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12-11-2023 City Council Packet
CITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Monday, December 11, 2023 - 6:00 PM City Council Chamber Council Members Jack Burrell Corey Martin Jimmy Conyers Jay Robinson Kevin G. Boone Invocation and Pledge of Allegiance 1. Approve minutes of November 27, 2023 Regular City Council Meeting and minutes of November 27, 2023 Work Session. 2. Report of the Mayor 3. Public Participation – Agenda Items – (3 minutes maximum) 4. Council Comments 5. Final Adoption - Ordinance - Amend Zoning Ordinance No. 1253 - Request of the Owner, 404 Oak LLC, to rezone property from B -4, Business and Professional District to B-2, General Business District. The property is approximately 0.18 acres and is located at 404 Oak Avenue. PPIN #14546. (Introduced at the City Council Meeting, November 27, 2023.) 6. Ordinance - Annexation - Nicole Scopolites Administratrix for the Estate of James M. Scopolites, (containing 4.66 acres, more or less), property located at 8611 Gayfer Avenue Extension, Fairhope, Alabama. Tax Parcel 46-02-09-0-000-016.000 (PIN Number 43888). 7. Resolution - That the City of Fairhope approves the procurement of a Three-Year Lease Renewal on the Hewlett-Packard DesignJet T2600 Plotter on NAPSO Contract for a 36/month lease and Service A greement for a total FY24 Expense not-to-exceed $3,523.53); and to authorize Mayor Sherry Sullivan to execute the Lease Agreement and Service Agreement. 8. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Watermark Design for Professional Architectural and Engineering Services for (RFQ PS24-004) Fairhope Municipal Pool Rehabilitation - Phase II Design Documentation with a not-to-exceed amount of $170,000.00. 9. Resolution - To award (Bid No. 23-030) Consulting Services for FEMA Public Assistance Management Services - Government Services to Royal Engineers and Consultants, LLC; and the cost of this contract will be determined if it is activated at the time of a disaster. 10. Resolution - To award (Bid No. 23-031) Consulting Services for FEMA Public Assistance Management Services - Utility's Damage Projects to Royal Engineers and Consultants, LLC; and the cost of this contract will be determined if it is activated at the time of a disaster. Page 1 of 446 City Council Regular Meeting December 11, 2023 Page - 2 - 11. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Watershed for Professional Architectural and Engineering Services for (RFQ PS24-008) Nature Center Building Rehabilitation with a not -to-exceed amount of $48,000.00. 12. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Gresham Smith for Professional Engineering Services for (RFQ PS24 -009) Section Street Resurfacing in the Central Business District (CBD) with a not -to- exceed amount of $59,517.00. 13. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract with Kimley-Horn and Associates, Inc. for Professional Engineering Services for (RFQ PS23-027) Force Sewer Main Upgrades with a not-to-exceed amount of $530,000.00. 14. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract with Kimley-Horn and Associates, Inc. for (RFQ PS24-010) Professional Engineering Services for the Lead Service Line Inventory and Compliance - Phase 1 with a not-to-exceed amount of $77,700.00. 15. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract with Krebs Engineering and Associates for Professional Engineering Services for (RFQ PS23-025) Wastewater Treatment Plant Headworks Improvements with a not-to-exceed amount of $350,000.00. 16. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Temporary Construction Easement and Purchase Options between the City of Fairhope, Grantee, and Bible Way Holiness Church, Grantor, for a non-exclusive temporary construction easement. 17. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Temporary Construction Easement and Purchase Options between the City of Fairhope, Grantee, and Baldwin County Board of Education, Grantor, for the following non-exclusive temporary construction easements. 18. Resolution - That until further notice and until feasibility studies are completed, the City Utility Department will not issue availability certificates for sewer service to new applicants outside the corporate limits of the City of Fairhope. 19. Resolution - That the City of Fairhope approves the procurement of Lights and Poles for the Greeno Road Median between Sportsman Marine to State Route 104 from Gresco for a not-to exceed cost of $295,200.00; and authorizes procurement without formal bid based on the option allowed by the Code of Alabama 1975, Section 41-16-51(b)(7). Page 2 of 446 City Council Regular Meeting December 11, 2023 Page - 3 - 20. Resolution - That the City of Fairhope approves the procurement of Weatheri ng Steel Poles from Meyer Utility Structures for a not -to-exceed cost of $283,224.00; and authorizes procurement without formal bid based on the option allowed by the Code of Alabama 1975, Section 41-16-51(b)(7). 21. Resolution - To award (Bid No. 24-009) New Sherman+Reilly Bullwheel Wire Tensioner or Equivalent to SouthCon with a total bid proposal not -to-exceed $110,709.00. 22. Resolution - That the City of Fairhope approves the procurement for contractor Bagby & Russell Electric Company, Inc. to replace the Traffic Control Cabinet at the Intersection of Fairhope Avenue and Bancroft Road for a not -to-exceed cost of $31,350.00. 23. Resolution - That the City of Fairhope approves Mayor Sherry Sullivan selection of Pyro Productions Inc. as Professional Consultant for (RFQ PS24-011) Design and Production of the Fireworks Display for New Year's Eve 2024, pursuant to Code of Alabama, "Pyrotechnic Shooter Law"; and authorizes the Mayor to execute a contract with an amount not-to-exceed $12,000.00. 24. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract between the City of Fairhope and Music Garden to provide musical entertainment at the Fairhope New Year's Eve 2024 Celebration for a not -to-exceed amount of $8,500.00; and authorize the City Treasurer to pay $8,500.00 payable to Music Garden with execution of contract prior to the performance. Exempt from formal bidding per Code of Alabama1975, Section 41-16-51 (a)(3). 25. Resolution - That the City Council hereby approves the Planet Fitness Gym Membership for the Fairhope Police Officers adopted and passed in the 2023 -2024 Budget. The Planet Fitness gym location is in Fairhope. 26. Request – Randal Wright, on behalf of the Friends of the Fairhope Public Library, Requesting permission to serve alcohol at its annual Chocolate and Champagne Gala 2024 on Saturday, January 27, 2024, from 7:00 p.m. to 9:30 p.m. in the Fairhope Public Library. 27. Public Participation – (3 minutes maximum) 28. Executive Session - To discuss the consideration the City is willing to offer or accept when considering the purchase, sale, exchange, lease, or market value of real property. The discussions could have a detrimental effect upon the competitive position of the City in the negotiations if the matter was discussed in public. 29. Adjourn Next Regular Meeting - Wednesday, December 20, 2023, 2:00 p.m. - City Council Chamber Page 3 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Lisa Hanks, City Clerk SUBJECT: Minutes of November 27, 2023 Regular City Council Meeting and minutes of November 27, 2023 Work Session. AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: Approve Minutes of November 27, 2023 Regular City Council Meeting and minutes of November 27, 2023 Work Session. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 4 of 446 STATE OF ALABAMA )( : COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 27 November 2023. Present were Council President Corey Martin, Councilmembers: Jack Burrell, Jimmy Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. There being a quorum present, Council President Martin called the meeting to order. The invocation was given by Councilmember Kevin Boone and the Pledge of Allegiance was recited. Councilmember Burrell moved to approve minutes of the November 13, 2023, regular meeting; and minutes of the November 13, 2023, work session. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. Mayor Sullivan addressed the City Council regarding the following items: 1) Thanked the First Responders who worked on the Holidays; 2) Congratulated the Gas Department for not having any findings on their audits; 3) Mentioned the transitioning to a new software for Agenda and Meeting Management spearheaded by the City Clerk’s office. She said if you have any questions, please contact the City Clerk Lisa Hanks; 4) Announced this month is National Homecare and Hospice Month. No one spoke during Public Participation for Agenda Items. Councilmember Burrell commented he hoped you had a Happy Thanksgiving and thanked the First Responders who worked on the Holidays. Council President Martin said he echoed Councilmember Burrell’s comments and thanked the First Responders. A Public Hearing was held as advertised on a proposed ordinance to amend Zoning Ordinance No. 1253. Councilmember Robinson introduced in writing an ordinance to rezone the property of 404 Oak, LLC from B-4 Business and Professional District to B-2 General Business District. The property is approximately 0.18 acres and is located at 404 Oak Avenue; PPIN #14546. The Planning Commission gave a favorable recommendation of this ordinance. Council President Martin read the proposed ordinance. Planning Director Hunter Simmons briefly explained the proposed ordinance. Page 5 of 446 27 November 2023 Council President Martin opened the Public Hearing at 6:09 p.m. Councilmember Conyers asked about leaving as is with the recommended limitations. Councilmember Burrell said allow zoning change because it is easier to limit; and leave the charm there at least 10 years. Council President Martin said so far, he agrees with what B-4 is zoned and allows. Councilmember Robinson commented it could not be materially altered by what percentage or square footage. No one present opposed the proposed ordinance, the Public Hearing closed at 6:28 p.m. Due to lack of a motion for immediate consideration, this ordinance will layover until the December 11, 2023 City Council meeting. Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that the public improvements indicated herein for Longbranch are hereby accepted for public maintenance subject to the bond posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty Agreement between the City of Fairhope and Dilworth Development. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 4922-23 WHEREAS, the Owners of Longbranch desire to have all public streets and public right-of-ways dedicated on the plat filed for record in the Probate Records of Baldwin County, Alabama, on Slide 2907-F, and all Fairhope public utilities located in public right-of-ways accepted for maintenance by the City of Fairhope, Alabama, and; WHEREAS, the City of Fairhope, Alabama, has received notice from the engineers of the project that the design and capacity of the public improvements have been designed in conformance with City requirements, and; WHEREAS, the Public Works Director has indicated that the improvements meet City requirements, and; WHEREAS, the City of Fairhope, Alabama, has received from the owners of Longbranch, maintenance bonds for the public improvements constructed for a period of 2 years, and; * * Page 6 of 446 27 November 2023 NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA that the public improvements indicated herein for Longbranch are hereby accepted for public maintenance subject to the bond posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty Agreement between the City of Fairhope and Dilworth Development (the “Subdivider”). BE IT FURTHER RESOLVED this resolution of acceptance shall not obligate the City of Fairhope to maintain any utility or drainage facilities outside the limits of the right-of-way of the public streets, or any irrigation systems installed within the right- of-way of public streets, whether or not such may be located within dedicated easements in any of these developments. Adopted this 27th day of November, 2023 _____________________________ Corey Martin, Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that the Governing Body of the City of Fairhope, Alabama, hereby rescinds Bid No. 24-003 for Four (4) New 2023 Chevrolet Tahoes 2WD for the Police Department due to no bids received; and authorizes the City to solicit for informal bids in accordance with the Attorney General Opinion from 1969. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. * * * Page 7 of 446 27 November 2023 RESOLUTION NO. 4923-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids for Four (4) New 2023 Chevrolet Tahoes 2WD for the Police Department (Bid Number 24-003) at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama; and [2] On October 27, 2023 when bids were to be received and opened, no bids were received; therefore, it is desirous that Bid Number 24-003 be rescinded and to authorize the City to solicit for informal bids in accordance with Attorney General Opinion from 1969 that states “if the awarding authority advertises for bids and none are received, the price may be negotiated with any contractor without advertising for bids a second time”; and [3] That the Governing Body of the City of Fairhope, Alabama, hereby rescinds Bid No. 24-003 for Four (4) New 2023 Chevrolet Tahoes 2WD for the Police Department due to no bids received; and authorizes the City to solicit for informal bids in accordance with the Attorney General Opinion from 1969. Adopted on this 27th day of November, 2023 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension No. 1 of (RFQ PS23-006) Professional Healthcare Services for Fairhope City Jail with Bay Nursing per the terms and conditions of the original contract for a not-to-exceed amount of $13,000.00. Seconded by Councilmember Boone, motion passed unanimously by voice vote. Page 8 of 446 27 November 2023 RESOLUTION NO. 4924-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract for Extension No. 1 for (RFQ PS23-006) Professional Healthcare Services for the Fairhope City Jail with Bay Nursing, Inc. per the Terms and Conditions of the Original Contract with a not-to-exceed budgeted amount of $13,000.00. This is the first option to renew of the two additional one-year terms. DULY ADOPTED THIS 27TH DAY OF NOVEMBER, 2023 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that Engine 911 is hereby declared surplus; and the Fairhope Volunteer Fire Department (“FVFD”) is authorized and directed to dispose of the personal property purchased by the City of Fairhope, Alabama for the “FVFD”, described in Section 1, above, by selling such property to Sandcut Volunteer Fire Department in Conecuh County, Alabama for $1.00. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. * * * Page 9 of 446 27 November 2023 RESOLUTION NO. 4925-23 WHEREAS, the City of Fairhope, Alabama, has a certain item of personal property which is no longer needed for public or municipal purposes; and WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal governing body to dispose of unneeded personal property; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FAIRHOPE, ALABAMA, AS FOLLOWS: SECTION 1. That the following personal property owned by the City of Fairhope, Alabama, is not needed for public or municipal purposes, and hereby declared surplus: Engine 911 (City Vehicle 01214 VIN#46JPBAA82K1002837) SECTION 2. That the Fairhope Volunteer Fire Department (“FVFD”) is hereby authorized and directed to dispose of the personal property (Engine 911 ) purchased by the City of Fairhope, Alabama for the “FVFD”, described in Section 1, above, by selling such property to Sandcut Volunteer Fire Department in Conecuh County, Alabama for $1.00. ADOPTED AND APPROVED THIS 27TH DAY OF NOVEMBER, 2023 ________________________________ Corey Martin, Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk * * Page 10 of 446 27 November 2023 Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of one (1) Lucas 3 v3.1 Chest Compression System for the Fairhope Volunteer Fire Department from Stryker as a sole source procurement for not-to- exceed $19,151.97; and authorizes procurement based on the option allowed by the Code of Alabama 1975, Section 41-16-51(13). Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 4926-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the Procurement of one (1) Lucas 3 v3.1 Chest Compression System from Stryker Sales Corporation as Sole Source Provider for a not-to-exceed amount of $19,151.97; and authorizes the Procurement based on the option allowed by the Code of Alabama 1975, Section 41-16-51(13): (13) Contractual services and purchases of commodities for which there is only one vendor or supplier and contractual services and purchases of personal property which by their very nature are impossible to award by competitive bidding.. ADOPTED ON THIS 27TH DAY OF NOVEMBER, 2023 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Boone introduced in writing, and moved for the adoption of the following resolution, a resolution to Award (Bid No. 24-006) Well Nos. 8B and 13 Development to Morrow Water Technologies, Inc. with a total bid proposal not-to- exceed $2,292,873.00. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. Councilmember Burrell stated he hopes Krebs is right with a possible reduction in cost of $500,000.00 to $700,000.00. Councilmember Robinson said he was glad we are going forward and get online May 2024. Page 11 of 446 27 November 2023 RESOLUTION NO. 4927-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids to procure services for (Bid No. 24-006) for Development of Well No. 8B and No. 13 at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, bids were received and tabulated as follows: Morrow Water Technologies, Inc. $2,292,873.00 [3] After evaluating the bids with the required specifications, Morrow Water Technologies, Inc. is now awarded (Bid No. 24-006) for Development of Well No. 8B and No. 13 with a bid proposal not-to-exceed $2,292,873.00. DULY ADOPTED THIS 27TH DAY OF NOVEMBER, 2023 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council authorizes Mayor Sherry Sullivan to execute an Interconnection and Water Purchase/Sale Agreement between the City of Fairhope and the Utilities Board of the City of Daphne d/b/a Daphne Utilities. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. * * Page 12 of 446 27 November 2023 RESOLUTION NO. 4928-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council authorizes Mayor Sherry Sullivan to execute an Interconnection and Water Purchase/Sale Agreement between the City of Fairhope and the Utilities Board of the City of Daphne d/b/a Daphne Utilities. Adopted on this 27th day of November, 2023 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Boone introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of a CARUS 8700 Corrosion Inhibitor Water Treatment Chemical as sole source procurement from distributor Alberty & Blakeney LLC for the not-to- exceed amount of $175,000.00. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. RESOLUTION NO. 4929-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the Procurement of a CARUS 8700 Corrosion Inhibitor Water Treatment Chemical as the Sole Source Procurement from distributor Alberty & Blakeney LLC for the not-to-exceed amount of $175,000.00; and authorizes procurement based on the option allowed by the Code of Alabama 1975, Section 41-16-51(13): “Contractual services and purchases of commodities for which there is only one vendor or supplier and contractual services and purchases of personal property which by their very nature are impossible to award by competitive bidding.” ADOPTED ON THIS 27TH DAY OF NOVEMBER, 2023 _________________________________ Corey Martin, Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Page 13 of 446 27 November 2023 Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that City Council approves the Contract Amendment for (RFQ PS24- 001) to Jackson Thornton Certified Public Accountants & Consultants for Professional Services to Evaluate Water & Sewer System Development Charges for a not-to-exceed amount of $15,000.00; and authorizes Mayor Sherry Sullivan to execute the contract documents. Seconded by Councilmember Boone, motion passed unanimously by voice vote. RESOLUTION NO. 4930-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA: [1] That City Council approves the Contract Amendment for (RFQ PS24-001) to Jackson Thornton Certified Public Accountants & Consultants for Professional Services to Evaluate Water & Sewer System Development Charges for a not-to- exceed amount of $15,0000.00; and authorizes Mayor Sherry Sullivan to execute the contract documents. ADOPTED ON THIS 27TH DAY OF NOVEMBER, 2023 ________________________________ Corey Martin, Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves and adopts the recommendations for the Water and Wastewater Department Restructuring and Reclassification as follows: Reclassify one (1) Wastewater Plant Operator II (Grade 7) to Wastewater Operator Trainee (Grade 4). Seconded by Councilmember Conyers, motion passed unanimously by voice vote. Page 14 of 446 27 November 2023 RESOLUTION NO. 4931-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves and adopts the recommendations for the Water and Wastewater Department Restructuring and Reclassification as follows: Reclassify one (1) Wastewater Plant Operator II (Grade 7) to Wastewater Operator Trainee (G rade 4). ADOPTED THIS 27TH DAY OF NOVEMBER, 2023 _________________________________ Corey Martin, Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 24-004-2024-PWI-005) Construction of ADA Compliant Sidewalks in Southland Place Subdivision to Asphalt Services, Inc. with a total bid proposal not-to-exceed $1,032,297.75. