HomeMy WebLinkAbout06-20-2019 Regular Meeting•
Public Meeting Notice
Committee: Fairhope Personnel Board
Date & Time: Thursday, June 20 , 2019 at 7:00 a.m.
Place: Delchamps Room
161 North Section Street
Subject: General Discussion
Notice must be stamped, dated and initialed before posted on
bulletin board.
AGENDA FOR PERSONNEL BOARD MEETING
CITY OF FAIRHOPE
June 20, 2019
I Approval of June 5, 2019 minutes
II Old Business:
Update on safety manual developed by Ron Hayes
III New Business:
Discussion on updating classification and compensation system
IV Closing Comments from Board Members , HR, and Council Liaison
CITY OF FAIRHOPE
Personnel Board Meeting
7:00am -June 20th, 2019
161 N Section Street
Fairhope, AL 36532
Present were:
Members: Diane Thomas, Chairman, Board Members Genie Frazer, Rob Stankoski, Jake O'Neil
and John Manelos; Leslie Green, Human Resources Manager, Terry Howard , Human Resources;
Councilman Kevin Boone; Lorenzo Howard.
The meeting was called to order at 7:00 am.
Terry Howard provided Board members with copies of The City of Fairhope's "Personnel Rules,
Policies and Procedures".
A proposed safety manual developed by former Personnel Board member, Ron Hayes, was
briefly discussed. There is a need for converting this document from Adobe to Word so that all
Board members are able to review. Rob Stankoski offered to undertake this task .
Former Board member, Lorenzo Howard, provided historical background on the City's job
description/classification/pay grade system. This was to provide context for the Boards review
of a proposal by Auburn University's Government and Economic Development Institute (GEDI)
to undertake this, in addition to developing a requisite performance management system . The
Board was requested to undertake this review by Mayor Wilson at the June 3rd Board meeting.
Mr. Howard stated the City needs to move quickly on such a review as he was concerned about
employees "leaving". He endorsed the use of Auburn as being "excellent" for this undertaking.
He stated he would not use the prior company utilized by the City for a similar review
conducted in 2012 .
Leslie Green provided input on the City's current status related to the above. She endorsed the
use of Auburn as proposed.
Diane Thomas stated that in the 2011-2012 study, the City published a Request for
Qualifications and a group of city employees and two members of the Personnel Board
evaluated the proposals and chose one consulting company to conduct the study . However,
she continued that this study follows under the guidelines for a professional services contract
and that the Mayor may choose and negotiate with the provider of her choice and does not
need to request proposals from other consultants. After discussion, the consensus of the
Board was to move forward with their evaluation of the proposal by the Auburn GEDI which is
the Mayor's preferred consultant for this project. It was agreed that as part of the Board's
evaluation of GEDl's proposal, a meeting (teleconference) would be arranged with them for
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further inquiry by the Board. Depending on Auburn's availability, the Board scheduled this
teleconference for July 2nd, 2019.
Prior to the adjournment, there was a brief discussion related to the Mayor's request to
reevaluate the position of Operations Director. Leslie had gathered comparable salary date
from Riviera Utilities, Opelika , and Decatur. The Board requested additional comps from other
cities similar in size to Fairhope who had 3 or 4 city owned utilities . Sylacauga , Athens, and
Hartselle were suggested as three possibilities . Diane also brought to the Board 's and Leslie 's
attention that when the salary ranges were updated with the 6% across the board increase
passed by the Council in December, the range for Operations Director was not increased.
Instead of a range of $91,152 . -$118,497. -$145,843. the range with the increase should be
$96,621.36 -$125,607 .79. -$154,594.20 . This discussion was not an agenda item, and the Board
agreed to put it on the agenda of an upcoming meeting for further discussion .
At 8 :15am a motion was made and second to adjourn
Respectfully Submitted,
John Manelos
Secretary, Personnel Board