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Home My WebLink About11-09-1998 Regular Meeting2229 STATE OF ALABAMA X COUNTY OF BALDWIN X THE CITY COUNCIL, CITY OF FAIRHOPE, MET IN REGULAR SESSION AT 5:30 P.M.; FAIRHOPE MUNICIPAL COMPLEX COUNCIL CHAMBER; 1 6 1 NORTH SECTION STREET; FAIRHOPE, ALABAMA 36532; ON MONDAY, 9 NOVEMBER 1 998. PRESENT WERE MAYOR JAMES P. NIX; COUNCILMEMBERS JOHN V. DUCK, MICHAEL A. FORD, DEBBIE W. QUINN, JEANETTE PUCKETT, WILLIAM H. JONES; CITY ATTORNEY MARION E. WYNNE, AND CITY CLERK GENIECE W. JOHNSON. NO ONE WAS ABSENT. THERE BEING A QUORUM PRESENT, MAYOR NIX CALLED THE MEETING TO ORDER. COUNCILMEMBER JONES MOVED TO APPROVE MINUTES OF THE 26 OCTOBER 1 998 REGULAR MEETING. SECONDED BY COUNCILMEMBER QUINN, MOTION PASSED UNANIMOUSLY. COUNCILMEMBER JONES MOVED TO APPROVE THE REQUEST FROM MOBILE BAY NATIONAL ESTUARY PROGRAM TO SUPPORT THE IMPROVEMENT AND PROTECTION OF WATER QUALITY AND ENHANCE LIVING RESOURCES. ALL THE CITIES BORDERING THE BAY ARE BEING ASKED TO SUPPORT THIS PROJECT. THE CITY OF FAIRHOPE IS ASKED TO PAY $ 2, 750.00. SECONDED BY COUNCILMEMBER DUCK, MOTION PASSED UNANIMOUSLY. MR. JAMES D. BOOTHE, JR., PRESIDENT OF BAY QUEEN ENTERPRISES, INC. ADDRESSED THE COUNCIL. MR. BOOTHE ASKED IF HE COULD DISCUSS HIS LAWSUIT AGAINST THE CITY. MR. MARION E. WYNNE, CITY ATTORNEY ADVISED MR. BOOTHE THAT THE COUNCIL WOULD NOT BE ABLE TO DISCUSS A CASE THAT IS IN LITIGATION. SEVERAL TIMES MR. BOOTHE CONTINUED TO DISCUSS THE CASE, ON EACH OCCASION MR. BOOTHE WAS MADE AWARE THAT THE CITY COUNCIL MEETING WAS NOT THE PLACE TO DISCUSS THIS, AND THAT ALL POINTS SHOULD BE MADE THROUGH HIS ATTORNEY. COUNCILMEMBER FORD MOVED TO UPDATE THE VOLUNTEER FIRE ROSTER BY DELETING JOHN WADE. SECONDED BY COUNCILMEMBER JONES, MOTION PASSED UNANIMOUSLY. 2230 09 NOVEMBER 1 998 COUNCILMEMBER DUCK INTRODUCED IN WRITING, AND MOVED FOR THE ADOPTION OF THE FOLLOWING RESOLUTION. SECONDED BY COUNCILMEMBER FORD, MOTION PASSED UNANIMOUSLY. RESOLUTION NO. 61 4-98 WHEREAS, THE FOLLOWING BIDS HAS BEEN AWARDED FOR TWO FIRE TRUCKS AS SPECIFIED IN BID REQUEST DATED FOR AND OPENED ON 23 OCTOBER 1 998 GO TO THE LOWEST BIDDER MEETING SAID SPECIFICATIONS, NAMELY SUNBELT FIRE APPARATUS, FAIRHOPE, ALABAMA, AND WHEREAS, MAYOR JAMES P. NIX IS HEREBY BE AUTHORIZED TO EXECUTE A LEASE PURCHASE AGREEMENT BETWEEN THE CITY AND SUNBELT FIRE APPARATUS, FAIRHOPE, ALABAMA, IN THE AMOUNT OF $ 1 86,96 1 .00 FOR A 1 250 CLASS "An PUMPER COMBINATION FIRE APPARATUS , AND IN THE AMOUNT OF $499,983.00 FOR 100' AERIAL APPARATUS. THE TERM OF THESE LEASE PURCHASE AGREEMENTS SHALL BE FOR TEN (1 0) YEARS, AND BE ff FURTHER RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, THAT MAYOR JAMES P. NIX IS HEREBY AUTHORIZED TO PURCHASE EQUIPMENT NEEDED FOR THE 1 2250 PUMPER AT $ 19,37 1 .00 AND EQUIPMENT NEEDED FOR THE 100' AERIAL APPARATUS TRUCK AT $ 1 8,307.50. ADOPTED AND APPROVED THIS 9TH DAY OF NOVEMBER , 1998. JA ES P. NIX, MAYOR ATTEST: t GENIECE W. JOHNS CITY CLERK 2231 09 NOVEMBER 1 998 Identification: "SEALED BID -1250 CLASS "A" PLUMPER COMBINATION FIRE APPARATUS" Bids opened on: October 23 1998 VENDOR: TOTAL PRICE BID: DELIVERY. SUNBELT FIRE APPARATUS Fairhope, AL $186,961.00 150-180 Days FERRARA FIRE APPARATUS Holden, LA DID NOT MEET BID SPECIFICATIONS NAFECO,Decatur, AL DID NOT MEET BID SPECIFICATIONS It is recommended to accent the bid of SUNBELT FIRE APPARATUS. Fairhone. AL for the Drice of $186.961.00 with all specifications being met. 