the meeting was over at 5 :22 PM. 4