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Home My WebLink About03-06-2014 City Council Meeting MinutesSTATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope , met in regular session at 6:00p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope , Alabama 36532 , on Thursday, 6 March 2014 . 6433 Present were Council President Jack Burrell, Councilmembers : Rich Mueller, Diana Brewer, Michael A. Ford , and Kevin Boone , Mayor Timothy M . Kant, City Attorney Marion E. Wynne , and City Clerk Lisa A. Hanks . There being a quorum present , Council President Burrell called the meeting to order. The invocation was given by Chief Joseph Petties and the Pledge of Allegiance was recited . Councilmember Brewer mo ved to amend the City Council Agenda by removing Agenda Item No. 11 : a resolution to purchase two (2) Chevrolet Caprice Sedans for the Police Department with a total cost of $52 ,209.96. Seconded by Councilmember Mueller, motion passed unanimously by voice vote . Councilmember Brewer moved to approve minutes of the 24 February 2014 , regular meeting ; minutes of the 24 February 2014 , work session; and minutes of the 24 February 2014, agenda meeting. Seconded by Councilmember Boone, motion passed unanimously by voice vote . Mayor Kant addressed the City Council regarding the National League of Cities ' 2014 Congressional City Conference in Washington, D.C. next week; and commented they would be meeting with legislators to get help on grants for the Triangle property. Council President Burrell addressed the City Council and reminded everyone of the Arts and Crafts Festival ne xt week . He announced Grant Enfinger, NASCAR driver from Fairhope who won the ARCA Racing Series season opener at Daytona, will be presented a key to the City by Mayor Kant on Sunday, March 16 , 2014 , at 10 :15 a.m. next to the Fairhope Museum. Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution to reject all bids for Phosphate Chemical Supply and Corrosion Testing for the Water Department (Bid No. 010-14); and authorize to rebid. Seconded b y Councilmember Ford , motion passed unanimously by voice vote. 6434 6 March 2014 RESOLUTION NO. 2184-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids for Phosphate Chemical Supply and Corrosion Testing for the Water Department (Bid Number 010- 14) at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, only one bid response was received. [3] After evaluating the bid proposal with the required bid specifications, it was found not responsive and we request that all bids be rejected for Bid No. 010-14 and authorizes to rebid. Adopted on this 6th day of March, 20 14 Attest: ~J!~ City Clerk Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution to award bid for Uniforms for the City of Fairhope (Bid No. 007014) in the amount of$654.50 per set (Men/Women pants, SL and LS shirts); total of unit costs. Seconded by Councilmember Mueller, motion passed unanimously by voice vote. * * 6435 6 March 2014 RESOLUTION NO. 2185-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follow s: [1] That the City of Fairhope did request, receive , and open bids for Uniforms for the City of Fairhope (Bid Number 007-14) at 555 South Section Street in the City of Fairhope offices , Fairhope, Alabama. [2] At the appointed time and place ; the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for Uniforms for the City of Fairhope [3] After evaluating the bid proposals with the required bid specifications, At Work Sales Corporation, in the amount of $654.50 per set (Men/Women pants, SL and LS Shirts); total of unit costs , is now awarded the bid for Uniforms for the City of Fairhope . Adopted on this 6th day of March, 2014 Attest: ~4#L City Cle 6436 6 March 2014 Iii• ;1;1 II: ; ----;: !HI ·~ ~:='1::1 ~ I a ---r-----:J' I! .I ~ ~~~~ I! II -~~-~ I~ 'I~~= I~ .a I-_ ---....... ~ I Oi :u I~ j =1=1= I~ !