HomeMy WebLinkAboutCity Council_Regular Session_Agenda_10_09_2023CITY OF FAIRHOPE
CITY COUNCIL AGENDA
MONDAY, 09 OCTOBER 2023 - 6:00 P.M. – CITY COUNCIL CHAMBER
Invocation and Pledge of Allegiance
1. Approve minutes of 25 September 2023 Regular City Council Meeting and minutes of 25
September 2023 Work Session.
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Final Adoption – Ordinance – Annexation – Utility Board of the City of Foley d/b/a
Riviera Utilities and the Fairhope Single Tax Corporation (containing 1.7 acres, more or
less), property located on Gayfer Road Extension, Fairhope, Alabama. Tax Parcel 46-06-
14-0-000-001.521. (Introduced at the September 25, 2023 City Council Meeting.)
6. Final Adoption – Ordinance – An Ordinance Amending Ordinance No. 1510 known as
the Personnel Rules, Policies and Procedures Ordinance, Section 7 Time Off From Work,
amending Section 7.04 Sick Leave Pay Upon Retirement; Option to Convert Unused Sick
Leave to Retirement Service. (Introduced at the September 25, 2023 City Council
Meeting.)
7. Resolution – To approve the 2023-2024 Holidays.
8. Resolution – That the City Council approves the following list for the Fairhope Police
Reserve: Justin Rogers, Drew Craze, Allen Bishop, and Chris White; and Police Chaplains:
Arthur Bosarge, Micheal Kouns, and Reggie Whiddon.
9. Resolution – Authorizing Mayor Sherry Sullivan to execute a Contract between the City of
Fairhope and the Downtown Fairhope Business Association for an appropriation of
$24,000.00 to advertise and promote the City of Fairhope.
10. Resolution – Authorizing Mayor Sherry Sullivan to execute a Contract with the Eastern
Shore Art Center for use of City Facilities and for an appropriation of $20,000.00 for funds
to support and sponsor the educational programs through The Art Center’s Academy of
Fine Arts.
11. Resolution – Authorizing Mayor Sherry Sullivan to execute a Contract between the City of
Fairhope and Ecumenical Ministries Incorporated for an appropriation of $10,000.00 to
support the needs of Fairhope residents.
12. Resolution – Authorizing Mayor Sherry Sullivan to execute a Contract between the City of
Fairhope and the Baldwin County Trailblazers for an appropriation of $5,000.00 to
support the Smart Walks and the Walking School Bus Program.
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09 October 2023
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13. Resolution – Authorizing Mayor Sherry Sullivan to execute a Contract between the City of
Fairhope and the Fairhope-Point Clear Rotary Youth Club for an appropriation of
$57,000.00 to help manage and operate the Fairhope-Point Clear Rotary Youth Club
facility which includes cleaning supplies (not-to-exceed $2,000.00 which is included in
total amount).
14. Resolution – Authorizing Mayor Sherry Sullivan to execute a Contract between the City of
Fairhope and Care House, Inc. for an appropriation of $5,000.00 to help with continuing
support for children who are victims of sexual and severe physical abuse; and to help with
the distribution of the child abuse prevention curriculum.
15. Resolution – Authorizing Mayor Sherry Sullivan to execute a Contract between the City of
Fairhope and The Fairhope Film Festival for an appropriation of $6,000.00 to help bring
sustained economic growth from the film industry to the Alabama Gulf Coast through its
Fairhope Film Festival.
16. Resolution – Authorizing Mayor Sherry Sullivan to execute a Contract between the City of
Fairhope and Mobile Bay National Estuary Program for an appropriation of $15,000.00 to
support activities related to Stormwater education and watershed management.
17. Resolution – Authorizing Mayor Sherry Sullivan to execute a Contract between the City of
Fairhope and the Eastern Shore Chamber of Commerce for an appropriation of $23,500.00
(which includes $15,000.00 for the Annual Leaders Council Program and $2,500.00 for
Centennial Celebration) to advertise and promote the City of Fairhope.
18. Resolution – Authorizing Mayor Sherry Sullivan to execute a Contract between the City of
Fairhope and the Baldwin Pops for an appropriation of $3,000.00, in-kind services in the
amount of $8,400.00, and resources including personnel, but not security after normal
business hours.
19. Resolution – Authorizing Mayor Sherry Sullivan to execute a Contract between the City of
Fairhope and the Fairhope Pirate Booster Club, Inc. for an appropriation of $10,000.00 to
be used to assist and benefit all sports athletic programs; and to approve the use of the
Fairhope Civic Center for the Annual Drawdown and Silent Auction.
