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HomeMy WebLinkAbout01-12-1998 Regular Meeting2113 STATE OF ALABAMA )( COUNTY OF BALDWIN )( THE CITY COUNCIL, CITY OF FAIRHOPE, MET IN REGULAR SESSION AT 5:30 P.M.; FAIRHOPE MUNICIPAL COMPLEX COUNCIL CHAMBER; 1 6 1 NORTH SECTION STREET; FAIRHOPE, ALABAMA 36532; ON MONDAY, 1 2 JANUARY 1 998. PRESENT WERE MAYOR JAMES P. Nix; COUNCILMEMBERS JOHN V. DUCK, MICHAEL A. FORD, DEBBIE W. QUINN, AND WILLIAM H. JONES; CITY ATTORNEY MARION E. WYNNE AND CITY CLERK GENIECE W. JOHNSON. COUNCILMEMBER JEANETTE PUCKETT WAS ABSENT. THERE BEING A QUORUM PRESENT, MAYOR NIX CALLED THE MEETING TO ORDER. COUNCILMEMBER JONES MOVED TO APPROVE MINUTES OF THE 22 DECEMBER 1 997 REGULAR MEETING. SECONDED BY COUNCILMEMBER QUINN, MOTION PASSED UNANIMOUSLY. A PUBLIC HEARING WAS HELD AS ADVERTISED ON THE REQUEST TO REZONE PROPERTY OWNED BY THE DYAS FAMILY, THE TRIANGLE: PARCEL I - FROM R- I LOW DENSITY SINGLE FAMILY RESIDENTIAL TO B-2 GENERAL BUSINESS DISTRICT. PARCEL 2 - FROM R- I LOW DENSITY SINGLE FAMILY RESIDENTIAL AND R-4 LOW DENSITY MULTI FAMILY RESIDENTIAL TO B-4 BUSINESS AND PROFESSIONAL OFFICES. THE DYAS FAMILY WAS PRESENT. THE FOLLOWING PRESENTATIONS WERE MADE: CRAIG DYAS ASKED IF DEAN MOSHER COULD COME FORWARD TO MAKE HIS PRESENTATION FIRST. (DEAN MOSHER WAS LISTED AS THE THIRD ITEM ON THE AGENDA). DEAN MOSHER PRESENT A PETITION, AND EXPRESSED THAT A REFERENDUM SHOULD BE HELD. SEAN DAVIS WITH LDR INTERNATIONAL, PRESENTED A SLIDE SHOW ON HOW THE 1 08T ACRES WOULD BE DEVELOPED. MEMBERS OF THE DYAS FAMILY MADE PRESENTATIONS ON VARIOUS ISSUES. THE DYAS FAMILY BELIEVE THAT A MULTI -USE PLAN IS BEST FOR THE PROPERTY. (5 MINUTE BREAK) MAYOR NIX RECOGNIZED OTHERS WHO HAD SIGNED A SHEET SAYING THEY WISHED TO SPEAK. THE PLANNING & ZONING COMMISSION RECOMMENDS DENIAL OF THE REQUEST. AFTER DISCUSSION, COUNCILMEMBER FORD MOVED TO SEND THE REQUEST FOR PARCEL I BACK TO THE PLANNING AND ZONING COMMISSION FOR CONSIDERATION AS A PLAN UNIT DEVELOPMENT (PUD). MOTION DIED FOR LACK OF A SECOND. MAYOR NIX ENTERTAINED A MOTION TO INTRODUCE THE ORDINANCE. ORDINANCE DIED FOR LACK OF INTRODUCTION. 2114 1 2 JANUARY 1 998 COUNCILMEMBER DUCK INTRODUCED IN WRITING, AND MOVED FOR THE ADOPTION OF THE FOLLOWING RESOLUTION. SECONDED BY COUNCILMEMBER QUINN, MOTION PASSED UNANIMOUSLY. ,t 12 JANUARY 1998 RESOLUTION NO, 582-98 2115 A RESOLUTION SETTING FORTH THE RULES AND REGULATIONS FOR THE OPERATION OF THE FAIRHOPE ACTIVITY CENTER COMPLEX LOCATED AT ONE BAYOU DRIVE. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: The Fairhope Senior Citizen Department will have priority use of the Fairhope Activity Center. The Main Ballroom and Doris Chennell Room and kitchen may be rented to individuals or groups when available. The furniture, tables and chairs in the Doris Chennell Room will not be moved. Tables and chairs may be moved in the ballroom by renters. The kitchen will be rented only with the rent of the Doris Chennell Room or Ballroom. II. RESERVATIONS Reservations shall be on a First Come, First Served Basis, except Governmental functions shall take precedence over all other functions and may necessitate the cancellation or postponement of an event. Persons or groups wishing to reserve one or more of the facilities must complete an Application for Use of Activity Center form, including Bond Section required. Pay required rent, and be entered on the Activities Calendar located in the Activity Center. No reservations confirmed until rent is paid. Cancellations must be in writing and given to the Fairhope Activity Center Director not less than thirty(30) days prior to event. Fee refunds will be made, by check, less a $10.00 or 20% handling charge, whichever is larger. Groups that