HomeMy WebLinkAbout03-19-2013 Regular MeetingSTATE OF ALABAMA
COUNTY OF BALDWIN
Personnel Board met at 9:00 a.m.,
James P . Nix Center,
1 Bayou Drive Fairhope, Alabama 36532 , on
Friday , 19 March, 2013
Present were:
Members : Beeman Bond, Wayne Griffin, Jud y Hale , Diane Thomas and Kevin Boone ,
City Council Liaison
Absent: Pandora Heathcoe, City Human Resource Director
The meeting was called to order at 9:00 a.m.
Minutes from the January 18 , 2013 meeting were approved.
Chairman Thomas began the meeting by asking all members to introduce themselves to
the new Council Liaison, Kevin Boone, and then Mr. Boone introduced himself to the
members .
Following introductions, Diane informed the Board that Pandora Heathcoe was absent
because of a death in her family. Diane gave an update on the activities of the HR
department. Pandora and her assistant continue working on all employee files to bring
them into compliance with state and federal regulations. Pandora is also working with all
department heads to revise their job descriptions using the job titles that were included in
the Compensation and Classification Study and adopted by the Council in September,
2012 . Pandora related to Diane that the Mayor is reviewing the Employee Handbook and
the Council is currently amending ordinances to reflect the current structure of City
Government.
Diane outlined for Kevin the work that the Board had done on revising the Disciplinary
Appeal process and creating an easy to understand flow chart that could be included in
the revised Personnel Handbook. Judy will send via email her revised flowchart for the
Board to review before the next meeting in April.
Under new business, the Board discussed the need to fill the current vacancy. Kevin
talked about the number of vacancies that exist on many City committees and Boards.
Mike Odom of the Fairhope Courier said he would publicize the vacancies in the
newspaper and outline the procedure for citizens to apply. The Personnel Board members
are now designated by the year that their terms expire: Beeman Bond (' 13 ), Diane
Thomas ('14), Wayne Griffin ('15), and Judy Hale ('16).
The Board then discussed with Councilman Boone their understanding of their role as a
Board. The primary and only designated function of the Board is to hold Disciplinary
Appeal Hearings for all non-appointed City employees, excluding police officers. Board
members talked about other projects that they had worked on at the request of the
Council and/or Mayor. Diane mentioned that the inadequacies of the present Performance
Evaluation process were highlighted during the stud y on compensation and classification.
This is area that the Board feels should be placed on the HR list of priorities . The Board
is willing to assist on any projects as requested by the Council and/or Mayor.
The next regularly scheduled meeting is April 19 , 2013 in the Delchamps Room of
Fairhope City Hall.
There being no further business , it was moved and seconded that the meeting be
adjourned at 9:45 AM.