•"' u ... Iii iii! I :II~ 1: -:::--~-~-I ~ I ioil=t t: liir-· ----........ 11 iii :ll~ I~ IJi: ·~ ~ 1:! !;1- -~~NY.O ~~~ ~I: li1 t~ ~ I~ ~r- = ,_, f! !ii! ........ ,.. .. " "' ~= 11! Ill ~ ~·~ j ··--.......... ~ hh lnlilt J~ fJIIII _i I ! ; • ~ r----I -. :tj = :u .. 1.11 ... 1---·-""--= ::1 ~ ; ~~ -I J I !~;! = ~~ =~ = j-Itt -lt -!~; ~ ; ~~~ = r-----lg ~~; ~ i '~: ~=:! :1 -i - =~ ~~ = t~ 1-----= :: "" IIJ J: !i ,...---i l 1 ~ .. !!! I ; ----" !I ~ I ~ Ill - r,;-~ J 1--~II ·~ I li !!! ill! .. • ~~ Iii " l ,[1 l Jli li l 11 ;!! ::!; I IIi ~1!: till i ~~ j j I IIi 1 ll • I 't:l f jl ~ ~ j ~~ .. I! .. I II -i J i ~--~- l il!!! Jl "l.!!!.a ii"";e F;lf~ ilii =~;§~ . .J :< f t I 6437 6 March 2014 Councilmember Mueller introduced in writing, and moved for the adoption of the following resolution, a resolution to reject all bids for Jail Inmate Meals for the Fairhope Police Department (Bid No. 001-14); and authorize to negotiate a contract with the one bidder. Seconded by Councilmember Brewer, motion passed unanimously by voice vote. RESOLUTION NO. 2186-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids for Jail Inmate Meals for the Fairhope Police Department (Bid Number 001-14) at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for Jail Inmate Meals for the Fairhope Police Department [3] After evaluating the bid proposals with the required bid specifications, only one valid bid was received and we request that all bids be rejected for Bid No. 001-14; and authorize to negotiate a contract with the one bidder, pursuant to the Code of Alabama 1975, Section 39-2-6(b). Adopted on this 6th day of March, 2014 Attest: ~~ City Clerk 6 March 2014 MYOfF..,_.,..»l IDTAIIULATlCH ,.!II! ~·~ildrt1 IID~O.OGl-lA JU: M6MI: Wlrr.t ... .vu•lal4 D..c.QIM-.1: Flilbnnr,U,lOUUIO~M . Nlnr.3t: 5o~ 1':\l"dn,'fiGret,., Sl?.DOD VE~rot ~ .. <ioiOLioe_ ,,__.,.__ r ... _ .. _ 1,...._,_, r ........... -........ r~M~ !QU::fnd'l[il:~ 1r-r...-:.w.l llr•hwrfi=!I'U i ~""":lt:siip ... , 1$,..;-"'*rd .... N;trf"':l t<woofl-51PIIII II 6438 TG'W;II"Itllprtca per ptl"lf Clth buld M srtll\l n .• trw lldP..,. l)'ttu per JldM:le Enitbl\i' ...... !.4. f'erl:th ,... ... c.... ljliA --·-· ·--~·· ·- Tc l!:y kn:NI4Cid&e:..1h ... "-~n OUJJ.JIIc blcl \OlbubUc:n.. ~fi~ "&~_a O...i .. P. Am•,P'~il'IIL~r.illllr Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution to award bid for Lift Station Odor Control Chemicals for the Sewer Department (Bid No. 009-14) with an annual cost of $215,496.01. Seconded by Councilmember Boone, motion passed unanimously by voice vote. 6439 6 March 2014 RESOLUTION NO. 2187-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open a rebid for Lift Station Odor Control Chemicals for the Sewer Department (Bid Number 009-14) at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for Lift Station Odor Control Chemicals for the Sewer Department [3] After evaluating the bid proposals with the required bid specifications, Biomagic, Inc., with the total bid proposal of $6.15 per metered gallon, for an annual cost of $215,496.01, is now awarded the bid for Lift Station Odor Control Chemicals for the Sewer Department. Adopted on this 6th day of March, 2014 Attest: * * 6 March 2014 OYVOtr" !E'A.I"-MO~E &JOTAAU!ATlON AND II•COMM~NQATfON EnD NO: OIDe-2...4 BtD NAM"E ; UFT STAT10N OOC)JI CONTROL CHEMICAL SID OP'E'NED: Februaory 1'7,. 