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Home My WebLink About10-25-1993 Regular Meeting1501 STATE OF ALABAMA 0 COUNTY OF BALDWIN The City Council, City of Fairhope, met in regular session at 5:30 p.m.; Fairhope Municipal Complex Council Chamber; 161 N. Section Street; Fairhope, Alabama 36532; on Mondav, 25 October 1993. Present were Mayor James P. Nix; Councilmembers Michael A. Ford, David E. Bishop, Jeanette Puckett, Layton Overstreet, John V. Duck; City Attorney Marion E. Wynne and Acting City Clerk Betty Rivenbark. There being a quorum present, Mayor Nix called the meeting to order. Minutes of the 11 October, 1993 regular session were duly approved. Mayor Nix informed the council of a letter of request from the Centennial Committee to block off the streets on December 31st starting at 7:00 AM in the morning in orderAset up 6 stages and bring in 80 cars and the light and sound equipment that will be needed for that evening. The area she is talking about is Fair - hope Avenue from Bancroft to Church Street and Section Street from Magnolia to just past Johnson Street; Church Street from Magnolia to just past DeLa Mare Street.The question was asked about this being an inconvenience to the downtown merchants and how did they feel about it, that we needed to see how they would react to this closing. David Ed Bishop moved to take this under advisement for further study, consult the merchants and maybe have an answer by the next meeting. Layton Overstreet seconded and motion passed unanimously. A letter from the Downtown Merchants Assoc. was considered requesting two hour parking restrictions. Mayor Nix said with council approval he would like to appoint a committee with Council- man Overstreet, Mike Ford and Phil Rutherford to study the situation and see what signs they deem appropriate and report back. Mike Ford moved to approve committee appointment as requested, Jeanette Puckett seconded and motion carried unanimously. Councilman Ford introduced Ordinance No. 951 in writing, an ordinance to annex the property of Edna G. and Joseph W. Petties, Jr., located on South Ingleside, one parcel contain- ing some 2.78 acres. In order to take immediate action Council- man Overstreet moved to suspend the rules. Seconded by Council- woman Puckett, motion to suspend passed unanimously by the follow- ing vote: AYE -Duck, Ford, Bishop, Puckett, and Overstreet. NAY - none. Councilman Duck then moved for final adoption of Ordinance No. 951. Seconded by Councilwoman Puckett, motion to finally adopt passed unanimously by the following vote: AYE -Duck, Ford, Bishop, Puckett, and Overstreet. NAY -none. r 25 October 1993 1502 Council reviewed an application for a Club Liquor License by David Head, General Partner of H/M Partners, for ROCK CREEK CLUB, 140 Clubhouse Drive. There was police approval and no one present was opposed. Councilman Overstreet moved to grant appli- cation as requested, Councilman Ford seconded and motion carried unanimously. Council reviewed an application for a Beer Off -Premises license and a Wine Off -Premises license for WILLIAM E. BARTON DBA THE SUPER STOP located at 7022 Twin Beech Road(formerly Pencils & Crickets). There was police approval and no one was present to oppose the application. Councilman Ford moved to approve this as requested, Councilman Duck seconded and motion carried unanimously. The Council took the following action on bids: Bid Opening Date: October 13. 1993 at: 10:30 AM Annual Bid on approximately 500 -DUAL CHECK VALVE ASSEMBLYS to be used by the City Water Dept. Same price to be in effect for the period of one (1) year. 11 VENDOR. PRICE. DELIVERY. - CENTRAL PIPE SUPPLY $14.50 ea. Jackson, MS BRAND: "WATTS" 2-Days MODEL: 7UH-3 DAVIS METER & SUPPLY NO RESPONSE Pensacola, FL G & C SUPPLY CO $14.08 ea. Atwood, TN BRAND: "FORD" 30-Days #HHS38-323 ALABAMA WATER $13.00 WORKS BRAND: "WATTS" 15-Days Mobile, AL MODEL: #7U4-3 CONSOLIDATED PIPE $10.80 ea. Birmingham, AL BRAND: "MUELLER" 14-28 Days MODEL: H14242 HERNDON REED METER REPAIR NO BID Semmes, AL It is suggested to accept the bid of CONSOLIDATED PIPE & SUPPLY CO, Birmingham, Alabama for the price of $10.80 each with all specifications being met. Mike Rejczyk, Water & Sewer Supt. and Wayne Smith Pur. Agt. Councilwoman Puckett moved to accept the low bid provided all specifications are met. Councilman Ford seconded and motion carried unanimously. 25 October 1993 1503 It was reported that on the Water Meter Bids seven bids were mailed out and only two bids received and one did not meet specifications. Discussion led to a motion by Councilman Over- street to reject all bids and go out on bids again. Councilman Ford seconded the motion and it carried unanimously. On the Gas Meter bids the following action was taken: Identification: "GAS METER" Bids to be opened on: -September 27 1993 at: 10:30 AM. Residential Gas Meters to be used by the City of Fairhope Gas System. Price will be good for the period of one (1) year. (Meters are to be purchased as needed). VENDOR: COST EACH: DELIVERY: CAROLINA MOLDING, NO BID INC. Charlotte, NC PORT CITY PIPE, INC NO BID Mobile, Alabama M. T. DEASON $56.00 Birmingham, Alabama WARRANTY NOT ACCEPTABLE SUPERIOR PIPE CO. $70.90 Pelham, Alabama EQUIPMENT $57.66 ------------- 30-Days /1st Delivery CONTROLS, INC. "Rockwell" 14-Days thereafter Norcross, Georgia Model: R-275 GAINES MEASUREMENT $65.71 14-Days & CONTROL, INC. "American Meter" Birmingham, Alabama Model: AC-250 SCHLUMBERGEN NO BID INDUSTRIES Fayetteville, Georgia It is suggested to accept the bid of EQUIPMENT CONTROLS COMPANY, Norcross, GA. for the price of $57.66 each with acceptable warranty. All specifications have been met. Steve Seay, Gas. Supt . and Wayne Smith Pur. . Agt . Councilman Duck moved to accept low bid that meets speci- fications. Councilman Ford seconded and motion carried unanimously. M2%.October 199.