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Home My WebLink About12-12-1988 Regular MeetingMb STATE OF ALABAMA COUNTY OF BALDWIN The City Council, City of Fairhope, met in regular session at 5:30 pm; Fairhope Municipal Complex Council Chamber; 161 North Section Street; Fairhope, Alabama 36532; on Monday, 12 December 1988. Present were Mayor James P. Nix; Councilmembers Roy C. White, Jeanette Puckett, David E. Bishop, Michael A. Ford, and Barney L. Shull; City Attorney James Reid and City Clerk Evelyn Phillips. No one was absent. There being a quorum present, Mayor Nix called the meeting to order. Minutes of the 28 November 1988 regular session were duly approved. A public hearing was held as advertised on an application for a Club Liquor License by Tamara G. Wintzell, dba WINTZELL'S OLD BAY STEAMER, 312 Fairhope Avenue. There was no one present opposed to the license. There was police approval. Councilman White moved to approve the license. Seconded by Councilman Shull, motion carried by the following vote: AYE - White, Puckett, Ford, Shull. NAY - Bishop. A Petition for Annexation by property owners William H. and Rebecca B. Jones was reviewed. The property to be annexed is the Jones residential lot which is contiguous to the southern corporate limits on the west side of South Mobile Avenue. Councilman Ford introduced Ordinance No. 821, to annex the property. In order to take immediate action, Councilman Bishop moved to suspend the rules. Seconded by Councilman Shull, motion to suspend passed unanimously by the following vote: AYE - Nix, White, Puckett, Bishop, Ford, and Shull. NAY - none. Councilman Ford then moved for final adoption of Ordinance No. 821. Seconded by Councilwoman Puckett, motion to final adopt passed unanimously by the following vote: AYE - Nix, White, Puckett, Bishop, Ford, and Shull. NAY - none. Council took action on the following bids: FOR AN AUTO-CADD SYSTEM (COMPUT9R MAPPING SYSTE System to be used by all utility departments to map out lines. Vendor Total Cost CIS Consultants, Fairhope $ 2219590.62 alt$ 21,379.26 Advanced Compugraphics,Mobile $ 23,715.00 Beck & Associates,Orlando,F1 $ 26,847.00 Digital Design, Richmond,Va $ 27,369.00 Recommend accept Advanced Compugraphics as lowest bidder meeting specifications. A. Norris, Electric Supt., W. Smith, Purch. Agt. 12 December 1988 988 Councilman Bishop moved to accept the Advanced Compugraphics bid. Seconded by Councilman Shull, motion passed unanimously. FOR TWO POLICE CARS Vendor Total Cost Gaston Ford, Daphne $ 27,840.40 Steber Chevrolet, Daphne $ 275,889.00 Delivery 19.0 days 120 days Gaston Ford does not meet specifications. Suggest accept bid by Steber Chevrolet. W. Smith, Purch. Agt. Councilman White moved to accept the Steber Chevrolet bid, provided all specifications are met. Seconded by Councilman Shull, motion passed unanimously. Council discussed the proposed 1989 Public Improvements Assessments Project. This project will only improve Quail Creek Estates which is owned by DO-LEEN, INC., (Matt Dial and 0.0. Jones) and QUAIL CREEK JOINT VENTURE (Matt Dial, 0.0. Jones, and C.A. Roberds) and these property owners would like to waive the usual procedure of publishing the Improvement Ordinance once a week for two consecutive weeks, of mailing a copy of said Ordinance to all property owners, and of holding a public hearing to hear any protests as to the improvements to be done, the materials to be used, and the manner of making the improvements. The owners offered a Legal Waiver for the waiving of these procedures as they wished to save the expense and delay caused by these three procedures. Subject to legal advice, the Council proceeded as follows: Councilman Shull introduced Improvement Ordinance No. 822, an ordinance to provide for certain improvements in Quail Creek Estates in the City of Fairhope. In order to take immediate action, Councilman Bishop moved to suspend the rules. Seconded by Councilwoman Puckett, motion to suspend passed unanimously by the following vote: AYE - Nix, White, Puckett, Bishop, Ford, and Shull. NAY - none. Councilman Shull then moved for final adoption of Improvement Ordinance