HomeMy WebLinkAbout09-27-1982 Regular Meeting409
STATE OF ALABAMA
COUNTY OF BALDWIN
The City Council, City of Fairhope, met in regular session at
5:30 o'clock P.M., Municipal Complex Council Chamber, 161 N.
Section Street, Fairhope, Alabama on Monday, 27 September 1982.
This is the first meeting in the new chamber.
Present were Mayor James P. Nix; Councilmembers Sam E. Box,
C.O. McCawley, David Ed Bishop, Trisha Nelson, and Roy C. White;
City Attorney Jim Reid and City Clerk Evelyn Phillips.
Mayor Nix called the meeting to order and introduced Reverend
William R. Hill, of St. James Episcopal Church, who opened the
meeting with a prayer.
Minutes of the 13 September 1982 regular session were duly
approved.
Councilwoman Nelson asked the Mayor if she could be heard on
a matter not on the Agenda. Councilman White moved to hear
Councilwoman Nelson. Seconded by Councilman Bishop, motion
passed unanimously:
Councilwoman Nelson said that she and the Council would like to
show their appreciation to the Mayor for the outstanding job he
had done on our beautiful Municipal Complex. Councilwoman Nelson
moved that the Council Chamber be dedicated to the citizens of
Fairhope and Mayor James P. Nix and that a suitable plaque be
placed in the Chamber to that effect. Seconded by Councilman
Box, motion passed unanimously.
A Public Use Hearing on Revenue Sharing Funds was held as adver-
tised. No one present had any comment to make on the use of
these funds, nor had any written comments been received.
Councilman Bishop moved to appropriate all the RS Funds to the
Fairhope Public Library, as has been done every year. Seconded
by Councilman McCawley, motion passed unanimously.
Mr. Robbie Green of 159 Fels Avenue came before the Council
asking for action regarding the sidewalk in front of his home.
Mr. Green had extended his lawn to the street, using topsoil
and a brick retaining wall about 2 bricks high around the edges
This was causing a break in the sidewalk which runs along
Fels and neighbors had complained about the step-up and drop-
off at each edge of Mr. Green's lawn. After some discussion,
Councilman White moved to have Mr. Green remove his retaining wall
and top soil and restore the walkway as it was originally was.
Seconded by Councilman McCawley, motion passed unanimously.
(9/27/82)
410
Members of the Fairhope Single Tax Corporation, Mr. Robert Mason
and Mr. William C. Lucey(FSTC President), presented a request to
Council concerning the need for a correction to a 1931 Deed.
After some discussion, Councilman Box introduced, and moved for the
adoption of the following Resolution. Seconded by Councilwoman
Nelson, motion passed unanimously:
Resolution NO. 56-82
WHEREAS, on 29 September 1931, the Fairhope Single Tax
Corporation deeded Park Lands to the City, and
WHEREAS, included in the deed was the following description
(in part)"All the land west of Mobile Avenue
bounded on the north by the north line of Divi-
sion 2, on the west by Mobile Bay: excepting Blocks 5,
13F and 14F...",
WHEREAS, it has recently been discovered that two homes
located in Block 5 extend up to over ten feet
into the described Park Land, and
WHEREAS, it has been verified that these two homes were
situated as they are now for many years prior
to the 1931 deed, and
WHEREAS, we, the Mayor and Council of the City of Fairhope,
concur with the Fairhope Single Tax Corporation's
conclusion that the deed prepared by them in 1931
deeding the Park Lands to the City did, and does
reflect a mistake in the western boundary of Block 5
and said mistake does need to be corrected, and
WHEREAS, said deed to the City contains a provision that
any Park Lands deeded thereby that is not used as
park, land immediately reverts to the Fairhope Single
Tax Corporation, and
WHEREAS, the approximately 15-feet of land upon which the
two homes extend, situated on the west side of
Block 5, Division 2,(see attached Map showing Lots 1
& 2, Block 5 Div. 2 of FSTC land, recorded
in Misc Book 1, Pages 320-21, Baldwin County, Al,
prepared by C. Michael Arnold on 9/27/82), obviously
have not been nor could they be used as Park Lands,
THEN THEREFORE, IT IS RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF FAIRHOPE, ALABAMA, that said 15-feet of park land can,
and hereby does, revert to the ownership of Fairhope Single
Tax Corporation as per the above quoted provision of the Park
Lands Deed of.1931.
ADOPTED THIS 27th DAY OF
Ei.1.01- Nei
le, I M%1
SEPTEMBER, 1982.
yor
9/27/82
411
Application by John B. Fasanello, Jr.,.dba FAIRHOPE
BAKERY AND DELICATESSEN, 337.Fairhope Avenue, for a Beer
On/Off Premises License and a Wine On/Off Premises License
was reviewed. Due to the fact that Mr. Fasanello was not
present, Councilman.Box moved to delay consideration of this
application until'Mr. Fasanello could be present. Seconded
by Councilman Bishop, motion passed unanimously.
Councilman White moved to conditionally approve the appli-
cation by Frank King, dba SARATOGA TRUNK, INC., 312 Fairhope
Avenue, for a Restaurant Liquor License ---approval to be granted
upon Mr. king's compliance with the Fire Code. Seconded by
Councilman.Box, motion passed unanimously.
Councilman McCawley moved to deny approval of W.G. Linton
dba QUIK-MART FOOD STORES, INC., North Section Street(in former
Phillips 66 Station building), for a Beer Off -Premises License
and a Wine.Off-Premises License. Seconded by Councilman Bishop,
motion carried to deny approval by the following vote: AYE-
McCawley, Bishop, Box, and White. NAY -Nelson.
Councilman White introduced Ordinance No. 705, an ordinance
to repeal, amend and add several'Sections to the Code of Ordinances
of the City of.Fairhope to bring said Code into compliance with the
Uniform Beer Tax Act #82-344 of the Alabama Legislature, 1982
Regular Session. In order to take immediate action, Councilman
Box moved to suspend the rules. Seconded by Councilman McCawley
motion passed unanimously by the following vote: AYE- White,
McCawley, Box,Nelson, Bishop and Nix. NAY -none. Councilman
Bishop then moved for final adoption of Ordinance No. 705. Second-
ed by Councilman Box, motion passed unanimously by the following
vote: AYE - White, McCawley, Box, Nelson, Bishop, and Nix.
NAY -none.
Councilman Bishop introduced Ordinance No. 706, an Ordinance
to amend the Code of Ordinances of the City of Fairhope by exempt-
ing Beer SQjes from the Gross Sales required for Business Licenses
based on Gross Receipts. In order to take immediate action,
Councilman Box moved to suspend the rules. Seconded by Councilman
McCawley, motion passed unanimously by the following vote: AYE -
White, McCawley, Box, Nelson, Bishop, and Nix. NAY -none. Council-
man McCawley then moved for final adoption of Ordinance No. 706.
Seconded by Councilman Box, motion passed unanimously by the follow-
ing vote: AYE - White, McCawley, Box, Nelson, Bishop, and Nix,
NAY - none.
Councilman McCawley introduced, and moved for the adoption
of, the following Resolution. Seconded by Councilman Box, motion
passed unanimously:
RESOLUTION NO. 55-82
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF
9/27/82
412
FAIRHOPE, ALABAMA, as follows:
SECTION ONE.
The Official City Seal of the City of
Fairhope, Alabama, shall henceforth be
as per the attached sketch, artistically
described as:
"a setting sun in the nearly cloudless
western sky,
highlighting a lone seagull against
its red -orange glow,
lighting the way for three distant
sailboats on the breeze -rippled
waters of Mobile Bay,
all circumscribed by the legend,
"City of Fairhope, Alabama"
in parallel circular borders.".
SECTION TWO. Said City Seal shall be used as a distinctive
symbol or emblem of the City, shall only be used by the City
in an official capacity, and shall begin to be placed on
appropriate documents, signs, decals, plaques, and like
items as soon as possible after the due adoption of this
Resolution.
Adopted this 27th day of September, 1982.
Councilwoman Nelson moved to hear the following business not
on the Agenda. Seconded by Councilman McCawley, motion passed
unanimously.:
Ms. Joan Harrold requested one water meter connection for
her duplex apartment. After some discussion, Councilman Box
.her
to approve the request. Seconded by Councilman Bishop
motion passed unanimously.
Councilman McCawley moved to hear the following business
not on the Agenda. Seconded by Councilwoman Nelson, motion
passed unanimously:
Mr. Thad Ingram, Moore Engineering Company, asked Council
to pass a Resolution awarding the contracts on the Street
Improvements Assessments project due to the fact that the
time limit to award the contracts would expire before the
next Council session. The Council reminded Mr. Ingram that
the contracts were waiting on an easement and as soon as Moore
Engineering Co. cleared up that matter, the contracts would
be awarded. Mr. Ingram stated he would contact the bidders
9/27/82
413
and request an extension of time to award the contracts.
Mr. Ingram also presented a letter to the Council from
the Farmers Home Administration outlining a possible $6,079.88
overrun on the Waterline extension, Phase B. After discussion,
Councilman Box moved to provide the extra funds. Seconded by
Councilman White, motion passed unanimously.
Councilman McCawley moved to pay bills as presented.
Seconded by Councilman Bishop, motion passed unanimously.
Meeting was duly adjourned.
\, ,
Cler
CITY OF FAIRHOPE, ALABAMA
FINANCIAL STATEMENTS
SEPTEMBER 30, 1982
PARKER, FICKLING, HARTMANN i HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
SEPTEMBER 30, 1982
TABLE OF CONTENTS
Accountants' opinion
General Purpose Financial Statements - combined
statements overview:
Combined balance sheet - all fund types and
account groups
Page
1 - 2
3 - 4
Combining balance sheet - all special revenue funds 5
Combined statement of revenues, expenditures and
changes in fund balances - General, Special Revenue,
Special Assessment Fund, and Capital Project 6
Combined statement of revenues, expenditures and
changes in fund balances - budget and actual -
General, Special Revenue, Special Assessment
Fund and Capital Project
7
Combining balance sheet - All Proprietary Fund types 8 - 9
Combined statement of income and retained earnings -
all Proprietary Fund types 10 - 11
Combined statement of changes in financial position -
all Proprietary Fund types 12 - 13
Account Groups
General Fixed Assets
Statement of general fixed assets 14
Statement of changes in general fixed assets 15
General Long Term Debt
Statement of general long term debt 16
Notes to the financial statements 17 - 29
(continued)
PARKER, FICKLING, HARTMANN i HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
SEPTEMBER 30, 1982
TABLE OF CONTENTS (continued)
Page
Supporting Schedules:
Additional financial information
Individual Fund and Account Group Financial Statements 30
General Fund
Balance sheet 31
Statement of changes in fund balance 32
Statement of revenues - actual and budget 33
Statement of expenditures - actual and budget 34 - 37
Special Revenue Funds:
Federal Revenue Sharing Fund
Balance sheet 38
Statement of revenue, expenditures and
changes in fund balance - actual and budget 39
State of Alabama Gasoline Excise Tax Funds
Balance sheet .40
Statement of revenue, expenditures and changes in
fund balance - actual and budget 41
Recreation Operating Fund
Balance sheet 42
Statement of revenue, expenditures and changes in
fund balance - actual and budget 43 - 44
Recreation Capital Improvement Fund
Balance sheet 45
Statement of revenue, expenditures and changes in
fund balance - actual and budget 46
Capital Project Fund
Civic Center
Balance sheet 47
Statement of revenue, expenditures and changes in
fund balance - actual and budget 48
Special Assessment Funds
Balance sheet - 1977 - 78 Assessment Fund 49
Statement of revenue, expenditures and changes in
fund balance - actual and budget 50
Balance sheet - 1982 Assessment Fund 51
' Proprietary Funds
Enterprise Funds:
Electric Fund
Balance sheet 52
Statement of income and retained earnings -
actual and budget 53
(continued)
PARKER, FICKLING, HARTMANN B HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
SEPTEMBER 30, 1982
TABLE OF CONTENTS (continued)
Proprietary Funds (continued):
Enterprise Funds:
Natural Gas Fund
Balance sheet
Statement of income and retained earnings -
actual and budget
Water and Wastewater Fund ;
Balance sheet
Statement of income and retained earnings -
actual and budget
Page
54
55
56
57
PARKER, FICKLING, HARTMANN t HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
I
SAMUEL F. PARKER
LESLIE T. FICKLING
XAVIER A. HARTMANN, III
J.KENNETH HANAK
WAYNE A. GRUENLOH
RUCKER T. TAYLOR, III
PARKER, FICKLING, HARTMANN & HANAK, P.C.
CERTIFIED PUBLIC ACCOUNTANTS
FAIRHOPE, ALABAMA
ACCOUNTANTS' OPINION
November 12, 1982
Honorable James P. Nix, Mayor and
Members of the City Council
City of Fairhope, Alabama
MEMBER, AMERICAN INSTITUTE OF
CERTIFIED PUBLIC ACCOUNTANTS
We have examined the combined financial statements of the City of
Fairhope, Alabama and the combining, individual fund, and account group financial
statements of the City of Fairhope, Alabama as of and for the year ended September
30, 1982, as listed in the table of contents. Our examination was made in
accordance with generally accepted auditing standards and, accordingly, included
such tests of the accounting records and such other auditing procedures as we
considered necessary in the circumstances.
The accompanying financial statements do not include the assets,
liabilities, or revenues and expenditures of the Fairhope Public Library Board of
the City of Fairhope, Alabama. The financial statements of the Fairhope Public
Library Board are submitted under separate cover.
In our opinion, the combined financial statements referred to above
present fairly the financial position of the City of Fairhope, Alabama at
September 30, 1982, and the results of its operations and changes in financial
position_of its proprietary fund types for the year then ended, in conformity with
generally accepted accounting principles applied on a basis consistent with that
of the preceding year. Also, in our opinion, the combining, individual fund, and
account group financial statements referred to above present fairly the financial
position of the individual fund and account groups of the City of Fairhope,
Alabama at September 30, 1982, and the results of operations of such funds and
changes in financial position of individual proprietary funds for the year then
ended, in conformity with generally accepted accounting principles applied on a
basis consistent with that of the preceding year.
(continued)
PARKER, FICKLING, HARTMANN i HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
our examination was made for the purpose of forming an opinion on the
combined financial statements taken as a whole and on the combining, individual
fund, and account group financial statements. The accompanying financial infor-
mation listed as supporting schedules on the table of contents is presented for
purposes of additional analysis and is not a required part of the combined
financial statements of the City of Fairhope, Alabama. The information has been
subjected to the auditing procedures applied in the examination of the combined,
combining, individual fund, and account group financial statements and, in our
opinion, is fairly stated in all material respects in relation to the combined
financial statements taken as a whole.
