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HomeMy WebLinkAbout01-25-2019 Fairhope Environmental Advisory Board Meeting MinutesFEAB January 2 0 19 FEAB MEETING MINUTES SPECIAL MEETING January 25, 2019 3:00 p.m . Fairhope Public Libra ry, Fa irhope, A L Member Attendees: Gary Gov e r, Ji m Horn e r, Ben Frater, Jeanine Normand, Ron Al len, Tony Pri tch ett, a nd M ike Shel to n City Council: Ji m my Co nyers City of Fairhope: Ch r i st i na LeJeune , Plann ing an d Zo ni ng Dep artm ent; Ric h ard Pe terson , Utiliti es Superint ende nt ; Jay Whitma n, Utili ti es Assistan t Su perin t en den t Honored Guests : John Manel o s, M i ke Dudl ey, James Wa tkins Minutes taken by : Ch r istina Le Jeun e Discussion of Items: 1 . Sew er Sy st em Infr astructu re Upgr ad e Richard Peterson, Utilities Superintendent, explained a 5-year utility plan for cornpacity and rehabilitation concerns for infrastructure and sewer main lines. " Please see attached " John shared an overview stud y of waste water treatment which identifies immediate and long term problems. Gary expressed concern t hat the sewer system will b e a heavy burden for the city long tenn. Tony w orries about continuity and that the city was four months into Phase 1 and wanted to know when it would be finished . Jim expressed concern for the mapping of infrastructure . Ron wanted to know if the council has approved the sewer system infrastructure upgrad e. Jay Whitman utilities assistant superintendent gave information on the lift stations and sai d the city would firs t work on the 10 not communicating with SCADA. Mike said there would be value in monthly updates to the board on the percentage of rehabilitation that has been done and what steps had been taking. FEAB January 2019 Jay offered to provide monthly updates to FEAB. Tony added these comments : Tony asked what action had been taken to address the Sept. 2018 Fly Creek overflow and the action listed in the Dec. 2018 meeting attended by Mr. Peterson Mr. Peterson informed the committee that two moveable pumps had been purchased; however, some of the ten lift stations were not equipped to enable the pumps to be attached . Tony asked how long it would take to connect the lift stations to the SCADA system. Jay informed the committee that once the required equipment was purchased it would take one month to install. Tony expressed concerns that follow up action once identified is not being performed. He stated that as both an advisory board member and a citizen of Fairhope it is totally unacceptable that a project that would take one month to install to ensure that the lift stations are connected to the SCADA system has had no action taken for the last 14 months. Meeting adjourned at 4 p.m . Next meeting is February 8th @3 p.m. (Fairhope Public Library Board Room) FEAB CONTACT INFORMATION: Chairman: Gary Gover govers@bellsouth.net (251} 990-8662 Members: Rick Frederick rfrederick@mobilebaynep.com (251) 380-7941 Ron Allen ron.allen1@att.net (251} 210-4226 Shawn Graham ShawnDG12@aol.com (251} 928-5120 Jeanine Normand drjnormand@aol.com (251) 928-2284 Tony Pritchett apritchettassoc@gmail.com (251) 990-5185 Nicole Love nicolemrobinson@hotmail.com (407) 312-1362 Ben Frater ben.frater@gmail.com (404} 314-8815 Mike Shelton yaupon3@gmail.com (251} 990-2995 Jim Horner none (251} 928-9722 CITY CONTACTS: Jimmy Conyers, City Council Kim Burmeister, Planning and Zoning Department Nancy Milford, Planning and Zoning Department jimmy.conyers@fairhopeal.com kim.burmeister@fairhopeal.com Nancy.milford@fairhopeal.com (251) 928-8003 City of Fairhope Sec . 21-32. -Connection Fees and Expenses (WATER) (a) The City of Fairhope has established fees for metered connections to the water system based on an equivalent residential connection, ERC, using an average daily volume of 250 gallons . The total connection fee is a combination of costs that include a Capacity Asset Fee and an Installation Fee. The Capacity Asset Fee, for each new service, is to recover cost relating to the capital investment requ ired to provide the source water (groundwater wells), treatment fac ilities and ground or elevated storage tanks and capital funding necessary to maintain sa i d facilities . The fee will also provide capital funding for capacity improvement projects where growth or hydraulic capacity requirements to support needed fire flows are recommended . (b) The Installation Fee, if required, is to recover the material and labor costs to install the service when an existing service to the property is not available . The Capacity Asset Fee and the Installation Fee are one-time fees to provide water service to a specific location and cannot be transferred to another