No. 822. Seconded by -Councilman Ford, motion to final adopt passed unanimously by the following vote: AYE - Nix, White, Puckett, Bishop, Ford, and Shull. NAY - none. Councilman Bishop then moved to accept the Legal Waivers offered by Do-Leen, Inc., and Quail Creek Joint Venture. Seconded by Councilman Shull, motion passed unanimously. Councilman Shull then introduced Ordinance No. 823, an ordinance modifying, amending and confirming, as so modified and amended, Improvement Ordinance No. 822 adopted 12 December 1988. In order to take immediate action, 12 December 1988 ME Councilman Bishop moved to suspend the rules. Seconded by Councilman Shull, motion to suspend passed unanimously by the following vote: AYE - Nix, White, Puckett, Bishop, Ford, and Shull. NAY - none. Councilman Shull then moved for final adoption of Ordinance No. 823. Seconded by Council- woman Puckett, motion to final adopt passed unanimously by the following vote: AYE - Nix, White, Puckett, Bishop, Ford, and Shull.. NAY - none. Councilman Ford then introduced, and moved for the adoption of, the following resolution. Seconded by Councilman Shull, motion passed unanimously: (Res. No. 274-88 on the next page.......) .•E RESOLUTION NO. 2`l BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPB, ALABAMA, as follows: Section 1. That notice shall be given, asking for bids for public work in making improvements described in Improvements Ordinance No. 92Z, adopted 12• Dec. 1988 , (as modified, amended and confirmed by Ordinance No. Y; 3 , adopted 12 December' 1'98$as provided in the 1975 Alabama CocTe. Section 2. That the following notice shall be published once a week for two consecutive weeks in the EASTERN'SHORE•COURIER, a newspaper of general circulation in the City of Fairhope: NOTICE TO CONTRACTORS Sealed proposals will be received by the City of F irhope 9 Alabama, at the City Hall, until 10:00 AM, on . after which time no bids will be received, and thdh publicly opened and read, for furnishing all labor, materials, tools . and equipment for the complete construction of certain improve- ments including grading, drainage, base, paving, concrete curb and gutter, stonn sewers, water lines services, and sanitary sewers in QUAIL CREEK ESTATES &z'as modified and amended by under Improvements Ordinance No. Ordinance No. ? 3 of the City. Plans, specifications and con- tract documents are open -to public inspection in the office of the City Engineer, MOORS ENGINEERING ASSOCIATES, North Section Street, Fairhope, Alabama; and may be obtained at said office upon deposit of $50.00 per set. The full amount of deposit will be refunded'to persons or firms submitting a bid and all other deposits will be refunded (with deductions not exceeding the actual cost of the documents) upon return of all documents in good condition within 5 days after the bid opening. The right is reserved to reject any ive informalities or all bids and to waities and technicalrtiatsleast 30d may be withdrawn after the scheduled closing time fo days. Only proposals submitted -by bidders duly licensed as required by the Alabama Code will be considered. A certified check or bid bond in the amount of 5% of the total bid price must accompany each proposal, the payee of which to be the City of Fairhope. successful the Work kkuiin the amounth a sofel 0%ond for the faithful Com- of the bid price, executed pletion of the by a bonding company licensed to do business in the State of Alabama. 9. day of ction 2. That the City Council will meeforntheepurpose of /gd at the City Hall, at 5:30 PM,th aring the tabulated report o f bids stoeceivethe bidaawarde consideration of the Engineer's recommend ADOPTED THIS 12th DAY OF DEC-DIBER) .1988. �'.� ame ix, ayor ity er c _ 12 December 1988 991 Councilwoman Puckett moved to reschedule the next regular Council session from Monday, December 26th, to Tuesday, December 27th, at the regular time and place. Seconded by Councilman Shull, motion passed unanimously. Councilman Ford moved to pay bills as presented. Seconded by Councilman Shull, motion passed unanimously. , Meeting was duly adjourned at 5:45 pm. 4Jam s P. Nix, Mayor rogwv) U - Lor