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HomeMy WebLinkAbout02-28-1977 Regular MeetingSTATE OF ALABAMA COUNTY OF BALDWIN. The City Council of the City of Fairhope, Alabama met in regular session on Monday, February 28, 1977, at 7:00 P.M., at the City Administration Building, 387 Fairhope Avenue, Fairhope, Alabama with the following members present: Mayor James P. Nix; Councilmen: David E. Bishop, Henry G. Bishop, Sam E. Box, Jack A. Stipes and Billy Don Wiggins. The minutes of the February 14, 1977 meeting were approved with the following addition: Councilman Jack A. Stipes questioned the City of Fairhope's policies on the following: 1. Reimbursing City employees on a monthly basis for auto expenses. 2. The City's policy on paying for long distance charges and alcoholic beverages for city employees when they go out of town for schooling or conventions. 3. Advances made to City employees on their salaries; payment of fines and costs and bank notes by payroll deductions. Ms. Ruth DeWitt of the South Alabama Regional Planning Commis- sion came before the Mayor and Council regarding the 208 Workshop, and urged City officials to attend the next 208 Workshop to be held March 24, 1977, at 9:00 A.M., in room 3 of the Mobile Municipal Auditorium. Councilman Sam E. Box moved, seconded by Councilman Jack A. Stipes, to follow the rules of procedure as adopted by the City Council at the October 4th, 1976 meeting. Motion carried. Councilman Jack A. Stipes told the Mayor and Council members of the request of the Harbor Board for the City to pave the road next to the gas pumps , and also repairing the docks where the wall has cracked and fallen into the creek, at Fly Creek. Councilman Stipes stated that errosion was preventing the boats' from getting up to the gas pumps. Councilman Jack A. Stipes moved, seconded by Councilman Billy Don Wiggins that the City repair the dock area where the cement wall has cracked and fallen into the creek, and also that the City pave the access road to the side of the gas pumps at Fly Creek at a cost not to exceed the amount of $ 2,000.00. Motion carried. Councilman Jack A. Stipes presented a petition, which shall become a part of these minutes, from residents of Fairhope, requesting that the City of Fairhope acquire some kind of Civic Center with an auditorium that would be suitable for various organizations to use. Councilman Jack A. Stipes recommended that the City set up a committee to study the feasibility of havings a Civic Center, if there is a need, how much the cost will be, and the best location. Mayor James P. Nix appointed the following members to serve on the Committee to study the need for a Civic Center in Fairhope, by meeting with various civic clubs, etc., : Councilman David E. Bishop Councilman Jack A. Stipes Councilman Billy Don Wiggins Councilman Billy Don Wiggins moved, seconded by Councilman Sam E. Box, that the bill in* the amount of $ 4,573.20, for a chain link fence around the track be approved for payment out of the Recreation Capital Improvement Account, and that any future expenditures out of the Recreation Capital Improvement Fund be approved by the City Council. Motion carried. Councilman Sam E. Box moved, seconded by Councilman David E. Bishop for final adoption of Ordinance No. 584, an Ordinance amending Zoning Ordinance No. 557, by rezoning Dr. Diegman's property to B-4. Motion carried. Councilman Sam E. Box moved, seconded by Councilman Henry G. Bishop to advertise for a public hearing on the rezoning of Byrd Moore's property, proposed Rosa Acres Unit II, from R-1 Single Family Low Density Residential District to R-3 Limited Multi- Family Residential District. Motion carried. Mayor James P. Nix reported on the progress being made by the City in securing a new source of gas. Mayor Nix stated that the City would have to reach a decision by the 15th of April, 1977, as to whether or not the City desired to enter into a contract for the purchase of additional gas. Mayor Nix said that he felt the securing of additional gas would be mean a tremendous potential for new industry for those areas being served by our gas lines . Councilman Jack A. Stipes moved, seconded by Councilman David E. Bishop, for the City to put in a flume at the Art Center at a cost of $ 180.00, in order to help out with the drainage situa- tion. Motion carried. Mayor Nix