'Please see attachment on page 2 for details. TOTAL including Equipment for 1250 Pumper: $206,332.00 Fire Dept. Pumper Committee: Fire Chief 1'd Asst. Chief 2nd Asst. Chief Captain Captain Treasurer Firemen V Purchasing Agent EQUIPMENT FOR PUMPER r QTY. ITEM: NA FFCn -EXTENDED PRICE - 4UNRF1 T• FFRRdRd- 6 MSA Stealth SCBA Air Packs /30 minutes. NO BID $9,888.00 $14,760.00 6 Cylinders, 30-minute NO BID $3,348.00 $3,540.00 3 SCBA Brackets with straps $90.00 $168.00 2 Discharge 2.5" Chrome Down Elbow $240.00 $122.50 $166.00 1 Dedication Plate $333.00 $135.00 $383.00 15 100' sections Fire Hose, 4" $5,400.00 $5,685.00 $6,106.80 10 50' sections Fire Hose, 1-1/2" $600.00 $600.00 $957.50 It is recommended to accept the low bid (in bold) of all of above specified items as indicated. All items have met specifications. TOTAL EQUIPMENT NEEDED FOR PUMPER: $19,371.00 Wayne Smith, Purchasing Agent 2232 09 NOVEMBER 1998 Identification: "SEALED BID -100' AERIAL APPARATUS" Bids opened on: Oct. 23 1998 VENDOR: TOTAL PRICE BID: DELIVERY. SUNBELT FIRE APPARATUS, Fairhope, AL $499,983.00 180-210 Days FERRARA FIRE APPARATUS Holden, LA DID NOT MEET BID SPECIFICATIONS 4. NAFECO, Decatur, AL DID NOT MEET BID SPECIFICATIONS It is recommended to acceDt the bid of SUNBELT FIRE APPARATUS. Fairhoae. AL for the total price of $499.983.00 with all specifications being met. TOTAL including Equipment for Aerial: $518,290.50 FERRARA FIRE APPARATUS', Holden, LA In summarizing this evaluation, we the Fairhope Volunteer Fire Department Truck Committee find that the specifications on the chassis and aerial device particularly have been virtually ignored. The products proposed in response to the specifications do not meet the requirements of the specifications and contain no certifications of capability either as proposed or as specified. No exceptions or description of deviations is included in the bid as required. This bid should be non -compliant with the specifications and non -responsive to the terms and conditions of these specifications and to recommend Emergency One as they met or exceeded the specifications as defined. NAFECO, Decatur, AL An ALTERNATE PROPOSAL was submitted by NAFECO and many of the specifications stated within the bid were not met by the vendor. It was clearly stated within the bid package that Alternate Bids would not be considered. Fire Dept. Aerial Committee: Greg Burroughs, Kevin Hempfieng, Tim Lennicx, Richard Jones, Fire Chief 1" Asst. Chief 2' Asst. Chief Captain Dan McCrory, Dale Weber, Tim Bung, Wayne Smith, Captain Treasurer Firemen Purchasing Agent s