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 4932-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids to procure services for (Bid No. 24- 004-2024-PWI-005) Construction of ADA Compliant Sidewalks in Southland Place Subdivision at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, bids were re ceived and tabulated as follows: Asphalt Services, LLC $1,032,297.75 Chris Brewer Contracting, Inc. $1,129,767.00 [3] After evaluating the bids with the required specifications, Asphalt Services, LLC is now awarded (Bid No. 24-004-2024-PWI-005) for Construction of ADA Compliant Sidewalks in Southland Place Subdivision with a bid proposal not-to-exceed $1,032,297.75. DULY ADOPTED THIS 27TH DAY OF NOVEMBER, 2023 __________________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 15 of 446 27 November 2023 Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a Contract with Overstreet & Associates Consulting Engineers for Professional Engineering Services for (RFQ PS24-006) for New Sidewalks on Parker Road with a not-to-exceed amount of $41,100.00. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 4933-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a contract with Overstreet & Associates Consulting Engineering for Professional Engine ering Services for (RFQ PS24-006) for New Sidewalks on Parker Road with a not-to-exceed amount of $41,100.00. DULY ADOPTED THIS 27TH DAY OF NOVEMBER, 2023 __________________________________ Corey Martin, Council President Attest: _________________________________ Lisa A. Hanks, MMC City Clerk Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of Inventory Electric Transformers from Gresco for a not-to-exceed cost of $250,000.00. Seconded by Councilmember Boone, motion passed unanimously by voice vote. RESOLUTION NO. 4934-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the procurement of Inventory Electric Transform ers from Gresco for a not-to exceed cost of $250,000.00; and authorizes procurement without formal bid based on the option allowed by the Code of Alabama 1975, Section 41 -16-51(b)(7). Adopted on this 27th day of November, 2023 __________________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 16 of 446 27 November 2023 Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a Contract with Clearwinds Technologies, Inc. for Firewall Audit and Upgrade for Information Technology with a not-to-exceed amount of $7,875.00; and is exempt from formal bidding per Code of Alabama 1975, Section 41 -16-51(15). Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 4935-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Clearwinds Technologies, Inc. for Firewall Audit and Upgrade for Information Technology with a not-to exceed amount of $7,875.00; and the audit of the City of Fairhope Firewall is exempt from formal bidding per Code of Alabama 1975, Section 41-16-51(15) Contractual Services and purchases of projects related to, or having an impact upon, security plans, procedures, assessments, measures, or systems, or the security or safety of persons, structures, facilities, or infrastructures. DULY ADOPTED THIS 27TH DAY OF NOVEMBER, 2023 ________________________________ Corey Martin, Council President Attest: ________________________________ Lisa A. Hanks, MMC City Clerk Councilmember Boone introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of materials for the Cast Iron Pipe Replacement Project for the Gas Department for a not-to-exceed cost of $142,093.51; and is exempt from formal bidding per Code of Alabama 1975, Section 41-16-51(b)(7). Seconded by Councilmember Conyers, motion passed unanimously by voice vote. Page 17 of 446 27 November 2023 RESOLUTION NO. 4936-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the procurement of materials for the Cast Iron Pipe Replacement Project for the Gas Department for a not-to-exceed cost of $142,093.51; and is exempt from formal bidding per Code of Alabama 1975, Section 41-16-51(b)(7). ADOPTED ON THIS 27TH DAY OF NOVEMBER, 2023 _________________________________ Corey Martin, Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council hereby authorizes Mayor Sherry Sullivan, on behalf of the City of Fairhope, to execute a purchase agreement and all closing documents related to the sale of the Property at the base of the Fairhope Municipal Pier (PPIN 15111) from the Fairhope Single Tax Corporation for a purchase price of $237,500.00. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. Councilmember Burrell mentioned that this purchase is 50 cents on one dollar; and Fitness equipment would get used by thousand. RESOLUTION NO. 4937-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry Sullivan, on behalf of the City of Fairhope, to execute a purchase agreement and all closing documents related to the sale of the Property at the base of the Fairhope Municipal Pier (PPIN 15111) from the Fairhope Single Tax Corporation for a purchase price of $237,500.00; and allocates funding out of the Municipal Capital Improvement Fund. The Deed to be prepared by Fairhope Single Tax Corporation, generally following FSTC’s usual “Parks Deed” restrictions. ADOPTED ON THIS 27TH DAY OF NOVEMBER, 2023 ________________________________ Corey Martin, Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 18 of 446 27 November 2023 Councilmember Boone introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a Utility Connection Agreement between the City of Fairhope and Corte, Cave/Mitchell 1, LLC (Planters Pointe Publix Retail Center). Seconded by Councilmember Conyers, motion passed unanimously by voice vote. Councilmember Burrell thanked Mayor Sullivan and the Utilities for moving forward. RESOLUTION NO. 4938-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City Council has reviewed the form of the Utility Connection Agreement between the City of Fairhope and Corte, Cave/Mitchell 1, LLC (“the Company”) that will permit some of the lease space in the Retail Center of the Publix shopping center located at the Northwest Corner of Highway 181 and Highway 104 to open subject to Planning Commission Multiple Occupancy Project approval and other conditions set forth in the Agreement and permit the Company to defer payment of a portion of the Water and Sewer Fees owed for the Retail Center (as such fees are defined in the Agreement) until June 30, 2024, subject to the Company’s initial payment of an initial portion of the Water and Sewer Fees upon execution of the Agreement; AND BE IT FURTHER RESOLVED, that the public benefits to be achieved by this proposed action include the economic benefits for the Retail Center to open for business and allow the creation of retail service jobs and generation of sales tax revenues to the City, and that this Retail Center will serve the residents of the City and the surrounding community, all of which serve a valid and sufficient public purpose notwithstanding any benefit to any private business or person; AND BE IT FURTHER RESOLVED, that the City Council hereby approves said Utility Connection Agreement, and that Mayor Sherry Sullivan is hereby authorized to execute the Utility Connection Agreement substantially in the form shown, and with such non-substantive changes as Mayor Sullivan may approve. ADOPTED THIS 27TH DAY OF NOVEMBER, 2023 _________________________________ Corey Martin, Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 19 of 446 27 November 2023 Councilmember Burrell moved to grant the request of Erin Langley, Eastern Shore Repertory Theatre Inc., requesting approval to use Henry George Park from April 24, 2024 - May 6, 2024 for the "11th Annual Theater on the Bluff" to present the Andrew Lloyd Webber classic, "Cats" for three public performances. In addition, they request usage of the City's barricades and to have City employees assist in the setup and removal of the barricades. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. Councilmember Burrell moved to appoint Johnny Prewitt to the Pedestrian and Bicycle Committee (Beginning, January 2024) for a three-year term which will expire January 2027. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. The following individuals spoke during Public Participation for Non-Agenda Items: 1) Greg Walker, owner of Fairhope Nutrition at new Publix location at Highway 104 and Highway 181, addressed the City Council and said he appreciated their support for Agenda Item No. 23. 2) Carol Wilson, 489 Bartlett Avenue, addressed the City Council regarding the Fairhope Public Library and her request for reconsideration with no response from anyone with the Library. Ms. Wilson is opposed to the books in the children and teen area in the Fairhope Public Library; and wants these moved to adult section. Councilmember Burrell moved to adjourn the meeting. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 6:54 p.m. Corey Martin, Council President ________________________________ Lisa A. Hanks, MMC City Clerk Page 20 of 446 STATE OF ALABAMA ) ( : COUNTY OF BALDWIN ) ( The City Council met in a Work Session at 4:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 27 November 2023. Present were Council President Jay Robinson, Councilmembers: Jack Burrell, Corey Martin, Jimmy Conyers, and Kevin Boone, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. Council President Robinson called the meeting to order at 4:30 p.m. The following topics were discussed: • The first item on the Agenda was the Discussion of the Hermit’s House by Sonny Brewer. He commented this was Henry Stuart’s house located in Tolstoy Park. Mr. Brewer told the City Council about his book titled “The Poet of Tolstoy Park.” He said thousand have visited the house that is on Ken Niemeyer’s property. Mr. Brewer asked Mr. Niemeyer to give him the house provided he would move it and keep it. He asked the City Council to consider saving this house; and to “keep round house around.” Mr. Brewer stated the house is listed on the National Registry of Historic places. Councilmember Burrell said he could name a couple of places that this house could be moved to: Triangle Property and Knoll Park. Councilmember Boone suggested removing one tree behind the Museum of History and put the house there. Mayor Sherry Sullivan asked the City Council if they would find a spot for the house. The consensus of the City Council was they would find a spot for the house; and Sonny Brewer would seek funds to have it moved. • Councilmember Burrell gave a brief update on the Recreation Board and the Fairhope Airport Authority. • Fire Chief Chris Ellis addressed the City Council regarding Agenda Items No. 9 and No. 10; and answered any questions if needed. Councilmember Burrell said he spoke to Chief Ellis and Tim Bung. He said the GovDeals and Municibid had the same item selling for $2,000.00 to $5,000.00. Councilmember Burrell announced on December 13, 2023 at Fairhope Brewing Company, the