told members of the Council that the City could not move over to the school's property until the City has the survey plans developed from a registered engineer. Councilman Henry G. Bishop moved, seconded by Councilman David E. Bishop, to set the amount of mileage costs to be reimbursed to City employees and officials for use of their vehicles on City business at .15� per mile. Motion carried. Councilman Sam E. Box,moved, seconded by Councilman Billy Don Wiggins, to continue the policy of advancements on the employees salaries on the basis of an emergency. Motion carried. Councilman Sam E. Box moved, seconded by Councilman Henry G. Bishop to continue the City's policy on Payroll Deductions. Upon being put to vote the following vote was recorded: AYES: Sam E. Box and Henry•G. Bishop. NAYES: David E. Bishop, Jack A. Stipes and Billy Don Wiggins. Motion defeated. Councilman Jack A. Stipes moved, seconded by Councilman Billy Don Wiggins, to continue with the payroll deductions except for deductions for banks and finance companys, after existing obligations with the banks and finance companys are met. Motion carried. Councilman Sam E. Box moved, seconded by Councilman Billy Don Wiggins, to advertise for bids on gasoline and for a new ethel gas tank. Motion carried. Councilman Jack A. Stipes moved, seconded by Councilman Billy Don Wiggins, to allow the Chamber of Commerce to paint temporar footprints on the sidewalks for the Arts and Crafts Festival. Motion carried. Councilman Henry G. Bishop moved, seconded by Councilman Billy Don Wiggins, to rent two (2) portable toilets for Arts and Crafts week. Motion carried. Mayor James P. Nix went over with the members of the Council the results of a recent Street Safety Study, prepared by the Traffic Planning and Associates of Atlanta Georgia, and funded entirely by the State of Alabama. The Council decided to have City Superintendent E.J. Kirk look over the recommenda- tions and report back at the March 14, 1977, meeting of the City Council. The Mayor and Council members discussed the dog problem in the City. The Council decided to make'an appeal to the public for their help in controlling the dog problem in the City by lettin it be known that the City will enforce the existing dog laws up to a point where the citizen will call up and be willing to file a complaint in order --to help the City enforce the Dog Ordinance. Councilman Jack A. Stipes reported on Mrs. Sally Maloney's problem of errosion on Tensaw Street. Councilman Stipes recom=. mended that the City put a catch basin into these places and putting the,pipe on the ground from the bottom of the catch basin and fill in the gulleys with tree stumps,bricks, roots, limbs, etc., and try to retake the land. Mr. Stipes cited -the --.area behind the Beasley's Resthome as an example. Councilman Jack Stipes reported on the drainage problem on the property of Mr. J. Russell Kilgore. Mr. Stipes stated that he wanted to meet with Mr. Kilgore and see what they can work out to correct the problem and report back at a later date. Councilman David E. Bishop presented a letter from Engineer H.S. St. John, which shall become a part of these minutes, re- garding the Transformer Bids taken February 14, 1977, and Mr. St. John's recommendations. Councilman David E. Bishop moved, seconded by Councilman Jack A. Stipes, that the City accept Mr. St. John's recommendations on the Kuhlman Transformer thru Hatfield and Company because of a low firm bid and low losses. Motion carried. Councilman David E. Bishop moved, seconded by Councilman Billy Don Wiggins to accept the bid of Allis-Chalmers thru Trio Electric Company for the regulators. Motion carried. Councilman Jack A. Stipes moved, seconded by Councilman David E. Bishop, for the City to accept the bid of Westinghouse thru Moore Handley for current transformer switches. Motion carried Councilman David E. Bishop moved, seconded by Council Billy Don Wiggins to accept the bid of Chas. W. Ashby & Co. for fuses. Motion carried. 