HomeMy WebLinkAbout08-24-2015 City Council Meeting MinutesSTATE OF ALABAMA )(
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in regular session at
6:00p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 24 August 2015.
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Present were Council President Jack Burrell, Councilmembers: Rich Mueller,
Diana Brewer, Michael A. Ford, and Kevin Boone, Mayor Timothy M. Kant, City
Attorney Marion E. Wynne, and City Clerk Lisa A. Hanks.
There being a quorum present, Council President Burrell called the meeting to
order. The invocation was given by Councilmember Boone and the Pledge of
Allegiance was recited. Councilmember Brewer moved to approve minutes of the 1 0
August 2015, regular meeting; minutes of the 10 August 2015, work session; and
minutes of the 10 August 2015, agenda meeting. Seconded by Councilmember
Mueller, motion passed unanimously by voice vote.
Councilmember Boone stated there was a need to add on two agenda items
after Agenda Item Number 12: a Resolution to Award Bid for the Emergency Repair
Treatment Area (Bid No. 034-15); Project No. PW004-15-(NRCS Project No. FAI-
14-001); and a Resolution to Award Bid for The Woodlands Drainage Restoration
(Bid No. 039-15); Project No. PW-003-15-(NRCS Project No. FAI-14-002).
Councilmember Boone moved to add on the above mentioned items not on
the printed agenda. Seconded by Councilmember Ford, motion passed unanimously
by voice vote.
Councilmember Brewer stated there was a need to add on an agenda item after
the two resolutions that have been added to the agenda; a Resolution that Mayor
Timothy M. Kant is hereby authorized to negotiate purchase for three ("3") Motorola
Consoles for the Police Department off the Alabama State Bid.
Councilmember Brewer moved to add on the above mentioned item not on
the printed agenda. Seconded by Councilmember Boone, motion passed unanimously
by voice vote.
Mayor Kant addressed the City Council regarding the following items:
1) Budget is almost complete and should be in City Council boxes by Friday;
2) Need to schedule budget meetings prior to Work Session;
3) Personnel Board will meet again regarding pay scales, new positions; and
grades not in the compensation plan; and
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24 August 20 15
4) Announced Fairhope Football team won last Friday and the next game is
at Foley.
The following individual spoke during Public Participation for Agenda Items:
1) Dale Croy, 16691 Branch Drive , addressed the City Council regarding
Agenda Item Number 7; a Resolution that the City Council hereby
approves and establishes the City of Fairhope Rules and Regulations
which includes the definition of a commercial fishing vessel and rental
rates for the Municipal Boat Slips. Mr. Croy stated he was the Project
Manager for C-Port Marine Services who trains helicopter pilots stationed
in West Mobile and all training is done in Mobile Bay. His company has
been docked at Fly Creek since 2002. He commented this rate increase
would be from $840.00 per year for both boats to $8,400.00 per year
which equates to approximately a 521 percent increase. He requested the
City Council to consider what C-Port contributes to the City when
adopting this resolution.
Councilmember Brewer announced that the Pedestrian and Bicycle
Committee will meet at 4:00p.m. on September 10 ,2015 at the Nix Center.
Councilmember Boone commented on the Little League team fell short in the
championship, but did a great job for the Fairhope.
Council President Burrell questioned if the visitor side press box was put in
the proposed budget; and requested Mayor Kant to see this through. Mayor Kant
replied he was hoping to begin construction this year; and this will be a Public Works
project. Councilmember Mueller was thanked for all of his help with the design; and
he replied for the record this is being done Pro Bono .
A Public Hearing was held as advertised on a proposed ordinance to amend
Zoning Ordinance No. 1253, adopted 27 June 2005. Councilmember Brewer
introduced in writing an ordinance to Delete and Remove from the Zoning Ordinance
the Provisions dealing with Design Standards for Signs. The Planning Commission
gave a favorable recommendation of this ordinance. Council President Burrell read
the proposed ordinance . Planning Director Jonathan Smith briefly explained the
proposed ordinance.
