HomeMy WebLinkAbout01-25-1988 Regular Meeting• , •
STATE OF ALABAMA X
COUNTY OF BALDWIN X
The City Council, City of Fairhope, met in regular
session at 5:30 P.M.; Fairhope Municipal Complex Council
Chamber, 161 North Section Street; Fairhope, Alabama 36532;
on Monday, 25 January 1988.
Present were Mayor James P. Nix; Councilmembers Roy C.
White, Jeanette Puckett, David E. Bishop, Michael A. Ford,
and Barney L. Shull; City Attorney James Reid and City
Clerk Evelyn Phillips. No one was absent.
There being a.quorum present, Mayor Nix called the
meeting to order. Minutes of the 11 January 1988 regular
session were duly approved.
Mrs. Beverly Jennings, Mr. Jerry Truss, and Mr. Mickey
Wiley, representing Baldwin County Electric Membership
Corporation, presented the City a check for $4,490.23 for
1988 business license.
The Mayor and Council made a special presentation to
former Fire Chief Mike Rejczyk. A plaque expressing appre-
ciation for Mr. Rejczyk's outstanding service as Chief of
the Volunteer Fire Department in 1974, 1975, 1985, 1986,
and 1987 was presented.
Council reviewed the following bids on utility poles:
FOR TWENTY 30'. FIFTEEN 40'. AND TEN 45' POLES:
TOTAL COST DELIVERY
Hatfield & Company, Mobile 4,767.50
(Alternate -does not meet specs) 4,039.50
Thomasson Lumber, Philadelphia MS 4,121.20
Huxford Pole, Huxford 4,105.00
Treated Timber Prods, P'cola FL 49460.00
Stallworth Timber, Beatrice 4,242.95
Baldwin Pole & Piling, Bay Minette 4,191.15
Fernwood Industries, F'wood MS 4,519.25
Davis Timber, Hattiesburg MS
T.R.Miller Co, Brewton
14-21 days
14-21 days
14-21 days
7 days
21 days
7-14 days
7 days
45,540.15 10-14 days
4,461.50 30 days
No. Pacific Lumber, Portland OR 4,515.50 14 days
Recommend accept lowest bid meeting specifications, Huxford
Pole & Timber Company at $4,105.00. - W. Smith, Purch. Agt.
Councilman Bishop moved to accept the Huxford Pole $ Timber
Company bid. Seconded by Councilman Shull, motion passed
unanimously.
25 January 1988
910
Councilman Ford introduced, and moved for the adoption of, the
following Resolution. Seconded by Councilwoman Puckett, motion
passed unanimously:
RESOLUTION N0. 245-88
WHEREAS, The City of Fairhope did collect $ 46,935
for business licenses from concerns located in the
Police Jurisdiction of the City; and
WHEREAS, The Fairhope Police Department did expend the sum of
$ 124,810 for police protection; and the
Volunteer Fire Department did expend the sum of
$ 93,274 for fire protection; in the Police
Juris iction o t e City; THEN, THEREFORE
BE IT RESOLVED
That the expense of fire and police protection in the Police
Jurisdiction of the City of Fairhope, Alabama, did exceed the
revenue from business licenses issued to locations in said
Police Jurisdiction.
ADOPTED THIS 25th DAY OF JANUARY, 1988.
too,, A
—/
ames ix, Mayor
City Cl k
Councilman Ford introduced, and moved for the adoption of,
the following resolution. Seconded by Councilman Shull,
motion passed unanimously:
(Res. No. 246-88 follows on next page.)
25 January 1988
911 =
I
RESOLUTION N0. 246-88
WHEREAS, pursuant to Sections 11-47-150 through
11-47-155, Code of
Alabama 1975,
there has been filed with the governing body of
the City of Fairhope, Alabama, a
petition requesting permission to destroy certain public records.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAIRHOPE, ALAIW1A,
AS FOLLOWS:
1. There is hereby ordered a hearing to be held on the question of whether or
not the following records shall be authorized to
be destroyed:
Required
Period of
Date of Records
Record
Retention
to be destroyed
Utilities Billing.Records $ Accounts Receivable
10 years
9-30-77
Meter Reading Books
10 years
9-30-77
Paid Utility Stubs
After audit
9-30-85*
*we will retain 2 years.