City Council will be Bartenders of Christmas from 5:00 p.m. to 7:00 p.m. All tips will go to the Fairhope Volunteer Fire Department. • Human Resources Director Hannah Noonan addressed the City Council and gave a departmental update, i.e.; Job posting, reviewing and updating handbook, bi-weekly orientations, etc. And in the safety world since 2022, we have reduced claims cost by $291,000.00 which is a 12.5% reduction. Ms. Noonan explained Agenda Item No. 15; and answered any questions if needed. • Gas Superintendent Wes Boyett addressed the City Council and commended his department for their work with the Federal and State Audits with no findings. He explained Agenda Item No. 21; and answered any questions if needed. Mr. Boyett said the work would begin December 4, 2023 on White Avenue and then Sea Cliff. Page 21 of 446 Monday, 27 November 2023 Page -2- • City Engineer Richard Johnson addressed the City Council and mentioned Barnhart Rigging and Crane for possibly moving the Tolstoy house; and would get proposals for same. Mr. Johnson gave updates on the following projects: Gaston Plaza, Arts Alley, Track and Field at Founders, Resurfacing of Cart Path, NW Corner of Stadium Restrooms, Tennis and Pickleball Court Expansion, and Repaving of Section Street. He explained Agenda Items No. 16 and No. 18; and answered any questions if needed. He announced Agenda Item No. 17 has been pulled. • Water and Wastewater Superintendent Daryl Morefield addressed the City Council regarding Agenda Items No. 11, No. 12, and No. 13; and answered any questions if needed. Mayor Sullivan said Krebs looked at other bids from Municipalities for competitive like items; and there could be a possible Change Order reducing the amount by $600,000.00 to $700,000.00 • IT Director Jeff Montgomery addressed the City Council regarding Agenda Item No. 20; and answered any questions if needed. • Police Chief Stephanie Hollinghead addressed the City Council regarding Agenda Items No. 7 and No. 8; and answered any questions if needed. Mayor Sullivan explained issues with obtaining Police vehicles. Councilmember Burrell said that most e-mails for bids are probably being ignored. • City Treasurer Kim Creech addressed the City Council regarding Agenda Item No. 14; and answered any questions if needed. • Electric Superintendent Ben Patterson addressed the City Council regarding the Underground Magnolia Project; and EV Chargers at Plantation Pointe. He explained Agenda Item No. 19; and answered any questions if needed. • Mayor Sherry Sullivan addressed the City Council regarding Agenda Items No. 22 and No. 23; and answered any questions if needed. • Planning Director Hunter Simmons addressed the City Council regarding Agenda Items No. 5 and No. 6; and answered any questions if needed. There being no further business to come before the City Council, the meeting was duly adjourned at 5:38 p.m. _________________________________ Corey Martin, Council President ________________________________ Lisa A. Hanks, MMC City Clerk Page 22 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM:Cynthia Beaudreau SUBJECT:Ordinance - Amend Zoning Ordinance No. 1253 - Request of the Owner, 404 Oak LLC, to rezone property from B-4, Business and Professional District to B-2, General Business District. The property is approximately 0.18 acres and is located at 404 Oak Avenue. PPIN #14546 AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: Rezone property from B-4, Business and Professional District to B-2, General Business District. BACKGROUND INFORMATION: The property is approximately 0.18 acres and is located at 404 Oak Avenue. PPIN #14546. BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget $___$___($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 23 of 446 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 1253 KNOWN AS THE ZONING ORDINANCE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA as follows: The ordinance known as the Zoning Ordinance (No. 1253), adopted 27 June 2005, together with the Zoning Map of the City of Fairhope, be and the same hereby is changed and altered in respect to that certain property described below: After the appropriate public notice and hearing, the Planning Commission of the City of Fairhope, Alabama has forwarded a favorable recommendation, The property of FST 404 Oak LLC (containing 0.18 acres, more or less, and zoned B-4) and located at 404 Oak Avenue, Fairhope, AL. PPIN # 14546 Legal Description: (Case number ZC 23.06) LOT 7-A “LOT 7-A” OF THE RE-PLAT OF PART OF LOTS 1, 2, 7, & 8 BLOCK 2, DIVISION 4 OF THE LANDS OF FAIRHOPE SINGLE TAX MISCELLANEOUS BK 1 PGS 320-321 SLIDE 2853-E LEASE IN#1999899 A map of the property to be rezoned is attached as Exhibit A. The property is hereby rezoned B-2, General Business District. This property shall hereafter be lawful to construct on such property any structures permitted by Ordinance No. 1253 and to use said premises for any use permitted or building sought to be erected on said property shall be in compliance with the building laws of the City of Fairhope and that any structure shall be approved by the Building Official of the City of Fairhope and that any structure be erected only in compliance with such laws, including the requirements of Ordinance No. 1253. Severability Clause - if any part, section or subdivision of this ordinance shall be held unconstitutional or invalid for any reason, such holding shall not be construed to invalidate or impair the remainder of this ordinance, which shall continue in full force and effect notwithstanding such holding. Effective Date – This ordinance shall take effect immediately upon its due adoption and publication as required by law. Adopted and approved this 11th day of December, 2023 By:_____________________________ Corey Martin, Council President Attest: By: ___________________________ Lisa A. Hanks. MMC City Clerk Adopted and approved this 11th day of December, 2023 By:_____________________________ Sherry Sullivan, Mayor Page 24 of 446 I City of Fairhope Planning Commission November 27 , 2023 Planning Commission unanimously (6 Ayes, O Nays) voted to recommend approval of ZC 23.06. ZC 23.06 -404 Oak LLC Project Name: 404 Oak Avenue Site Data: 0.18 acres Project Type : Rezoning Jurisdicti on : Fairhope Planning Jurisdiction Zoning District: B-4 PPIN Number: 14546 --------- General Location : East side of N. Section Street., South side of Oak Avenue. ---~~~~..--------, Surveyor of Record: N/A Engineer of Record: N/A Owner/ Developer: FST AL Coasta l Holdings, LLC School Distri ct: Fairhope Elementary School Fairhope Middle and High Schoo l s Recommendation : Approval w Conditions Prepared by : Michelle Melton ... 1/) z 0 .= (.) w 1/) z Legend -Roads □Parcels C Corporate L1m1ta ZorolngClu,Ulcatlon 8-2 • General Bu,1nen Oiatric l -B•3• -Tounat Resort lodging Oustncl • B-4 -BuaaneH and Profeaaional Oiatnct • R-2 • Medium Density S1ngle-Fam1ly • R-4 • Low Density Mulb-Fam,ly R-5 • High Denaaty Dwelling Reaidenbal Plannmg Junadicllon N ~ WWE s Page 25 of 446 Page 4 of6 APPLI CATION FOR ZONING DISTRICT CHANGE Propert Owner / Leaseholder Informati ame: B, (J,~:s ULPh n Number: &. SLf-54-40 tre t Addr ~~..l.L!:u:::...L.C:..v~=----------------::----:::,------ City: -'-"~~x---______ Stat: -L.i=-Zip : --=:::3 .!:::G.::::.5 ..:::3:...._'Z-=----- Applicant / Agent Information II different from abov Notarized lener from property own r I required if an agent 1s used for rcpresentauon Name: Phone Number: Street Address: Ci : Current Zoning of P roperty: Prop osed Zo n in g/ Property Ad dres Parcel Number: Property Legal D Reason for Zonin . Property Map Attach d Metes and Bou n ds De s cription At tached State: Names and Add ress of all Real Property Own rs within 3 0 0 Peet of Above Descri b ed Property Attached . Zoning Fe Calculation: Rd rence: Ordinance 1269 Zip: 0 0 NO I c rtify that I am th property owner /lea hold r of the abo e d scribed prop rt , and h r b submi this application to th City for r vi \ . *If prop rty is owned b F'airhop Singl Tax Corp . an authoriz d Sing) Tax repres ntativ shalJ ign this appli ation . f 5 ~~~~~~------ Oat Page 26 of 446 Summary of Request: Applicant, AL Coastal Holdings LLC , requests the subject property be rezoned from B-4, Business and Professional District to B-2, General Business District. The property is located at 404 Oak Avenue and within the Central Business District ("CBD "). Applicant desires to utilize the subject property as a restaurant, which is allowed in B-2, but not in B-4 . •=-=--.>------- 5 l-o UJ IJ) z "' C PINE T (( 0 z Figure 1: Map of subject and adjacent properties . Comments: PINr r .,. v Zon:ng I B-1 -oca l Shopp· g Disrr"a B--e eral B siness s ict ... The sub j ect property was approved with conditions for a MOP in case SD 22 .21 in August 2022 . SD 22.21 allowed for four mixed -use units . Mixed uses are allowed in all the "B" zoning districts . Restaurants are only permitted by right in B-2 and B-3(b), and are not allowed in B-4. Pursuant to Article V, Section 8(3 ), since the subject prope rty is within the CBD , re -zoning approvals may be done cond itionally so that some allowed uses within the rezoned district may not be allowed for a particular location . For example, an Automobile Repair Station is not a de sired use for this location although an allowable use. 1 An y futur e rezo nin g in th e CBD overl ay may be conditi oned so th at th e goa ls and intent of th e Co mprehensive Plan and Art icl e V ., Section B . l . o f th e Zo nin g Ord inance are ac hi eved . ZC 23.06 Rezoning 404 Oak Avenue from B-4 to B-2 -October 2, 2023 Page 27 of 446 Table 3-1 Zoning Distrid -.s::, Us e'."> Catqone~ I N .,,. 6 co . S1>ecific u~ c:a cc cc Dwellin2 S~e-bmily • • • • • Two-f.unily • • • • Townhou:;e 3 3 :, P.itio Home MulttpJe-family { Apanment 0 0 Mmufactured Home Ma.ed-use • • • • • Acce'..:;OI}' Dwelling 3 3 3 :, :, Est.ite Office GmenJ • • • • Profe:.sional • • • • Home Ocropahon :, :) 3 3 3 Retail Grocen' • • • ConYmimce Store :) :) 3 General Me.r-chmdise • • • Shoooine: Center • Automobile Sen-ice Station 0 0 Outdoor Sale:. Limited 0 Outdoor Salee; Lot 0 GMden Cmter 0 0 Sen-ice Convale:;cent or ~ursine: Home 0 0 0 0 Clinic 0 0 0 Outdoor Rea·unon F.a.cihr,• 0 0 • 0 Dilv Care 0 0 0 0 General Per.