HomeMy WebLinkAbout01-29-2016 Regular MeetingPublic Meeting Notice
Committee: Fairhope Personnel Board
Date & Time: Friday, January 29, 2016 at 7:15 a.m.
Place: Delchamps Room
161 North Section Street
Subject: Miscellaneous
Notice must be stamped, dated and initialed before posted on
bulletin board.
POSTED
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COUNTY OF BALDWIN
Personnel Board met at 7: 15 a.m .
Delchamp's Room
161 N Section Street, Fairhope, AL 36532
Friday, January 29 , 2016
Present were:
Members: Diane Thomas, Chairman; Scherry Douglas, Jenny Erdoes , Kevin Boone, City
Council Liaison, Pandora Heathcoe, Human Resources Director and Lt. John Hamrick, Police
Department.
Absent: Lorenzo Howard and Rob Stankoski
The meeting was call ed to order at 7: 15 a .m .
Minutes from the October 23 , 2015 meeting were approved by a first motion set forth by Sc herry
Douglas and seco nd by Jenny Erdoes.
Under old business, Diane Thomas, Chairman , asked Pandora Heathcoe , HR Director, if
department heads were up-to-date on comp leting their performance evaluations and was there
any feedback, positive or negative, about the new form. Pandora said that all department heads
were up-to-date and she has had no complaints or compliments on the form. Diane said that the
intention when the form was revised was for department heads to use it for one year and then
review the form w ith them to see if any changes needed to be made. The question was then
presented to Kevin Boone if the Counc il had seen performance evaluations on employees who
were recommended for merit raises in the la st budget cycle. Kevin said that Council was only
given a figure for the total recommended merit raise amount. The Board suggested that Council
may want to review performance eval uations on employees recommended for merit raises in this
next budget cyc le.
Under new business , Diane briefed the Board on Mayor Kant 's request that the Board review the
City 's Zero Tolerance Drug and Alcohol Policy. Each member stated that they had reviewed it.
Pandora Heathcoe explained the City 's HR legal firm wrote the policy and she further provided
information on the various resources the employee 's have for substance abuse assistance . The
City's pre-employment drug screening, random drug testing of employees , and drug testing after
a worker compensation accident or suspicion of drug use were discussed. Both Scherry Douglas
and Jenny Erdoes mentioned that the City 's policy is very similar to those of other corporations
and government agencies with which they have been affiliated. Before the meeting, Lorenzo
Howard offered his opinion to Diane T homas and Pandora Heathcoe that he thought the policy
was sound but he wanted to be sure emp loyees knew that they could receive help with a
substance abuse problem if they voluntari ly sought aid before they tested positive on any screen .
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All Board members present were in agreement that once an employee had tested positive, the no
tolerance drug policy should be enforced. Any employee who is on the job and under the
influence of legal or illegal drugs exposes the City, other employees, and himself to increased,
unacceptab le risk.
Lt. John Hamrick presented a request from Chief Petties who could not attend that the Board
review the application process and hiring in the Police Department. Scherry Douglas and Jenny
Erdoes both said they would review that process and work with Lt. Hamrick and Chief Petties to
determine how the Board might be helpful and/or assist. They will report their findings back to
the full board.
Pandora Heathcoe, C ity Human Resource Director, gave an update on the discipline process and
how she has begun working with the various departments on training. Since the Police
Department recently experienced several promotions , she began training those new supervisors
on the process and forms. She mentioned the next department head training she would like to
focus on is the EEOC process.
Diane mentioned her term on the Board has been extended one year and she would like for the
Board to plan for an orderly succession when she leaves in December.
The next regularly scheduled Personnel Board meeting will be held Friday, February I 9, 2016 , at
7: 15 AM in the De l champs Room of City Hall.
There being no further business , the meeting was adjourned at 8: 15 AM .
Respectfully submitted ,
Pandora Heathcoe
Acting Secretary