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Home My WebLink About07-11-2011 Regular Meeting5733 STATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 11 July2011. Present were Council President Lonnie L. Mixon, Councilmembers: Debbie W. Quinn, Daniel Stankoski, Michael A. Ford, and Rick Kingrea, Mayor Timothy M. Kant, City Attorney Marion E. Wynne, and City Clerk Lisa A. Hanks. There being a quorum present, Council President Mixon called the meeting to order. The invocation was given by Reverend Brent Shaw of First Baptist Church and the Pledge of Allegiance was recited. Council President Mixon asked if there were any corrections to the minutes from the 30 June 2011, regular meeting. He then stated if there are no corrections, the minutes stand approved as written. Council President Mixon asked if there were any corrections to the minutes from the 30 June 2011, public hearing. He then stated if there are no corrections, the minutes stand approved as written. Council President Mixon asked if there were any corrections to the minutes from the 30 June 2011, public participation/work session. He then stated if there are no corrections, the minutes stand approved as written. Councilmember Stankoski moved to address the following items not on the printed agenda: Request of National Wild Turkey Federation for waiver of fees for use of the Nix Center and Resolution to reject all bids for Citywide Radio System and authorize rebid. Seconded by Councilmember Kingrea, motion passed unanimously by voice vote. items: Councilmember Stankoski addressed the City Council with the following 1) He would like for us to look at or relook at some alternative vehicles, i.e. golf carts. We could possibly use some of the lanes and back alleys or block off some streets, since fuel is what it is. A lot of people are looking toward this. 2) Family Circle Magazine has rated Fairhope as number four out of the Best Town in the United States for Families. 5734 11 July 2011 Councilmember Ford addressed the City Council with the following items: 1) The lawn company did not do the lawn care in a days notice in Montrose. It was the City crews that cleaned up this area. Councilmember Quinn took back her comment regarding this issue. 2) Glad that the Noise Ordinance will be revisited again. City Administrator Gregg Mims addressed the City Council with the following items: 1) Brought up something from the previous Public Participation meeting regarding where people live. This has no bearing on the operations of the City. About half of the Department Heads that work for us and do a great job live outside the corporate City limits. More than half of the City employees live outside the City. That's 1950s; and I am proud of our employees and they do a good job. 2) Traffic Signal grant, which Scott Sligh and his crew worked hard on, has been completed and we have received our final payment. 3) Mayor sent you an e-mail stating the City received the $38,000, after a lot of hard work of the Mayor, from ADECA on the Skate Park grant. 4) The Fairhope Environmental Advisory Board has been asking for years for an energy audit. We had a company come forward, who has a local representative, who will do a preliminary study for the City at no charge. Then, provide the information back to the Mayor and City Council. In the future, we can apply for grants to proceed with recommendations. 