Certified Public Accountants
PARKER, FICKLING, HARTMANN t HANAK, P.C. CERTIFIED PURUC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ALL FUND TYPES AND ACCOUNT GROUPS
COMBINED BALANCE SHEET
SEPTEMBER 30, 1982
Governmental Fund Types
Special Special
ASSETS General Revenue Assessment
CASH:
Central Bank of the South $ 167,252 $ 104,865 $ 259,662
Merchants National Bank of Mobile ; 32,760 67,023
On hand 200 150
RECEIVABLES (net of allowance for uncollectible)
Utility customers
Miscellaneous
Federal Emergency Management Agency
State of Alabama
Street improvement assessments
Notes receivable
MATERIALS INVENTORIES
PREPAID OPERATING EXPENSES
DUE FROM THE OTHER FUNDS OF THE CITY
OF FAIRHOPE
SINKING FUNDS - Restricted cash and invest-
ments, Merchants National Bank of Mobile
and Central Bank of the South
PROPERTY, PLANT AND EQUIPMENT:
Land, buildings and other improvements
Vehicles and equipment
Plant and distribution system
Construction in progress
Accumulated depreciation
UNAMORTIZED DEBT COST
UNAMORTIZED DEFERRED PLANT MAINTENANCE
AMOUNT AVAILABLE IN DEBT SERVICE FUNDS
AMOUNT TO BE PROVIDED FOR RETIREMENT
OF GENERAL LONG TERM DEBT
14,282
15,917
151,156
110,896
2,200
67,991
TOTAL ASSETS $ 492,463 $ 175,206
(continued)
6,042
291,167
7,040
$ 630,934
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
3
Capital
Projects
$ 7,983
66,662
$ 74,645
Proprietary
Fund Types
Enterprise
$ 842,018
99,045
364,394
22,097
174,638
20,038
178,245
263,995
544,321
11,507,064
3,084
(3,317,590)
35,296
12,471
$ 10,749,116
Account Groups
General General
Fixed Long Term
Assets Debt
5,817,119
605,350
111,672
1,843,460
$ 6,422,469 $ 1,955,132
(continued)
Totals
(Memorandum Only)
September 30,
1982 1981
$ 1,381,780 $ 2,180,743
198,828 190,633
350 360
364,394
281,564
44,621
32,953
-
122,561
-
25,346
307,084
390,014
151,156
167,952
174,638 202,434
20,038 23,402
423,794 353,649
263,995 250,091
5,817,119 4,922,239
1,149,671
964,450
11,507,064
9,067,388
10,124
1,580,070
(3,317,590)
(2,991,253)
35,296
12,480
12,471
18,962
111,672
82,173
1,843,460
1,309,127
$20,499,965
$19,187,338
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ALL FUND TYPES AND ACCOUNT GROUPS
COMBINED BALANCE SHEET
SEPTEMBER 30, 1982
Governmental Fund
Types
Special
Special
LIABILITIES AND FUND EQUITY
General
Revenue
Assessment
LIABILITIES
Accounts payable, trade
$ 33,035
$ 3,308
$
Contracts payable
Accrued expenses and taxes:
Payroll taxes
9,575
197
Employees' retirement
7,450
Interest
Utility taxes
Town of Daphne
All other
698
CUSTOMER DEPOSITS
DUE TO THE FUNDS OF THE CITY OF FAIRHOPE
77,645
520
93,272
GENERAL OBLIGATION BONDS, WARRANTS,
NOTES AND MORTGAGE PAYABLE
462,700
REVENUE BONDS, NOTE AND GENERAL
OBLIGATION WARRANTS PAYABLE
TOTAL LIABILITIES
128,403
4,025
555,972
FUND EQUITY
Contributed capital:
From other funds of the City
United States Government
Customers and developers, etc.
Investment in general fixed assets
Retained earnings
Fund balance
364,060
171,181
74,962
TOTAL FUND EQUITY
364,060
171,181
74,962
TOTAL LIABILITIES AND FUND EQUITY
$ 492,463
$ 175,206
$ 630,934
PARKER, FICKLING, HARTMANN i HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
4
Proprietary
Account
Groups
Totals
Fund Types
General
General
(Memorandum
Only)
Capital
Fixed
Long Term
September
30,
Projects
Enterprise
Assets
Debt
1982
1981
$ 74,645
$ 411,234
$
$
$ 522,222 $
412,429
208,870
.6,585
16,357
14,396
5,589
13,039
16,939
81,848
81,848
60,329
21,484
21,484
19,204
8,197
8,197
6,150
777
1,475
5,021
267,905
267,905
233,428
252,357
423,794
353,649
34,513
1,955,132
2,452,345.
2,061,001
4,068,000
4$068,000
4,212,000
74,645
5,158,489
1,955,132
7,876,666
7,603,416
38,147
38,147
38,147
1,097,396
1,097,396
1,077,352
980,987
980,987
910,282
6,422,469
6,422,469
5,431,835
3,474,097
3,474,097
3,438,136
610,203
688,170
5,590,627
6,422,469
12,623,299
11,583,922
$ 74,645
$10,749,116
$6,422,469
$1,955,132
$20,499,965 $19,187,338
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLINO, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ALL SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30, 1982
ASSETS
CASH
In Central Bank of the
South
On hand
RECEIVABLES
Due from other funds of the City
State of Alabama
Miscellaneous
Revenue State Recreation Recreation
Sharing Gasoline Tax Operating Improvement
$ 1 $ 62,218 $ 1,565 $ 41,081
150
67,991
2,200
TOTAL ASSETS $ 1 $ 130,209 $ 3,915 $ 41,081
LIABILITIES AND FUND BALANCE
LIABILITIES
Accounts payable, trade $ $ $ 3,308 $
Payroll taxes payable 197
Payable - City of Fairhope
General Fund 520
TOTAL LIABILITIES 4,025
FUND BALANCE 1 130,209 (110) 41,081
TOTAL LIABILITIES AND FUND BALANCE $ 1 $ 130,209 $ 3,915 $ 41,081
PARKER, FICKLING, HARTMANN i HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
5
$ 104,865
150
67,991
2,200
$ 175,206
$ 3,308
197
520
4,025
171,181
$ 175,206
Totals
(Memorandum Only)
September 30,
$ 150,501
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN 4 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
GOVERNMENTAL FUNDS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
FOR THE YEAR ENDED SEPTEMBER 30, 1982
REVENUES
Taxes
Licenses and permits
Fines and forfeitures
State of Alabama
United States Government
Interest and rents
Charges for services
Other revenue
Loan proceeds
Transfers from Utility Funds
Transfer from General Fund
Transfer from other funds
Total revenues
EXPENDITURES
General government
Beach department
Sanitation department
Police department
Fire department
Street department
Staff agencies and other
Civic Center
Debt service payments
Principal
Interest
Other expenditures
Transfers to other governmental fund
types
Recreation department
Total expenditures
EXCESS REVENUES OVER (UNDER) EXPENDITURES
FUND BALANCE AT BEGINNING OF YEAR
Assessment of customers for sewer line
constructed
Transfer of completed construction of
sewer line to water and wastewater fund
FUND BALANCE AT END OF YEAR
Governmental Fund Types
Special
Special
General
Revenue
Assessment
$ 297,051
$ 96,456
$
185,503
110,995
114,842
49,664
55,643
48,116
74,753
1,537
67,514
113,791
34,150
4,665
76,722
696,167
2,846
11,500
1,759,617
214,784
67,514
239,563
6,938
201,069
401,604
95,197
05,157 9,674
29,503 48,117
9,668
97,890
15,000
92,817
12,463
29,339
98,856
937
167,928
11,500
85,787
1,846,190
182,541
30,276
(86,573)
32,243
37,238
450,633
138,938
37,724
$ 364,060 $ 171,181 $ 74,962
PARKER, FK7ttING. HARTMANN i HANAK, P.C. CERTIFIED PUNK ACCOUNTANTS
6
C
Capital
Project
6,653
27,835
600,000
167,928
802,416
863,291
863,291
(60,875)
60,875
Totals
(Memorandum Only)
Year ended September 30,
1982 1981
$ 393.4507
$ 380,507
1185,503
197,433
110,995
69,826
164,506
191,486
103,759
491,951
150,457
127,963
113,791
106,896
66,650
43,073
676,722
400,000
696,167
510,000
170,774
11,500
21,318
2,844,331 2,540,453
239,563
298,527
6,938
10,726
201,069
123,332
401,604
372.9165
95,197
87,061
414,831
411,528
77,620
66,576
9,668
112,890 84,000
134,619 104,808
963,084 874,456
179,428
85,787
2,922,298
(77,967)
688,170
4,500
137,935
2,575,614
(35,161)
761,478
249,749
(287,896)
$ - $ 610,203 $ 688,170
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN i HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
GENERAL, SPECIAL REVENUE, SPECIAL ASSESSMENT AND CAPITAL PROJECT
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 1982
General Fund
Over
(Under)
Actual
Budget
Budget
REVENUES
Taxes
$ 297,051
$ 281,800 $
15,251'
Licenses and permits
185,503
110,995
219,100
70,000
(33,597)
40,995
Fines and forfeitures
State of Alabama
114,842
106,700
8,142
United States Government
55,643
74753
66,974
55,643
7,779
Interest and rents
Charges for services
113:791
106,600
7,191
Other revenues
34,150
76,722
26,700
7,450
76,722
Loan proceeds
Transfers from utility funds
696,167
622,000
74,167
Transfer from General Fund
Transfer from other funds
Total revenues
1,759,617
EXPENDITURES
General government
239,563
Beach department
6938
Sanitation department
201:069
Police department
401,604
Fire department
95,197
Street department
405,157
Staff agencies and other
29,503
Civic Center
9,668
Debt service payments:
Principal
97,890
Interest
92,817
Other expenditures
98,856
Transfers to other governmental
fund types
167,928
Recreation department
Total expenditures
1,846,190
EXCESS REVENUES OVER (UNDER) EXPENDITURES
(86,573)
FUND BALANCE AT BEGINNING OF YEAR
450,633
FUND BALANCE AT END OF YEAR
$ 364.060
1,499,874 259,743
242,970
9,700
182,800
378,900
90,500
336,200
22,244
69,000
50,000
66,144
100,000
1,548,458
(48,584)
450,633
$ 402.049
(3,407)
(2,762)
18,269
22,704
4,697
68,957
7,259
9,668
28,890
42,817
32,712
67,928
297,732
(37,989)
Special
Revenue
Fund
er
(Under)
Actual
Budget
Budget
$ 96,456
$ $7,000
$ 9,456
49,664
40,000
9,664
48.116
48,000
116
1,537
1,537
4,665
3,800
865
2,846
2,846
11,500
11,500
214,784 178,800 35,984
9,674
10,000 (326)
48,117
48,000 117
15,000
15,000
12,463
14.000 (1,537)
11,500
85,787
182,541
32,243
138,938
$ 171.181
57,800
144,800
34,000
138,938
$ 172.938
11,500
27,987
37,741
(1,757)
$ (1.757)
PARKER, FICKLING, HARTMANN A HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
7
Totals
Special
Assessment
Fund
Capital
Project
Fund
(Memorandum Only)__
Over
Over
Over
(Under)
(Under)
(Under)
Actual
Budget
Budget
Actual
Budget
Budget
Actual
Budget
Budget
$
$ $
$
$
$
S 393,507
$ 368,800
$ 24,707
185,503
219,100
(33,597)
110,995
70,006
40,995
164,506
146,700
17,806
103,759
48,000
55,759
67,514
65,000
2,514
6,653
6,653
150,457
131,974
18,483
113,791
106,600
7,191
27,835
27,835
66,650
30,500
36,150
600,000
600,000
676,722
676,722
696,167
622,000
74,167
167,928
100,000
67,928
170,774
100,000
70,774
11.500
11,500
67,514
65,000
2,514
802,416
100,000
702,416
2,844,331
1,843,674
1,000,657
239,563
242,970
(3,407)
6,938
9,700
(2,762)
201,069
182,800
18,269
401,604
378,900
22,704
95,197
90,500
4,697
414,831
346,200
68,631
77,620
70,244
7,376
9,668
9,668
112,890
84,000
28,890
29,339
30,000
(661)
134,619
94,000
40,619
937
950
(13)
863,291
100,000
763,291
963,084
167,094
795,990
179,428
100,000
79,428
85,787
57,800
27,987
30,276 30,950 _ (674) 863,291 100,000 763,291 2,922,298 1,824,208 1,098,090
37,238 34,050 3,188 (60.875) (60,875) (77,967) 19,466 (97,433)
37,724 37,724 60,875 60,875 688,170 688,170
$ 74,962, $ 71,774 $I188 $ $ 60.875 S (60.8.7 ) S 610 20 $ 707.636 $ (97.433)
I
The accompanying notes are an integral part of this statement.
