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Home My WebLink About01-09-2012 Public Meeting Notice - Agenda - City Council Meeting MinutesPublic Meeting Notice Committee: City Council and Mayor Date & Time: Monday, January 9, 2012 at 4:00 p.m. Place: Council Chambers 161 North Section Street Subject: City Council Meeting Notice must be stamped, dated and initialed before posted on bulletin board. P S ED /!,/£iq/t! DAT~ ~dflWia. SIGNATURE CITY OF FAIRHOPE CITY COUNCLL AGENDA MO DAY , 9 JANUARY 2012 -4:00 P.M. -CITY COUNCIL CHAMBER Invocation and Pledge of llegiance I. Approve Minutes of 27 December 201 I Regular Ci ty Council Meeting and minutes of the 27 December 20 I 1 Work Se ssion. 2. Report of the Mayor 3. Council Comments 4 . City Administrator 5 . Public Participation 6 . Resolution -Authorizing Mayor Timothy M . Kant to execute a contract with Aramark Uniform Services for Water Department Uniform Rental. 7 . Resolution -To purchase I 040 Meters and Regulators for the Gas Department. 8 . Resolution -To purchase I 040 eptune Gas Elecu·o nic Radio Transceivers U nits for the Gas Department. 9 . Resolution -Award bid for City Hall Tile Flooring to Azalea City Flooring (Bid No. 003-12). I 0 . Resolution -To purchase a 2012 Chevy Tahoe SSV Vehicle for Patrol for the Police De partment from the Alabama State Department of Purchasing bid list . 11. Resolution -To purchase a 2012 Chevy Tahoe SSV Vehicle for Investigations for the Police Department from the Alabama State Department of Purchasing bid li st. 12 . Resolution -Authori zi ng Mayor Timothy M . Kant to expend Impact Fees for th e Founders Park Project and the Manley Road Project as designated from the Impact Fee Account for services for the "Parks and Recreation " Benefit Area . 13 . Update Vol unteer Fireman Roster. 14 . Adjourn The Public Participation Session will begin at 3:30 p.m. The City of Fairhope will be closed Monday, Januar y 16 , 2012 for Martin Luther King Da y · ext Regular Meeting Monday , January 23, 2012 at 6:00 p.m. in Council Chambe rs STATE OF ALABAMA COUNTY OF BALDWIN )( )( The City Council, City of Fairhope, met in regular session at 4:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope , Alabama 36532 , on Monday, 9 January 2012. 5889 Present were Council President Lonnie L. Mixon, Councilmembers: Debbie W . Quinn, Daniel Stankoski, Michael A. Ford, and Rick Kingrea, Mayor Timothy M . Kant, City Attorney Marion E. Wynne, and City Clerk Lisa A. Hanks. There being a quorum present, Council President Mixon called the meeting to order. The invocation was given by Dr. Jerry Henry, Pastor at First Baptist Church, and the Pledge of Allegiance was recited . Council President Mixon asked if there were any corrections to the minutes from the 27 December 2011, regular meeting. He then stated if there are no corrections, the minutes stand approved as written. Council President Mixon asked if there were any corrections to the minutes from the 27 December 2011 , work session meeting. He then stated if there are no corrections, the minutes stand approved as written. Council President Mixon recognized Boy Scout Troop #47. The Boy Scouts were working on their "Communications Badge ." Mayor Kant addressed the City Council suggested a Work Session to iron out what ordinances and projects needed to be changed or go forward with for this year. This would give staff direction for the year. Council President Mixon questioned Mayor Kant on the following items: 1) Audit Report status; Mayor Kant stated we only have a rough draft right now . 2) Accident repo1t from electrical incident ; Mayor Kant rep I ied that an analysis of the accident was being prepared by the in s urance company. 3) Hearing noticed for 8:00 a .m . this morning and then cancelled which was very inconsiderate; Mayor Kant apologized for the cancellation and said there was a step not performed . He said this step needed to be done before it goes before the Personnel Board. Council President Mixon requested a letter be sent to each Board member as a formal apology. Mayor Kant said he took full responsibility for the issue. V 5890 9 January 2012 City Attorney Wynne gave an update on a vagrancy complaint in the gully area owned by the City . The person living in the gully is on City property which needs to be cleaned up. Council President Mixon questioned if the City could enact a vagrancy law. City Attorney Wynne replied vagrancy laws are not constitutional. The City could enforce the litter law or po sibly public intoxication . Council President Mixon suggested for Mayor Kant and City Administrator Gregg Mim s to work with City Attorney Wynne for a possible ordinance. Councilmember Quinn addressed the City Council regarding Dan Burden . She thanked Smart Coast who made the City aware that Mr. Burden was available to help with making the City streets safe. She also thanked the AARP for funding half of the consultant fees. Councilmember Stankoski addressed the City Council regarding the following items: I) Announced that Janua1y 19, 2012 will be the cut-off date for the Education Advisory Committee applications. 