have events that occur annually and have rented the auditorium for at least five consecutive years shall have the right for advance booking provided that date is requested and deposit paid prior to current event. The Doris Chennell Room rent shall be $200 per day or $50 per hour to City of Fairhope residents, plus $15 per hour for each hour of use (Charge will be $37.50 per hour on recognized City holidays) The Doris Chennell Room rent shall be $375 per day or $100 per hour for non- residents, plus $15 per hour for each hour of use (Charge will be $37.50 per hour on recognized City holidays). Ballroom rent shall be $300 per day, plus $15 per hour for each hour of use, for any Local persons or groups.(Charge will be $37.50 per hour on recognized City holidays). Ballroom rent shall be $475 per day, plus $15 per hour for each hour of use, for any persons or groups outside the corporate limits of Fairhope. (Holiday charge $37.50 per hour). 12 UIANUARY 1998 2116 Ill. RULES AND REGULATIONS 1. A fee of $100 will be charged for the use of the kitchen and serving area. Kitchen supplies and equipment will not be used by anyone other than those paying this fee and renting the ballroom or Doris Chennell room. 2. Any other type rental must by approved by the Mayor. A fee for use of plants and flowers, if available, will be based on the number used and the fee will be set by the Public Works Supt. 3. Decorations must be placed on the day of the event. The Fairhope Activity Center permits use on an "as is basis the City will not clean-up debris left by a decorating group. 4. Access to the building must be arranged with the Senior Activities Director. 5. There will be an inspection after each event by City Personnel. 6. A cleanup fee will be charged at a rate of $15.00 per hour for actual time required to clean. 7. All decorations must be removed following an event. Decorations that are to be shared with other groups may be left in place if prior arrangements are made with and approved by the Fairhope Activity Center Director. 8. Law Enforcement Personnel and/or chaperons, if required by the Fairhope Activity Center Director, must be approved by the Fairhope Chief of Police and will be present during entire event. 9. All decorations are to be free-standing or approved by the Fairhope Activity Center Director. All decorations must be removed before renter leaves building. All debris to be hauled off by renter. Arrangements can be made to be hauled off by the City at a charge to be determined. 10. At all B.Y.O.B. parties, where set-ups are to be sold, the Fairhope Activity Center will operate the bar for set-ups. A waitress to remain at the bar will be provided. Any additional waitress will be paid by the group/users and arrangements made with the Fairhope Activity Center Director to secure such waitress. Set-ups to include: cola, sprite, club soda, tonic water and ice. Any other set-ups required, arrangements should be made with the Building Superintendent to secure such set-ups. 12 JANUARY 1998 2117 11. Specifics for Ballroom and Doris Chennell Room users. - A. No equipment or materials will be placed in the Doris Chennell Room or ballroom prior to the day and time of use unless approved by the Fairhope Activity Center Director. B. All equipment and materials will be removed at end of rental hours. C. No painting of any type will be permitted inside the complex. D. If a sound or lighting system is required it must be furnished by the renter. E. The number of ballroom seating is to be given at the time of booking. Maximum seating and/or crowd capacity will be as per the Fire Code. Fire and exit lanes will be open at all times. Chairs will not be disconnected and moved into aisles. 