Council President Burrell opened the Public Hearing at 6:23 p.m. No one present
opposed the proposed ordinance , the Public Hearing closed at 6:24p.m.
Due to lack of a motion for immediate consideration, this ordinance will layover until
the September 14 , 2015 City Council meeting.
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24 August 20 15
Councilmember Brewer introduced in wntmg Ordinance No. 1545, an
ordinance to Repeal and Replace Chapter 22 Vehicles for Hire; Article II, City of
Fairhope Code of Ordinances by adding Other Transportation Vehicles which
includes limousines, Uber, etc . City Clerk Lisa Hanks briefly explained the proposed
ordinance and answered any questions from the City Council. In order to take
immediate action , Councilmember Brewer moved for immediate consideration.
Seconded by Councilmember Mueller, motion for immediate consideration passed
unanimously by the following voice votes: AYE -Burrell, Mueller, Brewer, Ford ,
and Boone. NAY -None. Councilmember Brewer then moved for final adoption of
Ordinance No. 1545 . Seconded by Councilmember Mueller, motion for final
adoption passed by the following voice votes: AYE-Burrell, Mueller, Brewer, Ford,
and Boone. NAY -None .
Councilmember Boone explained the need for amending the rules and
regulations for the Municipal boat slips to which will define a commercial fishing
vessel ; and will also increase the rental rates which have not been increased or dealt
with for many years. This increase will make our rates more in line with what other
marinas charge for slip rentals. Councilmember Boone also stated the need to abolish
Paragraph No. 17.
Councilmember Brewer questioned the new rules and rates regarding C-Port Marine
Services and their vessels being used to train student pilots. Council President Burrell
replied that the $5.00 per foot is half of the going rate for vessels that are not
commercial fishing vessels. Councilmember Mueller questioned if incremental rates
were discussed and if this vessel is the only one affected by the increase. Council
President Burrell explained that $5.00 per foot is an incremental increase; and we
wanted to keep an emphasis on commercial fishing vessels. General Superintendent
James Gillespie addressed the City Council and stated C-Port's vessels are not the
only ones affected by the increase. Mr. Gillespie stated that most marinas' rates are a
great deal higher; and the need to define a commercial fishing vessel was one of the
main changes in the rules and regulations. He commented these vessels keep the
channel dredged and allow the channel to be dredged.
Bob Riggs, Chairman of the Harbor Board , addressed the City Council and stated the
Harbor Board has not taken action on the proposed rules and regulations. He said as
a member of the Board, he supports the resolution and agreement; and the increased
revenues will be put back into the marina docks. Mr. Riggs said the Harbor Board
has looked at other marinas and none give this type of break to slip renters. He said
this is a fair and appropriate rate.
Councilmember Brewer moved to strike Paragraph No . 17 from the Rules and
Regulations for the Municipal Boat Slips. Seconded by Councilmember Boone,
motion passed unanimously by voice vote.
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24 August 2015
Councilmember Boone introduced in writing , and moved for the adoption of
the following resolution, a resolution that the City Council hereby approves and
establishes the City of Fairhope Rules and Regulations which includes the definition
of a commercial fishing vessel and rental rates for the Municipal Boat Slips as
amended. Seconded by Councilmember Brewer, motion passed unanimously by
voice vote.
RESOLUTION NO. 2390-15
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that the City Council hereby approves and establishes the
City ofF airhope Rules and Regulations which includes the definition of a commercial
fishing vessel and Rental Rates for the Municipal Boat Slips; and to delete Provision
Number 17 from the Rules and Regulations.
ADOPTED ON THIS 24TH DAY OF AUGUST 2015
Attest:
--'L'I!td L--~ ,MMC
City Clerk
Councilmember Brewer introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope hereby amends
Resolution No. 2335-15 by changing only the name for the bid award from Pro Rain
Environmental Construction , Inc. to Pro Rain Irrigation Services, Inc. for the Quail
Creek Golf Course Irrigation System 2015. Seconded by Councilmember Boone,
motion passed unanimously by voice vote.
