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HomeMy WebLinkAbout04-26-2021 Work Session Meeting MinutesSTATE OF ALABAMA COUNTY OF BALDWIN )( )( The City Council met in a Work Session at 4:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope , Alabama 36532 , on Monday, 26 April 2021. Present were Council President Jack Burrell, Councilmembers: Corey Martin, Jimmy Conyers, Jay Robinson (Arrived at 4:35 p.m.), and Kevin Boone, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. Council President Burrell called the meeting to order at 4:30 p.m. The following topics were discussed: • The first item on the Agenda was the Eastern Shore MPO Presentation on the Proposed Changes to the Urban Area Designation Criteria by Sarah Sislak. (See attached Power Point Presentation) Council President Burrell stated that Agenda Item Number 21 is a resolution in opposition of the proposed changes. • Development and Communications Coordinator Diana Brewer for South Alabama Land Trust introduced the Executive Director Connie Whitaker who was in the audience . The Presentation called "South Alabama Land Trust" was presented by Ms. Brewer. (See attached Power Point Presentation) She said the Bald Eagle Bash is their largest fundraiser. • Public Works Director Richard Johnson addressed the City Council and began the Discussion of Balancing Garbage Route Pickup Days via several slides . (See attached Slides) The City Council requested/suggested to look at future. • The Discussion of Proposed Changes for On-Call Employees was explained by Mayor Sherry Sullivan. She said right now for weekends certain employees get eight hours each day at time and a half. She stated the Leadership Team looked at this and gave recommendations. Mayor Sullivan said that the proposal is for four house each day at straight time . She commented this is just to be on call and be available with a two hour minimum if called in. Councilmember Robinson said this was not intended as worded. Council · President Burrell stated if you are on call for four hours and if you get called in, this should be counted towards the first four hours. Councilmember Martin said employees have budgeted on this from last year. Councilmember Robinson commented it is inconvenience being on call and some were getting paid more than others. Public Works Director Richard Johnson explained that call ins; and said on-call is one week. Council President Burrell said this is part of the job working on call. Councilmember Robinson asked should this be eight hours or four hours straight time ; and call in is luck of the draw. Mayor Sullivan said Department Heads manage their employees ; and she read the proposed change. Councilmember Boone said he thinks it is fair. Council President Burrell stated he disagrees with this proposal. Monday, April 26, 2021 Page -2- • Special Projects and Grant Manager Jessica Walker addressed the City Council and presented the Presentation of EnCompass 360s Proposal for Safe Room Grant. She explained the grant application needs a thorough report for the $1.2 million FEMA- HMPG Grant. Ms. Walker said this is a 75 /25 match with FEMA funding $900,000.00 and the City's match being $300 ,000.00 . She introduced Eddie Culpepper, President of EnCompass 360, to the City Council. Mr. Culpepper explained the Grant with a due date of July 20, 2021 . (See Power Point Presentation) He said that the City of Daphne used its safe room when Public Works building was damage by Hurricane Sally. Ms . Walker said this Grant funding requires a complete application with specifics and technical items . Council President Burrell questioned the fee schedule and proposal. Councilmember Martin asked about the proposed site. Ms. Walker replied the proposed site is at the Pecan A venue building. • Special Projects and Grant Manager Jessica Walker addressed the City Council and stated the Fairhope Junior City Council has completed the Sunset Staircase Project. • City Treasurer Kim Creech addressed the City Council and gave a Cares Act funds update. She mentioned the security window for the Police Department was funded after an appeal's review. • Golf Director Bobby Hall addressed the City Council and gave a golf update; and mentioned Junior Golf Clinics, new ceiling fans, and new pull carts. • Public Works Director Richard Johnson addressed the City Council regarding the said FEMA now seems to be moving better. He mentioned the TAP Grant application for projects up to $800 ,000.00 are now being accepted. Mr. Johnson said that the discussion regarding garbage routes will be on the next Work Session. • Recreation Director Pat White addressed the City Council and said the Soccer Tournament was postponed. He and Mr. Johnson mentioned the Stadium ADA Compliant Project. Mr . Johnson said material components we were handling costs have significantly increased . He commented we will definitely have a change order with a possible increase of $30 ,000 .00 plus. The consensus of the City Council was to move forward. There being no further business to come before the City Council, the meeting was duly adjourned at 5:58 p.m . ~l,c ity Cle k Shape your future START HERE> census · 2020 Proposed Changes 1.) Adoption of housing unit metric • Currently use population 2.) Increase density requirement to 385 housing units/square mile • Census Block level • 385 housing units -1,000 people • Currently 500 persons/square mile 3.) Increase minimum threshold to qualify urban areas 4.) Cease distinguishing different types of urban areas 5.) Maximum distance of "jumps" 6.) No longer include low density "hop" or "jump" corridor 7.) No longer include low density territory located within indentations formed during urban area delineation Proposed