HomeMy WebLinkAbout11-03-2021 Fairhope Public Schools Commission Meeting MinutesFairhope Public Schools Commission
November 3, 2021
Members present: Amy Foley, Paul Hannon, Danielle Mashburn-Myrick,
Carrie McLemore, Miranda Schrubbe, Hill Robinson
Members absent: Robert Brown, Robin Coleman, Cornelius Woods
Principals present: Julie Pierce, FWE; Spencer Segrest, FEE; Patrice Wolfe and Lynn
Smith, JLN; and Jon Cardwell, FHS
Guest: John Wilson, Baldwin County Board of Education Chief School Financial
Officer
Carrie McLemore called meeting to order and minutes from the September 1st
meeting were approved. (There was no meeting in October.)
New funding requests were presented:
• Fairhope High: $31,000 to hire a retired teacher for ACT Prep
• Fairhope West Elementary: $11,000 to hire an additional part time
instructor, using the amount saved when a higher earning STEAM coach
was replaced with a lower earning one.
Both requests were approved, to be funded with 3-mill monies.
Carrie McLemore attended a city council work session in October to report on the
positive results of the 3-mill funding in the '20-'21 school year.
John Wilson provided an overview of the total funds expended from 3-mill monies
for each school for the current school year, at the close of FY21. There was a
beginning balance of $555,088.51. This balance, added to the difference between
expected revenues and budgeted ex penses for the current school year, indicates an
estimated available balance of $742,651.51. See below:
555,088.51
2,477,896.00
roved <2,290,333.00>
Available Balance 742,651.51
Commission members and principals asked that the carry-over balance for each
school be calculated. Regarding money allocated to a school but unspent during the
year it was budgeted for, John Wilson advised that it would be a best practice to
approve the expenditure again for a subsequent year, even if spent for the same
item or purpose. Amy Foley volunteered to create a template for such amended or
revised requests, following the format of the template used for the original requests.
For the nominating committee, Amy Foley reported that she has spoken with Corey
Martin about serving as a city council liaison to the commission. This will be a non-
voting position. Robert Brown will rotate off in the new year. Hill Robinson will
reach out to Joe Kelly, a former school superintendent who had expressed interest
in serving on the commission last year, and invite him to submit an application to fill
the spot being vacated by Robert Brown. Approval of the nomination will be voted
on at the December meeting. Also, Amy Foley will be drafting an attendance policy,
to be considered for adoption in January.
There was a brief discussion about the time and location of meetings in 2022.
Principals suggested having meetings rotate among each school, possibly for the
first 5 meetings of the yea r , then finish the year at the Nix Center.
The next scheduled meeting of the FPSC will be on Decemberlst at 4:30 at the Nix
Center.
Meeting was adjourned at 5 :30 p.m.
Respectfully submitted by
Miranda Schrubbe