201.4 2 :00 p .n-.. No~..: ~d 811X1d ltEQ_UIR.ED V.....:>OR T....,_ Beec:oh • ., a ~ PS C PcMnt...S VV'Dadl•nc:M P'S Ou-UC,....... P&•t ~ ... QIIt' ... SunPS '\Nh"-Glruv• PS ~ H•UPS Q,.nd Hoee1 PS O•ktwlin 1 PB ~e~ ... court ~a.rtd .-a.oe --e.voGuA. ~T....,_... ..-. L.L.C "'nMn~•1 &.:.IPS c. •Pctrw~-a Waadi..-.:I•P& QueUC,...kPS•• e..t:o#Ch• Bun PH YV'NIIa c:arov. PS Th H .. PC Gr.nd~PII ~n'IPS P.-...c ... ,.ca..t ,..,.,.._,.. ---- BID BONO 3UBM1T'TED ---·· 2 6440 etd -rapoeal COST~~ DOu..AR.S e..c...-' METERED PI!!RSITePI!hflt AHNUAL. __ d, GALLON YEAR TOTAL -• 2'1S•V0..01 • 8 .f6 33 871.25 • 0 .. 15 s ....... so • 8 .15 28037.00 • e .te • 25837.00 • e .te • te.'7t"3.21S • «!!11 .115 • 15?13.26 • d,,., • :Mt 837.00 • 18.11& • 7.00 s .. ,.. • .,., 2.2:3...75 .. 8 .1 • • .. .711 • 15.1& • '10 101 •• • 8 .18 fO '101.38 • -.>so.. G.7GI 81+40~ • 8 .78 s 1zc:ae;;a.ee 5 .75 • GO :z.a3.St • .&.78 • 37 ...... ~ • ..715 • :0 .a.es • 0 .'7a • 13,.2:.17.08 .. 6 .76 • ~ 006.20 • 0 .715 67 248:..151 • 5 .75 • • 1d7' .• 7 • 5 .75 • 10, .... 3 .715 • 4.?5 • 110 ..48.3.715 • 0.715 .. to 83 .71!1 \ o '""' ..._..,a-led•• this tJI ~ •oc.ur•c:a bid 'Cabul.,.lon ~~~~-.JL~ o.nlel' ~-..,.......,_..., Purc:h-..1"-.....,..., • ..,.. ~lncM•n•...,. Cfty of ,. .. "'"'ope 6441 6 March 2014 Councilmember Ford introduced in writing, and moved for the adoption of the following resolution, a resolution to purchase Gas Meters, Connections, and Regulators for the Gas Department's Inventory with a total cost of $23,118.00. Seconded by Councilmember Boone , motion passed unanimously by voice vote. RESOLUTION NO. 2188-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope has voted to purchase Gas Meters, Connections, and Regulators for the Gas Department's Inventory; and authorizes procurement based on the option allowed by the Code of Alabama 1975 , Section 41-16-51(b)(7). The total cost is $23,118.00. Adopted on this 6th day of March, 2014 Attest: Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution to award bid for Fairhope A venue Sidewalk Project from Idlewild Drive to State Highway 181 with a total bid proposal of $78,980.00. Seconded by Councilmember Mueller, motion passed unanimously by voice vote. 6442 6 March 2014 RESOLUTION NO. 2189-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope, by and through Preble-Rish, LLC, Project Engineer, did request, receive, and open bids for Fairhope Avenue Sidewalk Project from Idlewild Drive to State Highway 181. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for Fairhope Avenue Sidewalk Project from Idlewild Drive to State Highway 181 [3] After evaluating the bid proposals with the required bid specifications, R & S Paving & Grading, Inc., with the total bid proposal of $78,980.00, is now awarded the bid for Fairhope Avenue Sidewalk Project from Idlewild Drive to State Highway 181. Adopted on this 6th day of March, 2014 Attest: ~~ City Clerk * * 6 March 2014 CITY OF FAIRHOPE .BID OPENING RECORD FAIRHOPE SJDEW ALK PROJECT January31, 201-' CONTRACTOR J LICENSE NO. BID BOI"D BID AMOUNT ~ 6. S PAVING-21328 X $ 78,980.00 GILLESPIE CONSTRUCTION-47928 X $ 87,750.00 BlADE CONSTRUCTiON-4422(} X REJECTED R.J. BAGGETT • 97n NO B ID CBC, INC.