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Home My WebLink About01-26-2015 City Council Meeting MinutesSTATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council , City of Fairhope , met in regular session at 6:00p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope , Alabama 36532 , on Monday, 26 January 2015. 6669 Present were Council President Pro Tern Michael A. Ford , Councilmembers: Diana Brewer and Kevin Boone , Mayor Timothy M. Kant, City Attorney Marion E. Wynne , and City Clerk Lisa A. Hanks . Council President Jack Burrell and Councilmember Rich Mueller were absent. There being a quorum present , Council President Pro Tern Ford called the meeting to order. The invocation was given by Deacon George Y eend of St. Lawrence Catholic Church and the Pledge of Allegiance was recited. Councilmember Brewer moved to appro ve minutes of the 12 January 2015 , regular meeting ; minutes of the 12 January 2015 , work session ; and minutes of the 12 January 2015 , agenda meeting. Seconded by Councilmember Boone , motion passed unanimously by voice vote. Mayor Kant addressed the City Council and mentioned the financial report that will be presented tonight. He recognized City Treasurer Nancy Wilson and Finance Director Jill Cabaniss for their hard work . Councilmember Boone addressed the Cit y Council and announced the Mystic Mutt Parade scheduled for February 7, 2015 . Councilmember Brewer addressed the City Council and stated there is one opening on the Education Advisory Committee; and openings on the Pedestrian and Bicycle Committee. The committee application is found on the City's website or in the City Clerk 's office. Council President Pro Tern Ford addressed the City Council and mentioned the Recycling Committee is looking at what is best for the City ; single stream or mixed. Earl Blackmon of Hartmann , Blackmon and Kilgore ("HBK") addressed the City Council and briefly went over the Comprehen sive Annual Financial Report "CAFR" for the year ending September 30 , 2014 . Mr. Blackmon thanked the Mayor and City Councilmembers for allowing "HBK" to perform the audit. He also thanked City Clerk Lisa Hanks , City Treasurer Nancy Wilson , and Finance Director Jill Cabaniss for all of their help throughout the engagement. 6670 26 January 2015 Mr. Blackmon said that Vance Kilgore was in charge of the audit with LeeAnn May as lead auditor. He stated that the City of Fairhope will receive an unqualified opinion which is the best opinion the firm can pro vide. The City of Fairhope is in a sound financial position at the end of the fiscal year. Councilmember Brewer mo ved to accept the Comprehensive Annual Financial Report as presented. Seconded by Councilmember Boone , motion passed unanimously by voice vote. Jill Cabaniss , Finance Director , addressed the City Council and presented the first quarter financial report via a Power Point Presentation for the quarter ending December 31 ,2014. Councilmember Brewer moved for final adoption of Ordinance No. 1527 , an ordinance to rezone the property of Bayv iew Ventures , LLC from B-3a Tourist Resort Lodging District to B-3b Tourist Resort Commercial Service District. This property is generall y located at 72 Fairhope Avenue , Fairhope, Alabama. Parcel No. 05-46-03-37-0-010-005.002-501. (Introduced at the January 12 , 2015 City Council Meeting) Seconded by Councilmember Boone , motion for final adoption passed by the following voice votes : AYE -Brewer, Ford , and Boone. NAY -None. Councilmember Brewer mo ved for final adoption of Ordinance No. 1528, an ordinance to zone the property of Wm. Daniel Calhoun to R-2 Medium Density Single Residential District concurrent with annexation. This property is generally located on the south side of County Road 44 (a.k .a. Twin Beech Road) between Woodlawn , Phase 1 and Summer Oaks Stables , Fairhope , Alabama. Parcel contains 32 .00 acres more or less ; 05-46-08-27-0-000-002.535. Woodlawn Subdivision, Phase 2 and Phase 3. (Introduced at the January 12 , 2015 City Council Meeting) Seconded by Councilmember Boone , motion for final adoption passed by the following voice votes : AYE -Brewer, Ford , and Boone. NAY-None . Councilmember Brewer introduced in writing Ordinance No. 1529, an ordinance to annex the property of Stephen A. Ewell and Pamela A. Ewell , located at 6081 Nelson Road , Fairhope , Alabama ; 46-04-19-3-000-012 .000. In order to take immediate action , Councilmember Brewer mo ved for immediate consideration. Seconded by Councilmember Boone , motion for immediate consideration passed unanimously by the following voice votes: AYE -Brewer, Ford , and Boone. NAY- None. Councilmember Brewer then moved for final adoption of Ordinance No. 1529. Seconded by Councilmember Boone , motion for final adoption passed by the following voice votes: AYE -Brewer, Ford , and Boone. NAY-None. * * 6671 26 January 2015 Councilmember Brewer introduced in wntmg Ordinance No. 1530 , an ordinance to declare that certain real property (Fly Creek Fish Market a/k/a the Municipal Fisherman Dock property) of the City of Fairhope is not needed for public or municipal purposes in response to an offer to lease property from February 1, 2015 through January 31 , 2016 . In order to take immediate action , Councilmember Brewer moved for immediate consideration. Seconded by Councilmember Boone , motion for immediate consideration passed unanimously by the following voice votes: AYE - Brewer, Ford, and Boone. NAY -None. Councilmember Brewer then moved for final adoption of Ordinance No . 