2) Mentioned that mail servers have filters and you can set the rule to send unwanted e-mails to your n·ash folder or just block it. Councilmember Ford addressed the City Council regarding e-mails he received about the condition of the park across from the K-1 Center. He suggested that the City look into cleaning up . He said it was a good idea for Burden to discuss street safety; and agreed with the Chief that we need to look at everything before jumping into it first. Councilmember Ford stated if we make laws , these need to be enforced, such as u-tums downtown. City Administrator Gregg Mims addressed the City Council regarding the following items: l) 2012 International Building Codes are bein g looked at and the se wi ll need to be adopted . 2) Mentioned the Airpo1t Authority 's project. 3) Asked Ken Es lava to prepare a rcpo11 on Gov Deals for the City Council. Charlene Lee, 60 Morphy Avenue, addressed the City Council and said she was proud of our City and staff. She mentioned that Dan Burden has agreed to work with the City at no charge for the remainder of the plan for our streets . City Administrator Mims addressed the City Council and briefly explained Agenda Items Number 6 through Number 12 prior to the City Council voting on same. 5891 9 January 20 12 Councilmember Kingrea introduced in writing, and moved for the adoption of the following resolution , a resolution authorizing Mayor Timothy M . Kant to execute a contract with Aramark Uniform Services for the Water Department. Seconded by Councilmember Ford , motion passed unanimously by voice vote. RESOLUTION NO. 1889-12 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Kant is hereby authorized to execute a Contract between the City of Fairhope and Aramark Uniform Services for rental service for Water Department Uniforms. The cost of the unifom1s will be approximately $4,700 .00 per year . Adopted on this 9th day of January, 2012 Attest: Councilmember Stankoski introduced in writing, and moved for the adoption of the following resolution , a resolution to purchas e 1,040 Meters and Regulators for the Gas Department. Seconded by Councilmember Quinn , motion pass ed unanimously by voice vote. * * 5892 9 January 2012 RESOLUTION NO. 1890-12 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [l] That the City of Fairhope has voted to purchase 1,040 Meters and Regulators for the Gas Department and authorizes procurement based on the option allowed by the Code of Alabama 1975, Section 41-16-5l(b)(7). Two Hundred Forty (240) will be used for everyday consumption and Eight Hundred (800) will be for use in the 2012 budgeted meter installation project and the cost will be approximately $116,636 .00 . Adopted on this 9th day of January, 2012 Attest: ~ik/1-L City Clerk Councilmember Quinn introduced in writing, and moved for the adoption of the following resolution, a resolution to purchase 1,040 Neptune Gas Electronic Radio Transceiver Units (ERTS) for the Gas Department. Seconded by Councilmember Ford, motion passed unanimously by voice vote. * * 5893 9 January 2012 RESOLUT(ON NO. 1891-12 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF F Al RH OPE, ALABAMA, as follows: [ l] That the City of Fairhope has voted to purchase 1,040 Neptune Gas Electronic Radio Transceiver Units (ERTS) for the Gas Department and authorizes procurement based on the option allowed by the Code of Alabama 1975 , Section 41-16-51 (b )(7). Two Hundred Forty (240) will be used for everyday consumption and Eight Hundred (800) will be for use in the 20 12 budgeted meter installation project and the cost will be approximately $74 ,880 .00. Adopted on this 9th day of January , 20 J 2 Attest: ~~u CityCI k Councilmember Kingrea introduced in writing, and moved for the adoption of the following resolution, a resolution to award Bid for City Hall Tile Flooring to Azalea City Flooring (Bid No. 002-12). Seconded by Councilmember Quinn , motion passed unanimously by voice vote. * * 5894 9 January 2012 RESOLUTION NO. 1892-12 BE fT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA , as follows : [ l] That the City of Fairhope did request , receive, and open bids for City Hall Tile Flooring (Bid Number 002-12) at 555 South Section Street in the City of Fairhope offices , Fairhope, Alabama . [2] At the appointed time and place , the follo w ing bids were opened and tabulated as follows : Please see attached Bid Tabulation for City Hall Tile Flooring [3) After evaluating the bid proposals with the required bid specifications, Az alea City Flooring, with the total bid proposal of approximate ly $8,728.45, is now awarded the bid for City Hall Tile Flooring. Adopted on this 9th day of January, 2012 Attest: 9 January 2012 CITY OF FAIRHOPE BID TABULA TION & RE COMMENDATIO N BID NO : 002-12 BID NAl.4E : CITY HALL TILE FLOORING BID OPENED : December 20 2:00 P.M. Note : Bid Bond 5% or Bid Price and not more than $10 000 Non-Collusion Statement Signed/ VENDOR (ATTENDEES TO PREBID MEETING ! Notarized ...