-40677 X $ S7164.00 6443 ADD ALTERNATE BID AMOUNT $ 12.,000 .00 s 1,500.0(} REJECT EO $ 2,900.00 Councilmember Boone introduced in writing, and moved for the adoption of the following resolution, a resolution that certain items are declared surplus and the Mayor and City Treasurer are hereby authorized and directed to dispose of personal property owned by the City of Fairhope by receiving bids and being sold to the highest bidder. Seconded by Councilmember Brewer, motion passed unanimously by voice vote. 6444 6 March 2014 RESOLUTION NO. 2190-14 WHEREAS , the City of Fairhope , Alabama, has certain items of personal property which are no longer needed for public or municipal purposes ; and · WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal governing body to dispose of unneeded personal property; NOW, THEREFORE , BE IT RESOLVED BY THE CITY COUNCIL OF FAIRHOPE, ALABAMA, AS FOLLOWS : SECTION 1. That the following personal property owned by the City of Fairhope, Alabama, is not needed for public or municipal purposes , and hereby declared surplus: [S EE ATTACHED LIST OF EQUIPMENT] SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed to dispose of the personal property owned by the City of Fairhope , Alabama, described in Section 1, above , by receiving bids for such property . All such property shall be sold to the highest bidder, provided , however, that the City Council shall have the authority to reject all bids when , in its opinion, it deems the bids to be less than adequate consideration for the personal property. ADOPTED AND APPROVED THIS 6TH DAY OF MARCH, 2014 ATTEST: City Clerk 6 March 2014 List of City of Fairhope Surplus Vehicles/Equipment ... for Auction Item 1 -Bush hog SQ72r3 SIN 1102079 Item 2 -John Deere 856 Tractor 1987 AS/N M0085A4201111 Item 3-Jacobsen F1 0 7 gang mower FL03246 Item 4 -Meter Matic top dresser Item 5-Jacobsen greens mower (DIESEL) 3035 Item 6-Chevrolet 1/2 ton pickup Miles 1 00,000+ 1988 S/N 2gcdc14h6j1261170 Item 7-Yamaha Golf cart Item 8 -Ezgo Golf cart S/N 763750 1993? Item 9-Tore Mower Item 10 -Jacobsen green rollers Item 11 -Cushman groom master bunker rake S/N 00001014 2000 Item 12-2 -150HP Evinrude Outboard Motors Item 13-1 -50HP Honda 4 stroke outboard motor (parts) Item 14 - 3 -Kawasaki Mules and parts Item 15 - 1 Club Car with Extra bed Item 16-5 -Yamaha Golf Carts Item 17 -2 -John Deer Gators Item 18 - 1 -Commercial Dryer Item 19 Ford F 350 Diesel (1994) Crew Cab was pulled from list Item 20 -59 tires all sizes no lon~er used by the City of Fairhope 6445 Councilmember Boone moved to amend Agenda Item No. 13 by striking the "Fairhope Planning Commission 11.52.11 Review and the Public Awareness Meeting" from the Non-Participating Project -Project B which changes the total from "not to exceed $90 ,800.00" to "not to exceed $80,800.00." Seconded by Councilmember Brewer, motion passed unanimously by voice vote. 6446 6 March 2014 Councilmember Boone introduced in writing , and moved for the adoption of the following resolution as amended, a resolution that Mayor Timothy M. Kant is hereby authorized to execute a Contract for Geotechnical Consulting Services for the A TRIP Phase 3 Resurfacing Fairhope A venue from Section Street to State Highway 181 with Thompson Engineering, Inc . with a total cost not to exceed $80,800.00. Seconded by Councilmember Brewer, motion passed unanimously by voice vote. RESOLUTION NO. 2191-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to execute a Contract for Geotechnical Consulting Services for the ATRIP Phase 3 Resurfacing Fairhope Avenue (CR 48) from Section Street to State Highway 181 with Thompson Engineering, Inc . with a total fee proposal not to exceed $80 ,800.00 which includes the following: A TRIP Participating Project -Project A: $66,800.00 Non-Participating Project-Project B: Improvements Design & Permitting $ 7,000.00 Bancroft Ave to Greeno Median Planning & Design $ 7 ,000 .00 DULY ADOPTED THIS 6TH DAY OF MARCH, 2014 Attest: Clay Adams with Wolcott Adams Vemeuille addressed the City Council regarding Fairhopers Community Park Renovations . Mr. Adams said they had community input for the renovations ; a new fence is already in place, and the old equipment has served its time . He said the park will be more visible for the children to be seen on the equipment. 