20. Resolution – Authorizing Mayor Sherry Sullivan to execute a Contract between the City of
Fairhope and Baldwin County Economic Development Alliance for an appropriation of
$20,000.00 to support economic development facilitation within the City of Fairhope.
21. Resolution – Authorizing Mayor Sherry Sullivan to execute a Contract between the City of
Fairhope and Safe Harbor Animal Coalition, Inc. for an appropriation of $5,000.00 to help
Trap, Neuter & Return “TNR”) local area cats.
22. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute a contract
between the City of Fairhope and Thomas Hospital for use of the City facilities (rental and
cleaning fees), including streets and parks, depending on availability and permission from
the Rental Facilities Manager; but they would be responsible for any incidentals, damages,
or security if necessary.
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09 October 2023
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23. Resolution – That the City of Fairhope approves the procurement of the Intelligent One
Field GPS Paint Robot from Turf Tank for a not-to-exceed amount of $52,700.00.
24. Resolution – That the City of Fairhope approves the procurement of the Annual
Subscription for Weather Forecast and Warning Service from USA Coastal Weather
Research Center with a not-to-exceed amount of $4,200.00; and authorizes Mayor Sherry
Sullivan to execute a contract.
25. Resolution – That the City of Fairhope approves the procurement of the Annual Support
Renewal for the Kronos Timekeeping System from Kronos Inc. with a not-to-exceed
amount of $28,810.99.
26. Resolution – That the City Council approves the selection of Axis Engineering Group,
LLC for Professional Services for Design Services for Utility GIS Interface – Phase I
(RFQ PS24-002); and hereby authorizes Mayor Sherry Sullivan to execute a Contract with
a not-to-exceed amount of $17,000.00.
27. Resolution – That the City Council approves the selection of Krebs Engineering for
Professional Engineering Services for Water Distribution System Capacity Expansion
(RFQ PS23-031); and hereby authorizes Mayor Sherry Sullivan to execute a Contract with
a not-to-exceed amount of $495,000.00.
28. Resolution – That the City Council approves the selection of Jackson Thornton Certified
Public Accountants & Consultants for Professional Services to Evaluate Water and
Wastewater System Development Charges (RFQ PS24-001); and hereby authorizes Mayor
Sherry Sullivan to execute a Contract with a not-to-exceed amount of $12,000.00.
29. Resolution – That the City Council approves the selection of Sawgrass Consulting, LLC
for Professional Engineering for the D'Olive Creek Crossing Gas Main Leak Repair (RFQ
PS24-003); and hereby authorizes Mayor Sherry Sullivan to execute a Contract with a not-
to-exceed amount of $21,900.00.
30. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute Extension No. 1
for RFQ No. PS019-22 Professional Consulting Services for Grants and Grant
Management with Grant Management, LLC with all terms and conditions as original bid
award; and extends the contract until October 17, 2024 with a not-to-exceed amount of
$24,000.00.
31. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute Extension No. 1
for (Bid No. 039-21), Three Year Pest Control for City Buildings, with Redd Pest
Solutions, for an additional one year to extend the referenced contract until October 20,
2023, with same terms and conditions as original bid award. The cost not-to-exceed
$12,371.04.
32. Resolution – That Fairhope Educational Enrichment Foundation’s (FEEF’s) request to
allow its 2023-2024 Annual Premium Sponsors limited use of the pavilion located on the
leased K-1 Center premises is approved as outlined in the attached 2023-2024 Sponsorship
form for Bronze, Silver or Gold.
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33. Request – Marsha P. Jordan, Executive Vice President, Baldwin County Home Builders
Association requesting permission to put up directional signs for their annual Parade of
Homes scheduled for two weekends, October 14th, 15th, and October 21st, 22nd, 2023.
34. Request – Eastern Shore Optimist Club – Requesting an in-kind donation ($2,000.00) to
use the Fairhope Civic Center for the Dogwood Trail Pageant and Scholarship Program.
35. Request - Golf Green Fees and Cart Fees for the Fairhope Educational Enrichment
Foundation (“FEEF”) Golf Tournament as an in-kind donation ($2,500.00).
36. Public Participation – (3 minutes maximum)
37. Adjourn
Next Regular Meeting – Monday, October 23, 2023 – Same Time Same Place