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HomeMy WebLinkAbout04-25-1977 Regular MeetingSTATE OF ALABAMA COUNTY OF BALDWIN The City Council'of the City of Fairhope, Alabama met in regular session on Monday, April 25th, 1977, at the City Administration Building, 387 Fairhope Avenue, Fairhope, Alabama at 7:00 P.M., with the following members present: Mayor James P. Nix; Councilmen: David E. Bishop, Henry G. Bishop, Sam E. Box, Jack A. Stipes, and Billy Don Wiggins. The minutes of the April 11th, 1977 meeting were approved with the following additions: 1. Councilman Henry G. Bishop moved, seconded by Councilman Jack A. Stipes, to purchase the property adjacent to the substation on the corner of Twin Beech and Young Street, two (2) acres ( more or less ), for the price of $ 7,000.00, from Alma Jordan, subject to a full warranty deed with Title Insurance, •to be paid for out of the City's land fund. Motion carried. 2. Councilman Sam E. Box moved, seconded by Councilman Jack A. Stipes, to authorize the Mayor to send a letter to Ciba-Geigy, stating that the City will take the new gas no later than September 1, 1977, at the price of $ 2.17 per cubic foot plus 20.4 ¢ for United Gas Pipeline and .12¢ to Clark -Mobile for transportation, subject to approval of the Federal Power Commission and subject to this being an eight (3) year contract ( March of 1985 ), and transporting agreement. Motion carried. Councilman Henry G. Bishop gave a report on the financial condition of the General Fund for the six month period ending March 31, 1977. This report shall become a part of these minutes. Councilman Bishop stated that if the City continued to operate as it has for the first six month period, that the result would be an approximate $ 50,000.00 deficit in the General Fund -for the_E-iscel Yepr;1977.,. Councilman Henry G. Bishop told members of the Council that steps were being taken to collect taxes on automobile tags which have not been paid by City Residents. Councilman Billy Don Wiggins requested that the minutes reflect that the taxes which have not been paid on automobiles was not a reflection on City Hall. The Council discussed the gas usage by the Town of Daphne, and the penalty situation which could result from over usage. Councilman Sam E. Box and Mayor Nix decided that they would meet with the Utilities Board of the Town of Daphne, and go over the penalty situation with them. Councilman Henry G. Bishop recommended to members of the Council that the Recreation Board take over the payment of the Colony rent on Stimpson Field in the amount of $ 1,906.50, since they were now able to pay this due;to the additional revenues the Recreation Board received from the beer and cigarette tax increase,i.n71975. Councilman Billy D. Wiggins said that he would refer this matter to the Recreation Board at their next regular meeting. Councilman David E. Bishop opened a discussion on the City's delivery and business licenses, regarding inequities in the monies received from various businesses. Mayor Nix told members of the Council that the main reason for the difference was that when the Business License Schedule was adopted the Council amended it with an option to either pay three (3) times the amount paid prior to the new license schedule or base their license on their gross receipts. Councilman Jack A. Stipes moved, seconded by Councilman Billy D. Wiggins, for the City to proceed with the drainage project on School Street by installing approximately 600 feet starting behind the Methodist Church along Morphy to School Street with a ten (10) foot culvert, and using City labor , for a cost of up to $ 3,700.00, providing the City can get the necessary easements from start to finish, with the monies to be paid out of the City's Gasoline Tax Account. Motion carried. Mayor James P. Nix ,informed Council members of the resignation received from Mr. Joe Osterberger on the Recreation Board. Councilman Billy D. Wiggins moved, seconded by Councilman Jack A. Stipes, to nominate Mr. Ed Nelson to serve in the place of Mr. Joe Osterberger, on the Fairhope Recreation Board. Motion carried. Mr. Ed Nelson was appointed to serve as a member of the Fairhope Park and Recreation Board until March of 1982. Councilman Henry G. Bishop nominated Mr. George McKee for re -appointment to the Fairhope Harbor Board until April of 1979. Councilman Billy D. Wiggins moved, seconded by Councilman Jack A. Stipes that the nominations be closed. Motion carried. Mr. George McKee was re -appointed to serve as a member of the Fairhope Harbor Board until April of 1979. Mayor Nix informed Council members of a request from the Baldwin County Mental Health Center for the City to appoint a member to serve on the advisory committee. Councilman Billy Don Wiggins recommended the following two (2) people for the Council's consideration for appointment to the Mental Health Advisory Board: Mrs. Linda Stewart Mrs. Jean Kutack Councilman Henry G. Bishop moved, seconded by Councilman Jack A. Stipes, to nominate