PARKER, FICKLING, HARTMANN t HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALBAMA
ALL PROPRIETARY FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30, 1982
Electric
ASSETS
Fund
CURRENT ASSETS
Cash in Central Bank of the
South:
Operating accounts
$ 152,599
Interest bearing accounts
291,545
Construction accounts
Sinking fund accounts
14,768
Cash in Merchants National Bank of Mobile,
bond sinking funds
458,912
Receivables:
Utility customers
372,866
Federal agencies
Other receivables
3,568
Allowance for uncollectible accounts
(60,895)
315,539
Materials inventories
78,193
Prepaid operating expenses
7,727
Total current assets
860,371
SINKING FUNDS - Restricted cash
Reserve and replacement funds
Merchants National Bank of Mobile
Central Bank of the South
Water and
Natural Gas Wastewater
Fund Fund
$ 15,505
162,317
46,144
223,966
52,423
7,070
(1,860)
57,633
56,142
5,708
343,449
162,225
Total sinking funds
162,225
PROPERTY, PLANT AND EQUIPMENT (at cost)
Plant and distribution system
2,792,456
1,674,071
.Vehicles and equipment
266,414
168,415
3,058,870
1,842,486
Accumulated depreciation
(967,591)
(931,082)
Property, plant and equipment -
net 2,091,279
911,404
OTHER ASSETS
Unamortized debt cost
694
Unamortized deferred plant maintenance
Inter fund receivables
�30,550
147,695
Total other assets
31,244
147,695
TOTAL ASSETS
$ 2,982,894 $
1,564,773
PARKER, FICKLING, HARTMANN i
HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
$ 21,013
47,619
60,587
76,065
52,901
258,185
14,395
(1,076)
13,319
40,303
6,603
318,410
93,572
8,198
101,770
7,043,621
109,492
7,153,113
(1,418,917)
5,734,196
34,602
12,471
47,073
$ 6,201,449
8
Totals
(Memorandum Only)
September 30,
1982 1981
$ 189,117
501,481
60,587
90,833
99,045
941,063
425,289
25,033
(63,831)
386,491
174,638
20,038
1,522,230
255,797
8,198
263,995
11,510,148
544,321
12,054,469
(3,317,590)
8,736,879
35,296
12,471
178,245
226,012
$10,749,116
97,184
1,671,104
321,919
2,750
20,675
(43,291)
302,053
202,434
23,402
2,198,993
250,091
250,091
10,647,458
454,854
11,102,312
(2,991,253)
8,111,059
12,480
18,962
174,164
205,606
$10,765,749
PARKER, FICKLING, HARTMANN i HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ALL PROPRIETARY FUNDS
COMBINING BALANCE SHEET (CONTINUED)
SEPTEMBER 30, 1982
Water and
Electric Natural Gas Wastewater
LIABILITIES AND CAPITALIZATION Fund Fund Fund
CURRENT LIABILITIES
Accounts payable, trade $ 332,125 $ 69,917 $ 9,192
Contracts payable
Accrued expenses and taxes:
Payroll taxes
2,383
1,852
2,350
Employees' retirement
1,913
1,608
2,068
Interest
3,328
6,000
72,520
Utility taxes
21,484
Employees withholdings
215
259
303
Town of Daphne
8,197
29,323
17,916
77,241
Customer deposits
258,543
9,362
Revenue bonds and general obligation
warrants payable
34,000
45,000
70,000
Notes payable, Central Bank of the South
6,860
Total current liabilities
660,851
132,833
165,795
NON CURRENT LIABILITIES
Revenue bonds and general obligation
warrants payable
222,000
405,000
3,292,000
Notes payable, Central Bank of the South
27653
Interfund payables
101:464
77,005
73,888
Total non current liabilities
351,117
482,005
3,365,888
Total liabilities
1,011,968
614,838
3,531,683
CAPITALIZATION
Contributions in aid of construction:
United States Government
1,097,396
Customers and developers
90,757
129,100
761,130
Contributed capital from other
funds of the City of Fairhope
38,147
Retained earnings
1,880,169
820,835
773,093
Total capitalization
1,970,926
949,935
2,669,766
TOTAL LIABILITIES AND CAPITALIZATION
$2,982,894
$1,564,773
$6,201,449
PARKER, FICKLING, HARTMANN S HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
9
Totals
(Memorandum Only)
September 30,
1982 1981
$ 411,234 $ 357,731
- 164,454
6,585
5,589
81,848
21,484
777
8,197
124,480
267,905
149,000
6,860
959,479
3,919,000
27,653
252,357
4,199,010
5,158,489
1,097,396
980,987
6,025
7,971
60,329
19,204
146
6,150
99,825
233,428
144,000
999,438
4,068,000
234,394
4,302,394
5,301,832
38,147 38,147
3,474,097 3,438,136
5,590,627 5,463,917
$10,749,116 $10,765,749
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN B HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ALL PROPRIETARY FUND TYPES
COMBINED STATEMENT OF INCOME AND RETAINED EARNINGS
FOR THE YEAR ENDED SEPTEMBER 30, 1982
Water and
Electric
Natural Gas
Wastewater
Fund
Fund
Fund
OPERATING REVENUES
Utility services
$3,636,674
$2,146,575
$ 684,975
Other charges, sales and receipts
43,533
2,032
17,483
Total operating revenues
3,680,207
2,148,607
702,458
OPERATING EXPENSES
Cost of utilities sold
2,656,830
1,513,352
96,610
Operating, maintenance and administrative
salaries
226$69
138,283
195,314
Operation and maintenance of plant
19,310
28,844
70,727
Gasoline and oil
5,461
9,594
8,504
Vehicle and equipment repairs
9,089
14,319
12,918
Audit fees
2,720
2,720
2,720
Accounting services
Bad debts
20,540
Christmas bonuses
650
550
700
Bond issue expense
185
1,183
Computer expenses
3,489
3,636
3,476
Dues and memberships
19,291
1,009
218
Electric energy furnished City of Fairhope
51,216
Engineering services
13,997
12,262
5$72
Insurance, casualty
20,814
15,465
18,312
Insurance, employees group
16,179
15,219
203468
Legal fees
200
8$34
55
Miscellaneous
255
155
85
Office supplies and postage
8,769
1,697
7,424
Payroll taxes
16,939
12,716
159325
Professional services
150
967
Employees' retirement
21,498
17,264
20,869
Telephone
3,756
2,798
4,322
Rental
21
Travel, training and school
2,010
2,083
2,085
Uniforms
2,250
2,079
2,577
Trustee fees
500
19530
Distribution of joint revenue
9,140
Utilities
1,033
Total operating expenses
3,122,167
1,813,252
491,982
EARNINGS FROM OPERATIONS BEFORE DEPRECIATION
558,040
335,355
210,476
r
Depreciation
109,910
60,684
164,542
EARNINGS FROM OPERATIONS (carried forward)
$ 448,130
$ 274,671
$ 45,934
PARKER, FICKUNG, HARTMANN i HANAK, P.C. CERTIFIED PURUC ACCOUNTANTS
10
Totals
(Memorandum Only)
Year ended September 30,
1982 1981
$6,468,224
63,048
6,531,272
4,266,792
560,166
118,881
23,559
36,326
8,160
20,540
1,900
1,368
10,601
20,518
51,216
31,831
54,591
51,866
8,789
495
17,890
44,980
1,117
59,631
10,876
21
6,178
6,906
2,030
9,140
1,033
5,427,401
1,103,871
335,136
$ 768,735
$5,563,421
51,040
5,614,461
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN t HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ALL PROPRIETARY FUND TYPES
COMBINED STATEMENT OF INCOME AND RETAINED EARNINGS (CONTINUED)
FOR THE YEAR ENDED SEPTEMBER 30, 1982
EARNINGS FROM OPERATIONS (brought forward)
OTHER (DEDUCTIONS) INCOME
Interest expense
Interest earned
Earnings transferred to the General Fund
of the City of Fairhope
Purchased natural gas refunds for
prior years
Gain on sale of fixed assets
Reimbursement for damages - Layne Central
Federal assistance for flood damage
Alabama Power Company refund
Total other (deductions) income
NET EARNINGS (LOSS)
Retained earnings at beginning of year
RETAINED EARNINGS AT END OF YEAR
Water and
Electric
Natural Gas
Wastewater
Fund
Fund
Fund
$
_
$ 274,671—
$ ,
(17,607)
(18,300)
(152,711)
30,872
43,128
53,748
(392,000)
(284,167)
(20,000)
16,634
462
267
6,900
(378,273)
(242,438)
(112,063)
69,857
32,233
(66,129)
1,810,312
788,602
839,222
$1,880,169
$ 820,835
$ 773,093
PARKER, FICKLING, HARTMANN t NANAK, P.C. CERTIFIED PUKIC ACCOUNTANTS
Totals
(Memorandum Only)
Year. ended September 30,
1982 1981
$ 768,735 $ 763,780
(188,618)
127,748
(696,167)
16,634
729
6,900
(732,774)
35,961
3,438,136
$3,474,097
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN i HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ALL PROPRIETARY FUND TYPES
COMBINED STATEMENT OF CHANGES IN FINANCIAL POSITION
FOR THE YEAR ENDED SEPTEMBER 30, 1982
Water and
Electric
Natural Gas
Wastewater
Fund
Fund
Fund
SOURCES OF WORKING CAPITAL
From operations:
Net earnings (loss)
$ 69,857
$ 32,233
$ (66,129)
Add charges to earnings not
requiring current working capital,
depreciation and amortization
110,095
60,684
172,216
Less gain on sale of fixed assets
(462)
(267)
Working capital provided by
operations
179,490
92,650
106,087
Proceeds of water revenue anticipation note
Contributions and grants in aid
of construction
2,952
17,080
70,717
Proceeds from disposal of equipment
462
267
Decrease (increase) in interfund
receivables
(22,912)
173
18,657
Decrease (increase) in sinking funds
(4,715)
(33,374)
Total sources of working capital
159,992
105,455
162,087
USES OF WORKING CAPITAL
Acquisition of property, plant and
equipment
125,047
136,979
698,928
Reduction of long term debt
6,347
45,000
70,000
Decrease (increase) in interfund payable
77,049
(67,088)
(27,924)
Total uses of working capital
208,443
114,891
741,004
INCREASE (DECREASE) IN WORKING CAPITAL
$ (48,451)
$ (9,436)
$ (578,917)
PARKER, FICKLING, HARTMANN i NANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
12
Totals
(Memorandum Only)
Year ended September 30,
$ 35,961
342,995
(729)
378,227
90,749
729
(4,082)
(38,089)
427,534
960,954
121,347
(17,963)
1,064,338
$ (636,804)
$ 323,237
(32,816)
(7,479)
3,184,385
2,452,299
134,000
50,225
2,636,524
$ 547,861
(continued)
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN i HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
3-1
CITY OF FAIRHOPE, ALABAMA
ALL PROPRIETARY FUND TYPES
COMBINED STATEMENT OF CHANGES IN FINANCIAL POSITION (CONTINUED)
FOR THE YEAR ENDED SEPTEMBER 30, 1982
NET CHANGES IN ELEMENTS OF WORKING CAPITAL -
INCREASES (DECREASES)
CURRENT ASSETS:
Cash
Receivables
Inventories
Prepaid expenses
Increase (decrease) in current
assets
CURRENT LIABILITIES
Accounts payable, trade
Contracts payable
Accrued expenses
Customer deposits
Revenue bonds and general obligation
warrants payable
Increase (decrease) in current
liabilities
INCREASE (DECREASE) IN WORKING CAPITAL
Electric
Fund
$ (20,060)
71,742
(2,001)
313
49,994
59,493
1,145
30,947
6,860
98,445
$ (48,451)
Water and
Natural Gas Wastewater
Fund Fund
$ (1,240)
13,978
(14,208)
(3,920)
$ (708,741)
(1,282)
(11,587)
243
(5,390) (721,367)
3,103
943
4,046
$ (9,436)
(9,093)
(164,454)
22,567
3,530
5,000
(142,450)
$ (578,917)
PARKER, FICKLING, HARTMANN t HANAK, P.C. CEnmw PUEUC ACCOUNTANTS
13
Totals
(Memorandum
Year ended Sept
1982
$ (730,041)
84,438
(27,796)
(3,364)
(676,763)
53,503
(164,454)
24,655
34,477
11,860
(39,959)
$ (636,804)
The notes to the financial statements are an int
PARKER, FICKLING, HARTMANN i HANAK, P.0
14
CITY OF FAIRHOPE, ALABAMA
STATEMENT OF GENERAL FIXED ASSETS
SEPTEMBER 30, 1982 AND 1981
Land and buildings
Municipal beach and pier
Municipal airport
Street paving and improvements
Municipal fishing dock
Equipment
Recreational facilities
TOTAL GENERAL FIXED ASSETS
ASSETS
INVESTMENT
INVESTMENT IN GENERAL FIXED ASSETS
AT BEGINNING OF YEAR
Add: Acquisitions during the current year
Less: Retirement during the current year
INVESTMENT IN GENERAL FIXED ASSETS
AT END OF YEAR
1982 1981
$1,505,634 $ 660,829
644,719 644,719
1,139,055 1,114,959
1,714,860 1,714,860
29,572 29,572
605,350 509,596
783,279 757,300
$6,422,469 $5,431,835
$5.9431,835 $4,398,660
1,007,101 1,037,482
6,438,936 5,436,142
16,467 4,307
$6,422,469 $5,431,835
�a
The notes to the financial statements are an integral part of this statement.
PARKER. FKXLING. HARTMANN i HANAK. P.C. CERTIFIED PUSUC ACCOUNTANTS
15
CITY OF FAIRHOPE, ALABAMA
STATEMENT OF CHANGES IN GENERAL FIXED ASSETS
FOR THE YEAR ENDED SEPTEMBER 30, 1982
General
General
Fixed Assets
Fixed Assets
Oct.1,1981
Additions
Retirements
Sept.30,1982
LAND AND BUILDINGS
Park property
$ 1,000
$
$
$ 1,000
City garage property
29,090
29,090
Sundry property
10,106
10,106
City administration
building
85,153
85,153
Police and fire station
67,239
67,239
City garage and warehouse
51,043
5,641
56,684
Civic Center building - old
17,198
17,198
Civic Center building
400,000
839,164
1,239,164
660,829
844,805
1,505,634
MUNICIPAL BEACH AND PIER
644,719
644,719
MUNICIPAL,AIRPORT
1,114,959
24,096
1,139,055
MUNICIPAL FISHING DOCK
29,572
29,572
STREET PAVING AND
IMPROVEMENTS
1,714,860
1,714,860
EQUIPMENT
Civic Center
26,250
26,250
Police Department
83,636
29,676
12,296
101,016
Fire Department
98,670
2,074
2,438
98,306
Street Department
248,352
52,129
1,733
298,748
General Government
35,871
2,092
37,963
Sanitation Department
43,067
43,067
509,596
112,221
16,467
605,350
RECREATIONAL FACILITIES
Land
64,000
64,000
Stimpson Field and
Volanta Field
195,871
6,732
202,603
Tennis courts
25,033
25,033
Swimming pools
103,186
103,186
Bath houses and restrooms
31,597
31,597
Equipment
11,176
7,339
18,515
Fencing
22,185
4,832
27,017
Playground equipment
8,337
8,337
Young Street building
3,667
3,667
Football stadium and
buildings
292,248
7,076
299,324
757,300 25,979 783,279
TOTALS $5,431,835 $1,007,101 $ 16,467 $6,422,469
The notes to,the financial statements are an integral part of this statement.
PARKER. FKXUNG. HARTMANN i NANAK. P.C. CERTIFIED PUBLIC ACCOUNTANTS
16
CITY OF FAIRHOPE, ALABAMA
STATEMENT OF GENERAL LONG TERM DEBT
SEPTEMBER 30, 1982 AND 1981
AMOUNT AVAILABLE AND TO BE PROVIDED
FOR THE PAYMENT OF GENERAL LONG TERM DEBT
1982 1981
Amount available in debt service funds $ 111,672 $ 82,173
Amount to be provided 1,843,460 1,309,127
TOTAL AVAILABLE AND TO BE PROVIDED $1,955,132 $1,391,300
GENERAL LONG TERM DEBT OUTSTANDING
General obligation warrants, Series 1982
(dated June 1, 1982) $1,000,000
General obligation refunding warrants
(dated June 30, 1975) -
General obligation refunding warrants
(dated April 1, 1982)
370,000
General obligation recreational warrants
(dated July 1, 1976)
215,000
General obligation various purpose warrants
(dated December 1, 1978)
435,000
General obligation public improvements bonds
(dated December 1, 1978)
280,000
Mortgage payable, Central Bank of the South
(dated August 27, 1983)
55,000
Note payable, Central Bank of the South
(dated February 24, 1982)
62,832
General obligation note payable, First National Bank
of Baldwin County (dated June 4) 1981)
-
Total general obligation warrants and bonds 2,417,832
410,000
230,000
485,000
320,000
70,000
400,000
1,915,000
Less bonds and warrants payable by
Special Assessment Fund:
Portion of general obligation various
purpose warrants (dated December 1, 1978) 182,700 203,700
General obligation public improvement
bonds (dated December 1, 1978) 280,000 320,000
Total 462,700 523,700
TOTAL GENERAL LONG TERM DEBT OUTSTANDING $1,955,132 $1,391,300
The notes to the financial statements are an integral part of this statement.
PARKER, FICKUNG, HARTMANN B HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
17
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1982
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Purposes of Funds and Account Groups - The City utilizes the following
funds account groups:
1. The General Fund is used to account for all revenues and ex-
penditures applicable to the general operations of city
government which are not properly accounted for in another
fund. All general operating revenues which are not restricted
or designated as to use by outside sources are recorded in the
General Fund.
2. Special Revenue Funds are operating funds for which the use of
revenues is restricted or designated 'by outside sources, and
to account for revenue derived from specific taxes or other
specific resource to finance particular functions or activi-
ties of government.
3. Special Assessment Fund is used to account for special assess-
ments levied to finance public improvements.
4. The Electric Fund, Natural Gas Fund and Water and Wastewater
Fund, which are Enterprise Funds, are used to account for the
operations of the utilities, related debt, property, plant and
equipment.
5. Capital Project Fund is used to account for financial resources
to be used for the acquisition or construction of major facili-
ties other than those financed by proprietary funds and Special
Assessment Funds.
6. The General Fixed Assets Account Group is used to account for
fixed assets required for general city purposes.