0 ST. JOHN ENGINEERS, INC. onxu1funfs P. O. BOX A04 TROY, ALABAMA 36081 205.566-152 2 February 25, 1977 Mr. Jack Kirk, Supt., City of Fairhope P. 0. Box 429 Fairhope, Ala, 36532 He: Analysis of Transformer Bids Taken 2, 14/77 Dear Sir: A determination has been made as to what vendor and manufacturer offers the City of Fairhope the most desirable transformer to place on order from among the nine bids received on February 14th. Eight manufacturers were Involved since two vendors wuoted on the same make. Since the City is now paying the Power Co. at least two cents for all energy purchased ( and this will continue to escalate;) the cost of losses must be considered and a twenty year period was used for comparison. We do not think a thirty year period would have changed the result. Since the City must finance electric system additions prin- cipally from borrowed money, most of which is tax free, we factored into consideration the difference in the cost of each make over a period of twenty years using 6% interest compounded. Out of the nine bids received three were priced firm with no escalation. The others had a variety of escalation clauses and we computed what we considered a conservative amount to add to the initial price to arrive at the price on date of delivery. Naturally, a vendor quoting a low firm price had a financial advantage that other makes found it hard to overcome. Some that had a low price had, relatively high losses and lost out for this reason. Due to the ever increasing cost of power the efficiency of any electrical apparatus should play an important role in the future. A tabulation is attached showing a comparison of most of the essential features and costs. This shows clearly that Kuhlman offers you in this case the best buy.. We recommend that you place an order with them immediately predicated on the data and information submitted by them. We are also attaching copies of our work sheets showing in detail how we arrived at each figure we used in comparing costs. The compound interest ST. JOHN ENGINEERS, INC. C<�,1MIla„ is P. O. BOX 404 TROY. ALASAMA 36081 205.566-1522 Page # 2 re transformer bids and annuity multipliers were taken from standard mathematical tables published in 1959 by the Chemical Rubber Publishing Co. If Kuhlman meets their shipment promise, delivery can be expected about the middle of July. It is desirable to place this new unit in service prior to August in order to insure the reliability of your service. Drafts of purchase orders for the transformer and the other equipment related to this job are attached also. Yours very truly, H. S. St.John copies to Mr. James P. Nix, Mayor Mr. Phil Rutherford, Eleo. Supt. PS - We have had many calls and visits by manufacturers representatives relative to our bid analysis. After you have taken action on our recommendations we solocit your permission to make the data on the comparison available to them. Mayor James P. Nix appointed Mr. Henry G. Bishop, Chairman of the Finance Committee, to look into the costs of providing Police and Fire protection outside of the City Limits, in order to justify the charging of business licenses in those areas, and report back to the Council. Councilman Jack A. Stipes moved, seconded by Councilman Billy Don Wiggins, to approve the final step raise for Gas Superintendent Gene Fuqua, which will put him in line with the other department heads. Motion carried. This being the date set for the opening of bids on the Gas Tele-metering system, the following bid was received: Instrument Control Service, Inc. $ 31,445.00 Councilman Sam E. Box moved, seconded by Councilman David E. Bishop, to reject the bid and ask for bids to be offered at the March 14, 1977 meeting of the Council. Motion carried. Mr. W.R. McPherson came before the Council and requested that his application for a beer and liquor license be heard. Councilman Henry G. Bishop moved, seconded by Councilman Jack A. Stipes, to hear Mr. McPherson. Motion carried. Mr. McPherson told the Mayor and Council that he planned to open a seafood restaurant comparable to the Red Lobster Rest- aurants, and that he had no intention of operating a Disco, and only wanted the beer and liquor license to serve these beverages with the meals. Councilman Henry G. Bishop moved, seconded by Councilman Billy Don Wiggins, to approve the application of Mr. W.R. McPherson for a beer and liquor license. Motion carried. Councilman Jack Stipes told the Mayor and Council of the request of Mr. George McKee, to stripe parking lines behind the Klumpp building on the side of Bayview. No action was taken. There being no further business, on a motion duly made, seconded and carried. the meeting adjourned. Ap AT -F S T ITY CLERK