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Home My WebLink About11-28-1988 Regular MeetingMe STATE OF ALABAMA X COUNTY OF BALDWIN X The City Council, City of Fairhope, met in regular session at 5:30 pm; Fairhope Municipal Complex Council Chamber; 161 North Section Street; Fairhope, Alabama 36532; on Monday, 28 November 1988. Present were Mayor James P. Nix; Councilmembers Roy C. White, Jeanette Puckett, David E. Bishop, Michael A. Ford, and Barney L. Shull; City Attorney James Reid and City Clerk Evelyn Phillips. No one was absent. There being a quorum present, Mayor Nix called the meeting to order. Minutes of the 14 November 1988 regular session were duly approved. Council reviewed a petition to vacate a drainage and utility easement by Paul E. Ring. Supt. Rutherford verified the ease- ment no longer serves a public purpose. Mr. Ring's property is located at the end of Colonial Drive in Colonial Acres sub -division. No one present was opposed to the vacation. Councilman White introduced, and moved for the adoption of, the following resolution. Seconded by Councilman Shull, motion passed unanimously: RESOLUTION NO. 270-88 WHEREAS, a Declaration of Vacation signed by the owners of the land upon which the following described easements are located, and which are situated in the City of Fairhope, County of Baldwin, State of Alabama, has been duly presented to the Mayor and Council of the City of Fairhope, Alabama, on November 28,1988, for the assent and approval of said governing body, said Declaration with maps attached hereto affixed, marked "Exhibits A and B" and made a part hereof; and WHEREAS, the easements above referred to are more particularly described as follows: Area of attached map (Exhibit A) which is labeled 111S' Drainage & Utility Easement," and which runs along the southern boundary of the property in question; and area of attached map (Exhibit A) which is labeled 1'1S' Drainage Easement," and which runs across the property in a north -south direction and is located 140 ft west of the eastern boundary. Attached map (Exhibit B) locates the property in question within the community and is legally described as "Lot 4 of the Resub- division of Colonial Acres Subdivision, First Addition as recorded in Map Book 10, Page 126, in the Judge of Probate's Office, Baldwin County, Alabama." WHEREAS. it appears to the Mayor and Council of the City of Fair - hope, that the vacation of the said easements is in order and that no useful public purpose is served in their continuance; 28 November 1988 980 Res. No. 270-88 continued: NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the vacation of the hereinabove described easements is assented to and approved and the same is hereby vacated. ADOPTED THIS 28th DAY OF NOVEMBER, 1988. s P. Nix, Mayor Councilman Bishop introduced, and moved for the adoption of, the following resolution. Seconded by Councilwoman Puckett, motion passed unanimously: (Res. No. 271-88 on next two pages...) 28 November 1988 981 RESOLUTION "WHEREAS, Alabama Municipal Electric Authority, a public corporation of the State of Alabama, organized and existing under the laws of the State of Alabama (the "Authority"), and the City of Fairhope, a municipal corporation of the State of Alabama and a member of the Authority (the "Member") have heretofore entered into an Amended and Restated Power Sales Contract respecting the provision to the Member of bulk electric power and energy (hereinafter referred to as "the Contract"); and "WHEREAS, in Section 4(a) of the Contract, the Authority is authorized to undertake Projects (as defined in the Contract) to be included in the System (as defined in the Contract) from time to time which are necessary or desirable to enable the Authority to fulfill satisfactorily its obligation under the Contract; and "WHEREAS, pursuant to Section 4(b) of the Con- tract, approval of the Authority's Board of Di- rectors and at least 75% of the aggregate weighted votes of the Participating Members (as defined in the Contract) not then in default under any of the provisions of their respective Power Sales Contracts is required as a condition to the undertaking by the Authority of any Proj- ect requiring the issuance of Bonds (as defined in the Contract) by the Authority in connection therewith; and Res. No. 271-88, page 2 of 2. 