7. The General Long Term Debt Account Group is used to account for
the outstanding principal balances of General Long Term Debt,
not accounted for in the Enterprise Funds and Special Assess-
ment Fund.
Basis of Accounting:
I 1. General Fund, Special Revenue Fund and Special Assessment Fund -
The accounts of the governmental funds are maintained on the
modified accrual basis. Under the modified accrual basis,
expenditures, other than accrued interest on general long term
debt are recorded at the time liabilities are incurred and
revenues are generally recorded when received in cash, except
for certain revenues which are accrued when they are both
measurable and available or have not been received at the
normal time of receipt.
PARKER. FICKLING. HARTMANN 4 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
18
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1982
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
2. Enterprise Funds - The accounts of the Utility Funds are main-
tained on the accrual basis, revenues are recorded when earned
and liabilities when thev are incurred.
Property, plant and equipment - Additions, improvements and
renewals are capitalized at cost. Maintenance and repairs are
charged to expense as incurred. Depreciation is provided us-
ing the straight line method over the estimated useful lives of
the assets. Retired plant and equipment are removed from the
accounts at their respective costs.
Receivables from utility customers - The Electric Fund pur-
chases at face value, the utility receivables of the Natural
Gas Fund and Water and Wastewater Fund. Purchase is made at
the time customers are billed.
Inventories - Materials and supplies inventories are valued at
cost and consist largely of items to be used to construct and
maintain utility plant.
Debt issue cost and discount - Issuance expenses on long term
debt are deferred and amortized, on the bonds outstanding
method_ over the terms of the related issues.
Deferred charges —,Expenditures for' operation and maintenance
which will benefit future periods are amortized over the
periods benefited.
Contributions in aid of construction - Non refundable payments
from customers and governmental agencies for the purpose of
construction of utility plant, to which the City retains title,
are capitalized, with no effect on revenues.
3. General Fixed Assets Account Group - Fixed assets acquired or
constructed for general governmental services are recorded as
expenditures in the funds making the expenditure and capita-
lized at cost in the General Fixed Assets Account Group. No
provision is being made for depreciation. Retired assets are
removed at their respective cost.
4. Comparative data - Comparative total data for the prior year
have been presented in the accompanying financial statements in
order to provide an understanding of changes in the City's
financial position and operations.
f
PARKER. FICKUNG, 14ARTMANN B HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
19
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1982
NOTE 2 RETIREMENT PLAN
The City has a funded contributory retirement plan, which went into
effect January 1, 1980, with the Employees' Retirement System of
Alabama. All new employees (if they meet age requirements) of the
City must become members of the retirement plan. Monthly contri-
butions to the plan for current and past service costs are based on
actuarial estimates prepared by the Employees' Retirement System of
Alabama. Employees contribute 5% of their regular salary and the
City's contribution rate for the year ended September 30, 1982 was
10.62%, decreasing to 8.08% effective October 1, 1982.
The City at September 30, 1981 also had a retirement plan with New
England Mutual Life Insurance Company. The City Council, on
October 22, 1979, approved termination of the retirement plan with
New England Life effective July 1, 1979. On October 30, 1981 the
retirement plan assets with New England Life were transferred to
the Employees' Retirement System of Alabama.
The employees that were participating in the New England Life re-
tirement plan became participants.of the Alabama State Retirement
Plan.
NOTE 3 TOTAL COLUMNS ON COMBINED STATEMENTS - INTERPRETATION OF "TOTAL
MEMORANDUM ONLY" COLUMN
Amounts in the "Total Memorandum Only" column represent the mathe-
matical summing of the combined balance sheet line items of the
fund types and account groups included therein. Because these fund
types and account .groups utilize a different basis of accounting,
amounts in the "Total" column do not necessarily represent compara-
rable total resources available for spending or appropriation. The
"Total" column usually includes an amount which, while classified
as an asset, is not an asset in the usual sense. The caption
"Amounts to be provided" represents only the amount of future
revenues required to liquidate existing debt recorded in the
long-term debt account group.
NOTE 4 STREET IMPROVEMENT ASSESSMENTS RECEIVABLE
Street improvement assessment receivables as of September 30, con-
sisted of unpaid assessment from the following years:
September
30,
Year
1982
1981
1962
151
$ 151
1963
1,449
1,449
1966
868
868
1970
2,089
3,256
1974
11,360
14,171
1977 - 1978
291,167
370,119
TOTAL
$ 07,0
$ 90,01
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
20
CITY OF FAIRHOPE,"ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1982
NOTE 5 GENERAL FUND - CASH IN CENTRAL BANK OF THE SOUTH
The General Fund's cash in the Central Bank of the South at
September 30, consisted of the following balances:
General operating
Payroll
Airport - checking
Pooled funds - certificate of deposit
Beach revenue - checking
Beach revenue - savings
Flood disaster
Parking authority - checking & savings
Municipal fountain - savings
Industrial park - savings
Sinking fund - equipment note
Sinking fund - 1982 G. O..Warrants
Sinking fund - 1975 G. 0. Warrants
TOTAL
NOTE 6 FEDERAL REVENUE SHARING FUNDS
September 30,
1982
1981
$ 28,093
$ 31,071
400
439
2,511
44,008
25,549
125,022
8,548
1,436
2,016
315
7
7
10,788
7,271
2,722
2,582
62
59
3,055
-
34,330
-
49,171
42,023
$167,252
$254,233
The City of Fairhope's Federal revenue sharing funds received during
the fiscal years ended September 30, 1982 and 1981 were expended to
the City of Fairhope Public Library Board for operating and
maintenance of the Fairhope Public Library.
NOTE 7 1977 - 1978 PUBLIC IMPROVEMENT ASSESSMENT FUND
The 1977-1978 Public Improvement Assessment Fund was initiated to
accumulate the cost of paving and water and sewer improvvments•and to
assess and collect assessment on the completed project.
Property owners were assessed for their share of the cost. Also, on
completion of the project the cost of the street paving was trans-
ferred to the General Fixed Assets Fund and the water and sewer
improvements were transferred to the Water and Wastewater Fund.
PARKER, FCKIING, NARTMANN i NANAK, P.C. CERTIFIED PURUC ACCOUNTANTS
21
CITY OF FAIRHOPE,_ ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1982
NOTE 8 SINKING FUNDS - PROPRIETARY FUNDS
The cash and investments in these sinking funds (bond, reserve and
replacement funds) are restricted as to their use in accordance with
their respective indentures.
The amounts in the various sinking funds was as follows at
September 30:
1953 series
1961 series
1972 series
1973 series
1978 series
1982 series
General obligation electric warrants
Total
September
30,
1982
1981
$ 36,827
$ 38,787
265,114
259,477
44,693
41,523
25,542
21,865
8,209
7,488
58,720
-
14,769
14,197
$453,874
$383,337
NOTE 9 REVENUE BONDS, NOTES AND WARRANTS PAYABLE - PROPRIETARY FUNDS
September 30,
1982 1981
Electric Fund
(a) General obligation electric warrants
dated January 1, 1982, interest
rate 5.2% payable semi annually,
remaining principal payable July 1,
1983 through July 1, 1988
Current
Non current
Total
(b) Note payable Central Bank of the
South, dated November 24, 1981,
interest rate 10% monthly
payments $833.50 including
interest, secured by computer
equipment
Current
Non current
Total
Natural Gas Fund
(a) First mortgage gas, water and waste-
water revenue bonds, 1961 series,
dated December 1, 1961, interest
rate 4% on $450,000, payable semi
annually, remaining principal payable
December 1, 1982 through December 1,
1991
$ 36,000
220,000
256,000
6,860
27,653
34,513
Current 45,000
Non current 4059000
Total
$ 34,000
256,000
290,000
45,000
450,000
--4�6
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS-
22
CITY OF FAIRHOPE,-ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1982
NOTE 9 REVENUE BONDS, NOTES AND WARRANTS PAYABLE - PROPRIETARY FUNDS
(continued)
September 30,
1982 1981
Water and Wastewater Fund
(a) Water Revenue Bond Anticipation Note -
payable to The First National Bank of
Baldwin County, note dated May 12, 1981
Note matures May 1, 1983, interest rate.
8 1/2% payable quarterly, principal and
interest payable solely out of revenue
from the water works plant and distri-
bution system. The note is to be re-
tired in the future from the issuance
and sale of long term bonds - note
retired April 7, 1982
Current -
Non current -
(b) First mortgage water and wastewater
2,192,000
=�
revenue bonds, 1953 series, dated
December 14, 1953, interest rate
4 3/4% payable semi annually, re-
maining principal payable January 1,
1983 through 1984
Current 10,000 10,000
Non current 15,000 25,000
Total 2 ,000 35,000
(c) First mortgage water and wastewater
revenue bonds, 1972 series, dated
December 1 1972 interest rate
4 1/2 to 51, on $205,000 and 5 to
5.3% on $440,000, payable semi
annually, remaining principal
payable December 1, 1982 through
December 1, 1994
Current 35,000 35,000
Non current 605,000 645,000
Total 645,000 680,000
(d) Special obligation wastewater revenue
bonds, Alabama Pollution Control
Finance Authority, 1973 series, dated
January 1, 1973, interest rate 5.9%
on $140,000, payable semi annually,
remaining principal payable January 1,
1983 through January 1, 1989
Current 20,000 20,000
Non current 120,000 140,000
Total 1771000 1C0,000
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
23
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1982
NOTE 9 REVENUE BONDS, NOTES AND WARRANTS PAYABLE -.PROPRIETARY FUNDS
(continued)
September 30,
1982
1981
(e) Water, -gas and wastewater revenue
bonds, series 1978 dated December
1, 1978, interest rate 6% on
$75,000 and 6.2% on $285,000,
payable semi annually, principal
payable December 1, 1987 through
December 1, 1994
Current
-0-
-0-
Non current
360,000
360,000
Total
��
--To,p�
(f) Water Revenue Bond, dated April 4,
1982 issued to the United States
of America, Farmers Home Adminis-
tration, interest rate 5%, interest
payable January 1, principal payments
start January 1, 1985, bond matures
January 1, 2022
Current
-
-
Non current
2,192,000
-
2,192,000
-
TOTAL BONDS, NOTES AND WARRANTS
PAYABLE - PROPRIETARY FUNDS
$4,102,513
$4,212,000
NOTE 10 GENERAL OBLIGATION LONG TERM DEBT
The general obligation refunding, Series 1982, recreational and various
purposes warrants and general obligation public improvement bonds are
general obligations of the City of Fairhope, Alabama and are secured by
a pledge .of its full faith and credit.
The general obligation recreational warrants and interest are being
retired with the funds from the Recreation Capital Improvement Fund in
the Recreation Fund.
The general obligation public improvement bonds and $182,700 of the
general obligation various purpose warrants principal and interest are
being retired with funds from the 1977-1978 Public Improvement Assess-
ment Fund.
The mortgage payable to Central Bank of the South is secured by certain
parcels of land located at the City of Fairhope Municipal Airport.
The note payable to Central Bank of the South is secured by certain
equipment. The loan is dated February 24, 1982.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
24
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1982
NOTE 11 SUMMARY OF ALL LONG TERM DEBT OUTSTANDING - ALL FUNDS
September 30,
1982 1981
PROPRIETARY FUNDS
General obligation electric warrant
$ 256,000
$ 290,000
First mortgage revenue bonds - 1961
series
450,000
495,000
Water Revenue Bond Anticipation note
-
2,192,000
Water Revenue Bond
2,192,000
-
First mortgage revenue bonds -.1953
series
25,000
35,000
First mortgage revenue bonds - 1972
series
645,000
680,000
Special obligation revenue bonds -
1973 series
140,000
160,000
Revenue bonds - 1978 series
360,000
360,000
Note payable - Central Bank of the
South
34,513
-
Total Proprietary Funds
,1�
4,212,000
GOVERNMENTAL FUND TYPES
General obligation refunding warrants
(dated 6-30-75)
-
410,000
General obligation refunding warrants
(dated 4-1-82)
370,000
-
General obligation recreational warrants
(dated 7-1-76)
215,000
230,000
General obligation various purpose
warrants (dated 12-1-78)
435,000
485,000
General obligation public improvement
bonds (dated 12-1-78)
280,000
320,000
General obligation warrants, Series 1982
(dated 6-1-82)
1,000,000
-
General obligation note payable First
National Bank of Baldwin County
(dated 6-4-81)
-
400,000
Note payable, Central Bank of the South
(dated 2-24-82)
62,832
-
Mortgage payable, Central Bank of the South
55,000
70,000
Total Governmental Fund Types
2,417,83T
1,91000
TOTAL LONG TERM DEBT OUTSTANDING -ALL FUNDS
$6,520,345
$6,127,000
NOTE 12 SUMMARY OF ALL SHORT TERM NOTES PAYABLE -
ALL FUNDS
September 30,
1982
1981
A) General obligation note payable -
First National Bank of Baldwin
County; dated July 13, 1981,
maturity date January 3, 1982,
interest rate 7 1/2%, secured
by the general faith and credit
of the City of Fairhope
$ -
$146 001
PARKER, FICKLING, HARTMANN 8 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
25
CITY OF FAIRHOPE; ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1982
NOTE 13 SUMMARY OF DEBT SERVICE REQUIREMENTS TO MATURITY
Fiscal
Year
1983
1984
1985
1986
1987
1988
1989
1990
1991
TOTALS
The following is a summary of debt service requirements to matur-
ity of general long term debt of the General, Special Revenue and
Special Assessment Funds.
General
Obligation Warrants
Principal Interest
General
Obligation Bonds
Principal Interest
Tot al
General Obligation
Principal/Interest
Principal Interest
$ 110,000
$167,565
$ 40,000
$ 15,200
$ 150,000
$182,765
115,000
160,943
40,000
12,880
155,000
173,823
115,000
154,120
40,000
10,560
155,000
164,680
125,000
147,201
40,000
8,240
165,000
155,441
1,130,000
139,538
40,000
5,920
1,170,000
145,458
130,000
24,102
40,000
3,580
170,000
27,682
130,000
16,150
40,000
1,200
170,000
17,350
135,000
8,171
-
-
135,000
8,171
30,000
1,650
-
-
30,000
1,650
$2,020,000
$ 1$ 9,440
$280,0000
$ 7-,T$0
$2,300,000
$877,020
Note Payable
Central Bank
Fiscal of the South
Year Principal Interest
1983 $ 292899 $ 5,185
1984 32,933 2,081
TOTALS $ 62,832 $ 7,266
Mortgage Payable
Central Bank
of the South
Principal Interest
55,000 4,950
$ 55,000 $ 4,950
Total
Notes Payable
Principal Interest
84,899 $ 10,135
32,933 2,081
$117,832 $ 12,216
PARKER, FICKLING. HARTMANN A HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
26
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1982
NOTE 14 INSURANCE COVERAGE
The insurance coverage of the City applicable to the Utility Funds
is approximately as follows:
Electric facilities:
Electrical sub stations $418,000
Natural gas facilities:
Pump houses, odorizing equipment,
regulating stations and equipment $ 14,000
Water and wastewater facilities:
Water tanks, lift stations and
contents, filter plant building
and equipment, pressure filter,
pump houses, sewer plant and
equipment $400,000
Comprehensive general liability $500,000
Vehicle bodily injury and property
damage liability $ 25,000
Crime and employee dishonesty $ 25,000
NOTE 15 PROPERTY, PLANT AND EQUIPMENT - PROPRIETARY FUNDS
Changes during the year in property, plant and equipment were as
follows:
Natural
Water and
Electric
, Gas
Wastewater
Fund
Fund
Fund
Balance, October 1, 1981
$2,937,107
$1,711,0245
,1
Additions:
Self constructed:
Labor
17,570
46,962
28,066
Material
81,524
49,343
44,881
Contracted engineering
33*765
264725
Vehicles and equipment
purchases
22,188
40,674
35,402
Land acquired
15,300
Water line construction -
Phase A completed
545,470
Water line construction -
Phase B work in progress
3,084
Dispositions,
(3,280)
(5,517)
BALANCE, SEPTEMBER 30, 1982 $3,058,870 $1,842,486 $7,153,113
PARKER, FICKLING, HARTMANN t NANAK, P.C. CERTIFIED PURUC ACCOUNTANTS
27
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1982
NOTE 16 INFORMATION REQUIRED BY BOND INDENTURES
Natural
Water and
Electric
Gas
Wastewater
Fund
Fund
Fund
A. The following
information provided
by City
employees:
Number
of
customers
3,602
4,392
4,920
Number
of
metered customers
3,602
4,392
4,920
Number
of
unmetered customers
-0-
-0-
-0-
Number
of
wastewater connections
2,875
B. All requirements of the respective bond indentures appeared to have been com-
plied with by the City.