*
*
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24 August 2015
RESOLUTION NO. 2391-15
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope did request , receive, and open bids for the Quail Creek
Golf Course Irrigation System 2015 (Bid Number 008-15) at 555 South Section Street
in the City of Fairhope offices , Fairhope, Alabama.
[2] After further review of the "Awarded Bidder 's" documentation, it has been
discovered that the name on the adopted Resolution No. 2335-15 should have been
Pro Rain Irrigation Services, Inc . and was erroneously typed on the bid tabulation and
greensheet; and thus typed on the resolution presented for bid award.
[3] Therefore, the City of Fairhope hereby amends Resolution No. 2335-15 by
changing only the name for the bid award Pro Rain Environmental Construction, Inc.
to Pro Rain Irrigation Services, Inc. for the Quail Creek Golf Course Irrigation
System 2015.
Adopted on this 24th day of August , 2015
Attest:
~fi!LL Lisa . Hahks, MMC
City C erk
Councilmember Boone introduced in writing , and moved for the adoption of
the following resolution , a resolution that Timothy M. Kant is hereby authorized to
execute an Intergovernmental Service Agreement the City of Fairhope and the
Baldwin County Commission for joint cooperation to fund the preliminary
engineering and matching construction costs for a Roundabout at County Road 48
and County Road 13 ATRIP Project with the City's preliminary estimate being
$304,692.57. The motion was seconded by Councilmember Brewer.
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24 August 2015
Mayor Kant explained the need for the roundabout for a smooth flow of traffic and
for safety issues. He commented that once this project is complete the County will
turn over the roundabout to the City and we will then own and maintain it. He also
explained most of the cost was from acquiring land and moving utilities; and it had be
moved from the initial site for our water main and the AT&T box at the intersection.
After further discussion, motion passed unanimously by voice vote.
RESOLUTION NO. 2392-15
WHEREAS, the City of Fairhope endorsed and supported the partnership with the
Baldwin County Commission and agreed to allocate its share for the Alabama
Transportation Rehabilitation and Improvement Program (A TRIP) Grant Funding for
an intersection improvement project -a Roundabout at County Road 13 and County
Road 48 on June 10,2013 via Resolution 2090-13; and
WHEREAS, the City of Fairhope and the Baldwin County Commission now desire
to enter into an Intergovernmental Service Agreement for joint cooperation to fund
the preliminary engineering and matching construction costs for a Roundabout at
County Road 48 and County Road 13 ATRIP Project with the City's preliminary
estimate being $304,692.57 .
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE , that Timothy M. Kant is hereby authorized to execute an
Intergovernmental Service Agreement the City of Fairhope and the Baldwin County
Commission for joint cooperation to fund the preliminary engineering and matching
construction costs for a Roundabout at County Road 48 and County Road 13 A TRIP
Project with the City's preliminary estimate being $304,692.57.
Adopted on this 24th day of August, 2015
Attest:
~4/JL isa A. anks, MMC
City Clerk
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24 August 2015
Councilmember Brewer introduced in writing , and moved for the adoption of
the following resolution , a resolution to purchase 2 inch Gas Pipe for the Gas
Department; and authorizes procurement based on the option allowed by the Code of
Alabama 1975, Section 41-16-51(b)(7) to obtain informal quotes. The total cost will
be $18 ,130.00. Seconded by Councilmember Mueller, motion passed unanimously
by voice vote.
RESOLUTION NO. 2393-15
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1] That the City of Fairhope has voted to purchase 24 ,500 feet of 2 inch Gas Pipe for
the Gas Department; and authorizes procurement based on the option allowed by the
Code of Alabama 1975 , Section 41-16-51(b)(7) to obtain informal quotes. The total
cost will be $18 ,130.00.
Adopted on this 24th day of August , 2015
Attest:
«:til~
City Clerk
Councilmember Mueller moved to appoint Rick Frederick to the Fairhope
Environmental Advisory Board for a four-year term which will expire August 2019.
Seconded by Councilmember Brewer, motion passed unanimously by voice vote.