Bank Statements & Reconciliations
10 years
9-30-77
Check Stubs, Cancelled Checks & Deposit Slips.
10 years
9-30-77
Redeemed Bonds & Interest Coupons
7 years
9-30-80
Expired Insurance Policies $ Surety Bonds
7 years
"9-30-80
Records of accidents, damages injuries,
claims and adjustments
7 years
9-30-80
Terminated contracts, leases $ agreements
10 years
9-30-77
Record of formal bids, ads for bids on
contracts & purchases
7 years
9-30-80
Purchase Orders
10 years
9-30-77
Departmental.Requisition Orders
3 years
9-30-80*
*we will retain 7 years.
Business License Applications $ Receipts
5 years
9-30-82
Terminated Employees Individual
Personnel Records
10 years
9-30-77
Payroll records of time worked
5 years
9-30-82
General Correspondence
5 years
9-30-82
Also, the following obsolete records not specifically
covered by
State Law:
Paid Invoices; All Miscellaneous Receipts (court
fines, assessments payments, fees, permits, etc.);
applications f receipts on alcoholic beverages;
taxes; permits; rents and special projects
--------
9-30-82*
*retained for 5 years.
2. The hearing ordered herein shall be held on Monday, 14 March 1988, at
5:30 p.m., in the Council Chamber of the Fairhope Municipal Complex, 161 North
Section Street, Fairhope, Alabama.
3. The City Clerk is hereby directed to publish notice of the hearing herein
ordered once a week for two consecutive weeks in a newspaper of general circulation
in the municipality, the first of which notices shall be published at least twenty
(20) days before the date of the hearing.
4. The City Clerk is hereby further directed to mail a copy of the notice by
certified mail to the State Director of Archives and History in Montgomery at
least twenty (20) days before the date of the hearing.
ADOPTED 'MIS,25th DAY OF JXAMY, 1988.
f - ies LY,Mayor-
0 L
25 January 1988 912_.:
Council discussed a letter, signed by Mr. John Champion
of Baldwin County Federal Savings Bank, Mr. Angelo Allegri,
and Mr. A. N. Peddy, requesting how the Council might view
a petition to vacate that unused portion of Michigan Avenue
that abuts their property. After discussion, Councilman
White moved that these property owners be notified that
the Council would not favorably entertain such a petition
just at this time due to the projected widening of Greeno
Road. Seconded by Councilwoman Puckett, motion passed
unanimously.
Councilman White advised that the American LaFrance
Aero-Lift Bucket Fire Truck had to have an engine replaced.
Investigation of this replacement shows the cost of installing
a new engine will cost between $23,000to $44,000. There
is available a used gasoline engine from American LaFrance
for $3,S00 which they will install for another $3,000.
Councilman White moved to declare this engine replacement
an emergency, and have American LaFrance install the used
engine, as time is of the essence in this situation. Seconded
by Councilman Shull, motion passed unanimously.
Councilman Ford moved to hear the following items not
on the Agenda. Seconded by Councilman Shull, motion
passed unanimously:
Councilman White said the local police had been using
information provided by the Mobile County Crimestoppers
Program for some time as have other Baldwin County police
agencies. There is a local drive on to invest some $10,000
in this program with the funds to be earmarked for use in
and by Baldwin County. The Baldwin County Commission has
pledged $500 and the Town of Gulf Shores has pledged $2,000.
Councilman White moved that the City invest $1,000, provided
there is no legal restriction against such an investment.
Seconded by Councilman Shull, motion passed unanimously.
Mayor Nix reported that he and several other Baldwin
County Mayors had recently attended a Baldwin County Commission
meeting and had requested that no town or city in Baldwin
County be redistricted into more than one district. After
discussion, Councilman Ford moved that a resolution be sent
to the Commission and to the Baldwin County School Board
requesting that no city, and in particular, Fairhope, be
in more than one district. Seconded by Councilman Bishop,
motion passed unanimously.
Meeting was duly adjourned at 5:57 p.m.
jJ mes P. Nix, yor
City erk