NOTE 17 SALARIES - PROPRIETARY FUNDS
The following is a summary of
employees' salaries by Utility
Fund for
the years ended September 30,
1982 and 1981:
Natural
Water and
Electric
Gas
Wastewater
Fund
Fund
Fund
Year ended September 30, 1982:
Total salaries
$244,139
$185,245
$223,380
Less:
Salaries capitalized for plant
additions
(17,570)
(46,962)
(28,066)
Amount of salaries charged to operations
$226,569
$138,283
$195,314
Year ended September 30, 1981:
Total salaries
$245,832
$163,116
$185,403
Less:
Salaries capitalized for plant
additions
(31,273)
(45,745)
(16,885)
Amount of salaries charged to operations
$214,559
$117,371
$168,518
I i
►ARKER. FICKUNG. HARTMANN L HANAK. P.C. CERTIFIED PUBLIC ACCOUNTANTS
28
CITY OF FAIRHOPE, -ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1982
NOTE 18 ELECTRIC ENERGY FURNISHED OTHER DIVISIONS
The selling price of electric energy delivered without charge by
the Electric Fund to various other funds (except the Water and
Wastewater Fund), boards and offices of the City of Fairhope is
charged to the Electric Fund's operations as electric energy
furnished other divisions of the City of Fairhope. The Water and
Wastewater Fund purchases at cost from the Electric Fund, electric
energy it receives.
NOTE 19 DEPRECIATION
The rates used in recording depreciation of plant and equipment of
the utility funds are annual straight line rates as follows:
Electric system 3.0%
Natural gas system 2.5%
Water and wastewater system 2.5%
Vehicles and equipment 12.5% to 16.7%
NOTE 20 FINANCIAL STATEMENTS NOT INCLUDED
The financial statements of the City of Fairhope Public Library
Board are not included in this report. The financial statements
of the Public Library Board are being submitted under separate
cover.
NOTE 21 INDIVIDUAL FUND INTERFUND RECEIVABLE AND PAYABLE BALANCES
Individual fund interfund receivable and payable balances at
September 30, 1982 were as follows:
Interfund
Interfund
Receivable
Payables
General Fund
$110,896
$ 77,645
Special Revenue Funds:
Recreation Operating Fund
520
State Gasoline Tax Fund
679991
Recreation Capital Improvement
Fund
Federal Revenue Sharing
Special Assessment Fund
93,272
Civic Center Fund
66,662
Enterprise Funds
Electric Fund
30,550
101,464
Natural Gas Fund
147,695
77,005
Water and Wastewater Fund
73,888
TOTALS
$+�'f3,7'3r
$ T-T TW
PARKER, FICKLING, NARTMANN B HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
29
CITY OF FAIRHOPE-, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1982
NOTE 22 FEDERAL AVIATION ADMINISTRATION PROJECT ADAP 5-01-0029-03
The grant revenue recorded from the Federal Aviation Administra-
tion and expenditures made by the City of Fairhope on the
Municipal Airport Project ADAP 5-01-0029-03 for fiscal years ended
September 30, 1982, 1981 and 1980 were as follows:
Total
Year Ended September 30, (Memorandum
1982 1981 1980 Only)
Grant revenue - FAA 45,214 407,219 T 77,394 7529,827
Expenditures $ 24,096 $456,539 $151,267 $631,902
NOTE 23 SUBSEQUENT EVENTS
On September 13, 1982 the City accepted bids on Phase B of the
water line extension project. at an estimated construction cost of
$338,304. Financing of the project during the construction period
is to be made from a short term loan with Central Bank of the
South. Permanent financing will be through a bond issue.
On October 13, 1982, the City accepted bids on the 1982 Public
Improvement Assessments Project at an estimated construction cost
of $333,695. Financing of the 1982 Public Improvement Assessments
Project will be through a bond issue.
NOTE 24 LITIGATION
At September 30, 1982 the City was a defendant in one lawsuit.
The suit was filed by Philip S. Stenzel and Joan F. Murphy as
plaintiffs, naming the City of Fairhope as defendant. The suit
alleges that the City of Fairhope has breached a written agreement
entered into by the parties on the construction and permanent
easement granted by the plaintiffs to the City of Fairhope over
real property owned by the plaintiffs for the construction and
maintenance of a sewer line by the City.
The plaintiffs are claiming that the City has allowed erosion and
slough off to occur to plaintiff's injury, and are requesting as
damages the sum of $30,000.
The City of Fairhope is confident of a favorable outcome in the
ab e s it
PARKER, FICKLING. HARTMANN & HANAK. P.C. CERTIFIED PUBLIC ACCOUNTAN
30
SUPPORTING SCHEDULES
ADDITIONAL FINANCIAL
INDIVIDUAL FUND AND
FINANCIAL STATEMENTS
PARKER. FICKUNG. HARTMANN i HAN". P.C. CERTIFIED PUBLIC ACCOUNTANTS
31
CITY OF FAIRHOPE, ALABAMA
GENERAL FUND
BALANCE SHEET
SEPTEMBER 30, 1982 AND 1981
ASSETS
1982
1981
CASH
On hand
$
200
$
200
In Central Bank of the South
167,252
254,233
In Merchants National Bank of Mobile
32,760
30,654
Total
20 ,2=2
285
RECEIVABLES
Street improvement assessments
15,917
19,895
Federal Emergency Management Agency
-
119,811
Miscellaneous receivables
6,440
3,338
Accrued interest receivable
12,054
13,002
Notes receivable
151,156
167,952
Due from other funds of the City of Fairhope:
1977-1978 Public Improvement Assessment Fund
18,241
38,439
Electric Fund
-
62,615
Natural Gas Fund
77,005
9,917
1982 Public Improvement Assessment Fund
7,040
-
Water and Wastewater Fund
8,090
-
Recreation Fund
520
523
Allowance for doubtful accounts
(4,212)
(1,355)
Total
292,251
434,137
TOTAL ASSETS
$
492,463
$
719,224
LIABILITIES AND FUND
BALANCE
LIABILITIES
Accounts payable, trade
$
33,035
$
43,852
Contracts payable
-
44,416
Payroll taxes payable
9,575
8,177
Employees' retirement payable
7,450
8,968
Sundry payables
698
4,875
General obligation note payable -
First National Bank of Baldwin County
-
146,001
Due to other funds of the City of Fairhope:
Electric Fund
10,983
-
Water and Wastewater Fund
-
12,302
Civic Center Capital Project Fund
66,662
-
TOTAL LIABILITIES
128,403
268,591
FUND BALANCE
364,060
450,633
TOTAL LIABILITIES AND FUND BALANCE
$
492,463
$
719,224
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
32
CITY OF FAIRHOPE, ALABAMA
GENERAL FUND
STATEMENT OF CHANGES IN FUND BALANCE
FOR THE YEARS ENDED SEPTEMBER 30, 1982 AND 1981
1982 1981
FUND BALANCE AT BEGINNING OF YEAR 450,633 578,574
General Fund revenues 1,759,617 1,796,619
General Fund expenditures 1,846,190 1,886,413
51 ) )
Add: Notes receivable from customer for
payment on sewer line constructed 167,952
Cash payment from customers on sewer line 81,797
2
Less: Transfer of completed sewer line
constructed to Water and Wastewater Fund 287,896
FUND -BALANCE AT END OF YEAR $ 364,060 $ 450,633
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN t NANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
GENERAL FUND
STATEMENT OF REVENUES WITH FISCAL YEAR ENDED SEPTEMBER 30, 1982 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1982 AND 1981
1982
1981
Over Under
Actual
Budget
Budget
Actual
LOCAL TAXES
Real estate
$ 191,214
$ 175,000
$ 16,214
$ 178,451
Automobile tags and tax
51,508
50,000
1,508
51,317
Beer tax
31,992
30,000
1,992
31,934
Liquor tax
15,518
20,000
(4,482)
20,656
Wine tax
6,637
6,500
137
6,043
Dog tax
182
300
(118)
371
Total
297,051
281,800
15,251
288,772
LICENSES AND PERMITS
Business licenses
119,831
161,000
(41,169)
133,212
Beer and liquor licenses
6,404
8,200
(1,796)
7,248
Job license fees
1,198
2,300
(1,102)
2,329
Building permits and
inspection fees
9,471
9,600
(129)
9,351
Rezoning permits
620
1,000
(380)
883
Insurance company franchise
42,804
32,000
10,804
39,736
Cable T. V. franchise
5,175
5,000
175
4,674
Total
185,503
219,100
33,597)
197,433
FINES AND FORFEITURES
110,995
70,000
40,995
69,826
STATE OF ALABAMA
Share of state liquor profits
17,783
15,500
2,283
16,633
Financial institution excise tax
24,973
23,000
1,973
22,834
Motor vehicle licenses
2,409
1,000
1,409
1,910
Oil production privilege tax
3,533
1,100
2,433
1,438
Grant, LEPA
-
890
Grant, airport project
-
43,121
Grant, CEIG
66,144
66,100
44
2,800
Total
114, 2
10-6-,7 00
8,17-2
--TT,, 62-6'
UNITED STATES GOVERNMENT
Federal Aviation Administration
(Note 22) 45,214 45,214 407,219
Federal Emergency Management
Agency 10,429 10,429 16,980
r
Federal Disaster Assistance
Administration - 18,898
Total $ 55,643 $ - $ 55,643 $ 443,097
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
33
1982
1981
Over Under
Actual
Budget
Budget
Actual
INTEREST AND RENTS
Interest - bank deposits
$ 17,238
$ 15,000
$ 2,238
$ 4,542
Interest - street assessments
824
2,000
(1,176)
3,023
Interest - other
12,294
12,294
12,669
Municipal airport lease
5,536
6,500
(964)
8,065
Municipal pier lease
10,732
3,700
7,032
5,211
Fishing dock stall rentals
3,598
6,000
(2,402)
3,541
Civic Center building - rentals
21,926
32,274
(10,348)
9,811
Other rents
2,605
1,500
1,105
1,597
Total
74,
66,974
7,779
48,459
CHARGES FOR SERVICES
_
Burglar alarm fees
2,995
2,995
-
Sanitation collection
110,261
106,000
4,261
106,358
Dog pound fees
535
600
(65)
538
Total
11 ,771
106$ ��
7, T
10T
OTHER REVENUES
Beach revenue
14,221
12,000
2,221
10,587
Donations:
Kendukeas Foundation.
2,017
Fairhope Single Tax Colony
3,000
3,000
3,000
Fireworks and trees
5,658
5,658
-
Sale of fixed assets
723
723
7,380
Grant, South Alabama Regional
Planning Commission
3,600
30300
300
3,360
July 4th booth
1,525
1,525
-
insurance claims
1,923
1,923
10,717
Sales of materials and
miscellaneous income
3,500
11,400
(7,900)
5,449
Total
34,150
26,700
7,450
42,510
LOAN PROCEEDS
76,722
-
76,722
-
TRANSFERS FROM UTILITY FUNDS
Electric Fund 392,000 292,000 100,000 236,000
Natural Gas Fund 284,167 310,000 (25,833) 254,000
Water and Wastewater Fund 20,000 20,000 20,000
Total 696,1 622,060 74,17 --TrU1 0
TOTAL REVENUE $1,759,617 $1,4993874 $ 259,743 $1,796,619
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
34
CITY OF FAIRHOPE, ALABAMA
GENERAL FUND
STATEMENT OF EXPENDITURES WITH FISCAL YEAR ENDED SEPTEMBER 30, 1982 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1982 AND 1981
1982
1981
Over Under
Actual
Budget
Budget
Actual
GENERAL GOVERNMENT
Salaries:
Mayor and council $
9,500
$ 8,400
$ 1,100
$ 8,400
City clerk and assistants
31,959
28,770
3,189
26,716
Building inspector, janitor
and mechanics
34,439
34,175
264
30,315
City attorney
5,100
6,000
(900)
5,100
City judge
6,300
6,600
(300)
6,000
Convention, travel and continuing
education
7,531
11,600
(4,069)
10,849
Audit fees
3,800
3,250
550
3,250
Accounting services
-
-
-
250
Legal fees
2,269
10,000
(7,731)
57,901
General supplies and maintenance
13,329
12,600
729
129848
Office supplies and postage
8,658
10,000
(1,342)
109213
Telephone
12,797
9,600
3,197
9,867
Computer service
1,773
4,600
(2,827)
2,454
Publications in newspaper
20092
2,000
92
211087
Dues and memberships
5,476
5,300
176
64345
Insurance, casualty
25,313
25,000
313
27,011
Colony rent
900
1,000
(100)
2,846
Payroll taxes
7,014
6,300
714
6,921
Employees' retirement
7,925
7,700
225
80189
Employees' medical insurance
5,593
12,000
(6,407)
9,266
Municipal airport operating expenses
2,152
5,000
(2,848)
5,478
Property reappraisal program
9,830
-
9,830
9,107
Professional services
2,430
4,200
(1,770)
3,998
Employees' Christmas bonus
2,600
2,900
(300)
2,900
Miscellaneous
565
6,000
(5,435)
552
Shuttle bus expense
3,402
3,000
402
3,440
Freight
361
500
(139)
590
Musiac
360
300
60
305
City computer expense
1,410
-
1,410
-
Maintenance - Adult Recreation Center
2,249
400
1,849
406
Maintenance - Fishermans Wharf
-
900
(900)
770
Maintenance - Health Center
125
400
(275)
458
Maintenance - Civic Center -
Church Street
410
300
110
863
Election expense
-
-
-
30
Municipal code
6,884
3,500
3,384
3,500
Trustee fees
466
450
16
466
Fireworks donation
-
-
-
400
Bad debts
2,857
-
2,857
-
Transfer to Recreation Fund
2,846
-
2,846
-
Chamber of Commerce
900
225
675
-
Capital purchases
7,948
- 10;000
(21052)
15,636
Total
239,563
242,970
3,407)
295,727
(continued)
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN B HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
35
CITY OF FAIRHOPE,-ALABAMA
GENERAL FUND
STATEMENT OF EXPENDITURES WITH FISCAL YEAR ENDED SEPTEMBER 30, 1982 BUDGET
FOR THE YEARS
ENDED SEPTEMBER
30, 1982
AND 1981
1982
1981
Over Under)
Actual
Budget
Budget
Actual
BEACH DEPARTMENT
Salaries
$ 4,368 $
4,400
$ (32)
$ 4,347
Beach repairs and maintenance
2,277
5,000
(2,723)
6,090
Payroll taxes
293
300
(7)
289
Total
6,939
9,700
2,7 )
1U,726
SANITATION DEPARTMENT
Equipment repairs and
maintenance
6,549
-
6,549
Trash contract
76,000
76,000
-
12,667
Sanitation contract
95,325
89,400
5,925
90,076
Landfill charges
18,965
16,400
2,565
16,041
Rent
4,230
1,000
3,230
1,479
Capital purchases
-
-
-
3,069
Total
201,069
182,800
18,269
123,332
POLICE DEPARTMENT
Salaries
251,444
246,400
5,044
237,169
Gasoline and oil
16,003
20,000
(3,997)
20,918
Auto repairs and maintenance
10,605
9,000
1,605
8,525
Maintenance of radio equipment
818
1,300
(482)
1,145
Radio lease
1,950
-
1,950
1,500
Jail and police supplies
8,094
7,500
594
7,474
Uniforms
3,590
2,500
1,090
2,895
Training
791
900
(109)
755
Police annuity and driver
education funds
4,826
2,600
2,226
4,336
City computer
3,496
-
3,496
-
Prisoners' meals
2,081
2,500
(419)
2,401
Payroll taxes
16,811
16,500
311
15,459
Employees' retirement
21,901
25,300
(3,399)
26,256
Employees' medical insurance
18,751
20,300
(1,549)
16,410
NCIC data system
3,120
3,000
120
2,460
Liability insurance
4,948
3,800
1,148
3,425
Miscellaneous
462
300
162
450
Repairs and general maintenance
2,237
2,000
237
1,934
Capital purchases
29,676
15,000
14,676
18,653
Total
401,60T
378,900
22,704
372,165
(continued)
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN B HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
36
CITY -OF FAIRHOPE, ALABAMA
GENERAL FUND
STATEMENT OF EXPENDITURES WITH FISCAL YEAR ENDED SEPTEMBER 30, 1982 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1982 AND 1981
FIRE DEPARTMENT
Salaries $
Gasoline and oil
Supplies
Vehicle and equipment repairs
Repairs and general maintenance
Training
Insurance - Volunteer Fire Dept.