City Council re v iewed an application for a Non-Profit Tax Exempt License
(Alcoholic Beverage License) by Blair Bullen, American Cancer Society, Inc., for
"The Black Out Cancer Ball ," located at 161 North Section Street, Fairhope, Alabama
on September 17 , 2015 from 6:00 p.m. to 11 :00 p.m. Councilmember Brewer moved
to approve the issuance of the license. Seconded by Councilmember Mueller, motion
passed unanimously b y voice vote.
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24 August 2015
Councilmember Brewer introduced in writing, and moved for the adoption of
the following resolution , a resolution to Award Bid for the Emergency Repair
Treatment Area (Bid No. 034-15); Project No. PW004-15-(NRCS Project No. FAI-
14-001) to Blackmon & Ammons with a total cost amount of $237 ,885.00. Council
President Burrell mentioned there is a time limit on these projects. Mr. Robertson
from Hutchinson Moore & Rauch stated the deadline is October 15, 2015. Seconded
by Councilmember Boone , motion passed unanimously by voice vote.
RESOLUTION NO. 2394-15
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope, by and through Hutchinson, Moore & Rauch, LLC,
Project Engineer, did request, receive , and open bids for the Emergency Repair
Treatment Plant Area (Bid No. 034-15); Project No. PW004-15-(NRCS Project FAI-
14-001).
[2] At the appointed time and place , the following bids were opened and tabulated as
follows:
Please see attached Bid Tabulation for
Emergency Repair Treatment Plant Area
(3] After evaluating the bid proposals with the required bid specifications , Ammons
& Blackmon, with the total bid proposal of $237 ,885.00 is now awarded the bid for
the Emergency Repair Treatment Plant Area.
Adopted on this 24th day of August, 2015
Attest:
~4;kL 1sa A. anks , MMC
City Clerk
-Huto.:hi ... DII, MnQrt & 'Rjlll<:h, LLC Rn~,. • !In"~.,.. • Laolll'l.oiiiOHI .~~~~ I DESCRIPnCH 70~ MOBILIZATION & DEMOl!ILIZAllC»l 704 rie001s REM6vAL {SiotiAtNr, iRF.F.S. <:;O~C~t: IE, PIPE. ETC.i neo lSHAPING& URAt:4NG 723. f).RiliFILL /GI Rlf> ~~·. t:_l!.5S 2 79,5 T OL. OONWOVEI'f GEOTEXTILE FIL ~ DUNKEr Eli6SIOH CONTRoL (lrtClUDt:$ I OOOIL ~o•m & IAIL.CHJtiG; 71Sl ·~~~IJ) . ··: TOTAL AllOUIIt CITY OF FAIRHOPE EMERGENCY REPAIR TREATMENT PlANT AREA AUGUST 24,2015 SIDDeiUH AMMO~ & 9L.A.CKHON I ~IT I QTY IJNIT PIUOE I Arti()~T l6 1 t. 1 ii,~\XJ .. Co LS 1 t. ~.li:I~.I:O LS 1 lo 8,!150.00 cv 1,50[} 5 ~2.00 io 16,000.00 (TIIfllJ TOto; 2,!i0Co s f>!I.OO S 170,000.00 SY 2AOC s 2.00 . s 4,800.00 LS 1 s 'IJ.300.1Xl CYir' . 15 s 15'.00 s 2 '10.00 • 23.7 ,88li.IICI BIDO!lJ(lfl BLADE COMIITRlJCTIOH LNT PRICE I AIUIUNT ~~::~~: 1:J,c;KJO..OO' 18.00 :11,000()0 g2.oo :l:lD,OOO..CO 6.50 15,6!JO.OO 13.000.00· :~~roo oo a 1!>0.oo $ :m ,350.00 . Wi ~~~C;EJ!fr~ Uw ·~be a ~.a;ul. oar~ t:lbulalim on th" .:.t:r:n~ n~mr!d prnja.:~. .... J -. :r~~t ¥fiT). :· ·xl ·.J·~_,--·· : .. '.ff«VI .. L.---7 -.i So:J!IA Huld!imon,P.F.~· .•• Project Manape1 Huttt<~n. iot:lore & Rauch, LL.C BID DEIHl" SA GRAHAM UNIT PRICE I __ ~"MOUNT .. 20,1l00~ 210,1:00 (X) . oUl,600.00 21.00 J',So:xJ.OO 75.~ 19J,!.r~o.oo lOU 7,:ioo.o·c 15.0or..OC ~· .. ~oc 4,500.00 • 6l2,2t0.00 N ~ > ~ ~ ~ N 0 ,_.. Vl 0'\ 00 0 \0
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24 August 2015
Councilmember Ford introduced in writing, and moved for the adoption of the
following resolution, a resolution to Award Bid for The Woodlands Drainage
Restoration (Bid No. 039-15); Project No. PW-003-15-(NRCS Project No. FAI-14-
002) to Blackmon & Ammons with a total cost amount of $300 ,568.00. Seconded by
Councilmember Brewer, motion passed unanimously by voice vote.
