HomeMy WebLinkAbout09-15-2022 Personnel Board Meeting MinutesCITY OF FAIRHOPE
Personnel Board Meeting
7:00 – September 15th, 2022
161 N Section Street
Fairhope, AL 36532
Present were:
Members: Diane Thomas; Genie Frazier; Terry Ullrich; Jake O’Neil; Councilman Kevin Boone; HR
Manager Cory Pierce; Safety Coordinator Donnie Grice;
The meeting was called to order at 7:00 a.m.
Minutes of the July 21st, 2022, meeting were approved as presented.
Donnie Grice updated the Board on accidents within the City. Donnie stated that the accidents
have been leveling out, and most circumstances of accidents were preventable. In the event of
accident, the employees are re-trained and meet with the Mayor to review the incident. Mayor
Sherry Sullivan, Donnie, and Kevin Boone discussed various accidents over the past few months
within the City.
Sherry spoke about the addition of payroll positions in various departments throughout the
City. Also regarding accidents, she mentioned City workers’ high workloads can cause some
pressure that leads to rushing jobs thereby increasing the likelihood of an accident. Sullivan
communicated the importance of slowing down and doing a quality job the first time.
Cory Pierce updated the Board on the new benefits coordinator employee. The former HR
coordinator was hired for this position. This will require him to hire a part-time HR coordinator.
Cory updated the Board that he is currently working on revising the Employee Policy Handbook.
All members of the Board are to review the handbook and assist in these revisions. Diane
Thomas requested that Cory email sections that the City wants to have the Board to review.
Sherry mentioned that health costs within the City are on the rise. To assist in controlling these
costs, she is implementing a wellness program and biometric screening to bring costs of
premiums down for City workers. Although the City brought the program’s representative in to
explain the benefits update to each department, participation could improve. Cory pointed out
that the City has done well decreasing the cost of prescriptions for City employees.
Sherry and Kevin spoke about City improvements and major purchases with this year’s City
budget.
Bryan Butler met the Board and discussed his time in HR with the City of Tuscaloosa. He gave
the Board a presentation highlighting the development and maintenance of city pay plans. He
suggested viewing a job’s value by considering degree qualifications, the complexity of the job’s
skill, and then by job evaluations. Internal and external equity is to be considered. External
evaluations are an option. Bryan gave us different options for new job evaluations and
classifications. He discussed the different types of pay grade and classification systems from
point systems to on-site inspections. Bryan has accumulated a lot of benchmark data from local
municipalities in the Fairhope area. He felt that the point system and the factor evaluation
system is the most useful. Outsourcing job upgrades is a popular option with surrounding
municipalities. Genie Frazier agreed that this was a good way to take personal preferences out
of the equation. Bryan stated that once the system of evaluations and grading is implemented it
can be very simple to use. Bryan tabled questions from the Board.
A motion was made, and a second to adjourn.
With gratitude,
Jake O’Neil, Secretary
Personnel Board