HomeMy WebLinkAbout03-16-2016 Regular MeetingPublic Meeting Notice
Committee: Fairhope Personnel Board
Date & Time: Wednesday, March 16, 2016 at 7: 15 a.m.
Place: Delchamps Room
161 North Section Street
Subject: Miscellaneous
Notice must be stamped, dated and initialed before posted on
bulletin board.
SIGNATURE
COUNTY OF BALDWIN
Personnel Board met at 7: 15 a.m.
Delchamp 's Room
161 Section Street, Fairhope , AL 36532
Friday, March 16 , 2016
Present were:
Members: Diane Thomas, Chairman; Lorenzo Howard , Rob Stankoski , Scherry Douglas, and
Pandora Heathcoe, Human Resources Director.
Absent: Jenny Erdoes and Kevin Boone, City Council Liaison
The meeting was called to order at 7: 15 a.m.
Minutes from the February 19 , 2015 meeting were approved by a first motion set forth by Rob
Stankoski and second by Lorenzo Howard.
Under old business:
Diane Thomas, Chairman discussed with the Board that Mayor Kant requested the Board address
a change by ordinance to the existing City of Fairhope Personnel Rules , Policies and Procedures
Section 4 -Overtime addressing "comp time". Paul Myrick, Human Resource Legal Counsel
for the City created a draft which was presented to the Board for review (see attached). The
Board discussed this with questions concerning would this be for special events only which
Pandora Heathcoe , HR Director explained "No the City is having problems with unauthorized
overtime." It was further discussed that less than thirty (30) minutes of overtime occur when
clerks are required to assist customers at closing time for utilities, building permits , etc which
cannot be flexed out during the normal work week. Diane said she would meet with Mayor Kant
to discuss further.
Chairman Thomas explained that her term was extended for one more year and it expires in
December 2016. She voiced since members on the Board are so new she requested that Lorenzo
Howard extend his one year term another year to which he agreed. She also su g gested the
Personnel Board be increased to six members in which everyone was in agreement. Chairman
Thomas was going to communicate this to Council President Burrell to announce at future
council meetings for potential candidates .
Chairman Thomas addressed the Police Department's and Mayor Kant 's request for the
Personnel Board to review their hiring procedures. It was decided that Scherry Douglass will
attend the Dispatcher interviews scheduled for Thursday, March 24 , 2015 and Lorenzo Howard
will attend the Police Officer interviews scheduled for Friday, March 25 , 2015 . Rob Stankoski
stated his interest to sit in on these interviews in the future.
Under new business:
Chairman Thomas brought forth the suggestion that the Board will need to research companies to
update/upgrade the compensation study in two years. She suggested the City not reuse
Evergreen Solutions who performed the previous compensation study. Pandora Heathcoe,
Human Resource Director said she would send an email to other municipalities inquiring who
they have used in the past and were they satisfied with them. Pandora Heathcoe also stated she
has been working diligently to update all job descriptions based upon the most recent
compensation study so in the future other processes would flow faster.
Pandora Heathcoe also stated she and Mayor Kant had met concerning progressive education and
testing for law enforcement employees. Mayor Kant would like to know that these resources are
available so when a promotion becomes available, all candidates must have performed some type
of progressive education to merit a promotion . Rob Stankoski mentioned that the most probable
resource could be APOST for potential information .
The next regularly scheduled Personnel Board meeting will be held Friday, April 15 , 2016 , at
7 :15 AM in the Delchamps Room of City Hall.
There being no further business , the meeting was adjourned at 8: 15 AM .
Respectfully submitted,
Pandora Heathcoe
Acting Secretary