HomeMy WebLinkAbout04-19-2018 Regular MeetingPublic Meeting Notice
Committee: Fairhope Personnel Board
Date & Time: Thursday, April 19, 2018 at 5:30 p.m.
Place: Delchamps Room
161 North Section Street
Subject: General Discussion
Notice must be stamped, dated and initialed before posted on
bulletin board.
POSTED
COUNTY OF BALDWIN
Personnel Board met at 5:33 pm.
Delchamps Room
161 N Section Street, Fairhope, AL 36532
April 19, 2018
Present were:
Members : Diane Thomas, Rob Stankoski, Genie Frazer, Ron Hayes, City Council Liaison Kevin
Boone, and Leslie Green , HR Administrator
Guests: Karin Wilson , Mayor and Terry Howard, HR Coordinator
The meeting was called to order at 5:33 PM .
Motion to approve the Minutes from the December 20 , 2017 meeting was made by Rob
Stankoski and seconded by Ron Hayes with all voting aye .
Diane Thomas , Chairman , began by reviewing the agenda for the meeting.
Leslie Green introduced Terry Howard , new HR Coordinator. Terry has 25 years of experience
with a specialty in benefits.
Mayor Wilson discussed the partnership with Thomas Hospital for a wellness program for the
city . She reviewed the different plans available and the incentives for employees . There is the
potential to partner with an urgent care facility instead ofthe city starting up its own facility .
Leslie Green discussed the comp study and after a review decided there are too many job titles.
She is currently reviewing the organizational chart and comparing it to like -sized municipalities .
An audit found that the city needs six IT employees versus three . Leslie is looking into
companies that can provide that service . Departmental goals will need to be determined and
she would like to have this completed prior to budget season .
Diane Thomas introduced Ron Hayes, the newest member of the board. Ron introduced his
Safety Proposals to the board. Safety Program minimums were discussed :
• Follow all OSHA & DOT rules and regulations
• 10 hour safety class for all Department heads and Assistant Department Heads .
This will all be facilitated by Ron at no cost to the city .
• Conduct monthly inspections and audits internally by supervisors and managers.
• Goal of having a few OSHA certified employees
• Yearly Safety Award of $500 "Personnel Board Safety Award " to start in 2019
• Employee training -1 hour each month
• Create a safety budget for next year
• Work with loss control for additional support as needed
• Used Safety Plus for 2 years and saw little benefit
• Discipline is a must -must follow the gu i delines
• Working to get reports from loss control and worker's compensation
,.
The ultimate goal :
• Reduction in Worker's Comp claims
• Develop a safety budget
• Happy employees
• Safe environment for the entire city
Kevin Boone stated that it is imperative that the Mayor and department heads support and buy -
in to the program . This must be a priority.
Next Steps :
• Meeting with department heads is scheduled in two weeks .
• Introduce the comprehensive safety program .
It was discussed that the personnel board will work on a future plan to add this program to the
personnel manual.
Fi nal comments by the Board members were that the safety program is a "no braine r" and it is
critical that it is adopted .
Respectfu ll y subm itted ,
Genie Frazer
Board Member