�.,. For the Electric Department bids were taken on #12 Tracking Wire and the following action was taken.after Mayor Nix explained that this wire would be used by the gas, water and electric departments: Identification: "WIRE - #12 SOLID TRACKING" Bids to be opened on: October 20. 1993 at• 10:30 AM. Approximately 250,000 feet of WIRE to be purchased as needed for STOCK. SPECIFICATIONS: #12 INSULATED THHW OR EQUIVALENT SOLID COPPER WIRE VENDOR: COST: DE11VERy: MACK ELECTRIC NO RESPONSE Dothan, AL STUART C. IRBY NO RESPONSE Pensacola, FL HUGHES SUPPLY NO RESPONSE Tallahassee, FL MOBILE BAY ELECTRIC NO RESPONSE Fairhope, AL BEN HATFIELD CO. NO BID Mobile, AL MAGNOLIA ELECTRIC NO RESPONSE Fairhope, AL MATHES OF ALABAMA $.034 foot 1-2 Days Fairhope, AL It is suggested to accept the bid of MATHES OF ALABAMA, Fairhope, AL for the price of $0.034 per foot with all specifications being met. Last year, price was $0.035. Aaron Norris, Wayne Smith, Electric Dept. Supt. Purchasing Agent Wayne Smith explained that no one wished to keep this in stock but Mathes was willing and was lower than the price paid last year. Council - Bishop moved to accept low bid as recommended, Councilman Duck seconded and motion carried unanimously. Councilman Overstreet explained that ---this price was over a one year period, not bought at one time. 25 October 1993 1505 ,.c,. .F. .... 1. .... r'1�' .w.....A... For the Electric Department, PVC Conduit, the following action was taken: Identification: "PVC CONDUIT 1 IN H/4 INCH" Bids to be opened on: Oc obgr 20. 1993 at: 10:30 AM. PVC CONDUIT, 1000 Foot rolls. To be used as stock. VENDOR: MATHES OF ALABAMA_ FAIR14nai= Al SIZE CONDUIT: DELIVERY: PRICE PER FOOT: 4" CONDUIT 21-30 Days $4.31 3" CONDUIT $2 12 2-1/2" CONDUIT $1.27 2" CONDUIT $0.73 1-1/2" CONDUIT $0.51 1-1/4" CONDUIT $0.37 1 " CONDUIT $0.25 3-1/2" CONDUIT ----------------------------> AVERAGE COST.• $9.5600 VENDOR: BEN HATFIELD & CO- Mnhila_ Al SIZE CONDUIT: DELIVERY: PRICE PER FOOT: 4" CONDUIT 21-30 Days $4.414 3" CONDUIT $2 167 2-1/2" CONDUIT $1.299 2" CONDUIT $0.750 1-1/2" CONDUIT $0.522 1-1/4" CONDUIT $0.376 1" CONDUIT $0.256 3-1/2" CONDUIT ----------------------------> TOTAL COST- $9.7840 continued next page... 25 October 1993 1506 VENDOR: MACK ELECTRIC, Dothan, AL SIZE CONDUIT: DELIVERY: PRICE PER FOOT: 4" CONDUIT 21-30 Days $4.289 3" CONDUIT $2.921 2-1/2" CONDUIT $1.262 2" CONDUIT $0.729 1-1/2" CONDUIT $0.507 1-1/4" CONDUIT $0.365 1" CONDUIT $0.248 3-1/2" CONDUIT ----------------------------> AVERAGE COST.- $10.3210 VENDOR: STEWART C. IRBY CO., Pensacola, FL NO RESPONSE VENDOR: MOBILE BAY ELECTRIC, Falrhope, AL NO RESPONSE VENDOR: MAGNOLIA ELECTRIC, Falrhope, AL NO RESPONSE It is suggested to accept the low bid of MATHES OF ALABAMA, Fairhope, Alabama with all specifications being met. Aaron Norris, Wayne Smith, Electric Superintendent Purchasing Agent Councilman Overstreet moved to accept the low bid as recommended provided it meets specifications. Councilman Bishop seconded and motion carried unanimously. 25 October 1993 1507 Mayor Nix mentioned that the city had been contacted by the YMCA of Mobile and they wished to make a proposal to the city to build a 20,000 square foot facility in Fairhope for the eastern shore provided we lease them the land. Mayor Nix said they would need 5 acres and could possibly be given land out by pool area at the Volanta ballpark. He said they will build it, man it and operate it for Fairhope and the Eastern Shore. He said this would not take the place of the plans for the Adult Recreation Center or the plans for the young people that we are still working on but it would definitely fill a need. He said a 6 lane pool is planned with a running track around the court, all enclosed. He said they will have a fund raiser to raise the funds but they need a commitment from us. Mike Ford said we will lose several fields that we are using now, that we are using all available space we have, that we will have to double our efforts to get more parkland, but, he knows it will be a tremendous asset for the City of Fairhope. Further discussion led to Councilman Ford moving that we agree with the concept and objectives and further direct the mayor to negotiate an agreement and lease and when finalized to come back to the council with what worked out. Councilman Bishop seconded thO motion and it carried unanimously. There being no further business, meeting was duly adjourned. / Ja es P. Nix, Mayor c Betty ivenbark ActiAg City Clerk