Miscellaneous
Donation - Volunteer Fire Dept.
Payroll taxes
Employees' retirement
Employees' medical insurance
Capital purchases
Total
STREET DEPARTMENT
Salaries
Gasoline and oil
Repairs and maintenance -
Vehicles and equipment
Materials and supplies
Equipment rental
Uniforms
Payroll taxes
Employees' retirement
Employees' medical insurance
Capital purchases
Morphy Avenue street project
Total
1982
Over Under)
Actual Budget Budget
60,346
2,805
3,491
8,102
1,575
1,601
709
4,036
5,186
5,272
2,074
95,197
189,604
31,070
49,711
28,953
888
4,454
12,679
16,337
17,424
54,037
405,157
$ 55,100
3,000
3,000
5,000
1,500
2,400
(continued)
2,400
3,600
5,800
4,700
4,000
90,500
157,850
37,000
29,500
46,800
500
600
10,450
16,500
12,000
25,000
336,200
$ 5,246
(195)
491
3,102
75
(799)
709
(2,400)
436
( 614 )
572
(1,926)
7157
31,754
(5,930)
20,211
(17,847)
388
3,854
2,229
(163)
5,424
29,037
68,957
19R1
Actual
$ 49,023
2,995
3,864
4,359
1,473
2,028
709
The notes to the financial statements are an integral part of this statement.
PARKER, FKXLING, HARTMANN i HANAK, P.C. CERTIFIED PUKJC ACCOUNTANTS
1,999
3,177
5,432
4,808
7,194
,.
191,483
42,088
30,543
38,670
470
874
12,490
21,251
16,664
19,850
1,702
376,085
37
CITY OF FAIRHOPE, ALABAMA
GENERAL FUND
STATEMENT OF EXPENDITURES WITH FISCAL YEAR ENDED SEPTEMBER 30, 1982 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1982 AND 1981
STAFF AGENCIES AND OTHER:
Staff agencies:
Planning Board
Other
Fairhope Public Library:
Monthly transfer
Other expenses
Fireworks Committee
Baldwin County Civil Defense
Total
CIVIC CENTER
1982 1981
Over Under
Actual Budget Budget Actual
$ 1,683 $ 100 $ 1,583 $ 684
21,883 22,000 (117) 16,397
360 - 360 498
5,433 - 5,433 -
144 144 - 144
29,503 22,244 7,259 17,723
Colony rent
3,941
3,941
Insurance
2,323
2,323
Telephone
311
311
General maintenance
3,048
3,048
Musiac
45
45
9,668 -
9,668 -
DEBT SERVICE
Principal
97,890 69,000
28,890 69,000
Interest
92,817 50,000
42,817 58,275
Total
190,707 119,000
71,707 127,275
OTHER EXPENDITURES
Drainage project
Municipal Airport: (Note 22)
Land acquisition and
additional improvements
Transfer to Civic Center Fund
Extraordinary loss:
Hurricane damage repair
cost
Total
TOTAL EXPENDITURES
74,760
24,096
167,928
66,144
100,000
8,616
24,096
67,928
266,784 166,144 100,640
$1,846,190 $1,548,458 $ 297,732
2,800
456,539
16,980
476,319
$1,886,413
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
38
CITY OF FAIRHOPE, ALABAMA
SPECIAL REVENUE FUND
FEDERAL REVENUE SHARING FUND
BALANCE SHEET
SEPTEMBER 30, 1982 AND 1981
ASSETS
CASH
In Central Bank of the South
LIABILITIES AND FUND BALANCE
LIABILITIES
FUND BALANCE
TOTAL LIABILITIES AND FUND BALANCE
1982 1981
$ 1 $ 2
1
2
$ 1
$ 2
The notes to the financial statements are an integral part of this statement.
PARKER. FICKLING. HARTMANN i MANAK. P.C. CERTIFIED PUBLIC ACCOUNTANTS
39
CITY OF FAIRHOPE, ALABAMA
FEDERAL REVENUE SHARING FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
WITH FISCAL YEAR ENDED SEPTEMBER 30, 1982 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1982 AND 1981
1982 1981
Over Under
Actual Budget Budget Actual
REVENUE
Federal Entitlement -
U. S. Revenue Sharing $ 48,116 $ 48,000 $ 116 $ 48,854
EXPENDITURES
Transfers to the Fairhope
Public Library Board 48,117 48,000 117 48,853
EXCESS REVENUE OVER (UNDER) (1) (1)
EXPENDITURES 1
FUND BALANCE AT BEGINNING OF
YEAR 2 2 1
FUND BALANCE AT END OF YEAR $ 1 $ 2 $ (1) $ 2
The notes to the financial statements are an integral part of this statement.
PARKER, FKXLING, HARTMANN i NANAK, P.C. CERTIFIED PUBUC ACCOUNTANTS
40
CITY OF FAIRHOPE, ALABAMA
, SPECIAL REVENUE FUND
STATE OF ALABAMA GASOLINE EXCISE TAX FUNDS
BALANCE SHEET
SEPTEMBER 30, 1982 AND 1981
ASSETS
CASH
In Central Bank of the South:
Checking account, 7� tax fund
Checking account, 4� tax fund
Total cash
RECEIVABLES
Due from City of Fairhope, 1977-1978
Public Improvement Assessment Fund
TOTAL ASSETS
LIABILITIES AND FUND BALANCE
LIABILITIES
Accounts payable, trade
FUND BALANCE
TOTAL LIABILITIES AND FUND BALANCE
1982 1981
$ 31,090 $ 8,679
31,128 15,511
62,218 24,190
67,991 67,991
$130,209 $ 92,181
$ - $ 1,962
130,209 90,219
$130,209 $ 92,181
The notes to the financial statements are an integral part of this statement.
PARKER, FICKIING, HARTMANN i HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
41
CITY OF FAIRHOPE, ALABAMA
SPECIAL REVENUE FUND
STATE OF ALABAMA GASOLINE EXCISE TAX FUNDS
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
WITH YEAR ENDED SEPTEMBER 30, 1982 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1982 AND 1981
1982
1981
Over Under
Actual
Budget
Budget
Actual
REVENUE
State of Alabama
Gasoline excise tax (70
$ 31,732
$ 25,000
$ 6,732
$ 27,580
Gasoline excise tax (4�)
17,932
15,000
2,932
15,528
Total revenue
49,664
40,000
9,664
43,108
EXPENDITURES
Rental
757
757
Office supplies
29
29
17
Street materials and supplies
8,888
10,000
(1,112)
2,867
Capital purchases
—
32,559
Total expenditures
9,674
10,000
(326)
35,443
EXCESS REVENUE OVER (UNDER)
EXPENDITURES
39,990
30,000
9,990
7,665
FUND BALANCE AT BEGINNING OF YEAR
90,219
90,219
82,554
FUND BALANCE AT END OF YEAR
$130,209
$120,219
$ 91990
$ 90,219
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN i HANAK, ►.C. CERTIFIED PUSH ACCOUNTANTS
42
CITY OF FAIRHOPE, ALABAMA
SPECIAL REVENUE FUND
RECREATION OPERATING FUND
BALANCE SHEET
SEPTEMBER 30, 1982 AND 1981
ASSETS
1982 1981
Cash
On hand $ 150 $ 160
In Central Bank of the South 1,565 10,286
Accounts receivable 2,200 -
TOTAL ASSETS $ 3,915 $ 10,446
LIABILITIES AND FUND BALANCE
LIABILITIES
Accounts payable, trade $ 3,308 $ 3,894
Payroll taxes payable 197 194
Due to City of Fairhope - General Fund 520 523
TOTAL LIABILITIES 4,025 4,611
FUND BALANCE (DEFICIT) (110) 5,835
TOTAL LIABILITIES AND FUND BALANCE $ 3,915 $ 10,446
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN i NANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
43
CITY OF FAIRHOPE; ALABAMA
SPECIAL REVENUE FUND
RECREATION OPERATING FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
WITH YEAR ENDED SEPTEMBER 30, 1982 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1982 AND 1981
REVENUES
Cigarette tax
Beer tax
Transfer from Recreation
Improvement Fund
Parking at stadium
Miscellaneous
Transfer from General Fund
Fairhope High School
Total revenues
EXPENDITURES
Salaries
Payroll taxes
Athletic equipment
Repairs, maintenance
and supplies
Telephone and utilities
Arts and Crafts, Music
Gasoline and oil
Audit
Accounting services
Adult and tourist
recreation program
Tennis director
Summer youth art classes
Baseball clinic
Colony rent
Rental
Football parking attendants
Miscellaneous
Insurance
Capital purchases
Retirement expense
Christmas bonus
Directors' expenses
Transfers to Recreation
Improvement Fund
1982
Over Under
Actual Budget Budget
$ 28,694
31,966
11,500
1,110
1,755
2,846
1,800
79,671
19,872
1,283
3,041
19,423
3,251
500
3,493
500
2,700
900
500
2,236
636
450
121
25,979
431
300
$ 24,000
30,000
2,000
1)800
57,800
17,000
1,700
1,100
12,000
2,350
800
2,800
400
2,900
900
2,250
1,600
1,400
400
9,400
� 11111
TOTAL EXPENDITURES (carried forward) 85,616 57,800
PARKER. FICKIING. HARTMANN 4 HANAK. P.C. CERTIFIED PUBLIC ACCOUNTANTS
$ 4,694
1,966
11,500
(890)
1,755
2,846
21,871
2,872
(417 )
1,941
7,423
901
(300)
693
100
(200)
500
(14)
(964)
(950)
(279)
16,579
431
300
(800)
27,816
1981
Actual
$ 25,499
31,986
2,889
563
1,507
62,444
19,071
1,790
1,492
14,939
2,285
2,772
400
79
2,700
900
400
500
2,236
458
1,705
375
331
15,925
292
4,500
73,150
44
CITY OF FAIRHOPE, ALABAMA
SPECIAL REVENUE FUND
RECREATION OPERATING FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
WITH YEAR ENDED SEPTEMBER 30, 1982 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1982 AND 1981
1982
Over (Under)
Actual Budget Budget
TOTAL EXPENDITURES (brought forward) 85,616 57,800 $ 27,816
1981
Actual
$ 73,150
EXCESS REVENUES OVER (UNDER)
EXPENDITURES (5,945) - (5,945) (10,706)
FUND BALANCE AT BEGINNING OF YEAR 5,835 5,835 16,541
FUND BALANCE AT END OF YEAR $ (110) $ 5,835 $ (5,945) $ 5,835
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN R NANAK, ►.C. CERTIFIED PUBLIC ACCOUNTANTS
45
CITY OF FAIRHOPE, ALABAMA
SPECIAL REVENUE FUND
RECREATION CAPITAL IMPROVEMENT FUND
BALANCE SHEET
SEPTEMBER 30, 1982 AND 1981
ASSETS
1982 1981
CASH IN CENTRAL BANK OF THE SOUTH:
Recreation Project Improvement - checking $ 14,536 $ 218
Recreation Project Improvement - savings 13,501 12,811
Sinking Fund, general obligation recreational
warrants 13,044 9,497
Total cash 41,081 22,526
RECEIVABLES
State of Alabama - grant - 25,346
TOTAL ASSETS $ 41,081 $ 47,872
LIABILITIES AND FUND BALANCE
LIABILITIES
Accounts payable, trade $ - $ 4,990
FUND BALANCE 41,081 42,882
TOTAL LIABILITIES AND FUND BALANCE $ 41,081 $ 47,872
The notes to the financial statements are an integral part of this statement.
PARKER. FICKUNG. HARTMANN L MANAK. P.C. CERTIFIED PUBLIC ACCOUNTANTS
46
CITY OF FAIRHOPE, ALABAMA
SPECIAL REVENUE FUND
RECREATION CAPITAL IMPROVEMENT FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
WITH YEAR ENDED SEPTEMBER 30, 1982 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1982 AND 1981
1982
1981
Over Under
Actual
Budget
Budget
Actual
REVENUES
Cigarette tax
$ 14,442
$ 131000
$ 1,442
$ 13,025
Beer tax
21,354
20,000
1,354
21,225
Interest earned
1,537
1,537
1,326
Grant, State of Alabama
58,752
Donated salaries - other
Funds of City
16,818
Transfer from Recreation
operating
4,500
Total revenue
37,333
33,000
4,333
115,646
EXPENDITURES
Debt service,
principal
15,000
15,000
15,000
Debt service,
interest
12,463
14,000
(1,537)
13,698
Transfer to Recreation
Operating Fund
11,500
11,500
Volanta Field
project
69,285
Professional
services
171
171
-
Total
expenditures
39,134
29,000
10,134
97,983
EXCESS REVENUE
OVER (UNDER)
EXPENDITURES
(1,801)
4,000
(5,801)
17,663
FUND BALANCE AT
BEGINNING
OF YEAR
42,882
42,882
25,219
FUND BALANCE AT
END OF YEAR
$ 41,081
$ 46,882
$ (5,801)
$ 42,882
I
The notes to the financial statements are an integral part of this statement.