-onal Sei,-ice:. • • Mortuacy or Funeral Home 0 0 Automobile Re1>m • Indoor Recrutiou • • 0 Dry Clemer / Lrunclry • 0 Persona.! Storage 0 :, 3 Bed & Breakfast • 0 Hotel I Motel 0 0 0 Bonding Hou!le or Dormitory • • • Recreational Ve.hid e !Pad :) 3 Re~nurmt 0 • 0 • Bar • 0 • Enteitainment Venue • 0 Manna 0 0 Kennel or Ammal Ho::pital 0 0 W .i:rehOU!ie Jum: Yard or Sa.lnge Y Md -· 2 ZC 23.06 Rezoning 404 Oak Avenue from 8 -4 to 8-2 -October 2 , 2023 Page 28 of 446 Figure 2 : Google Street View last visited on September 11, 2023. The Zoning Ordinance defines B-4 Business and Professional District as follows : "B-4 Business and Professional District: This district is intended to provide opportunity for business establishments of a professional nature and is restricted to offices and businesses, which provide specific corporate functions or profes siona l services to the general public." See Art. Ill, Section A(14}. The Zoning Ordinance defines B-2 General Business District as follows : "B-2 General Business District: This district is intended to provide opportunity for activities causing noise and heavy traffic, not considered compatible in the more restrictive business district. These uses also serve a regional as well as a local market and require location proximity to major transportation routes . Recreational vehicle parks, very light production and processing activities are included . See Art. Ill, Section A(ll}. There is an Easement Agreement recorded as Instrument#: 1962444 and included in the packet . The easement is to the benefit of the subject property as it is a 20' easement across the southern 20' of 406 Oak Avenue. Applicants are aware of the easement. Applicants are also aware that to use the subject property as a restaurant there may be additional parking and utility requirements. As the restaurant concept develops a Site Plan Review may be generated that will come before the Planning Commission and City Council only if the 3 ZC 23.06 Rezoning 404 Oak Avenue from B-4 to B-2 -October 2, 2023 Page 29 of 446 triggers of Article 2, Section 2 within the Zoning Ordinance are initiated . Otherwise, permits may be Staff Review only. A Re-Zoning Request is considered a Zoning Map Amendment and the application is reviewed pursuant to the Criteria in Art . II , Section 8(1)(e). {1} Compliance with the Comprehensive Plan; Response: The 2015 Comprehensive Plan states that downtown Fairhope is the ultimate Village Center. The subject property is within downtown and meets the form, function , and design standards because it is a source for both tourists and locals . It accomplishes this as 8-4 and as 8-2 . (2) Compliance with the standards, goals, and intent of this ordinance; Response: Meets . Some allowable uses are not ideal for this location and use changes will be vetted accordingly . {3} The character of the surrounding property, including any pending development activity; Response: Meets . Use as a restaurant will complement the current situation and future development activity, such as a hotel, which has been approved for the property immediately adjacent . (4) Adequacy of public infrastructure to support the proposed development; Response: Meets . Already an existing structure with utilities . Applicant plans to add a larger commercial kitchen , which may require additional demands on infrastructure. Parking may also be an issue as the restaurant concept develop s. (5) Impacts on natural resources, including existing conditions and ongoing post-development conditions; Response: Meets. This zoning change will not negatively impact natural resources or current/future conditions. (5) Compliance with other laws and regulations of the City; Response: Meets. Any future development is subject to all applicable laws of the City. {6} Compliance with other applicable laws and regulations of other jurisdictions; Response: Meets. Any future development is subject to all applicable laws . (7) Impacts on adjacent property including noise, traffic, visible intrusions, potential physical impacts, and property values; and Response : Staff does not anticipate any significant issues relating to this criterion currently. Staff has not supported some request to rezone property to 8-2 in the general vicinity. However, those properties directly abutted the edge of the C8D or gully. The subject property abuts neither. {8} Impacts on the surrounding neighborhood including noise, traffic, visible intrusions, potential physical impacts, and property values . 4 ZC 23.06 Rezoning 404 Oak Avenue from B-4 to B-2 -October 2, 2023 Page 30 of 446 Response: Staff does not anticipate any significant issues relating to this criterion currently. Recommendation: Staff recommends approval of ZC 23.06: rezoning 404 Oak Avenue from B-4 to B-2 with the following conditions : 1.) Regardless of the allowed uses in Table 3-1 of the Fairhope Zoning Ordinance, the following uses shall be prohibited on the subject property: a. Automobile Service Station b. Automobile Repair C. Personal Storage d . Boarding House or Dormitory e. Recreational Vehicle Park f . Kennel or Animal Hospital g. Convenience Store h . Clinic 5 ZC 23.06 Rezoning 404 Oak Avenue from B-4 to B-2 -October 2, 2023 Page 31 of 446 Property Map Ii I ~ n E -,-----,--·.....,.---.,.----y------,----~----- 1 I I I I I I I l l i l l I I I i i l I \ I i I i i ~ i I I I I I I I I I : l ~ : I I I I I I I I I l l l : I I I I I I I I I I l t l : I I I I I I I I I ! ~ ! ! ! ! ! .. 1------------1--------0AK AVr.-------t- .. Cl) :c li1 :, :c u z 1------1 ----------------------- 1------1------------------- l I L ------r----- i -------•--------! i -------t------i I ! _____ ...., ____ _i,---1. -----\ ~------- ~ : i Page 32 of 446 Metes and Bounds Description @.,OUNOARY DESCRIPTION: THE EAST 1(J rEEl or LOT ONE 11).TH( EAST 100 FEEl Of-THE NORTH HALF or LOT TWO 12) THE WE5T 71 0 FEEl OF THE NORTH HAlF or LOT SEVfN 17) AND THE WEST 71 0 FEET OJ= LOT EIGHT 18) BLOCI( lWO 12) DIVISION FOUR (41 LANDS or THt rAIRHOPF SINGLE TAX CORPORATION IN THE CITY OF FAIRHOPE ALABAMA BEING APPROXIMATU y Sl Fl:[1 DY 99 rEn A5 RECOROEO IN MISC BOOl<. ,. PAGES 320-21 PHOHA l L RECORDS l!ALDWIN COuNn ALABAMA FRAC l SF Cl ION 17 TOWNSHIP 6 SOUTH RANGE 2 £AS! / L AN FASFMENl FOR INGRESS AND EGRESS ACROSS THE SOUTH 20 FEET OF 400 OAK AVf NUI: Page 33 of 446 Legal Description LOT 7-A "LOT 7-A" OF THE RE -PLAT OF PART OF LOTS 1, 2, 7, & 8 BLOCK 2, DIVISION 4 OF THE LANDS OF FAIRHOPE SINGLE TAX MISCELLANEOUS BK 1 PGS 320 -321 SLIDE 2853 -E LEASE IN#1999899 Page 34 of 446 STATE OF ALABAMA COUNTY OF BALDWIN BALDWIN COUNTY , ALABAMA ~ HARRY D'OLIVE , JR . PROBA TE JU DGE {O Fil ed/cert . 12 :06 :2021 01 :02 :06 PM 0) Total : $28 .00 ~ 6 Pages ~ EASEMEJ\1T AGREEMENT ~ This Easement Agreement is entered into on the k . day of --+-J)c ____ C,;,__ ____ _, 2021, by and between PETER F. SIKOROWSKI & LAURIE S. SIKOROWSKI, HOUSTON HOLDINGS OF F L, LLC, and the FAIR.HOPE SINGLE TAX CORPORATION (hereinafter "the FSTC"). WHEREAS , PETER F. SIKOROWSKI & LAURIE S. SIKOROWSKI are the leasehold owners of certain property, commonly known as 404 Oak A venue , Fairhope, Alabama, 3 653 2, and more particularly described as follows: 1be East 10 feet of Lot One (1), the Ea.st 10.0 feet of the North Half of Lot Two (2), the West 71.0 feet of the North Half of Lot Seven (7), and the West 71.0 feet of Lot Eight (8), Block Two (2), Division Four (4), lands of the Fairhope Single Tax Corporation in the City of Fairhope, Alabama, bejng approximately 81 feet by 99 feet, as recorded in Misc. Book 1, Pages 320-21, Probate Records, Baldwin County, Alabama, Frac'l Section 17, TO\vnship 6 Souili, Range 2 East. 46-03-37-0-007-068 .503 WHEREAS , HOUSTON HOLDINGS OF FL , LLC is th e leasehold owner of certain property , commonJy known as 406 Oak A ven ue, Fairhope , Alabama, 36532, and more particularly described as follows: The East 61 feet of Lot Eight (8) and the East 61 feet of the North Half of Lot Seven (7), Block Two (2), Divisi on Four ( 4), lands of the Fairhope Single Tax Corporation in the City of Fairhope, Alabama, being approximately 61 feet by 99 feet, as recorded in Misc. Book 1, Pages 320-21, Probate Record s, Baldwin County, Alabama, Frac'l Section 17, Township 6 South, Range 2 Eas t. 46-03-3 7-0 -0 07 -068 .513 NOW, THEREFORE, for and in consideration of the sum of ten dollars ($10.00) and other good and valuable considerati on, the receipt of which is hereb y acknowledged, and the cove nan ts Page 1 of 6 Page 35 of 446 and agreements contained herein , PETER F. SIKOROWSKI & LAURIE S. SIKOROWSKI and HOUS T ON HOLDINGS OF FL , LLC, being the leasehold owners of 404 Oak Avenue and 406 Oak A venue, as de scribed above , do hereby agree and bind themselves and their heirs or a ss igns as follows: 1. There currently exists a 20-foot Easement for ingress and egress , for the benefit of 404 Oak Avenue, across the South 20 feet of 406 Oak Avenue, the E asement more particularly de scribed as fol.lows: The South 20 feet of the East 61 feet of the North Half of Lot Seven (7), Block Two (2), Division Four (4), lands of the Fairhope Singl e Tax Corporation in the City of Fairhope , Alabama, as recorded in Misc. Book 1, Pages 320-21 , Probate Records , Baldwin County, Alabama, Frac'l Section 17 , T ownship 6 South, Range 2 Eas t. 2. The terms and conditions of this eas ement agreement may be amended, from time to time , upon the joint agreement of the owners of 404 Oak Avenue and 406 Oak Avenue. Any am e ndment shall be in wri ting and recorded in the Office of the Judge of Probate of Baldwin County, Alabama. 3. This easement agreement shall be deemed to be a covenant running with the land and any future leasehold O'Wners of 404 Oak A venu e and 406 Oak A venue shall be bound by the terms and conditions of this agreement. 4. This easement agreement is subject to the term s and conditions of the 99 -year ground ]eas e issued to each leasehold owner by the FSTC and by the laws of the State of Alabama. 5. The FSTC does hereby join in this agreement for the purpose of aclmowled ging the terms and conditions of this agreement and no more . Page 2 of 6 Page 36 of 446 IN WITNESS WH EREOF, we have hereto set our hands and seals on this the ili_ day of /\YDV , 202 1. LEASEHOLD OWNERS OF 404 OAK AVENUE ST A TE OF ALABAMA ) BALDWIN COUNTY ) I , ___ ..=...,__._...___,'----'a"""""'~-------------A Notary Public , in and for said County in said State, hereby certif t PETER F. SIKOROW Kl, whose name is signed.to the foregoing instrument and who is known to me , acknowledged before me on this day that, being informed of the contents of the instrument, he executed the same voluntarily on tbe day the same bears date. Givenundermyhandth.is __ c)J~~--Myof ~\ ½0?2021 ~~ Notary Public My Commission Expires: S-/ t> • h Page 3 of 6 Page 37 of 446 LEASEHOLD OWNERS OF 404 OAK A VENUE STATE OF ALABAMA ) BALDWIN~UNTY ) I, J__At--l-e,,\I\R. L DA{e_ A Notary Public, in and for said County in said State, hereby certify that LAURlE S. SIKOROWSK.l, whose name is signed to the foregoing instrument and who is known to me, acknowledged before me on this day that , being informed of the contents of the instrument, she exec .ted the same voluntarily on the day the same bears date. Page 4 of 6 Page 38 of 446 ST A TE OF ALABAMA ) BALDWIN COUNTY ) LEASEHOLD OWNER OF 406 OAK A VENUE ~ HdUSTON HOLDING ~ , BY: HENRY A. WISE, IV . .,.