1530. Seconded by Councilmember Boone, motion for final adoption passed by the following voice votes : AYE -Brewer, Ford, and Boone. NAY -None. Councilmember Boone commented that 17 Turtles leasing the Fly Creek Fish House is a winner for all. Councilmember Brewer introduced in writing , and moved for the adoption of the following resolution , a resolution that Mayor Timothy M . Kant is hereby authorized to execute an extension of the Contract with GreenSouth Solutions, LLC for Sludge Removal Services (Bid No. 005-14) for the Water Treatment Plant for an additional one year as per the terms and conditions of the original contract with a cost of $85.00 per cubic yard. Seconded by Councilmember Boone, motion passed unanimously by voice vote. RESOLUTION NO. 2317-15 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to execute an extension of the Contract with GreenSouth Solutions , LLC for Sludge Removal Services (Bid No. 005-14) for the Water Treatment Plant for an additional one year as per the terms and conditions of the original contract. The cost of the sludge removal will be $85.00 per cubic yard. Adopted on this 26th day of January , 2015 Attest: 6672 26 January 2015 Councilmember Brewer introduced in writing , and moved for the adoption of the following resolution, a resolution to Purchase a 2014 Ford Escape for the Meter Department off the Houston-Galveston Area Council ("H-GAC") contract and therefore does not have to be let out for bid with a total cost of $21,177.00. Councilmember Brewer did point out that this is a budgeted item. Seconded by Councilmember Boone, motion passed unanimously by voice vote. RESOLUTION NO. 2318-15 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope has voted to purchase a 2014 Ford Escape for the Meter Department and the requested item is available for direct procurement through the Houston-Galveston Area Council ("H-GAC") Contract. The cost is approximately $21,177.00 to allow for freight cost variations at ship time. Adopted on this 26th day of January, 2015 Attest: ~~~/ City Clerk Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution to Purchase a 2015 Chevrolet Tahoe for the Electric Department off the Alabama State Purchasing bid list and therefore does not have to be let out for bid with a total cost of $33,414.71. Seconded by Councilmember Boone, motion passed unanimously by voice vote. 6673 26 January 2015 RESOLUTION NO. 2319-15 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows : [1] That the City of Fairhope has voted to purchase a 2015 Chevrolet Tahoe for the Electric Department and the type of vehicle needed is on the Alabama State Department of Purchasing bid list and therefore does not have to be let out for bid; and [2] The following 1s the Alabama State Department of Purchasing contract information: Bid Number: T191L Contract Number: 4012863 2015 Chevy Tahoe SUV Cost is $33,414.71 Adopted on this 26th day of January, 2015 Attest: Councilmember Brewer introduced in writing , and moved for the adoption of the following resolution , a resolution that the City of Fairhope approves the policy for City Buildings regarding minors as recommended by City staff, the Recreation Board , City Attorney , and our insurance provider. Seconded by Councilmember Boone, motion passed unanimously by voice vote. 6674 26 January 2015 RESOLUTION NO. 2320-15 WHEREAS, the City of Fairhope is desirous to protect the health, safety, and general welfare of the people by establishing a policy for children in City buildings; and WHEREAS, City staff and the Recreation Board with recommendations from our City Attorney and our insurance provider have prepared the following policy for your approval: "Children ages 13 and younger are to be supervised at all times by a parent or responsible adult (18 years or older), unless participating in a staff supervised program in all City of Fairhope buildings." NOW BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City of Fairhope approves the policy for City Buildings regarding minors as recommended. DULY ADOPTED THIS 26TH DAY OF JANUARY, 2015 Attest: ~~//~ ISaAkks: c City Clerk Councilmember Brewer moved to appoint Curtis Cochran to the Museum Advisory Board for a three-year term which will expire January 2018 . Seconded by Councilmember Boone, motion passed unanimously by voice vote. Councilmember Brewer moved to appoint Katie Bolton, Jane Finger, James Groutt, Jeff Hudson , Molly Peterson, Chris Riley , and Irene Wegner to the Pedestrian and Bicycle Committee for a three-year term which will expire January 2018. Seconded by Councilmember Boone , motion passed unanimously by voice vote. 6675 26 January 2015 Planning Director Jonathan Smith addressed the City Council to explain the Site Plan Review of property owned by Joan Moore of Two Moore, LLC located on the east side of Section Street, just south of Oak A venue, at 152 North Section Street, Fairhope, Alabama for a proposed mixed use structure within the Central Business District. He said the Planning Commission approved the site plan. Councilmember Brewer questioned the commercial portion being on the second floor. Councilmember Brewer moved to approve the Site Plan property owned by listed above. Seconded by Councilmember Boone , motion passed by the following votes: AYE-Brewer, Ford, and Boone. NAY -None. Councilmember Boone moved to adjourn the meeting. Seconded by Councilmember Brewer, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 6:37p.m. ~L City Cler