12. No inventory items, such as chairs, tables, podiums, movie projectors, screens, kitchen utensils, pots, pans, silverware, dishes, etc., will be loaned or permitted to be removed from the premises under any condition. 13. Permission from the Fairhope Activity Center Director will be required for any person or group to bring into the building and use an appliance with special power requirements. 14. No nails, tacks, brackets or self-adhesive tape will be allowed on or in walls, ceilings, floors, or any material that will deface, mar or damage a finished surface. The Building Superintendent will be the authority on such matters. 15. Religious groups may use the complex facilities for meetings, conventions, dinners, etc., but will not be permitted use any part of the facility as a permanent sanctuary on a regular Sunday or weekday basis. 16. A $2,000 bond is required to use the Doris Chennell Room or ballroom and is to be secured by an item of value such as property, savings account, certified check, etc.; and must be approved by the Mayor. 17. In order to maintain health standards as required by state and county regulations, all users of kitchen and auditorium must comply with the following: A. All pots, pans, trays, plates, saucers, cups, serving dishes, glasses, and silverware will be washed before use. B. After food serving has been completed, and before leaving the complex, all items listed above will be washed and separated(all spoons together, etc.) And stored in proper locations as found prior to use. 12 JANUARY 1998 2118 C. All equipment, including coffee and tea urns will be cleaned after use. The responsibility will fall on the renter. If not done a fee will be assessed by the Superintendent. D. Stoves and ovens will be cleaned, sinks, work areas and slicing equipment will be cleaned. E. All garbage will be removed from building and placed in dumpster provided at close of activity. F. All personal equipment will be removed at the close of the activity. G. Only garbage bags and dish towels will be furnished by the City. Any other accessories, such as napkins, will not be furnished by the City. H. No containers or dishes will be removed from the building at any time. I. Users of ballroom only, serving food/drink will furnish own pots, pans, etc., At the end of activity, all tables will be cleaned. J. Ice machine and refrigerators will be used only by those renting kitchen. K. Use of coffee pots or urns will be $5.00 19. The lobby alone will not be used as a meeting place. 20. The City of Fairhope, its departments and agencies, and city sponsored functions shall be exempt from rental fees provided the functions will improve the skills, finances, or betterment of the sponsoring department or portray the City of Fairhope in the best light for the good and benefit of the citizens of Fairhope. This does not relieve the said departments from clean-up and security responsibilities, except that no bond will be required to insure performance. 21. No rice, birdseed or like material will be thrown inside the complex. The Council reserves the right to amend, delete, adjust, or waive any and all stipulations set out herein. ADOPTED this 12TH day of JANUARY 1998. r Ja es P. Nix, Mayor City Clerk 2119 1 2 JANUARY 1 998 COUNCILMEMBER JONES MOVED TO APPROVE THE REQUEST FOR CHANGE ORDER # 2, BY J F PATE & ASSOCIATES CONTRACTORS, INC., AIR CONDITION UNIT AT THE ACTIVITY CENTER. AN INCREASE OF $ 24, 539.00. SECONDED BY COUNCILMEMBER QUINN, MOTION PASSED UNANIMOUSLY. COUNCILMEMBER QUINN MOVED TO PAY BILLS AS PRESENTED. SECONDED BY COUNCILMEMBER JONES, MOTION PASSED UNANIMOUSLY. THERE BEING NO FURTHER BUSINESS, MEETING WAS DULY ADJOURNED AT 7:40 PM. JA ES P. NIX, MAYOR GENIECE W. JOH SON, CITY CLERK