- AS ITS : /flt a.Atty,,r I, ~ /I,{ • It/YI C[n cl , A otary Public, in and for said County in said State, hereby certify that HE RY A. WISE , IV, as Jf(l_ tl '1 d ~A!. tr--:' for HOUSTON HOLDINGS OF FL, LLC, and with full authority to a~ whose name is signed to the foregoing instrument and who i s known to me, acknowledged before me on this day that , being informed o f the contents of the instrument, h e executed the same voluntarily o n the day the same bears date . Given under m y hand th is J_f'\ d day of ~021. ~-~ Notary Public Page 5 of 6 Page 39 of 446 FA IRHOP E SINGLE TAX CORPORATIO N STATE OF ALABAMA ) :/4e.-_/~ By : L ee Turner lts: President --- BALDWIN COUNTf' /. f) "' / I , Ji~r+e v OICMltS Ut\v\ tuvt7 ·, A Notary Public, in and for said County in s aid S tate , her eby ce1tify that FAIRHOPE SINGLET AX CORPORATION by and through LEE TURNER as its PRES ID ENT, whose name is sig ned to the foregoing in strume nt and who i s known to me , ackn o wledged before me on this day th at, being informed of tbe contents of th e instrument, he executed the same voluntaril y on the day the same bears da e. Given under my band this ~C>-&-day of_.....=....,'l'+-=-v'-=e~=!-F.1""-f'---,11--' 2021. THIS INSTRUMENT PREPARED B Y : Benton & Lip scomb 200 Fairhope Ave Fairhope, AL 36532 251 -928 -0282 Page 6 of 6 Page 40 of 446 June 6, 2022 Mr. Richard Johnson, PE City of Fairhope 555 S. Section Street Fairhope, Alabama 36532 BARTON & 5HUMER ENGINEERING , LLC 3213 MIDTOWN PARK SOUTH MOBILE, AL 36606 2S1.219.4942 www.bartoneng.com RE : 404 Oa k Avenu e MOP -Dra inag e Narra tiv e Dear Mr. Johnson: A Multiple Occupancy Project is proposed at the existing residence at 404 Oak Avenue which is located in the southwest quadrant of the intersect io n of Oak Avenue and No rth Bancroft Street . The site slopes toward the northeast with existing inlets on the north side of Oak Avenue and the east side of Bancroft Street. Bancroft Street has a significant northward slope beyond Oak Avenue where any runoff will enter a natu r al drai nage feature that dra i ns to M ob il e Bay . The existing residence is located on multiple parcels and has an existing driveway with aggregate parking . The project consists of renovat i ng the exist ing residence to prov ide for residential and commercial uses . No changes to the foot print of the structure or grading of the site are proposed as part of this project that would alter the existing runoff flow pattern. Sincerely , \. David M . Shumer, P.E . AL P.E. #24109 Page 41 of 446 Exhibit A: 404 Oak Avenue , Rezone: B-4 to B-2 (ZC 23 .06) Legend -Roads Zoning District 8-2 • General BuMneaa O.stnct • 8-4 • Bu•neN and ProfeU10nal Olatnct R-2 -Med,um Dena1ty Stngle-Fam,ty CJ Parcela PlaMK'lg Junadtct10n Page 42 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM:Lisa Hanks SUBJECT:Ordinance - Annexation - Nicole Scopolites Administratrix for the Estate of James M. Scopolites, (containing 4.66 acres, more or less), property located at 8611 Gayfer Avenue Extension, Fairhope, Alabama. Tax Parcel 46-02-09-0- 000-016.000 (PIN Number 43888). AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: Condition of Petition for Annexation is that zoning be established as R-1 concurrent with annexation. BACKGROUND INFORMATION: Property is approximately 4.66 acres and is located at 8611 Gayfer Avenue Extension, Fairhope, Alabama. Tax Parcel 46-02-09-0-000-016.000 (PIN Number 43888). BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget $___$___($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 43 of 446 ORDINANCE NO. ____ WHEREAS, NICOLE SCOPOLITES ADMINISTRATRIX FOR THE ESTATE OF JAMES M. SCOPOLITES, the owner of the hereinafter described property, did, in writing, petition the City of Fairhope, a municipal corporation, for annexation under Section 11-42- 21 of the Code of Alabama, 1975, as amended; and WHEREAS, a map of said property is attached to said Petition as an exhibit; NOW, THEREFORE BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the following described property, lying contiguous to the corporate limits of the City of Fairhope, Alabama; and not within the corporate limits or the police jurisdiction of any other municipality; be and the same is hereby annexed to the City of Fairhope, Alabama, to-wit: Property is located at 8611 Gayfer Avenue Extension, Fairhope, Alabama. LEGAL DESCRIPTION: TAX PARCEL 46-02-09-0-000-016.000 LOT 2 OF GAYFER PLACE AS PER ITS PLAT RECORDED ON SLIDE 2731- A IN THE JUDGE OF PROBATE’S OFFICE, BALDWIN COUNTY, ALABAMA, CONTAINING 4.66 ACRES, MORE OR LESS. This property shall be zoned R-1, Low Density Single-Family Residential District. BE IT FURTHER ORDAINED that a certified copy of this Ordinance, with a copy of the Petition and the exhibit, be recorded in the Office of the Probate Judge, Baldwin County, Alabama. This Ordinance shall take effect immediately upon its due adoption and publication as required by law. Adopted and approved this 11th day of December, 2023. By:_____________________________ Corey Martin, Council President Attest: By: ___________________________ Lisa A. Hanks. MMC City Clerk Adopted and approved this 11th day of December, 2023. By:___________________________ Sherry Sullivan, Mayor Page 44 of 446 STATE OF ALABAMA COUNTY OF BALDW IN CITY OFF AIRHOPE P.O. DRAWER 429 FAIRHOPE, AL 36533 251/928-2136 PETITION FOR ANNEXATION )( )( We , the undersigned PETITIONER(S), owner(s) of the lands in fee simple described in the attached EXHIBIT A, such property being without the Corporate Limits of the City of Fairhope, Alabama, but b eing contiguous to the sai d Corporate Limits; and such property not lying within the corporate limits or police jurisdiction of any other municipality, do , by these presents, hereby petition the City of Fairhope , a municipal corporation, that said prop erty be annexed into th e City of Fairhope, Alabama . The subject land is delineated on the map attached hereto as EXHIBIT B that will be prepared by the City of Fairhope to verify property is con tiguous. This petition is filed under authority of Section 11-42-21 , Co de of Alabama, 1975 , as amended . □ This petition is for R-1 Zoning IS The condition of the Petition is that zoning be established as c R-1 Concurrent with Annexation. (Zoning Request) Is this property colony property ___ Yes XXXNo. If this property is colony property, the Fairhope Single Tax Office must sign .as a petitioner. ,, ,. ~ ~ µy::.ol e_ 'i-Dm,n,sr,..., ... 7 ..... , AA~~ ("'~-· ~ SCOPOLIT~S Executer for the Estate I l~ ~~~ of James M. Scopolites Signature of P titioner Print petitioner's name Signature of Petitioner Print petitioner's name Signature of Petitioner Print petitioner's name Physical Address of property being annexed: 8611 Gayfer Avenue Ext, Fairhope , AL Petitioner's Current Physical Address: /?01 I 0876/L f+ue_ Ex,-. F Pr tfli-f cpe I A:L--3053 ,;J... Petitioner's Current Mailing Address: Telephone Number(s): __ Q_S._l-_0 ...... S"'""~~--....... ?S..__h---'t-'-)_ _________ _ Home Work P N: 05-46-02-09-0-000-016.000 Tax Parcel ID Number: _...._P ... IN..,__,:'""'4""3.,.,88...,,8'--------Size of Property: 4.66+/-Acres Page 45 of 446 Petition for Annexation Page -2- ~~\~g~ a Notary Public in and for sa_id State and Cou,ny, hereby certify that -t:5 whose name(s) is /are signed to the forgomg Petition and who is/are known to me , this day appeared before me and, being first duly sworn, ackno wledge that he/she /they have voluntarily executed this Petition on this day same bears date. Given under my Hand and Seal thi0~ay of )A .. x::n:... , 2o93_, (Seal.11,,,,,A ...... ~ .................... ~ :)UJC, Do Ll ~ l JjJ Q cocl)J TIFFANEY WILLIAMSON No~ublicl} Notary Pub li c My Commission Expires 1"-..,A•la,..b•a"""m•a""'S•ta .. tre•a""t •La"""r•ge.,.....,-4, My commission expires ___ N_o_ve_m_be_r_8_,_2_0_25 I , _____________ a Notary Public in and for said State and County, here by certify that ____________ whose name(s) is/are signed to the forgoing Petition and who is/are lmown to me , this day appeared before me and, being first duly sworn , acknow ledge that he/s he /they have voluntarily executed this Petition on this day same bears date. Given under my Hand and Seal this ___ day of _____ , 20 __ , (Seal) Notary Public My commission expires ________ _ I, _____________ a Notary Public in and for said State and County, hereby certify that ____________ whose name(s) is/are signed to the forgoing Petition an d who is/are kno wn to me, this day appeared before me and , being first duly sworn, aclmowledge that he/she /they have voluntarily executed this Petition on this day same bears date . Given under my Hand and Seal this ___ day of _____ 20 __ , (Seal) Notary Public My commission expires ________ _ Page 46 of 446 Annexation -PIN 43888 """"'""' H i (\>lJ'-'D LO'tlG 1(•1 L~ a-~ ~;t~~-, Page 47 of 446 1..;;; ~ 1: LR-::,'!'L.:ow De nsity Multi-FamilY}/ '- 0 r .,, C " 0 ;i;: :! .. , kl, -Low O ,ns;ty Singl, .. ,j"',/,' June 8 , 2023 D City Limits ~ I ~· D CT ) ~ f},~;#=~Z~ , B-2 -Genera l Business Distri ct ArcGIS Web Map / R-3!.High Den si ty-Si ngle-F amil~ I..,,.., 0 K N ~-t.2- ,AY FE R ROA D EXT 120 ft -B-4 -Bus iness and Professiona l Distri ct --- .,, ..... cc 0 ci:: !D ~ ~~ u <1: u..l ... ~ 0 GROV E CIR ~ ~ . ~ " 0.01 1 :2 ,257 0.03 - 0 .06mi Zoning -B-3a -Tou ri st Resort Lodg ing District -HTD -Highway Trans ition Distri ct 0 0.03 0.05 0.1 km -B-1 - Local Shopp in g District -B-3b -Tou ri st Resort Comme rcia l Serv ice District -M-1 -Li gh t Indu strial Distri ct Esri , HERE , Gamiin, INCREMENT P, USGS , EPA, USDA, KCS Web AppBuilder for ArcGIS Esri, HERE , Garmin , INCREMENT P, USGS , EPA, USDA I KCS , Baldwin County, Pictometry I KCS I Page 48 of 446 8 "' " ~ > 0 0.. >, 0 • w ~~~\6a1~io09-0-000-0 16.070 8 <)----------FOGLE, EDWIN E ~ 2 1 140 MEADOWBROOK DR O j FAIRHOPE AL 36532 0 ci S 89° 57' 45 " E 723.09' ~ n r -----SIP ______________________ -------7.5' Orolnnna ,c UUllty Eoecment ---.,_.,.,, --------------~ LOT 1 GA YFE R PLACE Re c orded Sli de 27 31 -A I 0 I :E Q "' °' < b 0 co p::: P-, 0 ::r: c:t) 11 ...... 0 ~ "' 0 ~ .g w w I N I "' (/) I co I t- oi " ., V> 0 ..,. ~ t)l 0 r ______ 2Q.5.,QQ' ---------T '-,-----------------,, --\--, N 89° 7-~~;~,u:,s~•,-;,~9' ----------------7 I I , , •. \ N 00° 13' 30" w I I ~ I I I \ •.. 44.51' j i!; 1 • 1 111 1 -----RE-ARYARD--.,5 •-s sL ------\--\-~\;-------------REARY AR o ---35'£:lSL ·---------n-L --::7 ]I , -, , \ •. o_ \ ~-+-I ii I ,, \ · .. ~ \ N 89° 57' 45" w =--7·11 I "'I ' ~· I \ •. 'Y'. \ 35.00' ~ I I ,., I ~ ;.. \ •.. '1-\ Wooded Area 'I I !I ' ~. i~ \ •.. 'JS \ I I I I I I 3' ~I Wooded Area ! ~•~ \ \.. ("<" \ 'll jl ~I ' ~ I ·•11 LOT 2-A \ ~ •. Tu \ ~ ,I _I ~ :ii .:I 1 ' .!i, ·1~ 147,825+/-Sq . Ft \ <>\ •• •. ~ \ I ~,, • oi-11, PROPOSE D ZO NI NG R-I .,I. 3.393+/-Acres \ '9. •. ~ \ PROPOSED ZON lNG R-1 I J ow ::1 ... ,o '!J •. ;...\ I ;i ~ N~I LOT 3 - B j j( PROPOSED ZO NING R-1 \ \-.., \ ~---, ' t i 0 ~ 55,245+/-Sq . Fl •c •j8 \ ~ •. \ I Mob il e Home I ~ UJ .. j z ·§ 1.268+ /-Acr es I ~ I,. Wooded Area \ '?; • •. ol',., \ ,o, '11 ru c51 •I •18 \ ~ ···"'· \ ,I Ji .,I Iii' I.Vl \ ·-~-\ ---~ ii .,I -1 '15 '1 1 \ ··.