PARKER. FICKIING. HARTMANN i HANAK. P.C. CERTIFIED PURIIC ACCOUNTANTS
47
CITY OF FAIRHOPE, ALABAMA
CIVIC CENTER CAPITAL PROJECTS FUND
BALANCE SHEET
SEPTEMBER 30, 1982 AND 1981
ASSETS
Cash in Central Bank of the South:
Savings and checking accounts
Certificate of deposit
Accrued interest receivable
Due from General Fund of the City
of Fairhope
TOTAL ASSETS
LIABILITIES AND FUND BALANCE
LIABILITIES
Accounts payable, trade
FUND BALANCE
TOTAL LIABILITIES AND FUND BALANCE
1982 1981
$ 7,983 $ 674
- 59,972
229
66,662 -
$ 74,645 $ 60,875
$ 74,645 $
$ 74,645
60,875
$ 60,875
The notes to the financial statements are an integral part of this statement.
PARKER. FICKLING. NARTNIANN i NANAK. P.C. CERTIFIED PUBLIC ACCOUNTANTS
48
CITY OF FAIRHOPE, ALABAMA
CIVIC CENTER CAPITAL PROJECTS FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
WITH FISCAL YEAR ENDED SEPTEMBER 30, 1982 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1982 AND 1981
REVENUE
Transfers from General Fund of
the City of Fairhope
Interest earned
Loan proceeds, general
obligation note
Loan proceeds - warrant issue
Donations
Total revenue
EXPENDITURES
Capital purchases - building,
improvements and equipment
EXCESS REVENUE OVER (UNDER)
EXPENDITURES
FUND BALANCE AT BEGINNING OF YEAR
FUND BALANCE AT END OF YEAR
1982
1981
Over Under)
Actual
Budget
Budget
Actual
$167,928
$100,000
$ 67,928
$ -
6,653
6,653
7,089
-
400,000
600,000
600,000
27,835
27,835
802,416
100,000
702,416
407,089
863,291 100,000 763,291 400,000
(60,875) - (60,875) 79089
60,875 60,875 53,786
$ - $ 60,875 $(60,875) $ 60,875
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & NANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
49
n
a
CITY OF FAIRHOPE, ALABAMA
SPECIAL ASSESSMENT FUND
1977 - 1978 PUBLIC IMPROVEMENT ASSESSMENT FUND
BALANCE SHEET
SEPTEMBER 30, 1982 AND 1981
ASSETS
1982 1981
CASH
In Central Bank of the South:
Checking account $ 4,932 $ 134
Savings account 11,795 30,775
Certificate of deposit 242,935 204,031
In Merchants National Bank of Mobile:
Bond sinking funds 67,023 62,795
Total cash 32 8 29
RECEIVABLES
1977 - 1978 assessments 291,167 370,119
Accrued interest on certificate of deposit 6,042 -
Total receivables 297,209 370,119
TOTAL ASSETS $623,894 $667,854
INABILITIES AND FUND BALANCE
LIABILITIES
Due to City of Fairhope -
State Gasoline Fund
$ 67,991
$ 67,991
Due to City of Fairhope -
General Fund
18,241
38,439
General obligation public
improvement
bonds payable
280,000
320,000
General obligation various
purpose
warrants payable
182,700
203,700
TOTAL LIABILITIES
548,932
630,130
FUND BALANCE
74,962
37,724
TOTAL LIABILITIES AND FUND
BALANCE
$623,894
$667,854
The notes to the financial statements are an integral part of this statement.
►ARKER, FICKLING, NARTMANN L NANAK. ►.c. CERTIFIED PUKIC ACCOUNTANTS
50
CITY OF FAIRHOPE, ALABAMA
SPECIAL ASSESSMENT FUND
1977 - 1978 PUBLIC IMPROVEMENT ASSESSMENT FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
WITH FISCAL YEAR ENDED SEPTEMBER 30, 1982 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1982 AND 1981
REVENUE
Interest earned:
Assessments
Bank deposits
Total revenue
EXPENDITURES
Debt service, interest
Trustee fees
Total expenditures
EXCESS REVENUE OVER (UNDER)
EXPENDITURES
FUND BALANCE AT BEGINNING
OF YEAR
FUND BALANCE AT END OF YEAR
1982
1981
Over Under
Actual
Budget
Budget
Actual
$ 30,551
$ 30,000
$ 551
$ 34,877
36,963
35,000
1,963
31,816
67,514
65,000
2,514
66,693
29,339
30,000
(661)
32,835
937
950
(13)
937
30,276
30,950
674)
33,772
37,238
34,050
3,188
32,921
37,724
37,724
4,803
$ 74,962
$ 71,774
$ 3,188
$ 37,724
The notes to the financial statements are an integral part of this statement.
PARKER, FICKUNG, HARTMANN B NANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
51
CITY OF FAIRHOPE, ALABAMA
SPECIAL ASSESSMENT FUND
1982 PUBLIC IMPROVEMENT ASSESSMENT FUND
BALANCE SHEET
SEPTEMBER 30, 1982 AND 1981
ASSETS
1982 1981
CONSTRUCTION WORK IN PROGRESS $ 7,040 $ -
LIABILITIES AND FUND BALANCE
LIABILITIES
Due to City of Fairhope General Fund $ 7,040 $ -
FUND BALANCE - -
TOTAL LIABILITIES AND FUND BALANCE $ 7,040 $ -
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN i NANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF-FAIRHOPE, ALABAMA
ELECTRIC FUND
BALANCE SHEET
SEPTEMBER 30, 1982 AND 1981
ASSETS
1982 1981
CURRENT ASSETS
Cash in Central Bank of the South:
Operating account $ 152,599 $ 229,732
Passbook savings accounts 47,857 17,075
Certificate of deposit 243,688 217,968
Sinking fund - general obligation electric
warrants 14,768 14,197
Total cash 0- �,9 1 T 7 ,972
Receivables:
Utility customers 372,866 282,021
Accrued interest 1,887 253
Miscellaneous 1,681 1,878
Allowance for uncollectible accounts (60,895) (40,355)
Total receivables 315,539 243,797
Materials inventories 78,193 80,194
Prepaid operating expenses 7,727 7,414
Total current assets 860,371 810,377
PROPERTY, PLANT AND EQUIPMENT (at cost)
Electric plant and distribution system 2,792,456 2,689,597
Vehicles and equipment 266,414 247,506
3,0- 58,870 2,937,103
Accumulated depreciation (967,591) (860,962)
Total property, plant and equipment - net 2,091,279 20076,141
OTHER ASSETS
Unamortized debt issue cost 694 879
Accounts receivable, City of Fairhope,
Water and Wastewater Fund 19,567 7,639
General Fund 10,983 -
Total other assets 31,244 8,518
TOTAL ASSETS $2,982,894 $2,895,036
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
52
LIABILITIES AND CAPITALIZATION
1982
1981
CURRENT LIABILITIES
Accounts payable, trade
$ 332,125
$ 272,632
Accrued expenses and taxes:
Payroll taxes
2,383
2,162
Utility taxes
21,484
19,204
Employees' retirement contribution
1,913
- 2,930
Interest
3,328
3,770
Insurance withholding
215
112
Total accrued expenses and taxes
29,323
28,178
Customer deposits
258,543
227,596
General obligation electric warrants
34,000
34,000
Notes payable, Central Bank of the South
6,860
Total current liabilities
660,851
562,406
NON CURRENT LIABILITIES
General obligation electric warrants 222,000 256,000
Notes payable, Central Bank of the South 27,653 -
Accounts payable, City of Fairhope:
General Fund - 62,615
Natural Gas Fund 101,464 101,904
Water and Wastewater Fund - 13,994
Total non current liabilities 351,117 434,51-3
Total liabilities 1,011,968 996,919
CAPITALIZATION
Contributions in aid of construction 90,757 87,805
Retained earnings 1,880,169 1,810,312
Total capitalization 1,970,926 1,898,117
TOTAL LIABILITIES AND CAPITALIZATION $2,982,894 $2,895,036
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN i HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ELECTRIC FUND
STATEMENT OF INCOME AND RETAINED EARNINGS
WITH YEAR ENDED SEPTEMBER 30, 1982 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1982 AND 1981
1982
Over Under
Actual Budget Budget
1981
Actual
OPERATING REVENUE
Sales of electric energy
$3,636,674
$3,702,900
$ (66,226)
$3,128,863
Other charges, sales and receipts
43,533
42,300
1,233
42,465
Total operating revenues
3,680,207
3,745,200
(64,993)
3,171,328
OPERATING EXPENSES
Purchased power
29656,830
2,664,350
(7,520)
2,155,667
Operating, maintenance and
administrative salaries
2269569
242,775
(16,206)
214,559
Audit fees
2,720
2,325
395
2,325
Accounting services
-
-
-
200
Bad debts
20,540
1,000
19,540
20,534
Bond issue expense
185
200
(15)
185
Christmas bonuses
650
750
(100)
750
Computer expenses
3,489
8,000
(4,511)
10,284
Electric energy furnished other
divisions of the City
51,216
34,000
17,216
35,548
Dues and memberships
19,291
13,000
6,291
131152
Engineering services
13,997
17,000
(3,003)
16,614
Gasoline and oil
5,461
11,300
(5,839)
10,637
Insurance - casualty
20,814
22,000
(1,186)
20,747
Insurance - employees' group
16,179
16,000
179
17,724
Legal fees
200
-
200
5,000
Plant maintenance and operating
supplies
19,310
13,000
6,310
28,506
Maintenance vehicles and equipment
9,089
13,000
(3,911)
12,267
Miscellaneous
255
200
55
209
Office supplies and postage
8,769
4,200
4,569
3,709
Payroll taxes
16,939
17,160
(221)
16,692
Professional services
150
1,600
(1,450)
-
Employees' retirement
21,498
26,400
(4,902)
25,817
Rental
-
400
(400)
350
Telephone
3,756
3,600
156
3,553
Travel, training and school
2,010
3,500
(1,490)
3,091
Uniforms
2,250
1,500
750
296
Total operating expense
3,122,1
�=,'F�
967
y7r=
EARNINGS FROM OPERATIONS BEFORE
DEPRECIATION
558,040
627,940
(69,900)
552,912
Depreciation
109,910
100,000
9,910
99,315
EARNINGS FROM OPERATIONS
(carried forward)
$ 448,130 $ 527,940 $ (79,810) $ 453,597
PARKER, FICKUNG, HARTMANN i HANAK, P.C. CERTIFIED PURIIC ACCOUNTANTS
53
EARNINGS FROM OPERATIONS
(brought forward)
OTHER (DEDUCTIONS) INCOME
Interest expense
Interest earned
Earnings transferred to
the General Fund of the
City of Fairhope
Federal assistance for
flood damage
Gain on sale of fixed assets
Alabama Power Company refund
Total other (deductions)
income
NET INCOME
Retained earnings at beginning
of year
RETAINED EARNINGS AT END
OF YEAR
1982
1981
Over (Under)
Actual
Budget
Budget
Actual
$ 448,130
$ 527,940
$ (79,810)
$ 453,597
(17,607)
(16,000)
1,607
(16,328)
30,872
25,000
5,872
30,756
(392,000)
(292,000)
100,000
(236,000)
18,898
462
-
462
-
22,247
(378,273)
(283,000)
95,273
(180,427)
69,857
244,940
(175,083)
273,170
1,810,312
1,810,312
-
1,537,142
$1,880,169
$2,055,252
$ (175,083)
$1,810,312
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN B HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
NATURAL GAS FUND
BALANCE SHEET
SEPTEMBER 30, 1982 AND 1981
ASSETS
CURRENT ASSETS
Cash in Central Bank of the South:
Operating accounts
Savings account
Certificate of deposit
Cash in Merchants National Bank of Mobile,
bond sinking fund
Total cash
Receivables:
Accrued interest
Bulk gas customer - Town of Daphne
Federal Emergency Management Agency
Miscellaneous
Allowance for doubtful accounts
Total receivables
Materials inventories
Prepaid operating expenses
Total current assets.
SINKING FUNDS
Merchants National Bank of Mobile, first
mortga'ge revenue bonds-1961 series,
reserve and replacement funds
PROPERTY, PLANT AND EQUIPMENT (at cost)
Natural gas plant and distribution system
Vehicles and equipment
Accumulated depreciation
Total property, plant and equipment - net
OTHER ASSETS
Accounts receivable, City of Fairhope:
Electric Fund
Waste and Wastewater Fund
Total other assets
TOTAL ASSETS
1982
$ 15,505
370
161,947
r
1981
$ 24,027
10,575
145,350
46,144 45,254
223,966 225,206
1,741
463
52,423
39,898
-
1,571
5,329
3,583
(1,860)
(1,860)
57,633
43,655
56,142 70,350
5,708 92628
343,449 348,839
162,225 157,511
1,674,071
1,577,766
168,415
133,258
1,842,486
1,711,024
(931,082)
(875,916)
911,404
835,108
101,464
101,904
46,231
45,964
147,695
147,868
$1,564,773 $1,489,326
PARKER, FICKLING, HARTMANN 4 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
54
LIABILITIES AND CAPITALIZATION
1982 1981
CURRENT LIABILITIES
Accounts payable, trade $ 69,917 $ 66,814
Accrued expenses and taxes:
Town of Daphne 8,197 6,150
Payroll taxes 1,852 1,856
Employees' retirement contribution 1,608 2,367
Interest 6,000 6,600
Insurance withholding 259 -
Total accrued expenses and taxes --17,-M 16,M
First mortgage revenue bonds, 1961 series 45,000 45,000
Total current liabilities 132,833 128,787
NON CURRENT LIABILITIES
First mortgage revenue bonds, 1961 series 405,000 450,000
Accounts payable, City of Fairhope,
General Fund 77,005 9,917
Total non current liabilities 482,005 459,917
Total liabilities 614,838 588,704
CAPITALIZATION
Contributions in aid of construction 129,100 112,020
Retained earnings 820,835 788,602
Total capitalization 949,935 900,622
TOTAL LIABILITIES AND CAPITALIZATION $1,564,773 $1,489,326
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN t HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
NATURAL GAS FUND
STATEMENT OF INCOME AND RETAINED EARNINGS
WITH YEAR ENDED SEPTEMBER 30, 1982 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1982 AND 1981
OPERATING REVENUES
Sales of natural gas
Miscellaneous sales and receipts
Total operating revenues
1982
Over (Under)
Actual
Budget
Budget
$29146,575
$2,535,000
$ (388,425)
2,032
1,000
1,032
2,148,607
2,536,000
(387,393)
1981
Actual
$1,824,568
1,078
1,825,646
OPERATING EXPENSES
Natural gas purchases 1,513,352 1,886,600 (373,248) 1,236,133
Operating, maintenance and
administrative salaries
Audit fees
Accounting services
Christmas bonuses
Computer expenses
Dues and memberships
Engineering services
Gasoline and oil
Insurance - casualty
Insurance - employees group
Legal fees
Plant maintenance and operating
supplies
Maintenance - vehicles and equipment
Miscellaneous
Office supplies and postage
Payroll taxes
Employees' retirement
Telephone
Utilities
Travel, training and school
Trustee fees
Uniforms
Distribution of joint revenue
Total operating expenses
EARNINGS FROM OPERATIONS
BEFORE DEPRECIATION
Depreciation
EARNINGS FROM OPERATIONS
(carried forward)
138,283
131,475
6,808
117,371
2,720
2,325
395
2,325
-
-
-
165
550
450
100
450
3,636
8,000
(4,364)
81*833
1,009
5,000
(3,991)
4,829
12,262
13,000
(738)
13,109
9,594
10,000
(406)
11,181
15,465
18,000
(2,535)
18,148
15,219.