__ ,_ __ ALAJ..EA CITY FLOORING YES BAv'FL OORlNG AND DESIGN CONTINENTAL FLOORS YES FAIRHOPE FLOOR COVERING YES Bid Proposal Executed/ Signed/ Notarized !YES YES YES 5895 . I Instructions De ti~eiy lead /Specifica ti on time ARO Compl iance Bid Price f I I YES $ 8,728 .45 ! ! SEE NOTE #1-4 I YES $ 24 ,330.00 YES s 12 ,950 .00 I RECOMMENDAT ION TO AWARD TO Aza lea Ci ty Floonng in the amount of $8726.45 No te # 1:: Bidde r did not comply with Bid Response Form V\_n~_/_I_ To the best of my knowledge this is an accu rate bid tabulation. 4'Jr.ti,,.,.., ~l!:!..__IJL Jl nes Gillespie ' General Suprtendent Daniel P Ames , Pu rchasing Manager Councilmember Stankoski introduced in writing, and moved for the adoption of the following resolution , a resolution to purchase a 2012 Chevy Tahoe SSV Vehicle for Patrol for the Police Department. Seconded by Councilmember Kingrea motion passed unanimously by voice vote . 5896 9 January 2012 RES OLUTIO N N0.1893-12 BE JT RESOLVED BY THE GOVERNI G BODY OF THE CITY OF FAIRHOPE, ALABAMA , as follows : [l] That the City of Fairhope has voted to purchase a Vehicle for Patrol for the Po.lice Department and the type of vehicle needed is on the Alabama State De partment of Purchasing bid list and therefore does not have to be let out for bid ; and [2] The following is the Alabama State Department of Purchasing contract information : Bid Number: Tl 91 L 2012 Chevy Tahoe SSV Vehicle Contract Number: 4010930 Total Cos t is $26,852.68 each Adopted on this 9th day of January. 2012 -- Attest: ~!l~ City Clerk Councilmember Kingrea introduced in writing, and moved for the adoption of the following resolution , a resolution to purchase a 2012 Chevy Tahoe SSV Vehicle for Investigations for the Police Department. Seconded by Councihnember Stankoski motion passed unanimously b y voice vote . 5 897 9 January 2012 RES O LUT IO N NO .1894 -12 BE IT RE SOLVED BY THE GOVE RN J G BOD Y OF THE CITY OF FA IRHOP E, ALA BAMA , as follow s: [I] That the City of Fairhope has vot ed to purcha se a Vehicle for In vestigations fo r the Police Department and the type of vehicle needed is on the Alabama State Department of Purchasing bid list and therefore does not bave to be let out for bid · and [2] The following 1s the Alabama State Department of Purchasing contract information: Bid Number : T 19 1 L 20 12 Chevy Tahoe SSV Vehicle Contract N umber : 4010930 Tot al Cost is $26 ,44 7.88 each Adopted on this 9th day of January. 2012 Attest: ~ ~~MC City Cler Councilmember Quinn introduced in writing , and moved for the adoption of the following resolution , a reso lution authori z ing Mayor Timothy M . Kant to expend Impact Fees for the Founders Park Proj ect and the Manley Road Proje ct as designated from th e Impact Fee Account for Services for the "Parks and Recreation " Benefit Are a. Seconded by Counci lmember Ford , motion passed unanimou s ly by voice vote . 5898 9 January 2012 RESOL TIO 1 0. 1895-12 WHEREA , the City of Fairhope adopted Ordinance No . 1331 , An Ordinance estab li s hin g Jmpact Fees on new development in the City of Fairhope on May 31 , 2007 in accordance with Act No. 2006-30 enacted by the Legislature of Alabama on April 4 , 2006 ; and WHEREAS, the City desires to u se fund for "Parks and Recreation" which is a Benefit Area for (i) the acquisition of new public parks land s, (ii) the construction , development and/or improvement of public recreational facilities , (iii) the construction , development and/or improvement of public park amenities , (iv) the acquisition of new park vehicles , and (v) the parks and recreation component of the "Impact Fee Study" prepared by TischlerBisc for the City dated March 8, 2007 ; and WHEREAS, the following proj ects shall be paid from the Impact Fees Account and have met the criteria stated to be paid from said Account: Survey and Field leveling work at existing Founders Park soccer fields and currently undeveloped prope1ty on Manley Road: l) Founders Park Project -Excavate and level fields 5 , 6 , and 7, reinstall the iITigation system and place new sod on the new single field, full size field that would be created; not to exceed $15,000 . 2) Manley Road Project -Conduct a survey of the site, to begin the planning proces s of a new facility , and have as much site clearing and leveling work be done as possible to create additional practice s pace; not to exceed $60,000. NOW BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, hereby authorizes Mayor Timothy M . Kant to expend Impact Fees for the above two projects as designa ted from the Impact Fee Account for services for the "Parks and Recreation" Benefit Area . DULY ADOPTED THJS 9TH DAY OF JANUARY. 2012 Attest 5899 9 January 2012 Councilmember Quinn mo ved to appro ve the updated Fairhope Volunteer Fire Department Roster . Seconded by Councilmember Kingrea, motion pas sed unanimously by voice vote. There being no further business to come before the City Council the meeting was duly adjourned at 4 :30 p.m. Lonnie L. Mixon , CmmclPr