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HomeMy WebLinkAbout01-15-2019 Regular MeetingPublic Meeting Notice Committee: Fairhope Airport Authority Date & Time: Tuesday, January 15, 2019 at 4:00 p.m. Place: Delchamps Room 161 North Section Street Subject: General Discussion Notice must be stamped, dated and initialed before posted on bulletin board. POSTED Fairhope Airport Authority Agenda January 15, 2019 4:00 pm in the Delchamps Room City Hall -161 North Section Street, Fairhope, AL 1. Approval of the Airport Authority minutes for the December 18, 2018 regular meeting 2 . Approval of the Airport Authority minutes for the January 8 , 2019 "Special Call Meeting " 3. Update of the East side construction project 4. Review of the "Notice of Availability" for East side hangar ground leases 5 . Update on "Request for Qualifications" for Airport Engineering Consultants 6 . CJAA Presidential Invitational Fly-in February 27th -March 4 th 7 . Approval of the Fairhope Airport Authority to join the Aviation Council of Alabama 8 . Update on Taxiway and Runway light bulb replacements and related repairs 9 . Airport Manager and Continental Motors Group Report a) Placement of cameras on the fence line and gate keypad -CMS/ Authority b) Replacement of "sound card " in AWOS -Authority c) Repair of weather stripping on T-hangar doors -CMS /Authority · d) Repaint/ refurbish exterior of T-hangars -Authority e) Replacement of sky light in South hangar (Avionics hangar) -Authority f) Update on securing a military fuel contract -CMS / Authority g) Maintenance and upkeep of the back-up generator CMS / Authority 10. Treasurer's Report a) Review of the Authority's financial statements for December b) Review of expenses associated with "Maintenance Building/ Facility" and "Grounds Maintenance" in December 11. Other Business 12. Comments from the Public -Limited to three (3) minutes per individual Schedule of Future Meetings: February 18, 2019 (Note: Regular meetings are on the 3rd Tuesday of each month at 4:00 pm in the Delchamps Room at City Hall, 161 North Section Street, Fairhope, AL.) Minutes of Fairhope Airport Authority January 15, 2019 The Fairhope Airport Authority met January 15, 2019 at 4:00PM in the Council Chambers at 161 N Section Street. Present: Joe McEnerney, Chairman, Vince Boothe, Chip Groner and Will Bruce. Jack Burrell, Pam Caudill and Ray Hix were absent. Also present was Josh Myrick, attorney, and Amy Pearson, Authority Treasurer. Cynthia A Boothe took the minutes. The minutes of the December 18, 2018 regular meeting were considered and approved with a motion by Vince Boothe, second by Chip Groner and unanimously passed. The minutes of the January 8, 2019 "Special Call Meeting" were considered and approved with a motion by Chip Groner, second by Will Bruce and unanimously passed. Update of the East Side construction project: Joe McEnerney stated that both runway connectors should be finished by the end of the week and at that time the NOT AM will be revoked. Review of the "Notice of Availability" for the East Side hangar ground leases: Joe McEnerney stated that Josh Myrick had sent copies of the newly updated "Notice of Availability" to all for a final review. After any final changes are made the "Notice" will be approved in the February meeting. Update on "Request for Qualifications" for Airport Engineering/ Consultants: Vince Boothe stated that he and Bill Pennington have reviewed all five applications the Authority received and have narrowed it down to: Goodwyn Mills & Cawood -lee Walter Michael Baker International, Inc. -Bobby Odom, Volkert, Inc. -Hank Eubanks ... He then stated that he and Bill want to interview each of the Airport Engineering/ Consultants and discuss with them their procedures for payment and fee structures and then make a final recommendation on an Engineer. Will Bruce made a motion for Vince Boothe and Bill Pennington to move forward with the selection process, second by Joe McEnerney and unanimously passed. CJAA Presidential Invitational Fly-in for February 27th -March 4th , 2019: Joe McEnerney stated that this will be a fly-in for about twenty-five vintage "war birds" and about seventy-five attendees at the Presidential Invitational Fly-in. There will be a pilot's reception and he encouraged the Authority members to attend. Approval of the Fairhope Airport Authority to join the General Aviation Alliance of Alabama: Chip Groner stated that the Alliance's main interest is in advocating for non-commercial airports and he feels that it is a worthwhile organization to join. A motion was made by Vince Boothe to join the Alliance, second by Joe McEnerney and unanimously passed. Update on Taxiway and Runway light bulb replacements and related repairs: Chip Groner reported that lights are being replaced as needed and a few of the lights are not working so an electrician has been called in to fix them. Airport Manager and Continental Motors Group Report: Placement of cameras on the fence line and gate keypad: Joe McEnerney stated that they are operational, and the cost should be around $12,000.00 . Replacement of "sound card"' in AWOS: Joe McEnerney stated that he has someone coming in April that will replace the sound card at no cost. Repair of weather stripping on T-hangar door: Joe McEnerney reported that Continental Motors employees are replacing as they have time. Repaint/Refurbish exterior of T-hangars: Joe McEnerney stated that some of the T-hangars are in need of repainting and some refurbishing. He is going to look into seeing what the cost would be and who is responsible for the payment of the work and get back with The Board. Replacement of sky light in South hangar (Avionics Hangar): That work has been approved and Joe Baggett has made arrangements for the work to start. Update on securing a military fuel contract: Alan Beck reported that he has made numerous calls without a lot of success. He is continuing to explore other options to try and secure a contract. Maintenance and upkeep of the back-up generator: Joe McEnerney reported that he has gotten some quotes for maintenance but is not prepared to make a recommendation yet. Treasurer's Report: Amy Pearson reported that the Authoritys financials are in good order and went over the maintenance items. After the Treasurer's Report Joe McEnerney stated that it is time to prepare the 2019 AIP grant application to build an access road behind the hangars. After a group discussion the members decided to move the February meeting to the 11 th at 2:30PM because an approved engineer of record has to be submitted to the FAA by February 15 th in order to be eligible for the 2019 AIP grant. There being no further business the meeting was adjourned at 5:12PM. ~~~ ub ittedby Cynthia A Boothe