Mrs. Jean Kutack to serve on the Advisory Committee of the Baldwin County Mental Health Board. Motion carried. Councilman David E. Bishop moved, seconded by Councilman Billy Don Wiggins, i to allow residents within the police jurisdiction a red sticker for ! admission to the beach only. Upon being put to vote the following vote was recorded: AYES: David E. Bishop, Henry G. Bishop and Billy Don Wiggins. NAYES: Sam E. Box and Jack A. Stipes. Motion carried. Councilman Sam E. Box moved, seconded by Councilman Henry G. Bishop, for the City to hire an extra policeman starting May 7, 1977 thru Labor Day, to work the beach at a salary of $ 3.50 per hour. Motion carried. Councilman Sam E. Box moved, seconded by Councilman Jack A. Stipes for the City to hire two (2) Toll -Workers for Friday, Saturday and Sundays from May 7th, 1977 thru Labor Day at the beach, at $ 2.30 per hour. Motion carried. Mayor Nix stated that the City would receive Insurance Proposals for the City's Casualty Insurance up until the May 9th, 1977 meeting of the Council. Councilman Sam E. Box moved, seconded by Councilman Henry G. Bishop, to hire a new man in the Gas Department. Motion carried. Mayor James P. Nix read a letter from the West Baldwin Water and Fire Protection Authority regarding a contribution of $ 1,500.00 in order to purchase the necessary equipment for two (2) trucks enabling them to combat chemical fires. Councilman Sam E. Box moved, seconded by Councilman Jack A. Stipes, to accept with appreciation the letter from West Baldwin Water and Fire Authority for a donation of up to $ 1,500.00 for equipment for the fire department. Motion carried. Councilman Jack A. Stipes recommended that the City discontinue the policy of providing free coffee for City employees, due to the rising cost of coffee. The matter was held over until the May 9th, 1977 meeting of the Council. Councilman Jack A. Stipes requested that the City's policy of not allowing private or personal work on City property with City equipment be enforced. Councilman Jack A. Stipes gave members of the Council a copy of a sample Ordinance on the City's policy on accepting streets. City Attorney John V. Duck told members of the Council that the City was not bound to accept streets for maintainence. Mr. Duck said that the City already.had an existing Ordinance adopted in 1959, and recommended the City writing a letter to the Fairhope Planning Commission stating that this was the City's minimum paving specification Ordinance, and that once the Planning Commission approves a subdivision they must require the subdivider to pave according to the plans and specifications and his engineer must bring back a certification before the subdivider will be released from his performance bond,and make this a provision of the bond. Mr. Duck further recommended that the City Engineer review the 1959 Ordinance and see if the specifications still hold today, since the Ordinance may need to be brought up to todays specifications. Councilman Jack A. Stipes said that he would like to see the trash pickup Ordinance enforced..Mr. Stipes said that people were putting pieces of bicycles, tires, etc. in with their leaves and limbs, and requested that the City Superintendent check to make sure the trash pickup ,Ordinance is enforced. Councilman Billy D. Wiggins moved, seconded by Councilman Jack A. Stipes, to authorize the City Attorney to draw up an Ordinance on Contractors hauling trash to the City Landfill. Motion carried. Councilman Jack A. Stipes brought up the question of the penalty on dog tax. The City Attorney told members of the Council that the penalty on violation of the Dog Tax Ordinance was left up to the discretion of the Judge. Councilman Henry G. Bishop moved, seconded by Councilman Billy D. Wiggins, to appoint Councilman Sam E. Box to serve as a member of the Organic School Board until May of 1978. Motion carried. Councilman Henry G. Bishop moved to appoint Mrs. Mae Moss Parker to serve on the Organic School Board until May of 1980, seconded by Councilman Billy D. Wiggins. Motion carried. Councilman David E. Bishop moved, seconded by Councilman Jack A. Stipes, to hear a letter from Alabama Power Company on the rate hearing. Motion carried. Mayor Nix said that Alabama Power Company had offered to settle for 50 plus interest which would be $ 12,604.70 plus $ 4,716.58 interest and stated that it was the recommendation of the Attorney and Engineer that the City accept this offer from Alabama Power Company. Councilman David E. Bishop moved, seconded by Councilman Billy D. Wiggins to accept the settlemen, offer from Alabama Power Company. Motion carried. Councilman Henry G. Bishop moved, seconded by Councilman Jack A. Stipes to hear Councilman Billy D. Wiggins on the signal light at Gayfer and Section. Motion carried. Councilman Billy D. Wiggins moved, seconded by Councilman Sam E. Box, for the City to ask for permission from the State Highway Department to install a red light at Gayfer and Section Street and state that the