RESOLUTION NO. 2395-15
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope , by and through Hutchinson, Moore & Rauch, LLC ,
Project Engineer, did request , receive , and open bids for The Woodlands Drainage
Restoration (Bid No. 039-15); Project No. PW003-15-(NRCS Project FAI-14-002).
[2] At the appointed time and place , the following bids were opened and tabulated as
follows:
Please see attached Bid Tabulation for
The Woodlands Drainage Restoration
[3] After evaluating the bid proposals with the required bid specifications, Ammons
& Blackmon, with the total bid proposal of $300 ,568.00 is now awarded the bid for
The Woodlands Drainage Restoration.
Adopted on this 24th day of August, 2015
Attest:
~ City Clerk
CITY OF FAIRMOPE lliE WOODlANDS DRAINAGE RESTORATION AUGUST 2A, 2015 IJ@IQ Hu11:hiDJum, M'.no:>"' &. R~ach, J .T ..C I!IIO~IUI1 llnp•n • 9nn"'J110 • Luod l'luatJ» Ar.IMOMS & BLACKMON ITEM' I DESCf;III'11Qij ~:. (~U:-INIJ & QRUilBINO I UWIT I Qn _ Ot.IIT P~~" I Al!lOUI'I'I' LS 1 t e.~;J a() POLLLJTION OONl'A'X. (INGI lJiJBS SilT Ft::NCE. 705 WATTLES, CONSTRLIClletl tNT'RJIJ-ICE, ETC.) LS 1 tOO SEI:LlltlG. SPAI001~ oi MLl.GHING rt.S ACRES) LS 1 706 lo!OBIUZATION & DEMOBWZIIllON LS I 7:1.0 uiNO .sHAPl~·a. ORAutNG L5 I 72n TOI'Solll.'lG cv 500 7~ COitCRETE PIPE cotWUITS & ORAittS (It!' RCP Lf 61) IN(;lW~G FOUR SLOPe PAVED tiEADWAllSI 7~2A PRECAST COHCRETC MIINIIOlt pWF.IR l:-1\ 1 7~1 IN~!;!) .. RIP RAP". CLASs ~ TO,. 1200 rat RQ¢1< RIP RAP CLASS 3 lON 1,450 -n15 GEOll:X.TilE (6 OZ tiONWOVEN fll TER sv 2,:00 FA~RI~( 10r,1 EROSION Co.ll I ~QL I-ILA~T (t:.OI~ ~111 ~0) BY voo 1001: PlrE AND HEADWALL REMOVAL (l!tF OF :24• LS 1 Rei"', ONE Z-1" HEIILJWIILl. 2.11 LF SS"X3Et RCAP, TWO I-I!,,I.J"IWAI.l!i --2....000_ --~STRUCTION li!!lfNANCF ~EPAI~ u; 1 . • ' TOTAL AIIOtJN'I' .. 'Nch!.-ob-J~~~ lhis.JD~~~---~~-"""oorroctt<llli.IIEIU<J• on~ ilbO\Ie 1"!8mact r-fot90i ·-.,-i r· -L !Jt". ·--· · ....,.;._.:...,,~-soott=:;;-:;A.;-;-;H;::;Illd'l=l:::ne::-:oo::-,•r".E"".---------ProJact Manager ~UII:hin:san. UQ<Ir<! 1!. R;nrtl, U.C. ' 6.ili'UOI'l" ' ?,00800 $ 20,000.00 5 3,251 00 I 15.00 ' 7,50000 $ 911 00 s 6,81l0.1l0 $ :i._!>~.IXI $ a.se.::..oo $ n~ 20 ~il~OO.Oo $ 7l.6() ~ 1G61i76.00 • 2.00 $ ~.!JOO.OO to ;1.011 $ B.<lOO.OO ~ 1!63.00 $ 29,91>7.01> $ 300,!5111BJJD c!J1fi-'d/.2-4/:s BIDDER.ft CAR'TER'S OONTRACTING '--liT PRit:E j AMOUNT l4.Soo.oo· t7.Asa.oo· !l.t100.1:(1 :is.ooo.oo 6.00000 17.00 l'U!O!i.OO 74 50 1,470.00 3.400.00 s.~oo.on 88.00 8l,6<JOOO E9.10 100,195<11) 2.10 -'1,71110 oo 2.(0 €,-lOO.D!I 1,00<1()0 25.500.00 ···-t ~17.t~IUJG IIIDDEFUH I BLA~ COtl811WCIIGN UHIT PRICE I Nfi~Jl!!L.J ~~.QOO_to:/_ 1r~~oo S,OOO.O!I 11'.,00:1 ali 10.000.00 20 30 1o.ooo_."oc. 81Hi0 11 :lu!.CO 371l0 00 l.70il.OO 95 00 111..UOO.OO 10~.00 152,250.00 'J.50 13,000.00 ~00 19,ioo.03 1o,S12.<:JC .A~ ' 410,115UO N ~ ~ ~ VJ -N 0 ,_. Vl 0\ 00 ,_. .....