5) Jennifer Fidler announced that Thursday, from 9:00 a.m. to 12:00 p.m., will be a Formosan Termite Seminar at the Fairhope Public Library. The focus is to educate people regarding the termites and the signs of what these termites leave behind. Councilmember Ford introduced in writing, and moved for the adoption of the following resolution, a resolution to award bid for a backhoe four-year lease/purchase for the Water Department. Seconded by Councilmember Kingrea, motion passed unanimously by voice vote. 5735 11 July 2011 RESOLUTION NO. 1806-11 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids for a Backhoe Four - Year Lease/Purchase for the Water Department (Bid Number 025-11) at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for a Backhoe Four -Year Lease/Purchase for the Water Department [3] After evaluating the bid proposals with the required bid specifications, Thompson Tractor Company, Inc., with the total bid proposal of $103,600.41, is now awarded the bid for a Backhoe Four -Year Lease/Purchase for the Water Department. Adopted on this 1 lth day of July, 2011 Attest: '�Z iJanks,Cirk 5736 11 July 2011 CUT OP FAIRNOPF :to iAB Ond RECOMMENOAnON /B NUMBER: O2e-11 Blp NAME: lK1Rw 1.0n ler f tNMq W.I,r 00ptrurNnt BIO OPENED: Jun.31. Jell 1:OOP.m. NOW: Bid Bend —i,00. LEASEPLU! PURCNA![ /Id PROIOfLL /ROPOBAL BIDMOnI e/ •NonCOXu,bn'Iropo0.1 ONN.ry •,Qti�.l l: Qrj�Qf�j:Y WOw u,lrq fIgnN lnl lIBnN 101 MOD IlINCXlc.11en IOUTR GNT ILEASE PER tup 1, W TOYI l0g011w llgmd VfMDOR ___ ,NOW" INeterW01 __ COm IYwO M.nuYclunr MNM TOTLL/IO yMONTM Xn.ncM�_ PurtigO Bid AdMM,: l,] BN a Cemp�q. IeruaOld Eq.lp—.!c«np�^v-� IC In Equlprrw, I _ tpoP _ _ pou0 P o_MT Imp4mtnt Comp: r,tponw _ tt�npretpon» Nlnqun0_fg1!Ipmml --J—. ron—tpqu tpont_ !LA ufA _._r^Pa".__ TRemp0an Trtc4r ........ 'T t •Egelpgm COmp0n- rro, ITrl;ounly MnpMm0nL lnc. I ntpontP .span � r0fpant iUnrM R nYlf_ ,11'0 Gd RFCOM! II: An.rd le, eM le: illome.en inclor Come.nv In IM tmoum of {10,{00..1 Din 9kCIIq. luPO i.1-d 1. W.In tnd ltwv 0..Y eQmtR n.pmM--_ _ �.tpenr _. nei: °p_r't 0�M rant _t, _, ro gpmt r.tpom I317NT lSr_]1 ieu 6_1O]f0O 1 �T ro:p.W. Mntepnu� no r.tpM� _�oru ietpon r.tppn tpont rtl ON .. MJ__ Db io�IM�M7 lwrbdq NN 1. an eccunY Bld Ttiul.Uon 00nW1 P. Am.0. Pvrc N..rnp M.ntwr Councilmember Stankoski introduced in writing, and moved for the adoption of the following resolution, a resolution rejecting all bids for Citywide Radio System (Bid No. 020-11) and to authorize rebid. Seconded by Councilmember Kingrea, motion passed unanimously by voice vote. 5737 11 July 2011 RESOLUTION NO. 1807-11 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [ 1 ] That the City of Fairhope did request, receive, and open bids for Citywide Radio System (Bid Number 020-11) at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for a Citywide Radio System [3] After evaluating the bid proposals with the required bid specifications, no bids were acceptable and we request that all bids be rejected for Bid No. 020-11 and authorize rebid. Adopted on this 11th day of July, 2011 Attest: , 'Z41' Lisa A. anks, MMC City Clerk 5738 11 July 2011 .p },Y,.,gYY1xE[OYYq[xp.,gF �o xo_ 1»IY cI,nIWE slwo an,Eq OeTF EWO[ E.wa.lr..ry n< I I S Wb �^ n>t IrcYM W+pxi WwvPrc.Pu m.'Bp I}riywr n.N bD puYnax mu Bb In whir Iw_ Man:aVal •Y' � —�------�.�.— 5.00.. �_— } _SW { ]N YNW �rY�eMq ips:06m--- 11 IS . Iwr I �PgpY 4ApYY .—.•_... ._�_. _ N'on YYnYnNw 4 SW.1 I3 pa1W Mw.a Y r• enn r __—_ �. 1-- _.. tMuq TY.YYae✓eeyw. ._.—. ---4.___ _ - _I_ IO.SOOW � w �Iwni L.rNa... •---'---'f-0�—�-0�2WC�1 I. I4� 1111} ---• --.. _.._ . — i 1T IMYa --- •Mtlo pm}i�rviiry Sortwri .______�_._ _---'—Y'o?'" IT�p�' __YTI_— � __ _ I SYSYnitl wll„Ien MaNe-------•-----`=•wme xsc.}alrclI 1}sll_ }vrll_ LINiYIAH Iry"wuu1M"-____ _t___ � SW.101YJ—_� I f— fLi,_t �.1 ll.