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HomeMy WebLinkAbout08-22-1977 Regular Meetingr. y 3 i r 1 STATE OF._ALABAMA COUNTY OFk' BALDWIN' { The City`Council of the City of Fairhope, Alabama met in regular session on Monday, August 22, 1977, at 7:00 P.M., at the City Administration Building, 387 Fairhope Avenue, Fairhope, Alabama with the following members present: Mayor James P. Nix; Councilmen: David E. Bishop,,Henry G. Bishop, Sam E. Box, Jack A. Stipes and Billy D. Wiggins. The minutes of the August 8, 1977 meeting were approved with the following correction: Councilman Stipes stated that he wanted to inform the Council of his plan to request that the Street Sweeper come in two (2) hours earlier in the mornings and leave two (2) hours earlier in the evenings. ( 5:00 A.M.-2:00 P.M. ), in order to do a more thorough job. Councilman Billy D. Wiggins moved, seconded by Councilman Jack A. Stipes, for the City to hire two (2) Police Women to work at the Elementary and High School for traffic patrol at a rate of $ 6.00 per day, from one and a'half to two hours per day. Motion carried. Councilman Sam E. Box moved, seconded by Councilman David E. Bishop, for the City to accept a Performance Bond in the amount of $ 4,000.00 on LaVerne and Carolyn Haver, for installation of improvements on Haver # 1 Subdivision once the Performance Bond is properly executed. Motion carried. Councilman Billy Don Wiggins moved to nominate Tyr. Bill Johnson to the Personnel Board for a five year term. Councilman Henry G. Bishop moved, seconded by Councilman Jack A. Stipes that the nominations be closed. Motion carried. Mr. Bill Johnson was elected unanimously to' --.serve as a member of.:the Fairhope--Personnel Board for a term -of -five (5) years. Q Mrs. Guy Belt came before the Mayor and Council to request the { use of the Knoll Park during the last week -end of the Annual Arts and Crafts Festival. Mrs. Belt stated that due to the � recent expansion of the Art Association there was no longer room to hold the Art Show there during Arts and Crafts. Councilman Henry G. Bishop moved, seconded by Councilman Jack A. Stipes, for the City to approve the use of Knoll Park by , the Art Association during the last weekend of the Arts and Crafts Festival, subject to approval by the Fairhope Single Tax Corporation. Motion carried. Councilman Jack A. Stipes moved for the Police Department to have a shift supervisor on all shifts at the police department, by utilizing the Chief, Assistant Chief and Lieutenant, with one to be placed on each shift. Motion died for lack of a second. Councilman Stipes brought up the matter of equipment clarifica- tion. Councilman Stipes said that there was a truck presently being used that the Gas Department had previously said was not able to be used any longer.,,,fand that monies had been spent on repairs for this -'truck. .,Mr. Kirk .said that the truck had been fixed up for use in lighter duties but that it was not.capable of a heavier work 3load needed by the Gas Department. Mr. Stipes stated that he felt any accidents that happen with the City's equipment, even if such accidents are interdepartmental should be reported to the Council. I 1 f' Page No. 2, Fairhope City Council Minutes for August 22, (con't.) e k +r 1977 5� F Councilman Henry G. Bishop nominated General Superintendent Edward Jackson Kirk to serve as Personnel Officer for the City of Fairhope in addition to his present job as General Superintendent. Councilman Jack A. Stipes moved, seconded by Councilman Billy Don Wiggins, that the nominations be closed. Motion carried. Mr. Edward Jackson Kirk was elected unanimously to serve as the City of Fairhope's Personnel Officer. Councilman Jack A. Stipes told members of the Council that he felt the City should adopt an Ordinance on the Hiring of Personnel. Mr. Stipes stated that he felt it was part of the responsibility of the Council as elected officials to know the type and qualifications of the Personnel that are hired. CouncilmanS oved for the City to adopt an Ordinance on the Hiring of Personnel. Motion died for lack of a second. �- This being the date set for the opening of bids for a Natural Gas Odorant System, the following bids were received: a 1. Process. -Systems Co., Inc. Birmingham, Ala. Odorant System $4,660.00 Installation 4,500.00 2. Reynolds Equipment Co. Garland, Texas Odorant System 4,410.00 3. Instrument Control Service Pensacola, Fla. Odorant System ( Bid installed ) 8,663.00 Councilman Sam E. Box moved, seconded by Councilman Jack A. Stipes, for the bids to be turned over to Mr. Posey of Owen S. Posey and Associates and General Superintendent E.J. Kirk for evaluation and accept the low bid according to -specifications. Motion carried. General Superintendent E.J. Kirk informed members of the Council that the City was in need of a Bush -hog. Mr. Kirk recommended the purchase of a new bush -hog since the cost of repairs to the present one would cost more than a new one. Councilman David E. Bishop moved, seconded by Councilman Billy Don Wiggins for the City to purchase a new bush -hog. Motion carried. City Attorney John Duck was asked by the Council to look into the possibility of drafting an Ordinance whereby Board members that miss more than two (2) consecutive meetings without good reason are taken off of the Board. Councilman Jack A. Stipes moved for the City to hire another qualified Building Inspector. Motion died for lack of a second. Councilman`,Henry Gt Bishop movedifor'a vote of confidence for the present Building Inspector, Harmon W. Stearns, and further, if the members of`the Council can help Mr. Stearns improve his position.by attending the neces'sary,or special courses offered by various'institutions`of higher learning to do so, in order for him to keep up to date on hi's duties. Upon being put to vote the following'vote,was,recorded: AYES: David E. Bishop Henry G. Bishop, Billy D. Wiggins and Mayor James P. Nix. NAYES: Sam E. Box and Jack A. Stipes. Motion carried. , r t Page No . =3 r Fairhope City Council Minutes for August 22., 1977 ` (con't.) Councilman Sam E. Box moved, seconded by Councilman Jack A. Stipes, that it would be to the advantage of the City of Fairhope and to the City Council, for the City to take additional applications for the position of Building Inspector, in order to see if a more qualified individual can be obtained for the allocated salary,for that position, and to accept the present Building Inspector's application for consideration along with any additional applica- tions that may be received. Motion carried. Councilman Jack Stipes stated that the City crews and equipment had been used to clean out a catch basin at Paddock Estates and said that he felt it was wasting the tax payers money to do this since the City of Fairhope has not yet accepted Paddock Estates for maintainence at this time. Councilman Jack A. Stipes moved, seconded by Councilman Billy D. Wiggins, to appoint Mr. Jim Martin and Mrs. Anne Gable to fill the two (2) slots for the City of Fairhope under the Senior Aid t Program. Motion carried. Councilman Sam E. Box moved, seconded by Councilman Jack A. Stipes that the nominations be closed. Motion carried. Mr. Jim Martin and Mrs. Anne Gable were elected unanimously to serve under the two slots of the Senior Aid Program. Councilman Jack A. Stipes moved, seconded by Councilman David E. Bishop, for final adoption of the following'Ordinance, introduced at the August 8, 1977 meeting of the City Council: u 1 4RD71aiEiNCTc; AN ORDINANCE TO REPEALI�IE•I; SECTION i.g-1 ANa 1�3�2 r '� ciTx CODE OF THE CITY 0V FAOPEA'' , ALAND T-0 ADOPT € A NEW- ORD... IN PLAC8 THEREOF. SL IT ORMINED BY THE CITY COUNCIL OF TIM CITY, OF FAlMOPk s SECTIOLi l -That u � ae. n 1 -1 .:' z; t t~,iiPlal% iCE WITH COM " t?C Ir v ANI) Ij4pR0VRjj' pRoNrISIOViS Or C10PTER DE' VIA RED XUl,Sa.Aj-jcE, and Sr�c t #'.,on 18-2, STREET be, and the same are herei-=V m , LIALM. SECTION 18-1 -- UONCOMP101"M WITH COB» TRUC 1Vi3 AND I14PP0SiX t s" sa p1t0iiISIONS OF CH"TER DECLARED NUISKNCE. The Constr4ctiOn, of improvemelAts upon any stre t toyithis, the City, not in conlpl.ia=e with the provisions of this chapter • is horeby ceclare l to be a public nuisance. SECTION 18-2 - Slr.iIZET J.MOVE NTS-R- QUIRE NTE, xa} Pavirl , S 4 �Llrbit�g, Gutteerin , L rvrr r&ia .nage Water Linea and Sanita�z�ew®r L A11 streams i�:­�` .. na W in the City that are to be improved by any pErson, firm or corporation, including, but not limited tocontract-ore a d ub- c ontractors, subdivideru, land developers, governing b0aie6, or others, by providing