EQUIPMENT FOR AERIAL QTY: ITEM. NAFFM- -EXTENDED PRICE- Cl/NRFI T- FFRRARfi- 6 MSA Stealth SCBA Air Packs /30 minutes. NO BID $9,888.00 $14,760.00 6 Cylinders, 30-minute NO BID $3,348.00 $3,540.00 3 SCBA Brackets with straps $90.00 $168.00 2 Discharge 2.5" Chrome Plated down elbow $240.00 $122.50 $166.00 2 Fiberglass Pike Pole, 17 $126.00 $124.00 $146.00 1 set Axle Shaft covers, Stainless Steel with accessories $744.50 $400.00 $844.00 1 Dedication Plates $333.00 $136.00 $383.00 10 100' sections Fire Hose, 4" supply line $3,600.00 $3,790.00 $4,071.20 10 50'sections Fire Hose. 1-1/2" $600.00 $600.00 $957.50 fl is recommended to accept the low bid (in bold) of all of above specified items as indicated. All items have met specifications. TOTAL EQUIPMENT NEEDED FOR AERIAL: $18,307.50 Wayne Smith, Purchasing Agent 2233 09 NOVEMBER 1 998 Identification: GALVANIZED POLE BID Bids to be opened on: November 9, 1998 Time: 11:00 a.m. ITEM BID: GALVANIZED STEEL POLES, 50-FOOT WITH ANCHOR BASE (BALL FIELD LIGHTING) QUANTITY: 20 TO RF t1SFn. FAIRHOPF FOIINI)FRS PARK 2228 BALDWIN LIGHTING, INC. ALTERNATE 1 Bay Minette, AL $28,170.00 5-Weeks Concrete Pole, "*ALTERNATE 2 3-Weeks $23,360.00 Concrete Pole, MATHES OF ALABAMA $25,085.00 10-12 Weeks Da hne, AL HATFIELD & CO. $32,400.00 84-Days Mobile, AL STUART C. IRBY CO. $53,800.00 6-Weeks Pensacola, FL MAYER ELECTRIC, $54,560.00 42-Days Dothan, AL HUGHES SUPPLY CO. $55,000.00 42-49 Days Dothan, AL "It is recommended to accept the low bid of BALDWIN LIGHTING, INC., Bay Minette, AL. for the TOTAL PRICE of $23,360.00. The Concrete Pole will meet the needs for lighting requirements. Baldwin Lighting has the shortest delivery time. Aaron Norris, Electrical Supt. Wayne Smith, Purchasing Agent COUNCILMEMBER PUCKETT MOVED TO ACCEPT THE LOW BID BY BALDWIN LIGHTING, INC., BAY MINETTE, AL., PROVIDED ALL SPECIFICATIONS ARE MET. SECONDED BY COUNCILMEMBER JONES , MOTION PASSED UNANIMOUSLY. COUNCILMEMBER DUCK MOVED TO ADDRESS THE FOLLOWING ITEMS NOT ON THE AGENDA. SECONDED BY COUNCILMEMBER FORD, MOTION PASSED UNANIMOUSLY. 2234 09 NOVEMBER 1998 '')"9 MRS. SUE MASON ADDRESSED THE COUNCIL ASKING IF THE COUNCIL WOULD AUTHORIZE THE AIRPORT BOARD TO LOOK INTO THE CONCEPT OF PLACING A CORPORATE HANGER AT THE FAIRHOPE MUNICIPAL AIRPORT. MRS. MASON ALSO AS IF THE COUNCIL WOULD AUTHORIZE THE MAYOR TO HIRE AN APPRAISAL TO ESTABLISH A RENT AMOUNT FOR THE GROUNDS OF THE AIRPORT. COUNCILMEMBER PUCKETT MOVED TO GRANT THE REQUEST. SECONDED BY COUNCILMEMBER JONES, MOTION PASSED UNANIMOUSLY. COUNCILMEMBER JONES SO MOVED TO APPROVE THE REQUEST OF THE EASTERN SHORE OPTIMIST CLUB TO USE THE LOT ON SECTION STREET, NEXT TO REGIONS BANK FOR THEIR ANNUAL CHRISTMAS TREE SALE. SECONDED BY COUNCILMEMBER QUINN, MOTION PASSED UNANIMOUSLY. COUNCILMEMBER PUCKETT MOVED TO PAY BILLS AS PRESENTED. SECONDED BY COUNCILMEMBER JONES, MOTION PASSED UNANIMOUSLY. THERE BEING NO FURTHER BUSINESS, MEETING WAS DULY ADJOURNED AT 6:00 P.M. 2 - -.Z/- JJAPSP- NIX, MAYOR 5d,4 - akAtAi GENIECE W. JOHNSONWACITY CLERK.