--__ IlwwewwYYa:l,[LC, YS YIDI I1(IR 1: prW.,ww.1 cYw•rrrYauwl.laa, eex M twlar M W wp[rwrY Neu{,1 SYrwal.Mrlaurr]wxWhx"w qnY< T;2En YnyWlr� YYYw W,IMrIYen rocaY.,no.ww 11 fP+�(,E�r.I pe�•,4M�r.�./�+n�..� ZrZ'ri� Councilmember Quinn introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Timothy M. Kant to include Theatre 98 Construction and Engineering Services for storage building with a breezeway in the Bond Issue 2007; and execute a contract for professional services with Hutchinson, Moore and Rauch, L.L.C. not to exceed $13,400 for consulting fees. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. 5739 11 July 2011 RESOLUTION NO. 1808-11 WHEREAS, the City of Fairhope issued General Obligation Warrants, Series 2007 in May 2007 for certain recreational projects; and WHEREAS, the following projects shall be included in the Bond Issue 2007: • Theatre 98 Construction and Engineering Services ------------ $100,000.00 for Storage Building with a Breezeway NOW BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to include Theatre 98 Construction and Engineering Services for Storage Building with a Breezeway in the Bond Issue 2007; and to execute a contract for professional services with Hutchinson Moore and Rauch, L.L.C. not to exceed $13,400.00 for consulting fees. DULY ADOPTED THIS 11TH DAY OF JULY, 2011 Attest sa A. nks, C City Cler Councilmember Kingrea introduced in writing, and moved for the adoption of the following resolution, a resolution to approve the request from the Public Works Department requesting for Samson Equipment Company, as Sole Source Provider, in the State of Alabama for the requested refurbishment of three Labrie garbage truck bodies. Seconded by Councilmember Ford, motion passed unanimously by voice vote. 5740 11 July 2011 RESOLUTION NO. 1809-11 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City of Fairhope approves the request from the Public Works Department requesting for Samson Equipment Company, as Sole Source Provider, in the State of Alabama for the requested refurbishment of three Labrie garbage truck bodies per Code of Alabama 1975, Title 41, Section 16 requirements. This request for refurbishment of the three Labrie garbage truck bodies was approved by Resolution No. 1796-11 on June 13, 2011. Adopted on this 1 Ith day of July, 2011 Attest: isa A. a ks, MC City Cldrk Councilmember Quinn introduced in writing an ordinance to Adopt a False Alarm Ordinance and Repeal Ordinance No. 1335. Since there was no motion for immediate consideration, this ordinance will layover until the July 25, 2011 City Council meeting. Councilmember Stankoski introduced in writing Ordinance No. 1450, an ordinance amending Ordinance No. 960 pertaining to the annexation of the Etheridge S. Dortch Property to correct the erroneous metes and bounds in description. In order to take immediate action, Councilmember Quinn moved for immediate consideration. Seconded by Councilmember Stankoski, motion for immediate consideration passed unanimously by the following votes: AYE — Quinn, Stankoski, Mixon, Ford, and Kingrea. NAY - None. Councilmember Quinn then moved for final adoption of Ordinance No. 1450. Seconded by Councilmember Ford, motion for final adoption passed unanimously by the following votes: AYE — Quinn, Stankoski, Mixon, Ford, and Kingrea. NAY -None. 5741 11 July 2011 Councilmember Quinn moved to grant the request of Mark Wilson, National Wild Turkey Federation, requesting a waiver of fees for use of the Nix Center for a fundraiser banquet on August 27, 2011. Seconded by Councilmember Kingrea, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 6:16 p.m. d-C Lonnie L. Mixon, Council President ; &XZZ --I - isa A. an s, MC City C1 k