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Home My WebLink About11-22-1999 Regular Meeting2389 STATE OF ALABAMA COUNTY OF BALDWIN )( THE CITY COUNCIL, CITY OF FAIRHOPE, MET IN REGULAR SESSION AT 5:30 P.M.; FAIRHOPE MUNICIPAL COMPLEX COUNCIL CHAMBER; 1 6 1 NORTH SECTION STREET; FAIRHOPE, ALABAMA 36532; ON MONDAY, 22 NOVEMBER 1999. PRESENT WERE MAYOR NAMES P. Nix; COUNCILMEMBER JOHN V. DUCK, MICHAEL A. FORD, DEBBIE W. QUINN, WILLIAM H. JONES; CITY ATTORNEY MARION E. WYNNE, AND CITY CLERK GENIECE W. JOHNSON. COUNCILMEMBER JEANETTE PUCKETT WAS ABSENT. THERE BEING A QUORUM PRESENT, MAYOR NIX CALLED THE MEETING TO ORDER. COUNCILMEMBER DUCK MOVED TO APPROVE MINUTES OF THE 08 NOVEMBER 1 999, REGULAR MEETING. SECONDED BY COUNCILMEMBER JONES, MOTION PASSED UNANIMOUSLY. COUNCILMEMBER JONES INTRODUCED IN WRITING ORDINANCE NO. 1074. AN ORDINANCE STATING THE IMPROVEMENT OF COUNTRY WOODS SUBDIVISION BY INSTALLING A SANITARY SEWER SYSTEM. THIS ORDINANCE STATES THE MATERIALS TO BE USED, METHOD OF USING SAME, STATES THE ORDINANCE IS TO BE PUBLISHED TWICE, A WEEK APART, IN A NEWSPAPER PUBLISHED IN, OR OF GENERAL CIRCULATION IN THE CITY; AND SET THE DATE, TIME, AND PLACE OF A PUBLIC HEARING WHEN THE AFFECTED PROPERTY OWNERS WILL BE GIVEN ESTIMATED COSTS AND WILL BE ALLOWED TO PROTEST THE PROJECT (MONDAY, DECEMBER 1 3, 1999, AT 5:30 COUNCIL MEETING). AT THAT MEETING, THE COUNCIL WILL ADOPT, AMEND, OR CANCEL THE IMPROVEMENTS PROPOSED FOR THE 1 999-2000 PI ASSESSMENTS PROJECTS. IN ORDER TO TAKE IMMEDIATE ACTION COUNCILMEMBER JONES MOVED TO SUSPEND THE RULES. SECONDED BY COUNCILMEMBER QUINN MOTION TO SUSPEND THE RULES PASSED UNANIMOUSLY BY THE FOLLOWING VOTE: AYE -DUCK, FORD, QUINN, NIX, AND JONES. NAY -NONE. COUNCILMEMBER JONES THEN MOVED FOR FINAL ADOPTION OF ORDINANCE NO. 1074. SECONDED BY COUNCILMEMBER, MOTION FOR FINAL ADOPTION PASSED UNANIMOUSLY BY THE FOLLOWING VOTE: AYE -DUCK, FORD, QUINN, NIX, AND JONES. NAY -NONE. COUNCILMEMBER QUINN INTRODUCED IN WRITING, AND MOVED FOR THE ADOPTION OF THE FOLLOWING RESOLUTION. SECONDED BY COUNCILMEMBER DUCK, MOTION PASSED UNANIMOUSLY. ZZ NOVEMBER 1999 RESOLUTION NO. 669-99 2390 .* BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor James P. Nix is hereby authorized to execute a contract between the City of Fairhope and Engineering Development Services L.L.C. of Fairhope, Alabama to preform engineering services related to Country Sanitary Sewer Collection System. This project shall cost approximately $30,500.00. Adopted this 22th day of November , 1999. Ja es P. Nix, Mayor Attest: Geniece W. Johnson, Cffy Clerk PATTY HAVARD ADDRESSED THE COUNCIL THANKING THE COUNCIL FOR INSTALLING SPEED LIMIT SIGNS ON VOLANTA AVENUE, AND EXPRESSING THAT THE SIGNS HAVE NOT DETERRED THE SPEEDERS. HOW MS. HAVARD IS REQUESTING THAT A SPEED PAD(S) BE INSTALLED ON WEST VOLANTA AVENUE BETWEEN SECTION STREET AND MOBILE BAY. A PETITION OF THE RESIDENTS LIVING ON WEST VOLANTA WAS PRESENTED SHOWING 100% OF THE RESIDENTS APPROVE THE INSTALLATION OF SPEED PAD (S). COUNCILMEMBER JONES MOVED TO GRANT THE REQUEST AND Tim KANT WILL MEASURE TO SEE HOW MANY PADS CAN BE INSTALLED. SECONDED BY COUNCILMEMBER QUINN, MOTION PASSED UNANIMOUSLY. LINDSAY WALKER REQUESTED TO MAKE THE INTERSECTION OF SPRING RUN ROAD AND BELLE CHESE COURT NORTH AND SOUTH A FOUR WAY STOP. MAYOR ASSIGNED THIS REQUEST TO THE STREET COMMITTEE TO STUDY AND REPORT BACK TO THE COUNCIL AT THE NEXT REGULAR COUNCIL MEETING. STARKE IRVINE ADDRESSED THE COUNCIL FOR APPROVAL OF A DIRECTIONAL SIGNS AT THE CORNER OF FAIRHOPE AVENUE AND LOTTIE LANE. A MORE DETAIL DESIGN WAS PRESENTED. COUNCILMEMBER JONES MOVED TO APPROVE THE SIGN. SECONDED BY COUNCILMEMBER FORD, MOTION PASSED UNANIMOUSLY. 2391 22 NOVEMBER 1999 DENNIS WATSON A RESIDENT OF SOUTH CHURCH STREET ADDRESSED THE COUNCIL REQUESTING THAT SPEED PAD(S) BE INSTALLED ON SOUTH CHURCH STREET. A PETITION WAS PRESENTED SHOWING 74% OF THE RESIDENTS LIVING ON SOUTH CHURCH STREET APPROVES THE INSTALLATION OF SPEED PAD(S). MR. WATSON ALSO REQUEST THAT THE SIDE WALK ALONG SOUTH CHURCH STREET BE COMPLETED. COUNCILMEMBER JONES MOVED TO GRANT THE REQUEST, AND Tim KANT WILL MEASURE TO SEE HOW MANY HUMPS CAN BE INSTALLED. THE SIDE WALK WILL BE COMPLETED. SECONDED BY COUNCILMEMBER FORD, MOTION PASSED UNANIMOUSLY. ALLEN CHAPMAN GENERAL MANAGER OF HOMESTEAD VILLAGE ADDRESSED THE COUNCIL REQUESTING THE INSTALLATION OF TWO (2) SPEED PADS BE PLACED ON THE CAMPUS OF HOMESTEAD VILLAGE FOR THE PURPOSE OF TRAFFIC AND PUBLIC SAFETY. A LAYOUT WAS PRESENTED FOR THE PLACEMENT OF THE PADS. MR. CHAPMAN ALSO REQUESTS EIGHT (8) ADDITIONAL PARKING PLACES BE APPROVED FOR THE COTTAGE APARTMENT BUILDING. COUNCILMEMBER DUCK MOVED TO GRANT THE REQUEST TO INSTALL TWO (2) SPEED PADS, BUT Tim KANT WILL MEASURE TO SEE HOWMANY PADS ARE NEEDED. THE REQUEST FOR EIGHT (8) ADDITIONAL PARKING SPACE WAS NOT APPROVED AT THIS TIME. SECONDED BY COUNCILMEMBER QUINN, MOTION PASSED UNANIMOUSLY. MAYOR NIX EXPRESSED THAT THE APPROVAL OF THE SPEED PADS WILL BE INSTALLED AS FAST AS