site. Any water service upgrades to a location will be determined as the difference between the existing Capacity Asset Fee and the proposed Capacity Asset Fee. Installation upgrades will be based on the Installation Fee schedule for the Meter size of the requested upgrade. (c) There are hereby established connection fees for new connections to city water service as follows : 1. Ins ide the City of Fa irhope city limits: Meter Size Capacity Asset Fee ERC Max ERC Units Installation Fee (If Required) (Commercial) Multi-Family ¾" $1,500.00 1 1 $ 500 .00 1" $3,000 .00 2.5 4 $ 750.00 2" $11 ,250 .00 7 .5 28 $ 2,000 .0 0 3" $18,000.00 12 75 $ 2,500.00 4" $27 ,000.00 18 125 $ 3,500.00 >4" As Determined by the Superintendent or Director of Operations For multi-residential, master metered complexes, the Capacity Asset Fee shall not be less than the e ither, 1.) The fee(s) stated above, or 2.) $1,500 multiplied by 2/3 (Apartments or Condos) or½ (Hotels or RV Parks) the number of units proposed. Installation Fee is based on meter size. 2 . Outside the City of Fairhope city limits: A multiplier of 1.5 shall be used to determine the fee for con nec tions out of the City of Fairhope city limits using the fee calcu lated, based on meter size and any required instal lation fee determined in 1. above . 3 . Irrigation: Where an existing water customer desires a separate water meter for irrigation, the City of Fairhop~ may install a second water meter, using the existing service main at a cost equal to the Installation Fee stated above, to be used w ith an automatic sprinkler system. The size of the Irrigation meter shall be no larger than the existing meter. The Irrigation (water only) service shall be billed at the same rate of the primary meter of the existing service, or an approved "Irrigation Rate". The usage will not be included in the sewer portion of the bill for the account. 4. Miscellaneous Fees and Charges: A. Where water main extensions or upgrades are required to serve a customer or a new development, the cost to provide the minimum needed water capacity, including fire protection, will be the responsibility ofthe customer or developer. The City of Fairhope may elect to upgrade or upsize the m inim um requirement at no additional cost to the customer or developer. B. Where a fire protection system requires an unmetered fire main/sprinkler system, the customer shall be responsible for all costs associated with the unmetered service, including a service tap on the main, with isolation valve and approved backflow prevention device at the edge of Right of Way or easement. A fire department connection shall be included on the discharge side of the backflow prevention dev ic e. C. Where reduced pressure backflow devices are required, the customer shall be responsible for the installation and maintenance of such devices. Sec. 21-52 . Connection requirements and Connection Fees (SEWER) (a) The Specifications for connecting to the sanitary sewer system of the City of Fa i rhope include : 1. All connections shall be made at, or near, the boundary between the private prope rty being served and the edge of the Right of Way or Easeme nt . The customer is respons i ble for all maintenance of the service line from the connection up to and within the premises being served . 2. All serv ice line pipe material shall be Schedule 40 PVC o r Duct i le Iron pipe. A cleanout shal l be provided at the point of connection. 3 . All work shall be in st r ict accordance with the current plumbing codes and guidelines adopted by the city of Fairhope . This includes the size of the service line material and the grade it is installed on to meet the flow requirements of the prem ises. Confirmation of available slope shall be determined by the owner prior to any work. 4 . Grease traps, Grit traps and other protective devices shall be installed by the owner, subject to approval of the city of Fairhope building official or the Director of Operations for Utilities. All wo r k must be inspected and approved prior to being backfilled and covered . 5 . In no case shall any collection of rain water be allowed to enter the sewer system at any location on the property being served. (b) Connection Fees and Expenses . 