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Home My WebLink About08-22-2011 Regular Meeting5773 STATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 22 August 2011. Present were Council President Lonnie L. Mixon, Councilmembers: Debbie W. Quinn, Daniel Stankoski, Michael A. Ford, and Rick Kingrea, Mayor Timothy M. Kant, City Attorney Marion E. Wynne, and City Clerk Lisa A. Hanks. There being a quorum present, Council President Mixon called the meeting to order. The invocation was given by David Stookey, Pastor of Fairhope Community Church, and the Pledge of Allegiance was recited. Council President Mixon asked if there were any corrections to the minutes from the 8 August 2011, regular meeting. He then stated if there are no corrections, the minutes stand approved as written. Council President Mixon asked if there were any corrections to the minutes from the 8 August 2011, public participation meeting. He then stated if there are no corrections, the minutes stand approved as written. Councilmember Stankoski addressed the City Council and questioned Councilmember Ford regarding the Noise Ordinance. Councilmember Ford replied that he, Mayor Kant, and Councilmember Mixon had met with Trish Niemeyer; and hope for improvement within a month's time. We are going to watch for a month and bring back one way or another. Mayor Kant addressed the City Council with the following items: 1) Paving List was presented to the City Council 2) E-Coli update was given; met with Auburn for DNA testing and will hopefully have something for next meeting 3) Human Resources Administrator position was brought up and asked for approval to move forward in hiring someone for the position with a salary around $50,000. 4) Parking downtown issues were discussed; Faulkner agreement was we would provide parking and the parking garage with two floors almost empty. Students are not using the parking garage. 5) Fire at the Fairhope Inn was mentioned; fire happened around 5:30 a.m. 6) Mowing contract was brought up and the need for temporary mowers in the interim 5774 22 August 2011 Councilmember Stankoski moved to address the following item not on the printed agenda. Seconded by Councilmember Kingrea, motion passed unanimously by voice vote. Councilmember Kingrea moved to establish the position of Human Resource Administrator; authorize the position in the $50,000 salary range; go forward with the Job Announcement. Seconded by Councilmember Quinn, motion passed unanimously by voice vote. Councilmember Quinn moved to address the following item not on the printed agenda. Seconded by Councilmember Kingrea, motion passed unanimously by voice vote. Councilmember Quinn moved to authorize the hiring of Temporary Employees to help with mowing for approximately six weeks for the Public Works Department. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. Councilmember Quinn addressed the City Council with the following issues: 1) September 6, 2011 at 6:30 p.m. will be a Community Watch meeting in the Delchamps Room. 2) Russ Henderson was commended for his 11 years as a reporter with the Mobile Register, Baldwin Section; he will be moving to Atlanta. 3) Baldwin Edition is now going to shortened to three days a week now Councilmember Kingrea addressed the City Council regarding the Nichols Street Deck. He stated the deck is being built and will a useful park for everyone. A Public Hearing was held for the Fairhope Youth Baseball ADECA Grant. Council President Mixon opened the Public Hearing at 6:16 p.m. No one present opposed the proposed Fairhope Youth Baseball ADECA Grant application. 1) Eric Cortinas, 8528 Lakeview Drive, gave an update on the Fairhope Youth Baseball and explained the nature of the ADECA Grant application. Mr. Cortinas stated the proposal is for park improvements; i.e. ADEA compliant ramp for peanut field, site grading work, new equipment for playground, replace bleachers, and fencing repairs. The City has won the bid for the 2012 State Ozone Tournament for the 12 and 13 year olds. 2) Jake Markris, addressed the City Council and spoke in favor of the grant; the baseball fields do need improvements. The Public Hearing closed at 6:24 p.m. 5775 22 August 2011 Councilmember Stankoski moved to appoint Dr. Robert Riggs to the Financial Advisory Committee. Seconded by Councilmember Ford, motion passed by the following voice votes: AYE — Stankoski, Mixon, Ford, and Kingrea. NAY — None. ABSTAIN — Quinn. Councilmember Ford introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing the submission of a HMGP grant to AEMA requesting grant funds to purchase and install generators at critical facilities. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. RESOLUTION NO. 1828-11 AUTHORIZING THE SPONSORSHIP OF A HAZARD MITIGATION GRANT APPLICATION TO THE ALABAMA EMERGENCY MANAGEMENT AGENCY FOR THE PURCHASE AND INSTALLATION OF GENERATORS FOR CRITICAL FACILITIES THROUGHOUT THE CITY OF FAIRHOPE, BALDWIN COUNTY, ALABAMA WHEREAS, the Alabama Emergency Management Agency (AEMA) is accepting applications from municipal governments for Hazard Mitigation Grant Program (HMGP) funds; and WHEREAS, the City of Fairhope has identified the need for approximately 65 generators to be located at various water and sewer facilities and other critical facilities to provide back-up power during future storm events; and WHEREAS, if funded, the grant will pay 75% of the total project costs and the City of Fairhope will be responsible for providing 25% of the total project costs; and WHEREAS, the City's Public Utilities Department will provide oversight of the project, if funded; THEREFORE, BE IT RESOLVED BY THE City of Fairhope, IN REGULAR SESSION ASSEMBLED, that by this Resolution the City of Fairhope authorizes submission of a an HMGP grant to AEMA requesting grant funds to purchase and install generators at critical facilities. BE IT FURTHER RESOLVED that the City Council authorizes the Mayor to sign all required grant application documents on behalf of the City. Adopted on this 22nd day of August, 2011 HM=Kkan Timot Mayo Attest: isa A. anks, MMC City Cle 5776 22 August 2011 Councilmember Kingrea introduced in writing, and moved for the adoption of the following resolution, a resolution to award Bid for Fairway Mower and Infield Drag for the Recreation Department (Bid No. 031-11). Seconded by Councilmember Ford, motion passed unanimously by voice vote. RESOLUTION NO. 1829-11 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [ 1 ] That the City of Fairhope did request, receive, and open bids for a Fairway Mower and Infield Drag Machine Four -Year Lease for the Recreation Department (Bid Number 03 1 -11) at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for a a Fairway Mower and Infield Drag Machine Four -Year Lease for the Recreation Department [3] After evaluating the bid proposals with the required bid specifications, Golf Ventures West, with the total bid proposal of $60,679.24, is now awarded the bid for a Fairway Mower and Infield Drag Machine Four -Year Lease for the Recreation Department. Adopted on this 22nd day of August, 2011 UA� aTimoFy�M. Kan , Mayor Attest: is a A. anks, MMC City C1 k 5777 22 August 2011 City of Falmope BID TABULATION and RECOMMENDATION BID NO.: 031.11 FAIRWAY MOWER AND INFIELD DRAG MACHINE♦ YEAR LEASE REBID DATE OPENED: 08-09-20112:00 P.M. BID BOND: WAIVED VENDORS: iNon- CollusioNBid Proposal Executed I Signed I Notarized Delivery Lead Time ARO in Days Manufacturer Model PURCHASE OUTRIGHT TOTAL BID 48 MONTH LEASE PER MONTH With Purchase at end of lease using vendor Isupplied Ifinancing Toul lease plus purchase bid Calculate purchase price with 81 buyout at end of lease Bud E CWVny 7700E mow S 5230000 S I.ODD .50 f lieu 001 S 59688 U) f 57 463 20 Jan Dewe 1200N F.W Wrn I I cl=,nd Pow.u. NO 010 —_ Owcrueuu'e Uwn.4 Wran, LLc NO B.D I 1 GoV Vanua Weal NO 20 Jacddsen 67961LF570m S 53 217001 1.02025 S 11707.24 S 60.679241S 55517.12 W0 4,2,001 r Md Never Any Pau and 1.d NO wun 30 TORO Reetruna 5410 3 5403251 S 1.00392 f 1302788 S 6121023 $ 59.e0750 TORO Sala Pro 2020 K44h. E om NO BID 1 Souowm PMe U.n cwa, an 1 NO BID Sun Sawn, LLc _ NOB* 1 I Tcoo.y Eqpintt ,n,m: NO SO InCowe m neN,lnc noalD Note a1 Do not meal REEL spectKatwns Recommendation: Award bid to: Golf Ventures Was in ne mount a: W,1791/ 1 Tom Kuhl, Director of Recn bn Dept To the best of my knowledge this is an accurate Bid Tabulation Daniel P. Ames, Purchasing Manager See Note e1 Councilmember Stankoski introduced in writing, and moved for the adoption of the following resolution, a resolution to purchase Tow Type Dresser Machine for the Golf Department. Seconded by Councilmember Kingrea, motion passed unanimously by voice vote. 5778 22 August 2011 RESOLUTION NO. 1830-11 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [ 1 ] That the City of Fairhope has voted to purchase a Tow Type Top Dresser Machine for the Golf Department and authorizes procurement based on the option allowed by the Code of Alabama 1975, Section 41-16-51(b)(7) to obtain informal quotes and purchase the Tow Type Top Dresser Machine. The cost will be approximately $13,145.21. Adopted on this 22nd day of August, 2011 wjz� Ti thy M. K t, M yor Attest: 1."- 4isa ank , MMC There being no further business to come before the City Council, the meeting was duly adjourned at 6:26 p.m. r:; 4 �' (�W Lonnie L. Mixon, Council President i isa A. H s, C City Clerk