982 "WHEREAS, the Board of Directors of the Autho- rity is desirous of undertaking a load manage- ment system that is to be included in the System and which constitutes a Project, through which the Authority could reduce its peak demand and improve its load factor, thereby reducing power supply costs to the Authority and, in turn, the amounts charged the Member and each Participat- ing Member; and "WHEREAS, the load management system would re- quire the issuance of bonds by the Authority to finance the costs thereof; and ".WHEREAS, the Board of Directors of the Authori- ty at its regular monthly meeting.on November 3, 1988, approved and consented to the Authority's undertaking the load management system as a Project; and "WHEREAS, in compliance with Section 4(b) of the Contract, the City of Fairhope is a Partici- pating Member of the Authority and is not in default under any of' the provisions of the Con- tract, "NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Fairhope that the undertak- ing by the Authority as a Project of the load management system as hereinabove described would be in the best interest of the City of Fairhope and that undertaking is hereby approved and con- sented to as contemplated pursuant to the provi- sions of Section 4(b) of the Contract. ADOPTED THIS 28th DAY OF NOVEMBER, 1988. JMCS ix, a or O City Clerk 28 November 1988 1 983 Councilman Ford moved to hear the following business not on the Agenda. Seconded by Councilman Shull, motion passed unanimously: Mayor Nix advised that bids were opened on two fire trucks and apparatus, and on street paving for the CDBG project. (Note: Council took action on fire bids, action on CDBG paving at end of meeting.) FOR FIRE APPARATUS (2 trucks and apparatus for same.) Vendor Total Cost Delivery Sunbelt Fire Apparatus Fairhope $ 329,100.00 180-210 days Harless Fire Equipment Birmingham $ 324,802.00 90 days General Safety Equipment North Branch, Minn $ 394,820.00 560 days Firehouse Sales -Service Mobile No Bid It is recommended to accept Sunbelt Fire Apparatus bid of $329,100 as the Harless bid did not meet specifications. --Purchasing Agt. Councilwoman Puckett moved to accept the lowest bid meeting specifications by introducing, and moving for the adoption of, the following resolution. Seconded by Councilman Shull, motion passed unanimously: RESOLUTION NO. 272-88 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE That the award for the two fire trucks and apparatus as specified in bid request dated for and opened on 18 November 1988 go to the lowest bidder meeting said specifications, namely SUNBELT FIRE APPARATUS, INC., ... $329,100.00 Total. ADOPTED THIS 28th DAY OF NOVEMBER, 1988. • ames Nix, Mayor City erk Mayor Nix announced that financing for the above fire equipment would be secured as soon as possible with the City paying for the debt service and the Volunteer Fire Department paying as much as possible on the principal cost. Chief Bullman, FVFD, presented a check, in the amount of $32,000.00, post-dated to 1 June 1989, as their first contribution toward the cost. 28 November 1988 984 Mayor Nix expressed the Council's appreciation to the Firemen and the local Police for their assistance during the November 22nd visit to the Eastern Shore by President- Elect(and Vice President) George Bush. The motorcade from Mobile Airport to the Grand Hotel in Point Clear came through downtown Fairhope. Mr. Bush addressed the Republican Governor's Conference. Mayor Nix reminded Council that the City's option to purchase an additional 50 acres, more or less, at the Golf Course will expire December loth. The price is $1,316.00 per acre or approximately $65,800. Councilman Shull moved to purchase the land. Seconded by Councilman Bishop, motion passed unanimously. A final preliminary hearing to determine the scope of a proposed public improvements assessments project was held. Interest had been expressed by some property owners on North Mobile Street and on Nichols Avenue extension, however, the engineers reported that easements would have to be obtained to correct rights -of -way in both areas. The eng- ineers suggested deferring these areas to a later project. Councilman White moved to proceed with the project with only Quail Creek Joint Venture and Do-Leen Corporation property involved. Seconded by Councilman Shull, motion passed unanimously. Council reviewed petitions for annexation by Mason McGowin, Jr., Florence M. Uhlhorn, Nicholas S. McGowin, Elizabeth