<" \ I I <i!•I "I I , ,. , , ...J \ ·.~ \ Residence a, j I I I 11 1!~ \ . ··t_ \ ~--~ ~ii i I i~ i ls, ________ _:l'ONT _ Y AR"__ ~o:___s5c__ _________ ~ Y \--__ FRO_N_r_: AR!_'~'-'-'-____________ j I I II 1' 1' \ \ \ 15' 0rol!""Je, Utlity Easement & I I __ __j, ', ~ Fuluro S,dewoll< Easement ::1__ J_ ~l I 205.00' SIP 15' Drainage & UU !ty Eosomenl & Future Sidewalk EoHment 554.08' •.. / ~ 8, ,-~ , '-..., N oo· OD' 50" W 30.0' .,. N 89° 57' 45" W 729.08' 242' L1 i---------------------------------.Jl....-r ______________ _ I S 59• 57' 45" E 30.0 ' Edge of Roo d 60' Rig,t-of-woy Paved Rood GA YFER ROAD EXTENs\ ON Existing 0 ' 50' 100' 150' Sidewalk_..,..,. I / ,. LEGAL DESCRIPTION : Existing Fire Hydrant LOT 2 OF GAYFER PLACE AS PER ITS PLAT RECORDED ON SLIDE 2731-A IN THE JUDGE OF PROBATE'S OFFICE, BALDWIN COUNTY, ALABAMA . BSL = Bu ilding Setbock Line FPT = Found Crimp Top Pipe FOTP = Found Open Top Pipe u I, Seth W. Moore, o Licen:,ed Professional Lond Surveyor, hereby state that all por ts of this survey and drawing have been completed In accordance with the requirements by the Standards of Prac tice for Lond Surveying in the Stole of Alobomo to the be s t of my Kno wledge, Infor mation and belief, this is o true and correct mop. ~~ 2 ~ccording lo m y survey mode this the __ day of I olso state that this drawing and o r certi fication does not reflect any t itle or easement research, other than what is visible on the grolnd or provided by the clients al time of survey. Seth W. Moore, P.L.S . Alo . Reg . No. 166 71 Page 49 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Jeff Montgomery SUBJECT: The Director of IT is requesting a Plotter renewal for Planning Department which is under statewide/NASPO contract. He is also requesting the Mayor execute a maintenance agreement with Dex Imaging. AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: To approve purchase and for Mayor to sign documents BACKGROUND INFORMATION: The current plotter has a 3 year lease that has expired. This plotter is on the NASPO at 324.19 a month (3 year total - $11,670.00) with a Service agreement of 201.94 per quarter (3 year total - $2,423,28). FY24 Cost of Lease/Service Calculation: 9 months @ $324.19 = $2,917.71 plus 3 quarters of Service @ $201.94/qtr = $605.82 (Total FY24 Expense of $3,523.53). BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001120- 50325 Printer/Copiers $3,523.53 $3,523.53 $0.00 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Page 50 of 446 Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 51 of 446 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the procurement of a Three-Year Lease Renewal on the Hewlett-Packard DesignJet T2600 Plotter under the Statewide/NAPSO Contract for $324.19/month for a 36/month lease, (9/months of FY24 with a not-to-exceed amount of $2,917.71); with Service Agreement of ($201.94/quarter for 3/quarters of FY24 with a not-to-exceed amount of $605.82); (Total FY24 Expense $3,523.53); and to authorize Mayor Sherry Sullivan to execute the Lease Agreement and Service Agreement. ADOPTED ON THIS 11TH DAY OF DECEMBER, 2023 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 52 of 446 016089-UP02_0122-2 PAGE 1 OF 2 291 MASTER AGREEMENT AGREEMENT NO.: CUSTOMER ("YOU" OR "YOUR") FULL LEGAL NAME: City of Fairhope FEDERAL TAX ID #: 63-6001254 ADDRESS: 161 North Section Street Fairhope AL 36532 EQUIPMENT AND PAYMENT TERMS TYPE, MAKE, MODEL NUMBER, SERIAL NUMBER, AND INCLUDED ACCESSORIES SEE ATTACHED SCHEDULE 1 Hewlett-Packard DesignJet T2600 36-in EQUIPMENT LOCATION: 161 North Section Street Fairhope, AL 36532 TERM IN MONTHS: 36 MONTHLY PAYMENT AMOUNT*: $324.19 (*PLUS TAX) SECURITY DEPOSIT: END OF TERM PURCHASE OPTION INDICATE PURCHASE OPTION – IF NO PO IS INDICATED OR IF MORE THAN ONE IS INDICATED, YOUR PURCHASE OPTION WILL BE FAIR MARKET VALUE. PURCHASE OPTION (FAIR MARKET VALUE (FMV) OR $1.00 ($1) FMV CONTRACT THIS AGREEMENT IS NON-CANCELABLE AND IRREVOCABLE. IT CANNOT BE TERMINATED. PLEASE READ CAREFULLY BEFORE SIGNING. YOU AGREE THAT THIS AGREEMENT AND ANY CLAIM RELATED TO THIS AGREEMENT SHALL BE GOVERNED BY THE INTERNAL LAWS OF THE STATE IN WHICH OUR (OR, IF WE ASSIGN THIS AGREEMENT, OUR ASSIGNEE'S) PRINCIPAL PLACE OF BUSINESS IS LOCATED AND ANY DISPUTE CONCERNING THIS AGREEMENT WILL BE ADJUDICATED IN A FEDERAL OR STATE COURT IN SUCH STATE. YOU HEREBY CONSENT TO PERSONAL JURISDICTION AND VENUE IN SUCH COURTS AND WAIVE TRANSFER OF VENUE. EACH PARTY WAIVES ANY RIGHT TO A JURY TRIAL. CUSTOMER'S AUTHORIZED SIGNATURE BY SIGNING THIS PAGE, YOU REPRESENT TO US THAT YOU HAVE RECEIVED AND READ THE ADDITIONAL TERMS AND CONDITIONS APPEARING ON THE SECOND PAGE OF THIS TWO-PAGE AGREEMENT. THIS AGREEMENT IS BINDING UPON OUR ACCEPTANCE HEREOF. (As Stated Above) X CUSTOMER SIGNATURE PRINT NAME & TITLE DATE LESSOR ("WE", "US", "OUR") Dex Imaging, LLC LESSOR SIGNATURE PRINT NAME & TITLE DATE 5109 W Lemon St Tampa, FL 33609-1102 Page 53 of 446 016089-UP02_0122-2 PAGE 2 OF 2 291 ADDITIONAL TERMS AND CONDITIONS 1. AGREEMENT. You want us to now provide you the equipment and/or software referenced herein, together with all replacements, parts, repairs, additions and accessions incorporated therein or attached thereto, excluding equipment marked as not financed under this Agreement ("Equipment") and you unconditionally agree to pay us the amounts payable under the terms of this agreement ("Agreement") each period by the due date. This Agreement is binding upon our acceptance hereof and will begin on the date the Equipment is delivered to you or any later date we designate. We may charge you a one-time origination fee of $75.00. If any amount payable to us is past due, you will pay a late charge equal to: 1) the greater of seven (7) cents for each dollar overdue or 2) the highest lawful charge, if less. Any security deposit will be returned upon full performance. We may charge you a fee of up to $50.00 for filing, searching and/or titling costs required under the Uniform Commercial Code (UCC) or other laws. If for any reason your check is returned for nonpayment, you will pay us a bad check charge of $30 or, if less, the maximum charg e allowed by law. 2. NET AGREEMENT. THIS AGREEMENT IS NON -CANCELABLE FOR THE ENTIRE AGREEMENT TERM. YOU AGREE THAT YOU ARE UNCONDITIONALLY OBLIGATED TO PAY ALL AMOUNTS DUE UNDER THIS AGREEMENT FOR THE ENTIRE TERM. YOU ARE NOT ENTITLED TO REDUCE OR SET-OFF AGAINST AMOUNTS DUE UNDER THIS AGREEMENT FOR ANY REASON. 3. EQUIPMENT USE. You will keep the Equipment in good working order, free and clear of all liens and claims, use it for business purposes only and not modify or move it from its initial location without our consent. You agree that you will not take the Equipment out of service and have a third party pay (or provide funds to pay) t he amounts due hereunder. You will comply with all laws, ordinances, regulations, requirements and rules relating to the use and operation of the Equipment. We will have the right, at any reasonable time, to inspect the Equipment and any documents relating to its use, maintenance and repair. 4. SERVICES/SUPPLIES. If we have entered into a separate arrangement with you for maintenance, service, supplies, etc. with respect to the Equipment, payments under this Agreement may include amounts owed under that arrangement, which amounts may be invoiced as one payment for your convenience. You agree that you will look solely to us for performance under any such arrangement and for the delivery of any applicable supplies. 5. SOFTWARE/DATA. Except as provided in this paragraph, references to "Equipment" include any software referenced above or installed on the Equipment. We do not own the software and cannot transfer any interest in it to you. We are not responsible for the software or the obligations of you or the licensor under any license agreement. You are solely responsible for protecting and removing any confidential data/images stored on the Equipment prior to its return for any reason. 6. LIMITATION OF WARRANTIES. EXCEPT TO THE EXTENT THAT WE HAVE PROVIDED YOU A WARRANTY IN WRITING, WE MAKE NO WARRANTIES, EXPRES S OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. YOU CHOSE ANY/ALL THIRD-PARTY SERVICE PROVIDERS BASED ON YOUR JUDGMENT. YOU MAY CONTACT US OR THE MANUFACTURER FOR A STATEMENT OF THE WARRANTIES, IF ANY, THAT THE MANUFACTURER IS PROVIDING. WE ASSIGN TO YOU ANY WARRANTIES GIVEN TO US. 7. ASSIGNMENT. You may not sell, assign, or sublease the Equipment or this Agreement without our written consent. We may sell or assign this Agreement and our rights in the Equipment, in whole or in part, to a third party without notice to you. You agree that if we do so, our assignee will have our assigned rights under this Agreement but none of our obligations and will not be subject to any claim, defense, or set-off that may be assertable against us or anyone else. 8. LOSS OR DAMAGE. You are responsible for any damage to or loss of the Equipment. No such loss or damage will relieve you from your payment obligations hereunder. Any insurance proceeds received relating to insurance you obtain will be applied, at our option, to repair or replace the Equipment, or to pay us the remaining payments due or to become due under this Agreement, plus our booked residual, both discounted at 2% per annum. Except for claims, losses, or damages caused by our gross negligence or willful misconduct, you agree to indemnify and defend (with counsel acceptable to us and our assignee) us and our assignee, if applicable, against, any claims, losses or damages, including attorney fees, in any way relating to the Equipment or data stored on it. In no event will we be liable for any consequential, exemplary, or indirect damages. 9. INSURANCE. You agree to maintain commercial general liability insurance acceptable to us and to include us as an additional insured on the policy. You also agree to: 1) keep the Equipment fully insured against loss at its replacement cost, with us named as lender's loss payee; and 2) provide proof of insurance satisfactory to us no later than 30 days following the commencement of this Agreement, and thereafter upon our written request. If you fail to maintain property loss insurance satisfactory to us and/or you fail to timely provide proof of such insurance, we have the option, but not the obligation, to do so as provided in either (A) or (B) as follows, as determined in our discretion: (A) We may secure property loss insurance on the Equipment from a carrier of our choosing in such forms and amounts as we deem reasonable to protect our interests. If we secure insurance on the Equipment, we will not name you as an insured party, your interests may not be fully protected, and you will reimburse us the premium (and an insurance fee) which may be higher than the premium you would pay if you obtained insurance and an insurance fee, and which may result in a profit to us through an investment in reinsurance or otherwise. If you are current in all of your obligations under the Agreement at the time of loss, any insurance proceeds received relating to insurance we obtain pursuant to this subsection (A) will be applied, at our option, to repair or replace the Equipment, or to pay us the remaining payments due or to become due under this Agreement, plus our booked residual, both discounted at 2% per annum. (B) We may charge you a monthly property damage surcharge of up to .0035 of the Equipment cost as a result of our credit risk administrative costs or other costs, as would be further described on a letter from us to you. We may make a profit on this program. NOTHING IN THIS SECTION WILL RELIEVE YOU OF YOUR RESPONSIBILITY FOR LIABILITY INSURANCE ON THE EQUIPMENT. You authorize us to sign on your be half and appoint us as your attorney-in-fact to endorse in your name any insurance drafts or checks issued due to loss or damage to the Equipment. 