6447 6 March 2014 Mr. Adams showed the City Council and the audience the new park design which will be ADA compliant; even wheelchair accessible. Mr. Adams said the pavilion bid was ·done separately and came in around $33,000.00. Mayor Kant thanked the City Council because now we have a facility for all of our children. He mentioned that we did not have a park for special needs children and even parents. Mayor Kant said he wanted to thank the Council for making this happen. Council President Burrell responded to Mayor Kant and said he was being too modest and a lot of credit goes to the work you did with the Governor of Alabama to release the funds that we had; and to get them spent on this . He told the Mayor he was being humble and he should take a lot of credit for that. Councilmember Mueller introduced in writing, and moved for the adoption of the following resolution, a resolution to award bid for Fairhopers Community Park Renovations for the Recreation Department (Bid No . 008-14) and Project No. PW005-13) with a total bid proposal of $378 ,870.00. Seconded by Councilmember Brewer, motion passed unanimously by voice vote. RESOLUTION NO. 2192-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follo w s: [1] That the City of Fairhope, by and through Walcott Adams Vemeuille, Project Engineer, did request, receive , and open bids for Fairhopers Community Park Renovations (Equipment and Splash Pad) for the Recreation Department (Bid No . 008-14 and Project No. PWOOS-13). [2] At the appointed tim e and place, the following bids were opened and tabulated as follows : Please see attached Bid Tabulation for Fairhopers Community Park Renovations [3] After evaluating the bid proposals with the required bid specifications, Kidz Zone Play Systems, with the total bid propo sal of $378 ,870 .00 , is now awarded the bid for Fairhopers Community Park Renovations (Equipment and Splash Pad). Attest: C::lty ot Falrhop~:, AI QuOIBii by Dalivery PROJECT NO. PWGO.S.13 PROJECT HAM~; COMMUNITY PARK RENOVAllONS FORTH!:. JIU:CREAllON DEPARil!oiiENT BID NO. 008·'141Fall'tlui)P.t'$ C<lml'uun[ty Pari\ R.n01ratioos (Equipment ond Spl111$h Pltd' OPENtiD; .2-%7·14 ~DO p.m • . ------··-----·-·· . -·--. --------,-----·,---------------.... I .. . -,--------·-·-I ·---------· Hc)ft-c.1kidOn/ 1 S' , d : ' I l'lnlpaeot 1j lhf a .. ~ Ad.i:d&mt 1 llABE Ball ' Julal Quclx! lli<TII" l'rtat OM_ I\Oirotfo"" 1\t•X>III'IUII!I uf Sal~>< ! 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Sheny 5tlll.v!2:_:rtcWc' ttl Comii\Wioily lif;llr• & Rto<:rr.rfi<~" f'roi;Jc;~Fol;~,f""'h • 1 loetlilr....,tU.. ~":'/':! _ ,,.,..,..,aq ondwo"' IIPC••~andrado!olld lllw: lme ndpiQ<e-~andll><l.,~lsatu• "'~•~m:l 1il>lJiolion~ ... ", r~ofo~•1h~lll-l .,_-'· -"" '/A By <:::..:;.: :· ;:-~!;l-..-. Oilli<m ~ ......... , IWll •n..a.:"'; All(lffiS ........,ouiiiii.On:lolli!Ctl, Int. 0'\ ~ ~ N 0 -~ 0'\ ~ ~ 00 6449 6 March 2014 Councilmember Brewer moved to adjourn the meeting. Seconded by Councilmember Boone, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 6:23 p .m .