stree�; paving shall be provided with ppl 'V'is1g, curbing and guttering, winch said paving shall bcr not less then twenty (20) feet int width, and which curbing mul gutteri,r:ci shall *�)e of concrete construction. All such improvements shall rr'eet with the minimum requirements as set forth in specificatiau'._ of the regulations established. When any street withirlthe Ci t- is rovad ;eby providing, payement and curbing and guttering, =?: treets gh&ll alto be provider by adequate drainage facilitiam to provide for the drainage of surface waters. All sanitary sewer, water, atom drainage and street plans shall be prepared by a licensed and registered engineer. The engineer shall furl-Jah the authorized agent of t1c city a set of proposed street improvwuent plans for a pl:ova .. work is started on thestreets, IZe said Enc � 3 ere l.11 perfo : the supervision of cc ..13truction, and before the streets are accEeVted by the City for maintenance, the engineer shall furnish the City a corrected set of "aa built" plains showing any changes made during construction of the streets. All pipe shall anent A. S. T.A:. standards for the grade and class of pipe used. 'WhQ re_ the grade of a pipe is 'less than 0. Sic sand traps 2' deep sh' all be constructed in manholes, junction boxes or inlets at both the upper and lower end of the pipe. paving shall meet the following specificationst. (1) Alternate No. 1. 1h" asphalt wearing course 60 compacted sand clay barge (2) Alternate No. 2 (3) Alternate No. 3 lh* asphalt wearing course 8" compacted sand clay base Thickness and ccupositivn of asphalt wearing xurface and base courses may vary due to unusual soil or design requirements. Recommendations alhall be made the City Engineer for approval by the City. Concrete. Concrete shall be a 1a2:3h mix and shall have 3,000 pounds per square inch compressive strength in 28 days. Cy-- clind ars shall be :wade and broken at i and 28 days. The contract- or may be required to remove and r pla ae, at no expense to the City, any concrete not meeting the specifications. Halley type nutter and combination curb and gutter shall have 11" expansioli joints 30' on centers and contraction joints 101 on center . Base. In no case shall sand clay base be used until :sae site of the work has been inspected by the authorized agent of the City to see if thorough drainage of the subgrade can be obtained. Sand clay shall meet current Alabama State Highway Departnent Specifications. The contractor shall furnish the authorized agent of the City borings made by an approved laboratory, showing the thickness of the base. Borings to be made at distances noa greater than 200' apart. If the base in found to be less ; ha ,,. the required depth, the street will not be accepted until the necessary corrections. have been made, or the required thickness bbtained as directed by the authorized agent of the City. Compact� ion of subgrade and base courses shall meet current AlabaJ�Ia State Highway Department Specifications, except that tests shall be made at intervals not to exceed 2001 apart. The contractor may be required to remove and replace, at no expense to the City, any base not meeting the Specifications. Asphalt Wearing Course. Asphalt surfacing shall be lkh thick after compaction. The contractor or subdivider shall furnish the authorized agent of the City borings, made by an approved laboratory, showing the thickness of the asphalt surfacing. Borings to be made at disstanses not greater than 200' apart. If the asphalt is found to he Less than the required depth, the streets will not be accepted until the necessary corrections have been made, or the required thickness obtained as directed by the authorized agent of the City. The contractor may be rgquirea to remove and replace, at no expense to the City, any asphalt not meeting the Specifications. (b) Street Aarkers, Only City standard reinforced concrete markers shall be erected, or other standard markers as desired by the City. (c) Concrete Monuments;. Concrete monu- ments shall be seat according to the City Planning Commission Regulations. (d) Testing Laboratory. An approved testing laboratory shall be employed to make: tests. This will in no way keep the authorized agent.of the City from making any addi- tional tests he may deem