Changes to Urban Area Designation Criteria Increase Urban Area Minimum Threshold 1 385/HU PSM 3 385/HU PSM 5 385/HU PSM Cease Distinguishing Different Types of Urban Areas Current • Urban Cluster: 2,500 -49,999 people • Urbanized Area: 50,000+ Pro osed • Urban Area: 10,000+ *Unclear how FHWA, DOT or enabling legislation will respond Proposed Changes to Urban Area Designation Criteria What's Next? • Comment Period • May 19, 2021 • Submit comments to: Mr. Vincent Osier geo.urban@census.gov • Resolution of Opposition • Final Rule • Expected Fall/Winter 2021 • U rbanized Areas published Spring/Summer 2022 Proposed Changes to Urban Area Designation Criteria 2020 Projects City of Mobile:+/-96 acres on Perch Creek Conservation easement agreement City of Gulf Shores: 837 acres on Oyster Bay Conservation easement agreement Holmes Property: 91 acres on Magnolia River (1 mile of waterfront) Purchased and transferred to State of Alabama 2021 Projects City of Mobile:,..., 40 acres on the western shore of Mobile Bay Brookley Complex, SALT to hold conservation easement Dauphin Island Bird Sanctuaries (NFWF funded):+/-11 acres Purchase of more than 20+ parcels to be conveyed to the Dauphin Island Bird Sanctuaries. SALT to hold conservation easements on all parcels Town of Dauphin Island: 9.4 acres NFWF/TNC-parcel to be conveyed to the Town; SALT to hold conservation easement SOUTH ALABAMA LAND TRUST 60-acre nature preserve -Fish River SOUTH ALABAMA LAND TRUST • Ongoing restoration/prescribed burn this spring • Trails with plant and habitat identification signs • Education/scouting opportunities • Coming soon -covered pavilion and restrooms • Funds provided by EPA Gulf of Mexico Program • Guided Paddle Trips -Baldwin and Mobile Outreach Events • Guided Nature Walks • Plant and Bird ID Walks • Floating Cleanups Fundraising Events Ba Id Eagle Bash SOUTH ALABAMA LAND TRUST • Held at Tonsmeire Weeks Bay Resource Center • 16 restaurants serving fresh local shrimp • Live music • Beverages Fundraising Events Alabama Coastal BirdFest SOUTH ALABAMA LAND TRUST • 17th annual • Four days of trips and workshops • Promotes ecotourism • Attendees from across US and Canada 2021 Sanitation ~ Route Balancing Fairhope Public Works Current Residential Route Schedule: • South of Fairhope Ave -Mon & Thur • North of Fairhope Ave -Tue & Fri Issue: Southern part of the City is growing faster than the Northern -currently collecting 1700+ more Carts on the South (Mon/Thurs Route) Challenges: • Moving Line too disruptive • Communications • Timing & Avoidance of missed collections Proposal: Move Targeted Neighborhoods South End of the City Proposed Neighborhoods For Route Changes Mon/Thurs to Tue/Fri 1732 Customers Days To Be Changed Acounts Driveways / Properties 1 Stone Creek Villas 93 2 Stone Creek 169 3 Twin Beach Estates 91 4 Woodlawn 185 5 Bishop Road South Of Airport 4 6 Olden berg 4 7 Founders 124 8 Summer Lake 124 9 Saddlewood 142 10 Southland Place 181 11 Hunington Woods 105 12 Old Battles Village 290 13 Old Battles Place Apts 220 TTLS: 1,732.00 Communications and Timing: Get the Word Out By: • Social Media Platf arms • Direct POA/HOA Contacts -Get Information out in their Newsletters and Direct Emails • Can Stickers (placed on all carts 30 days prior to the route change) Implementation Date: • August 1, 2021 (90 Day Campaign) Hazard Mitigation Grant Funding Application Process for First Responder Safe Room Encompass 360 -Eddie Culpepper • Fairhope has been invited to apply for the proposed Fairhope First- Responder Safe Room to house first-responders from Public Works and Public Utilities, as well as key City staff, in the event of a hurricane. • This Safe Room would potentially house up to 75 employees and the estimated project cost is $1.2 million, which includes a 25% City match. • It is has been proposed that we contract with a grant administration company that has previously worked with application development and administration on successful Safe Rooms • Encompass 360 has successfully procured and produced safe rooms in Spanish Fort, Daphne, Elberta, Prichard and Citronelle EnCompass360's professional services include: • Project Development/Management • Grant Development/Management • Teaming with experienced architects, engineering, property appraisers and GIS analysis mapping services Personnel are trained by FEMA and other EMA agencies. The overall fee for this service is $60,000 broken down into two separate payments. Among the items included in this cost is: Definition and Scope of Project Client Agreements with AEMA and FEMA Prepare environmental and historical data and request for approval by Alabama SHPO and for FEMA review and approval for location Preliminary design and basic engineering for the purpose of FEMA review and approval Detailed estimated project cost breakdown/budget Alabama State Historical review and approval All professional services costs incurred during development, including architect, engineering, appraiser, GIS and more Fees will be paid on the following schedule: Payment 1: $30,000 upon execution of agreement (reimbursable upon FEMAproject approval at 75% FEMA with the 25% City match) Payment 2: $30,000 due upon submission to FEMA for project review and approval (reimbursable at 75% FEMA with the 25% City match) FEES ARE NOT CONTINGENT ON FEMAAPPROVAL OR OBLIGATION OF FEDERAL FUNDS. Fees will be paid on the following schedule: Payment 1: $30,000 upon execution of agreement (reimbursable upon FEMAproject approval at 75% FEMA with the 25% City match) Payment 2: $30,000 due upon submission to FEMA for project review and approval (reimbursable at 75% FEMA with the 25% City match) FEES ARE NOT CONTINGENT ON FEMAAPPROVAL OR OBLIGATION OF FEDERAL FUNDS.