HomeMy WebLinkAbout08-04-2016 Regular MeetingPublic Meeting Notice
Committee: Fairhope Personnel Board
Date & Time: Thursday, August 4, 2016 at 7:00 a.m.
Place: Delchamps Room
161 North Section Street
Subject: Updating Compensation Study RFQ
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Fairhope Personnel Board Meetmg
Agenda -August 42 2016
7:00 a.m. in the Delchamps Room
City Hall-161 No Section Street, Fairhope, AL
I. Approval of July 20, 2016 minutes
II Review of old business
1. Refine draft of RFQ
2 . Develop timeline for updating compensation study including meeting
with department heads
III Presentation from Mayor Kant on his needs for UJ¥lated study
IV . Update from HR Director, Pandora Heathcoe
IV. Closing comments from Board Members, HR Director, and Council Liaison
Schedule Of Future Meetings
(Note: Regular meetings are on the 3rd Thursday of each month at 7:15 a.m. in the
Delchamps Room at City Hall, 161 North Section Street, Fairhope, AL.)
• Next regular meeting: September 15, 2016
COUNTY OF BALDWIN
Personnel Board met at 7:00 a.m.
Delchamps Room
161 N Section Street, Fairhope , AL 36532
Thursday, August 4 , 2016
Present:
Members: Diane Thomas, Chairman ; Lorenzo Howard , Jenny Erdoes , Pandora Heathcoe ,
Human Resources Director, and Scherry Douglas , Rob Stankosk i, and Kevin Boone, City
Council Liaison.
Absent:
Guest: Mayor Timothy Kant
The meeting was called to order at 7:05 a.m .
Minutes from the July 20, 2016 meeting were approved by a first motion set forth by
Lorenzo Howard and second by Jenny Erdoes.
Under old business:
Diane Thomas , Chairman, began the review of the draft RFQ which was sent to all Board
members. Members were asked to discuss questions or concerns , additions to the RFQ
or changes to its format.
Lorenzo Howard stated that in paragraph one "Purpose" the verbiage "current
Compensation and Job Classification System" should be in bold letters. He stated the
City is merely "tweaking" the current study and not requesting someone to come in and
completely redo it.
Kevin Boone stated he liked the draft and also referred to "tweaking" the current one in
place.
Diane stated after reviewing the Draft RFQ again , she felt that all City benefits should be
included such as paid holidays, vacation , sick time , retirement, etc. when comparing
compensation of other cities to Fairhope for specific positions.
Diane asked Lorenzo to explain to the Board "Compression of Range." He stated that as
employees receive pay raises over the years, they will get closer to the top of the range
and the difference between the highest paid employee and the lowest paid employee
becomes less and less thus compressing the range .
Diane also requested that the Board review the RFQ Draft again so that when meeting
with the Department heads it can be determined if the classifications are correct
(example: Police Department).
Under New Business:
Mayor Kant attended the meeting briefly to discuss his concerns or issues with the
current compensation/classification system which the City has been operating under since
2012.
Mayor Kant listed the following :
• Clarify the merit system. How should the City give merit raises? He feels that
worker compensation accidents , job performance, customer service and education
should all be taken into consideration when giving a merit increase.
• Police Department -How can the City properly promote in that the department?
• Keep job descriptions current and up to date when splitting a department
(example: Split of Planning and Zoning into P&Z and Building)
Diane advised Mayor Kant of the Board 's intention to meet with all department heads to
discuss job descriptions , organization charts for that particular department and any
concerns department heads may have with the current compensation study , performance
evaluation forms and /or any other issues.
There being no further business , the meeting was adjourned at 8:00 AM with first motion
set forth by Scherry Douglas and second by Rob Stankoski.
The next meeting is scheduled for Thursday, September 15, 2016.
Respectfully submitted ,
Pandora Heathcoe
Acting Secretary