necessary. (e) General. Copies; of all test reports made by the: testing laboratories shall be furnished b1f. City. Streets will not be accepted by the City for maintenance until all requirements have been met. (surd. No. 266,-2,4-25-60) . (f) maintenance Bond. The person, firm or corporation, including, but not limited to, contractors and subcontractors, subdividers;, laud developers, governing bodies, or others shall furnish the City a maintenance bona guaranteeing the repair of all damage due to improper materi& 4 or workmanship for a period of two (2) years after the acceptance of the work by the City. 3- ALL ordinances in conflict herewith be, and the same 6Ya hereby IEpRAUp. This Ordinance shall take effect !Ap'on its due adoption and publication as required by law. ADOPTED TIZ S TIE � � _DAY 01 1 1977. 14AYOK ATTEST s rF Page No. 4 Fairhope City Council Minutes for August 22, 1977 �(con't.) Councilman Jack A. Stipes moved, seconded by.Councilman Sam E. I Box, for the City to go out on bid for the installation of three (3) jetties at the Municipal Beach. Motion carried. it Councilman Sam E. Box moved, seconded by Councilman David E. Bishop to introduce and adopt the following Resolution. Motion carried. RESOLUTION WHEREAS: the Fly Creek Harbor provides many jobs through the seafood industry and a safe harbor for all during the hurricane season; and WHEREAS: the entrance to the harbor is in constant need of dredging; and WHEREAS: the placement of a jetty along both sides of the entrance to the Fly Creek Harbor would help keep the channel at its desired depth; NOW, THEREFORE, BE IT RESOLVED, BY THE MAYOR AND COUNCIL OF THE CITY OF FAIRHOPE, to petition the State of Alabama and the U.S. Corps of Engineers, for their help in securing the concrete) rubble from the old bridges that are to be replaced on the Causeway,'and .the proper` placement of the same along the entrancj to the Fly Creek Harbor.. ADOPTED THIS THE 22nd�` ATTEST: r DAY 'OF AUGUST 1977. City Engineer Ack Moore informed members of the Council that the bid opening on the Street Improvement Project would be on September 10, 1977, at 2:00 P.M. Water and Sewer Superintendent Mike Rejczyk told members of the Council that the City of Fairhope had received the award for the best operated plant in a town of 10,000 or less population, for the State of Alabama by the Water Improvement Commission, at the school held in Tuscaloosa last week. Mr. Rejczyk said that the City of Fairhope has won this award for the past three years and would be ineligible to reapply for the next two years. Councilman Sam E. Box stated for the record his congratulations to the water and sewer department for their work and the honors they have brought to the City of Fairhope by winning the award from the Water Improvement Commission. a Page No. 5 Fairhope City Council August 22, 1977 meeting (con't.) Councilman Billy Don Wiggins informed'members of the Council on the status of the grant from the Federal Aviation Adminis- tration. Mr. Wiggins said that the grant in the amount of $ 404,612.00 ( $ 29,000.00 increase over the original amount ) would be received in the next several days and that a special meeting of the City Council would have to be held to okay the grant. Mr. Bobby Pope of the Yardarm Restaurant came before the Mayor and Council regarding the outside maintainence of the Yardarm Restaurant`. Mr. 'Pope{_.spaid that he would take care of all of the outside maintainence of the building on a'reimbursable basis. The lease, presently reads that the City will be respon- sible fors, outs ide%mainta nenc'e = Mr ..Pope'+said that the ybuilding, presently was in need of paint- ing. a Mr. Pope was told.to get-up cost estimate and present it to � the Harbor Bdard r.egarding,maintainence which needed to be done and present it at the Harbor Board meeting on Wednesday, August, 24, 1977, who will in turn report their recommendations back to the Council. Mrs. Ed Nelson came before the Council to ask if there was an Ordinance for the preservation of trees on private property; Mrs. Nelson was told that there was no legal way to prohibit• people from cutting down trees on private -property. There being no further business on a motion and carried, the meeting adjourned. ATTEST: C Y L APPROVED ly made, seconded 0