B. McGowin, Rental Uniform Service of Mobile, Inc., Van P. and Mary C. Finger, and Rohr Industries, Inc. All of the property is one continuous parcel adjacent to the Municipal Airport. All has been zoned M-1 Light Industry by the County Zoning Commission and will remain M-1 when annexed. One ordinance has been prepared to annex the property. Councilman Shull introduced Ordinance No. 819, an ordinance to annex the property as requested. In or er to take immediate action, Councilman Ford moved to suspend the rules. Seconded by Councilwoman Puckett, motion to suspend passed unanimously by the following vote: AYE - Nix, White, Puckett, Bishop, Ford, and Shull. NAY - none. Councilman Shull then moved for final adoption of Ordinance No. 819. Seconded by Councilman Ford, motion to final adopt passed unanimously by the following vote: AYE - Nix, White, Puckett, Bishop, Ford, and Shull. NAY - none. Councilman White introduced Ordinance No. 8201, an ordinance amending the Personnel Rules and Regulations concerning sick leave policy: An employee who retires after at least twenty- five years of continuous service may choose to (1) use accumu- lated sick leave prior to date of retirement, or (2) receive a lump sum settlement of accumulated sick leave in one payment. In order to take immediate action, Councilman Shull moved to suspend the rules. Seconded by Councilman White, motion to 28 November 1988 985 suspend passed unanimously by the following vote: AYE - Nix, White, Puckett, Bishop, Ford, and Shull. NAY - none. Council- man White then moved for final adoption of Ordinance No. 820. Seconded by Councilman Shull, motion to final adopt passed unanimously by the following vote: AYE - Nix, White, Puckett, Bishop, Ford, and Shull. NAY - none. Council took the following action on the following bids: FOR MANHOLE (WET WELL) - CDBG PROJECT Vendor Total Cost Faulkner Concrete Pipe Mobile $ 5,097.00 Delivery 10 days Only one bid received. Suggest accept as all specifications are met. --Purchasing Agt. Councilwoman Puckett moved to accept Faulkner's bid of $5,097.00 . Seconded by Councilman White, motion passed unanimously. FOR 15-PASSENGER VAN Vendor Gaston Ford,, Inc Daphne 1E Total Cost Delivery $18,293 w/o raised roof $20,593 with raised roof 8-12 weeks Chevrolet & GMC no longer make a 15-passenger van. Mayor Nix advised that this Van, to be used in Sr. Aides program, will be purchased by the South Alabama Regional Planning Commission but without the raised roof. Council discussed the added convenience and safety feature of the raised roof.. Councilman Bishop moved to purchase the van with the raised roof with the City paying the additional 2,300.00. Seconded by Councilman Ford, motion passed unanimously. FOR CHEMICAL - CORROSION CONTROL Vendor Cost Delivery BENTZ ENTIC, INC Horsham, Pa $0.74 lb 14 days Only one bid received as we know of only one vendor who can provide the chemical needed for corrosion control as suggested by engineers. --Purchasing Agt. Councilman Bishop moved to accept the bid from BENTZ ENTIC. Seconded by Councilman Shull, motion passed unanimously. 28 November 1988 986 FOR 20,240 ft FORCE MAIN PIPE - CDBG Vendor Total Cost Delivery Water Products Co Mobile $100,188.00 Stk to 7 days H&W Industries Birmingham $103,224.00 14 days Empire Pipe Co Birmingham $104,640.80 7-14 days' Tyler -Dawson Supply Jackson, Ms $104,438.40 3-5 days All specifications met, suggest accept low bid from Water Products Co of Mobile. --Purchasing Agt. Councilman Shull moved to accept the low bid by Water Products Company. Seconded by Councilman Ford, motion passed unanimously. Moore Engineering Associates reported on bids opened on street improvements for the CDBG project: Vendor James Brothers Excavating Daphne J.S. Walton & Co Mobile Temco, Inc Bay Minette Total Cost $ 36,597.75 $ 40,509.80 $ 51,421.75 Councilman White introduced, and moved for the adoption of, the following resolution. Seconded by Councilwoman Puckett, motion passed unanimously: RESOLUTION NO. 273-88 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE That contract for the street improvements as specified in bid request, CDBG Project #LR-CM-PF-87-032, be awarded to low bidder, JAMES BROTHERS EXCAVATING , INC., Daphne, Al., for the sum of $36,597.75. ADOPTED THIS 28th DAY OF NOVEMBER, 1988. \, , P , A nL 22� ame P. ix, Mayor City CleP Meeting was duly adjourned at City 6:15 pm Q- N mes Nix, Mayor Clerk