8,000
7,219
10,772
8,534
500
8,034
2,738
28,844
20,800
8,044
23,832
14,319
8,200
6,119
7,906
155
194
(39)
194
1,697
14,500
(12,803)
4,460
12,716
8,800
3,916
14,152
17,264
13,750
3,514
18,979
2,798
2,700
98
2,681
1,033
1,100
(67)
1,005
2,083
3,000
(917)
3,215
500
540
(40)
540
2,079
1,500
579
546
9,140
6,000
3,140
6,150
.,813,252
2,164,434
(351,182)
1,509,714
335,355
371,566
(36,211)
315,932
60,684
54,000
6,684
51,887
$ 274,671 $ 317,566 $ (42,895) $ 264,045
PARKER, FICKLING, HARTMANN 6 NANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
55
1982
1981
Over (Under)
Actual
Budget
Budget
Actual
EARNINGS FROM OPERATIONS
(brought forward)
$ 274,671
$ 317,566
$ (42,895)
$ 264,045
OTHER (DEDUCTIONS) INCOME
Interest expense
(18,300)
(20,000)
(1,700)
(20,100)
Interest earned
43,128
.37,000
631128
31,795
Earnings transferred to the
General Fund of the City of
Fairhope
(284,167)
(310,000)
(25,833)
(254,000)
Purchased natural gas refunds
for prior years
16,634
60,200
(43,566)
50,726
Gain on sale of fixed assets
267
-
267
-
Total other (deductions)
income
(242,438)
(232,800)
9,638
(191,579)
NET EARNINGS
32,233
84,766
(52,533)
72,466
RETAINED EARNINGS AT
BEGINNING OF YEAR
788,602
788,602
-
716,136
RETAINED EARNINGS AT END OF
YEAR
$ 820,835
$ 873,368
$ (52,533)
$ 788,602
a
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN t NANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
WATER AND WASTEWATER FUND
BALANCE SHEET
SEPTEMBER 30, 1982 AND 1981
ASSETS
CURRENT ASSETS
Cash in Central Bank of the South:
Operating account
Passbook savings accounts
Construction accounts
Bond sinking fund
Certificate of deposit
Cash in Merchants National Bank of Mobile,
bond sinking fund
Total cash
Receivables:
Federal Emergency Management Agency
Miscellaneous
Accrued interest
Deposits on equipment
Allowance for doubtful accounts
Total receivables
Materials inventories
Prepaid operating expenses
Total current assets
SINKING FUNDS
Reserve and replacement funds
Merchants National.Bank of Mobile
Central Bank of the South
Total sinking funds
PROPERTY, PLANT AND EQUIPMENT (at cost)
Water and Wastewater systems
Water line construction
Vehicles and equipment
Accumulated depreciation
Total property, plant and equipment - net
OTHER ASSETS _
Unamortized debt cost
Unamortized deferred plant maintenance
Receivable - Electric Fund
General Fund
Total other assets
1982
1981
$ 21,013
$ 8,031
47,619
507
60,587
15,946
76,065
21,865
-
868,647
52,901 51,930
258,185 9 6 6 , 9-2T
6,320
8,075
(1,076)
-1-T717
40,303
6,603
318,410
93,572
8,198
101,770
7,040,537
3,084
109,492
7,153,113
(1,418,917)
5,734,196
34,602
12,471
47,073
1,179
1,297
7,201
6,000
(1,076)
1414 ,T01
51,890
6,360
1,039,777
92,580
92,580
4,800,025
1,580,070
74,090
6,454,185
(1,254,375)
5,199,810
11,601
18,962
6,355
12,302
49,220
TOTAL ASSETS
$6,201,449
PARKER, FICKIING, HARTMANN R NANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
$6,381,387
56
LIABILITIES AND CAPITALIZATION
CURRENT LIABILITIES
Accounts payable, trade
Contracts payable
Accrued expenses and taxes:
Payroll taxes
Employees' retirement contribution
Interest
Employee insurance
Total accrued expenses and taxes
Customers' deposits
First mortgage revenue bonds payable
Total current liabilities
NON CURRENT LIABILITIES
Water Revenue Bond
Water Revenue Bond Anticipation Note
First mortgage revenue bonds payable
Accounts payable, City of Fairhope:.
General Fund
Electric Fund
Natural Gas Fund
Total non current liabilities
Total liabilities
CAPITALIZATION
Contributions in aid of construction:
United States Government
Customers and developers
Other funds of the City of Fairhope
Retained earnings
Total capitalization
1982
$ 9,192
2,350
2,068
72,520
303
77,241
9,362
70,000
165,795
2,192,000
1,100,000
3,292,000
8,090
19,567
46,231
73,888
3,365,888
3,531,683
1,097,396
761,130
38,147
773,093
2,669,766
1981
$ 18,285
164,454
2,007
2,674
49,959
34
54,674
5,832
65,000
308,245
2,192,000
1,170,000
3,362,000
45,964
45,964
3,407,964
3,716,209
1,077,352
710,457
38,147
839,222
2,665,178
TOTAL LIABILITIES AND CAPITALIZATION $6,201,449
PARKER, FICKLING. HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
$6,381,387
CITY OF FAIRHOPE, ALABAMA
WATER AND WASTEWATER FUND
STATEMENT OF INCOME AND RETAINED EARNINGS
WITH YEAR ENDED SEPTEMBER 30, 1982 BUDGET
FOR THE YEARS ENDED SEPTEMBER
30, 1982
AND 1981
1982
1981
Over (Under)
Actual
Budget
Budget
Actual
OPERATING REVENUES
Sales of water
$ 503,133 $
560,000
$ (56,867) $
434,907
Wastewater charges
181,842
182,000
(158)
175,083
Other charges, sales and receipts
17,483
9,000
8,483
7,497
Total operating revenues
702,458
751,000
48,542)
617,487
OPERATING EXPENSES
Electric power
96,610
66,000
30,610
70,960
Operating, maintenance and
administrative salaries
195,314
188,675
6,639
1683*518
Audit fees
2,720
2,325
395
29325
Accounting services
-
-
-
150
Bad debts
-
1,000
(1,000)
-
Bond issue expense
1,183
900
283
885
Christmas bonuses
700
650
50
650
Computer expenses
3,476
8,000
(4,524)
9,469
Legal
55
500
(445)
3,794
Dues and memberships
218
200
18
148
Engineering services
5,572
3,900
1,672
4,054
Gasoline and oil
8,504
8,300
204
8,267
Insurance - casualty
18,312
17,000
1,312
17,164
Insurance - employees' group
20,468
15,000
5$468
17,385
Plant maintenance and
operating supplies
70,727
67,500
3,227
82,440
Maintenance -vehicles and equipment
12,918
9,700
3,218
9,043
Miscellaneous
85
-
85
116
Office supplies and postage
7,424
16,200
(8,776)
5,091
Payroll taxes
15,325
12,430
2,895
123"645
Professional services
967
1,400
(433)
1,413
Employees' retirement
20,869
19,800
1,069
21,596
Rental
21
144
(123)
145
Telephone
4,322
4,200
122
4,242
Travel, training and school
2,085
1,100
985
1,568
Uniforms
2,577
1,500
1,077
506
Trustee fees
1,530
2,000
(470)
1,560
Total operating expenses
491,982
448,424
43,558
444,134
EARNINGS FROM OPERATIONS BEFORE
DEPRECIATION
210,476
302,576
(92,100)
173,353
Depreciation
164,542
147,400
17,142
127,215
EARNINGS FROM OPERATIONS
(carried forward)
$ 45,934 $ 155,176 $ (109,242) $ 46,138
PARKER, FK]U.ING, HARTMANN i HANAK, P.C. CERTIFIED PUKIC ACCOUNTANTS
57
. I "
EARNINGS FROM OPERATIONS
(brought forward)
OTHER (DEDUCTIONS) INCOME
Interest expense
Interest earned
Earnings transferred to the
General Fund of the City
of Fairhope
Reimbursement for damages -
Layne Central
TOTAL OTHER (DEDUCTIONS)
INCOME
NET INCOME (LOSS)
RETAINED EARNINGS AT BEGINNING
OF YEAR
RETAINED EARNINGS AT END
OF YEAR
1982
1981
Over Under)
Actual
Budget
Budget
Actual
$ 45,934
$ 155,176
$ (109,242)
$ 46,138'
(1523711)
(150,200)
2,511
(138,234)
53,748
16,000
37,748
89,697
(20,000)
6,900
(112,063)
(66,129)
(20,000)_
(154,200)
976
839,222 839,222
6,900
(42,137)
(67,105)
(20,000)
(68,537)
(22,399)
861,621
$ 773,093 $ 840,198 $ (67,105) $ 839,222
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE PUBLIC LIBRARY BOARD
FINANCIAL STATEMENTS
SEPTEMBER 30, 1982
PARKER, FICKLING, HARTMANN L HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE PUBLIC LIBRARY BOARD
SEPTEMBER 30, 1982
CONTENTS
Page
Accountants' opinion 1
Financial statements:
Statement of assets, liabilities and fund balance 2
Statement of changes in fund balance
3
Statement of cash receipts and cash disbursements 4
Notes to the financial statements
c
5
PARKER, FICKLING, HARTMANN i NANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
SAMUEL F. PARKER
LESLIE T. FICKLING
XAVIER A. HARTMANN, III
J. KENNETH HANAK
DONALD G. CHASTAIN
1
PARKER, FICKLING, HARTMANN & HANAK, P.C.
CERTIFIED PUBLIC ACCOUNTANTS
FAIRHOPE, ALABAMA
ACCOUNTANTS' OPINION
December 2, 1982
City of Fairhope Public Library Board ,
Fairhope, Alabama
MEMBER, AMERICAN INSTITUTE OF
CERTIFIED PUBLIC ACCOUNTANTS
We have examined the statement of assets, liabilities and fund bal-
ances of the City of Fairhope Public Library Board as of September 30, 1982
and 1981 and the related statements of changes in fund balance and cash receipts
and cash disbursements for the years then ended. Our examination was made in
accordance with generally accepted auditing standards and accordingly included
such tests of the accounting records and such other auditing procedures as we
considered necessary in the circumstances.
The accompanying statements were prepared on the cash basis of ac-
counting.
In our opinion, the aforementioned statements present fairly the
assets, liabilities and fund balance of the City of Fairhope Public Library
Board at September 30, 1982 and 1981, arising from cash transactions and the
revenues collected and expenditures made by it during the years then ended on
a consistent basis.
Certified Public Accountants
PARKER, FICKLING, HARTMANN i HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
2
CITY OF FAIRHOPE PUBLIC LIBRARY BOARD
STATEMENT OF ASSETS, LIABILITIES AND FUND BALANCE
SEPTEMBER 30, 1982 AND 1981
ASSETS
1982 1981
CASH
Central Bank of the South:
Checking account $ 10,233 $ 9,409
Retail repurchase agreement 10,673 -
Baldwin County Savings and Loan Association:
Savings account - regular 538 4,386
Equipment Replacement Fund Savings - 1,720
Certificate of deposit 281,281 24,765
Total cash 49,725 40,280
RECEIVABLES
State Department of Industrial Relations - 219
TOTAL ASSETS $ 725 $ 40,499
LIABILITIES AND FUND BALANCE
LIABILITIES
Employees' payroll taxes withheld $ 162 131
Note payable - Eagle Acceptance Corporation
(See Note 1) 439 -
TOTAL LIABILITIES 601 131
FUND BALANCE 49,124 40,368
LIABILITIES AND FUND BALANCE $ 49,725 40,499
See notes to the financial statements.
PARKER, FICKLING, HARTMANN i HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE PUBLIC LIBRARY BOARD
STATEMENT OF CHANGES IN FUND BALANCE
FOR THE YEARS ENDED SEPTEMBER 30, 1982 AND 1981
FUND BALANCE, AT BEGINNING
OF YEAR
Add: Excess cash receipts
over cash disbursements
FUND BALANCE, AT END OF YEAR
1982
Over
(Under)
Actual Budget Budget
$ 40,368 $ 40,368 $
8,756 - 8,756
$ 49.124 $ 40.368 $ 8„756
1981
Actual
$ 35,766
4,602
$ 40,368
See notes to the financial statements.
PARKER, FICKLING, HARTMANN i HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
4
CITY OF FAIRHOPE PUBLIC LIBRARY BOARD
STATEMENT OF CASH RECEIPTS AND CASH DISBURSEMENTS
FOR THE YEARS ENDED SEPTEMBER 30, 1982 AND 1981
1982
1981
Over
(Under)
Actual
Budget
Budget
Actual
CASH RECEIPTS
City of Fairhope
$ 70,000
$ 70,000.
$ -
$ 65,250
Fines
2,606
3,000
(394)
2,149
Lost books
>370
-
370
217
Gifts and memorials
3,258
3,500
(242)
3,743
Copier receipts
2,709
3,500
(791)
2,902
Meeting room rent
570
500
70
560
Memberships - out of city
2,135
2,000
135
2,122
Interest income
4,688
2,000
2,688
2,952
Miscellaneous income
391
150
241
185
Total cash receipts
CASH DISBURSEMENTS
Salaries
Payroll taxes
Book purchases
Periodicals
Supplies and postage
Telephone
Utilities
Repairs and maintenance
Janitorial service
Audit
Dues and registration
Miscellaneous
Travel and conventions
Audio visual and film circuit
Accounting and legal fees
Furniture and equipment
Rent
Children's programs
Insurance, casualty
Publicity
Employees' hospitalization
insurance
Employees' retirement
Total cash disbursements
EXCESS CASH RECEIPTS OVER CASH
DISBURSEMENTS
86,727
84,650
2,077
80,080
38,379
39,044
(665)
33,763
3,532
3,815
(283)
5,037
12,501
13,400
(899)
11,126
2,145
3,100
(955)
3,015
4,287
5,786
(1,499)
4,333
724
800
(76)
614
3,892
4,950
(1,058)
3,888
1,260
1,130
130
1,204
1,200
1,200
-
1,215
425
375
50
375
100
100
-
110
484
400
84
428
238
400
(162)
343
1,688
1,873
(185)
1,597
1,902
1,600
302
1,225
754
1,500
(746)
2,425
462
462
-
462
406
700
(294)
1,291
85
85
-
85
174
200
(26)
220
1,068
1,110
(42)
845
2,265
2,620
(355)
1,877
77,971
84,650
(6,679)
75,478
$ 8,756
$ -
$ 8,756
$ 4_,602
See notes to the financial statements.
PARKER, FICKLING, HARTMIANN t HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
5
CITY OF FAIRHOPE PUBLIC LIBRARY BOARD
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1982
NOTE 1 NOTE PAYABLE
The City of Fairhope Public Library Board was obligated on the
following note at September 30, 1982:
Eagle Acceptance Corporation -
secured by equipment, payable
$49 monthly including interest
at 15% per annum $ 439
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS