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HomeMy WebLinkAbout01-18-2013 Regular MeetingSTATE OF ALABAMA COUN1Y OF BALDWIN Personnel Board met at 9:00 a.m ., James P. Nix Center, 1 Bayou Drive Fairhope, Alabama 36532 , on F riday , 18 January, 2013 Present were: Members: Beeman Bond, Wayne Griffin, Judy Hale Absent: Diane Thomas , Chairman Pandora Heathcoe, City Human Resource Director, and Kevin Boone, City Council Liaison The meeting was called to order at 9:00 a.m. Minutes from the November 16, 2012 were approved . Judy Hale began the meeting at 0900. She indicated that Diane was unable to attend , but had electronically sent the agenda and asked Judy to facilitate the meeting. There we re no revisions to the minutes from the November meeting and the minutes were approved. Mike Odom asked for a copy of the November minutes. Judy indicated they would be emailed to him. The first item on the agenda was to receive a report from Pandora on the changes in the HR department and progress in revision of job descriptions and personnel Handbook. Pandora was unable to attend the meeting. Judy indicated that Pandora has a new HR assistant, but the assistant, Denise , was not going to attend today 's meeting . The second item on the agenda was a report from Judy on the process flow chart on the personnel board appeal hearings and grievance procedures to be included in the revised Personnel Handbook. Judy reported there had been no additional effort on the ne xt process flow . She has put the effort on hold until the board receives an indication from the new council and the Mayor on the priorities they want the Personnel Board to address . Judy reported that Diane had paid Mayor Kant a courtesy call as the new Chair of the Board. The Mayor indicated the council liaison was Kevin Boone. There may be a second liaison as well. The Mayor indicated the job classifications and pay scale recommendations from the Evergreen Report were actively being implemented. Diane indicated the Board was responsive to the priorities of the Mayor and the Council. The priorities may include revision of the current Personnel Handbook and Performance Evaluation Procedures , but the Board needs direction of what the Mayor and Council's priorities are for the Board. There was discussion on the progress of the Personnel Handbook and what the process was for the revisions to be approved. Does the Council have to approve the revisions? Does the Personnel Board have an opportunity to review the revised Handbook before it's submitted for approval? Is the revision close to completion? How close? 75% done , 95% complete, or what? These are questions that can be addressed in the next meeting when Diane and Pandora are present. Next was a discussion of possible nominations for a new board member to replace Lorenzo Howard. It was recommended that the individual have a background in Human Resources. Each board member was asked to think about possible candidates and forward any recommendation s to Diane. The Mayor and the Council may have recommendations. The Board felt it would be ideal if the current Board was allowed the courtesy of meeting any prospective candidates prior to appointment, but this is at the Mayor and/or Council 's discretion. The next meeting is scheduled for Friday February 15 , 2013. It was recommended that Diane extend a personal invitation to Kevin Boone (and the second liaison) to attend. If another date in February is more convenient for them, the Board suggested the date could be changed to facilitate their attendance . Wayne moved the meeting be adjourned and Beeman seconded. The meeting was adjourned at approximately 0930.