THE STREET DEPARTMENT SCHEDULE WILL ALLOW. RONNIE NEWMAN WITH NEWMANS MEDICAL SERVICES, INC. ADDRESSED THE COUNCIL ON WHY NEWMANS MEDICAL SERVICES, INC. IS NOT ALLOWED TO DO BUSINESS WITHIN FAIRHOPE. MR. NEWMAN STATED THAT HE IS NOT SEEKING APPROVAL TO REPLAY TO 9 1 1 CALLS, BUT WOULD LIKE TO CONTINUE SERVICING THEIR PATIENTS THAT REQUEST THEIR SERVICES. NEWMANS MEDICAL SERVICES, INC. HAS BASE OFFICES IN DAPHNE AND SPANISH FORT, ALABAMA, BUT DOES NOT HAVE AN OFFICE IN FAIRHOPE. MAYOR NIX STATED THAT HE SAW NO PROBLEM WITH ALLOWING NEWMAN MEDICAL SERVICES TO PROVIDE SERVICES TO THEIR PATIENTS, BUT IT IS AN POLICY THAT A NO AMBULANCE SERVICE CAN REPLAY TO 9 CALLS IN FAIRHOPE UNLESS THEY HAVE AN OFFICE IN FAIRHOPE THAT CAN PROVIDE AROUND THE CLOCK SERVICE. MR. NEWMAN WENT ON TO STATE THAT HIS OFFICE RECEIVED A LETTER FROM THOMAS HOSPITAL STATING THAT NEWMANS MEDICAL SERVICES, INC. COULD NOT DO BUSINESS IN FAIRHOPE, AND THAT THE LETTER WAS SENT AT THE INSTRUCTIONS OF THE CITY. THE CITY COUNCIL AND THE CITY CLERK WERE NOT AWARE OF SUCH LETTER. AFTER FURTHER DISCUSSION, COUNCILMEMBER FORD MOVED TO FIND THE ROOT OF THIS LETTER. SECONDED BY COUNCILMEMBER DUCK, MOTION PASSED UNANIMOUSLY. 2392 22 NOVEMBER 1999 CHRISTOPHER BAKER ADDRESSED THE COUNCIL TO REPORT ON THE STATUS OF THE COMPREHENSIVE LAND USE PLAN. THE CITY HAS OUTGROWN THE CURRENT PLAN. FAIRHOPE HAS CHANGED DRASTICALLY SINCE THE ADOPTION OF THE PLAN, AND WE ARE NOW FACING TREMENDOUS GROWING PAINS AND OTHER ISSUES THAT ARE PROFOUNDLY IMPACTING THE SHAPE AND FEEL OF THE CITY. THEREFORE IT IS APPARENT THAT AN UPDATE OF OUR CURRENT PLAN IS NOT FEASIBLE. AN UPDATE OF AN OLD PLAN THAT IS BASED ON GOALS AND OBJECTIVES AND VISIONS THAT ARE NO LONGER VALID. A NEW PLAN WOULD BE MORE BENEFICIAL FOR THE CITY AND GUIDE OUR RAPID GROWTH APPROPRIATELY. A COMPREHENSIVE PLAN SELECTION COMMITTEE HAS BEEN APPOINTED BY THE MAYOR AND MR. LARRY GREEN. THIS SELECTION COMMITTEE IS MADE UP OF COUNCIL MEMBERS AND PLANNING COMMISSION MEMBERS, AND IS SPECIFICALLY CHARGED TO REVIEW PROPOSALS TO ASSIST US IN DEVELOPING A NEW PLAN. MR. BAKER ALSO REPORTED THAT PREPARED A REQUEST OF PROPOSAL (RFP) INCLUDING SOME INSIGHT TO THE CITY AND THE ISSUES THAT THE CITY IS FACING. THE REQUEST OF PROPOSALS WERE SENT TO MORE THAN 20 PLANNING FIRMS THROUGHOUT THE SOUTH AND MIDWEST. THE CITY HAS RECEIVED SIX REPLIES TO THE RFP. THE TOP TWO FIRMS WERE INTERVIEWED AND THE SELECTION COMMITTEE MADE A RECOMMENDATION TO THE PLANNING COMMISSION. THE PLANNING COMMISSION