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Home My WebLink About12-15-2020 Regular MeetingPublic Meeting Notice Committee: Fairhope Airport Authority Date & Time: Tuesday, December 15, 2020 at 4:30 p.m. Place: Council Chambers 161 North Section Street Subject: General Discussion Notice must be stamped, dated and initialed before posted on bulletin board. Fairhope Airport Authority Agenda December 15, 2020 4:30 pm in the Council Chambers City Hall -161 North Section Street, Fairhope, AL 1. Call to Order by the Chairman -Joe McEnerney 2. Determination that there is a Quorum for the meeting 3 . Approval of the Authority Minutes for the November 17 , 2020 regular meeting. 4 . Fairhope Airport Authority Operations -Chip Groner a. Runway Status b. Review of NOTAMS issued c. Update on Runway/ Taxiway lights , s ignage and the REIL and PAPI operations 5. Update on the construction of 20 T-hangars on the East side -Don Lagarde/ Amy Person a . Financing of the hangars b. Approval of Volkert 's engineering fee proposal for Access Taxiway and Site Developmen t for 2 , 10-Unit T-Hangars 6 . Insurance review and recommendations for the Airport -Garret Tirpak 7. Day of mentoring at the Airport -Damian Field 8. Review and acceptance of the Phase I Environmental Site Assessment for the East Side 9 . Update of repairs to the Airport from hurricane Sally a . Status of hurricane Sally repairs b . Update on negotiations with insurance adjuster for the North hangar c . Approval of using a tent canopy for the fuel Facility 10 . Attorney 's Report -Josh Myrick a . Update on negotiations with Diamond Air , LLC 11 . Continental Aerospace Technologies report a . "Lessons learned " from hurricane Sally 12. Engineer's Report -Hank Eubanks/ Jordan Stringfellow a . Final acceptance of the application of the seal coat on the southwest apron b . Update on the construction of the east side the access road that parallels CR13 c. Update on the status of the Airport Layout Plan including results of the Runway strength testing study 13 . Treasurer's Report -Amy Pearson a. Review of the Authority 's financial operations for Novembe r b. Review of expenses associated with "Maintenance Building/ Facility " and "Grounds Maintenance" in November c . Update on the Authority 's annual audit 14 . Development of the West side commercial area 15 . Announcement of Dr. John Eagerton 's retirement from AL-DOT Aeronautics Bureau 16 . Update on the revision to the Authority 's website -Will Bruce 17 . Other Business 18 . Comments from the Public -Limited to three (3 ) minutes per indiv idua l 19 . Executive Session -Discussion of Consideration for the Lease of Real Property under § 36-25A-7(6), Ala . Code 1975 20. Adjournment Schedule of Future Meetings: January 19, 2021 (Note: Regular meetings are on the 3rd Tuesday of each month at 4:30 pm in the Council Chambers at City Hall, 161 North Section Street, Fairhope, AL.) J Minutes of Fairhope Airport Authority December 15, 2020 The Fairhope Airport Authority met December 15, 2020 at 4:30PM in the Council Chambers at 161 N Section Street. Present: Joe McEnerney, Chairman, Vince Boothe, Will Bruce, Don Lagarde, and Chip Groner. Jack Burrell and Amy Pearson were absent . Also present was Josh Myrick, Attorney. Cynthia A Boothe took the minutes. The minutes of the November 17, 2020 were considered and approved with a motion by Chip Groner, second by Vince Boothe and unanimously passed. Fairhope Airport Authority Operations: Chip Groner stated that there are four PAPI lights out and they are on order and will be repaired. Update on the construction of 20 T-hangars on the East Side: Don Lagarde stated that he feels that the Authority should go forward with building the hangars and he has twenty-five deposits on hold for the hangars to be built. He also stated that four of the deposits will be released to the members of the Fairhope Hangar Partners. Insurance review and recommendations for the Airport: Joe McEnerney invited Garret Tirpak to address the Authority and Mr Tirpak stated his qualifications for aviation insurance. He stated that after he had reviewed a summary of the Authority's insurance, he found several items that needed to be addressed. He also stated that if the Authority wished to, they could change the insurance to reflect him as the agent of record or he would be able to act as a paid consultant for the Authority. This was followed by a question and answer period. Day of mentoring at the Airport: Damian Field stated that on December 5th he hosted a group of 40 students from Mobile to introduce them to the field of aviation. The students toured the Aviation Academy and employees of Continental Aerospace Technologies led a presentation on the company's role in aviation and careers in aviation. Damian stated that he felt it was a successful day and may do more tours in the future. Review and acceptance of the Phase I Environmental Site Assessment for the East Side: Joe McEnerney stated that he had received the east side Phase I Environmental Site Assessment prepared by Thompson Engineering . Update of repairs to the Airport from Hurricane Sally: Joe McEnerney stated that the insurance adjuster had given permission for $202,000.00 for the repairs to the Public Safety Hangar and he stated that the repairs should be finished sometime in February 2021. Joe then stated that a tent is needed for the fuel facility and he went over a quote he had received. Don Lagarde stated that he had also received a quote and that the tent was able to handle a higher wind speed. After a group discussion Vince Boothe made a motion to negotiate with both companies for the best price and tent, second by Don Lagarde and unanimously passed. Joe reported that he is still in negotiations with the EMC insurance adjustor about damages on the North Hangar. Attorney's Report: Josh Myrick reported that he has no update, nor has he had any further communications with Diamond Air so the Authority may want to consider putting lot Pl 1 up for leasing again . Continental Aerospace Technologies report: No Report Engineer's Report: Hank Eubanks reported that he has received the results of the runway strength testing . The main runway tested as a PCN #13 and the taxiway at a PSN #14. He also reported that work has been completed on the southwest apron and the East Side access road. Hank stated that work is going well with the new Master Plan and he feels the Authority will be pleased with the new layout when it is completed. Treasurer's Report: Joe McEnerney reported that the financials are in order and went over the monthly expenses . He also stated that the Authority's annual audit by Warren-Averett should be completed by early January 2021. Development of the West Side commercial area: No Report • Announcement of Dr John Eagerton's retirement from AL-DOT Aeronautics Bureau: Chip Groner stated that Dr. Eagerton would be retiring, and that Frank Farmer would be taking his place. He also stated that he was working on a letter to Dr. Eagerton thanking him for his service and help over the years . Update on the revision to the Authority's website: Will Bruce reported that he was still working with the web designer on getting aerial photos and content added to the website and he hopes they will have it completed by the first of the year . Other Business: Vince Boothe announced he plans to build a five-unit corporate box hangar on lot P-18 on the east side . He stated that he has talked to Josh about getting an opinion from the Ethics Commission on his intention to build the hangar and he will be bringing an application to the Authority tor approval. Don Lagarde made a motion to change the insurance agent of record to Garret Tirpak, second by Chip Groner. Vince Boothe, Will Bruce, Don Lagarde and Chip Groner all voted 'Aye', Joe McEnerney voted 'Nay'. Executive Session-Discussion of Consideration for the Lease of Real Property under 36-25A-7(6), Al Code 1975: Josh Myrick stated that a motion needed to be made to go into Executive Session. A motion was made by Vince Boothe to go into Executive Session, second by Will Bruce. Joe McEnerney, Vince Boothe, Will Bruce, Don Lagarde and Chip Groner all voted 'Aye'. The Authority went into Executive Session at 5:42PM. The Authority reconvened from Executive Session at 6:08PM and the meeting was adjourned. (~4rJli,-w I ~ / (/k ~d2(l co Sumi edbyCynthia A Boothe