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24 August 2015
Councilmember Brewer introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Timothy M. Kant is hereby
authorized to negotiate purchase for three ("3 ") Motorola Consoles for the Police
Department off the Alabama State Bid . Council President Burrell stated these prices
were from the Alabama State Bid ; and he left this open for Mayor Kant to negotiate
the 10-year agreement and maintenance fees. Seconded by Councilmember Ford,
motion passed unanimously by voice vote.
RESOLUTION NO. 2396-15
BE IT RES OLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to
negotiate purchase of three ("3") Motorola Consoles for the Police Department off the
Alabama State Bid.
Adopted on this 24th day of August , 2015
Attest:
~~ City Cler
The following individual addressed the City Council during Public
Participation for Non-Agenda Items:
1) Tom Yeager, 859 Creek Drive, addressed the City Council regarding his concerns
with a sewer spill and heard about it while on the creek. He commented the
newspaper stated there was a 5,000 gallon sewer spill and no one on the creek knew
about this nor the Police Department. Council President Burrell suggested a possible
phone app for sending out messages like a sewer spill. Councilmember Brewer
suggested our website vendor may have options . Mayor Kant said that Thursday
night the Woodlands lift station was vandalized ; and we have protocol to call the
newspapers , Baldwin County Health Department, Police Department, etc. Mayor
Kant said most of the spill was contained in the detention pond and not in the creek.
He also stated this has been turned over to our insurance company as a claim.
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24 August 2015
Council President Burrell questioned if we could send out like Baldwin County
Board of Education does in text messages. Mayor Kant said there will be funds
budgeted for updates to the SCADA system to alert the City of any issues with the
lift stations
2) Mr. Yeager also had a request for white stripes to be painted at the cross walks near
around the area of South Mobile Street for safety purposes: White Street, Nichols,
Pier Street, and Pecan Street. He said just those white stripes alerts people to go
slower. Mayor Kant stated we must also look at handicap accessibility.
Councilmember Brewer moved to adjourn the meeting. Seconded by
Councilmember Boone , motion passed unanimously by voice vote.
There being no further business to come before the City Council , the meeting
was duly adjourned at 7 :13p.m.
~
City Clerk