ENDORSED THE SELECTION AT THE NOVEMBER MEETING. MR. GLEN LEROY, FAIA,AICP WITH GOULD, EVANS, GOODMAN COMPANY WILL BE IN FAIRHOPE ON DECEMBER 8, 1999, TO MAKE A PRESENTATION TO THE COUNCIL AND THE PLANNING COMMISSION. THIS PRESENTATION WILL INTRODUCE THE FIRM, DISCUSS SIMILAR PROJECTS, PRESENT THE APPROACH TO BE USED FOR THE CITY IS PROJECT, AND PROVIDE AN OPPORTUNITY FOR QUESTIONS. THIS MEETING WILL ALSO PROVIDE INFORMATION REGARDING THE PROCESS, THE TIME FRAME FOR THE PROJECT AND PROPOSED COST. THE ROLE OF THE CONSULTANT IS NOT TO TELL THE CITY HOW TO DEVELOP. THEIR ROLE IS TO LISTEN TO OUR CONCERNS, UNDERSTAND AND ACCOMPLISHMENT, AND HEAR ABOUT THE CITY'S VISION FOR THE FUTURE. BASED ON THIS INPUT, THE FIRM WILL PREPARE SEVERAL PLANS THAT WILL PROVIDE A CLEAR AND CONCISE IMPLEMENTATION ROUTE. WE WILL DECIDE WHICH IS THE BEST PLAN FOR FAIRHOPE. COUNCILMEMBER FORD MOVED TO ADDRESS ITEMS NOT ON THE PRINTED AGENDA. SECONDED BY COUNCILMEMBER JONES, MOTION PASSED UNANIMOUSLY. COUNCILMEMBER JONES INTRODUCED IN WRITING, AND MOVED FOR THE ADOPTION OF THE FOLLOWING RESOLUTION. SECONDED BY COUNCILMEMBER DUCK , MOTION PASSED UNANIMOUSLY. 22 NOVEMBER 1999 RESOLUTION NO. 670-99 2393 G.`e ' BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor James P. Nix is hereby authorized to accept the contract change of amending the Schedule B Section 10, and waive the 90 day notices provision stated in SECTION 6 (e) of the contract which states that the rate revision effective date cannot be earlier than 90 days after the date of this notice. This Contract was initially dated December 1, 1885. Adopted this 22nd day of November ,1999. Attest: /'e/ Geniece W. Johnson, *yCle!ky� I, Geniece W. Johnson, City Clerk of the City of Fairhope, Alabama, do hereby certify that the above is a true and correct copy of Resolution No. 670-99 passed and approved by the City Council of the City of Fairhope, Alabama, on the 22nd day of November, 1999. Geniece W. Johnson, City Clerk Date MAYOR NIX ANNOUNCED THAT WORK ON THE MUNICIPAL PIER HAS BEGUN. THE PIER WAS DAMAGED DURING HURRICANE GEORGIES. COUNCILMEMBER QUINN ANNOUNCED THAT MERCY MEDICAL DONATED FOUR PITCHING MACHINES TO THE CITY UPON THE PURCHASE OF BAY BALL, INC. LOCATED ON GREENO ROAD. TWO HARD BALL MACHINES WERE PLACED AT THE VOLANTA BALL FIELD, AND TWO SOFT BALL MACHINES WERE PLACED AT THE FOUNDERS PARK. THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COUNCIL THE MEETING WAS DULY ADJOURNED AT 6:07 P.M. X P �4P. Nix, MAYOR GENIECE W. JOHNS .f -