1. The Connection Fee schedule is established to recover costs relating to capital needs for treatment and transmission systems. This Capacity Asset Fee is based on an equivalent residential connection , ERC , us i ng 225 ga l lons per day per ERC. 2 . Inside the City of Fa i rhope city limits : Meter Size Capacity Asset Fee ERC Max ERC (Commercial) Multi-Family ¾" $ 1,500 .00 1 1 1" $ 3,750 .00 2.5 4 2" $ 11,250.00 7 .5 28 3" $ 18,000 .00 12 75 4" $ 27,000 .00 18 125 >4" As Determined by the Superintendent or Director of Operations Fo r multi residential comp lexes, the Capacity Asset Fee shall not be less then either, 1.) The fee(s) stated above, or 2 .) $1,500 .00 multiplied by 2/3 (Apartments or Condos) or½ (Hotels or RV Parks) the number of units proposed. (c) Additional Provisions 1. Outside the City of Fairhope city limits: A multiplier of 1.5 shall be app l ied to the Capacity Asset Fee to determine the fee for connections out of the City of Fairhope city limits . 2. Connection Requirements: When a gravity connection (lateral) is not available to the property requesting service, the owner shall be respons i ble for all costs relating to providing said service . The City of Fairhope, when possible, may provide a cost estimate of labor, materials and any repair of concrete or asphalt to the owner for this work . The owner may elect to use a licensed plumber, at his expense, for the installation if so desired. All such work must be inspected and approved prior to acceptance . The outside the city multiplier does not apply to any connection related costs required in this paragraph . 3 . Miscellaneous Fees and Charges: Where sewer main extensions are required to serve a customer or a new development, the cost to provide the minimum needed sewer capacity, including all subsequent phases of the proposed project, will be the responsibility of the customer or developer. The City of Fairhope may elect to upgrade, or upsize, the minimum requirement to accommodate future growth potential at no additional cost to the customer or developer. Properties served from said upgrades, or where ex isting infrastructure has been provided by others, or installed after March 31, 2019 , shall pay a Wastewater Access Fee, at the time of development, equal to $35 .00 per equivalent front foot of the property along the Right of Way from which the property is served . Equivalent front foot shall be equal to the frontage along the Right of Way from which service is provided or the square root of the area of the property, in feet, times $35 .00. When developments connect to an existing force main, the developer shall pay a Wastewater Access Fee equal to $15 .00 per equivalent front foot as defined above . A single -family residential connection (gravity or force main) shall be allowed on a single property with a max i mum Wastewater Access Fee equal to a footage of 100 linear feet applied to an Access Fee of $35.00 per linear foot. Subsequent subdivisions of such single-family properties will be required to pay the full Access Fee . The outside the city multiplier does not apply to any Wastewater Access Fee . All proposed developments that require off site extensions for service shall participate in the cost of the off-site extensions, including the cost of any upgrades, at a minimum total cost equa l to the Access Fee . The City may determine an economic limit to any amount of additional funding required between the total cost of the extension and the value ofthe Access Fee calcu lated for such off-site extensions, the balance of which would be added to the Access Fee charged to the developer. ·------------ ------·------- ----------- ---------~ .... -·------ ----------------_j_· ,-~----w~-.:m --~ -·----- "{-~r,q~ --+~-q<a_ ' ' ----------. -· ,, -------1 ' . --·---·----·-------- ' ' l [ -----··- --------------------------·--- ·---~---::;-----------·--------···•---.. -· -----------1 i.,,.:;, ---------) l -----r---='-~-·-_\~_ -·-----·-------, ----------···----···--·---·•---.. -·•• . . ..... ·•··· ··-. -------------------------------· --·--- ··-· ---------· _____________ ....._ _________ _ . -·· . .. -------... , -... --.------· --~-1-------1------- ... __ ..., __ ----·-··-·-.. ·------=-----.. ,..---------1----1-----1------- ··-· ---------------·----· -1----1-------------- ---·-------------~----------- ····--... . ·-·-•··•-·--------1----t--'---..------- II r ·-· .. --··-·. ------------------- ., ··-----. -------·-----------+---------- ··• ----------------·-·---------------- water Quality Sampl ing Plan :~,-i I I__ 0 o.25 Q.5 1--I _, 1 T \ • I I 11~)-1 i I I ,_, TIit 1 s.npt.ng kn C:J FlY C~EEK LA 5CHOM c::J GREEN BRANCH N A S.W.fJllfllwlH ~ PENSACOLA WORM BRANCH I I -'•ca 1.lHI& • S.W. c::J PONT CLEAR CREEK ~ Road• [:J RED GUM CAMPBELL Gl.ll.LY P"" fdDI c=::J ROCJ( CRtEK llfMlglt c::J STACK GULLY l.JOARConDld5ft [:JTATUUV11..l.EGUUY S..Hm• (::=t 1\JRKEY BRANCH Wtt.w c::J VOLAHTA.GULLV C) 8'G MOUTH c::J WA.TERHOLE BRANCH CJ C0¥.PEN CREEK r I RH OPE PUBLIC UTILTIES AND TECHNICAL SUPPORT ORGANIZATION CHART Water and Wastewater Director of Operations ,,-( \ Executive Assistant , .. \_. 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