HomeMy WebLinkAbout12-15-2009 Regular MeetingCommittee:
Date & Time:
Place:
Public Meeting Notice
Personnel Board
Tuesday, December 15, 2009 at 5:00 p.m.
City Services/Public Utilities Building
Conference Room next to Human Resources
555 S. Section Street
Notice must be stamped, dated and initialed before posted on
bulletin board.
POSTED
l qj-f -tJf
~ DATE
14w al41izaffelr&
SIGNATURE
City of Fairhope
Personnel Board
Minutes of 15 Dec. 2009
Present: Beeman Bond (Pres.); Jerry Middleton: Lorenzo Howard; Savan
Wilson; Ernest
Roberts.
Other: Lonnie Mixon , City Council; Rhonda Bishop, DHR; Diane Thomas,
Strategic
Planning Committee.
This meeting opened at 5 PM. The general focus was on the major overhaul of
the
City's organizational structure and re-evaluation of the attending pay scales.
ER opened with the admonition that the evaluation forms to be used should be
crltically evluated for relevance and offer sensible scales of measurment.
RB: The Zero Tolerance forms are being examined by Greg Mims and Paul
Myrick
and are -so far -believe d "OK".
The Mayor has requested a more specific dress code for City employees.
He feels
the present 'code' is too casual.
We need to go to the va rious departments for the specific issues needing
evaluation.
Two analyses needed are: (1) Positions actually needed, and, (2) a functional
restructuring of the organizational chart.
LM: We need RB to determine a 'dollar value' [or reasonable range] for a
consultant
for this. We could begin with having Greg Mims direct each Department
develop a
FUNCTIONAL organizational chart -then we'll put them together.
[ Change of subject here -brief discussion of the training sessions with the
empl-
oyees-]
What was the impact on the employees?? [ Suggesting a questionnaire]
We have had a separate request for a special training session for the police.
RB: A question to be dealt with: the job titles and the job descriptions -do they
match?
Some city employees now do not have a job title or a corresponding job
description.
LM: We could get some people from SCORE to help us.
SW: Yes -see {name}
[Change subject] In the hiring process, the dept. head and the to-be
superv1sor
should be in a hiring interview. Helpful to have Rhonda in it, too.
LM: The Council is very concerned about the job slots in the City, and the pay
that's
going out with those slots. We have a big problem with the retirement benefits.
Right now we're telling employees, "we'll take care of you in 25 years ." This wil
cost us an "arm and a leg". We just can't do it anymore.
LH: What we now have is a portable benefits package.
RB: We're paying the full benefits on our current employees, and retirees pay
10%
[Meaning -City pays 90%??]
After Jan. 1 the City will no longer pay benefits for retirees. They can stay on
the 'package' and get the group rates, but THEY pay.
BB: We need Rhonda to set up an agenda for the next meeting: JAN. 14 9 AM.
DT: Recommend as first priority -focus on the job descriptions, job titles, and
their pay scales.
RB: The Board may have a grievance to hear, soon .
ADJOURN