City will pay for the installations"of the light. Motion carried. Councilman,Jack A. Stipes moved, seconded by Councilman Billy D. Wiggins, to hear' the request of the Jaycees.4'Motion carried. Dr. Hoyt Childs came before the Mayor and Council on behalf of the Eastern Shore Jaycees, to request the use of the beach for the fourth of July celebration. Councilman Jack A. Stipes moved, seconded by Councilman Henry G. Bishop, to allow the Jaycees the use of the beach for the fourth of July celebration. Motion carried. Mr. Gary Sandell came before the Mayor and Council regarding dangerous bicycle practices in the City of Fairhope. City Attorney John Duck said that bicycles are governed -'by the same rules as automobiles. Councilman Henry G. Bishop moved, seconded by Councilman David E. Bishop, to pay the bills as presented. Motion carried. Mayor James P. Nix reminded members of the Council that the opening of bids on the Middle Street Sewer Project would be on May 3,1977, at 2:00 P.M., and also that the Ethics Reports were due by the first of the month. Councilman David E. Bishop moved, seconded by Councilman Billy D. Wiggins, to adopt the following Resolution: Motion carried. RESOLUTION WHEREAS, Lynn Adams was appointed City Clerk October 4, 1976, and WHEREAS, Lynn Adams has served the City faithfully and with honor, WHEREAS, MAY 9-15 is to be observed nationally as City Clerks week, NOW, THEREFORE, BE IT RESOLVED, that Lynn Adams be commended for her dedicated service to the City of Fairhope. City Engineer Ack Moore told the Mayor and Council that there would have to be a public hearing on the Street Paving Program at the second meeting in.May of the City Council and that notice of the public hearing would have to be advertised in the newspaper for two (2) consecutive weeks. Councilman Jack A. Stipes moved, seconded by Councilman Billy D. Wiggins, to advertise for a public hearing on the Street Paving Program for the second meeting in May of the City Council. Motion carried. There being no further business, on a motion duly made, seconded and E BILLS GENERAL FUND: Baldwin Industries Certified Laboratories Harry Creamer and Sons, Inc. Casey Enterprises Coastal Concerte Company Gulf Coast Paint and Body Supply Autry Greer Leary and Owens Equipment Company 3 M Corporation Mobile Electric Garage Material Sales Company White Swan Uniform Rental Refund Alabama League Convention John Duck BANK BALANCE: ( 4-22-77 ) TOTAL BILLS: $ 74,459.29 243.75 440.00 32.50 288.97 177.00 53.70 45.69 1,315.00 323.60 307.08 218.50 102.60 131.42 $ 3,679.81 BILLS ELECTRIC FUND FLORIDA TRANSFORMER HILL-SOBERG SOUTHEASTERN TESTING LABORATORIES HATFIELD AND COMPANY MOORE HANDLEY TOTAL: BANK BALANCE ( 4-22-77 ) 1,960.00 900.92 205.23 4,422.09 2,899.23 10,387.47 23,654.26 BILLS GAS FUND: Marine Specialty Company Refund Expense Gene Fuqua BANK BALANCE: 135,914.89 81.54 138.25 TOTAL: 219.79 BILLS WATER AND SEWER FUND Gulf Security Service Silverhill Farmer's Association TOTAL: BANK BALANCE: $ 10,129.04 275.00 494.50 $ 769.50 'EST BALDWI N WATER AND FIRE PROTECTION AUTHORITY AUTHOR FLEMING, CHAIRMAN WAINO HOFFREN, VICE CHAIRMAN April 13, 1977 City Council City of Fairhope Fairhope, Alabama Dear Sirs: P. O. BOX 476 FAIRHOPE, ALA. CHARLES INGERSOLL, SECRETARY The West Baldwin Water and Fire Protection Authority realizes the necessity of a well equiped Fire Department and the effort put forth by the City and its volunteers. At this time, we understand that the the City is contemplating up -dating two of its trucks with special equipment which will insure our community better fire protection. We, as a Water and Fire Protection Authority realize our responsibility and want to aid you in your goal. Therefore in the April 12, 1977 meeting our board members moved to contribute an amount not to exceed $1,500000 in order to purchase the necessary equipment for two trucks enabling them to combat chemical fires. We are glad to take this opportunity to do our part in the betterment of Fairhope. Sincerely, A.fathur Fleming, Chairman au Charles Ingers6kl, Secretary AF/mz ti SIX MONTH PERIOD ENDING MARCH 31, 1977 Budgeted Receipts - Annual Reported for 6 months $510,115.89 Less non recurring items Q)-166,722.02 3430393.87 Adjustments State of Alabama Excise tax Q) 6,250.00 Fines and Costs (2)-89140.00 Gas transfer budgeted -not paid 23,250.00 Budgeted Expenditures $862,996.88 $364,753.87 = 42% Report for Six Months 4370771.31 Less debt service - 399062.50 Less Mechanics, Surveyor, Inspt.-5,602.38 Less Employee Ret. & Med. Ins-1,489.46 -1,000.00 Colonoy Rent 1,400.00 Plus Capital Purchases ' 10,000.00 Baldwin Cty Re -appraisal 5,678.12 Library Appropriation k 2,631.00 410,326.09 Non Recurring Items Receipts Real Estate Taxes $1170766.39 Auto Taxes 33,620.60 Business and Delivery Lic 62,280.04 Insurance Co. Franchise 19,777.01 Totals % above budget 9.83% $858,401.37 = 48% Budgeted Excess $103,000.00 $14,766.39 35,000.00 -1,379.40 56,250.00 6,030.04 18,30000 1,477.01 233,444.04 212,550.00 20,894.04