10. OWNERSHIP/TAXES. Unless the $1.00 Purchase Option is selected, we own the Equipment. You will pay when due, either directly or by reimbursing us, all taxes and fees relating to the Equipment and this Agreement, including estimated final-year personal property tax. If we pay any taxes or other expenses that you owe hereunder, you agree to reimburse us when we request and to pay us a proce ssing fee for each expense or charge we pay on your behalf. Sales or use tax due upfront will be payable over the term with a finance charge. If the $1.00 Purchase Option is selected, you acknowledge that 1) the Agreement shall be deemed to be a conditional sales contract, 2) any ownership we have in the Equipment w ill be deemed transferred to you upon the commencement of the Agreement, and 3) you agree to file any required personal property tax returns relating to the Equipment. If this Agreement is deemed to be a secured transaction, you hereby grant us a security interest in the Equipment (and all additions thereto, replacements thereof, and proceeds) to secure your obligations under the Agreement and any other agreement with us, to be released at the end of the term provided you have performed all of your obligations under this Agreement. You authorize us to record UCC financing statements to protect our interests in the Equipment. You also agree to indemnify us on an after-tax basis against the loss of any tax benefits anticipated by us at the commencement of this Agreement arising out of your acts or omissions. 11. END OF TERM. At the end of the term of this Agreement (or any renewal term) (the "End Date"), this Agreement will renew month to month unless a) we receive written notice from you, at least 30 but no more than 120 days prior to the End Date, of your intent to purchase or return the Equipment, and b) you timely purchase or return the Equipment to the location designated by us, at your expense. If the Fair Market Value Purchase Option is selected and you are not in default on the End Date, you may purchase the Equipment from us "AS IS" for its Fair Market Value. If the returned Equipment is not immediately available for use by another without need of repair, you will reimburse us for all repair costs. You cannot pay off this Agreement or return the Equipment prior to the End Date without our consent. If we consent, we may charge you, in addition to other amounts owed, an early termination fee equal to 5% of the price of the Equipment. Agreements with a $1.00 Purchase Option selected will not renew. 12. DEFAULT/REMEDIES. You will be in default if: (a) you do not pay any payment or other sum due to us or any other person when due or if you fail to perform in accordance with the covenants, terms and conditions of this Agreement or any other agreement with us or any of our affiliates or any material agreement with any other entity, (b) you make or have made any false statement or misrepresentation to us, (c) you or any guarantor dies, dissolves or terminates existence, (d) you or any guarantor hereof file or have filed against you a petition for relief under the federal Bankruptcy Code or any similar federal or state law, or if there occurs a material adverse change in your or any guarantor's financial, business, or operating condition, or (e) any guarantor defaults under any guaranty for this Agreement. If you are ever in default, at our option, we can terminate this Agreement and we may require that you return the Equipment to us at your expense and pay us: 1) all past due amounts and 2) all remaining payments for the unexpired term, plus our booked residual, both discounted at 2% per annum; and we may disable or repossess the Equipment, require you to stop using any software and use all other legal remedies available to us. You agree to pay all costs and expenses (including reasonable attorney fees and repossession costs) we incur in any dispute with you related to this Agreement. You agree to pay us 1.5% interest per month on all past due amounts. Any delay or failure to enforce our rights under this Agreement will not prevent us from enforcing any rights at a later time. If inter est is charged or collected in excess of the maximum lawful rate, we will ref und such excess to you, which will be your sole remedy. 13. UCC. If we assign rights in this Agreement for financing purposes, you agree that this Agreement, in the hands of our assignee, is , or shall be treated as, a "Finance Lease" as that term is defined in Article 2A of the Uniform Commercial Code ("UCC"). You agree to forgo the rights and remedies provided under sections 507 -522 of Article 2A of the UCC. 14. LIMITATION ON CHARGES. This section controls over every other part of this Agreement and over all documents now or later pertaining to the Agreement. We both intend to comply with all applicable laws. In no event will we charge or collect any amounts in excess of those allowed by applicable law. Any part of this Agreement that could, but for this section, be read under any circumstance to allow for a charge higher than that allowable under applicable legal limit, is limited and modified by this section to limit the amounts chargeable und er the Agreement to the maximum amount allowed under the legal limit. If in any circumstance, any amount in excess of that allowed by law is charged or received, any such charge will be deemed limited by the amount legally allowed and any amount received by us in excess of that legally allowed will be applied by us to the payment of amounts legally owed under the Agreement, or refunded to you. 15. MISCELLANEOUS. All indemnities in this Agreement shall survive the termination of this Agreement. This Agreement is the entire agreement between you and us relating to our providing and your use of the Equipment and supersedes any prior representations or agreements, including any purchase orders. Any fees and amounts payable under this Agreement, including any estimated tax payments, may include a profit to us. The parties agree that this Agreement and any related documents hereto may be authenticated by electronic means. The parties agree that the sole original hereof for enforcement and perfection purposes, and the sole "record" constituting "chattel paper" under the UCC, is the paper copy hereof bearing (i) the original or a copy of either your manual signature or an electronically applied indication of your intent to enter into this Agreement, and (ii) our original manual signature. You agree not to raise as a defense to the enforcement of this Agreement or any related documents that you executed or authenticated such documents by electronic or digital means or that you used facsimile or other electronic means to transmit your signature on such documents. Notwithstanding anything to the contrary herein, we reserve the right to require you to sign this Agreement or any related documents hereto manually. If a court finds any provision of this Agreement unenforceable, the remaining terms of this Agreement shall remain in effect. You authorize us to either insert or correct your legal name, the Agreement number, serial numbers, model numbers, beginning date, and signature date. All othe r modifications to the Agreement must be in writing signed by each party. Within 30 days after our, or if assigned, our assignee's request, you will deliver all requested information (including current financial statements and/or tax returns) which we deem reasonably necessary to determine your current financial condition and faithful performance of the terms hereof. You authorize us or our assignee to (a) obtain credit reports or make credit inquiries in connection with this Agreement, and (b) provide your credit application and information regarding your account to credit reporting agencies, potential assignees, and parties having an economic interest in this Agreement and/or the Equipment. To help the government fight the funding of terrorism and money laundering activities, U.S. Federal law requires financial institutions to obtain, verify and record information that identifies each person (individuals or businesses) who opens an account. What this means for you: when you open an account or add any additional service, we will ask for your name, address, federal employer identification number and other information that will allow us to identify you. We may also ask to see other identifying documents. Page 54 of 446 Bill To Address Contacts Name: Phone: Email: A/P Billing Contact Name: Phone: Fax: Email: Company Information Dex Imaging Sales Representative City of Fairhope 161 North Section Street Fairhope, AL 36532 Jeff Montgomery 251-928-2136 jeff.montgomery@fairhopeal.gov City of Fairhope Jon Cline (251) 380-3200 jon.cline@deximaging.com Page 55 of 446 SALES ORDER / SERVICE AGREEMENT EQUIPMENT DELIVERY LOCATION Delivery Contact: Phone: Email: EQUIPMENT Acc: Acc: Acc: Acc: Acc: Acc: Acc: Acc: Acc: Acc: Acc: Special Instructions: Monthly Base SQ FT Included Mono Lines Color Lines Low Density Wide Format Service Contract High Density Pixel Density Included: Parts, labor & supplies. Make Model Serial ID#Qty Greater than 50%11 - 50%Less than 10%Less than 10%Mono/Color Lines initials: HP Fairhope, AL 36532 161 North Section Street City of Fairhope jeff.montgomery@fairhopeal.gov Jeff Montgomery 251-928-2136 $ 201.94 1,500 $ 0.1331 $ 0.1331 $ 0.3784 $ 0.6341 DesignJet T2600SR 1 Quarterly Mono/Color Lines Page 56 of 446 Page 57 of 446 APPROVALS SPECIAL INSTRUCTIONS DEX Sales Associate: Approvals I have read and agree to all terms and conditions contained in the document. DEX Imaging LLC Regional Service Director DEX Wide Format Specialist Name: Date:Date: Name: Customer's Authorized Representative Title: Name: Date: Authorized Signature Signature: Name/ Title: Jon Cline November 29, 2023 Matt Brown Page 58 of 446 016089-VP07NAMC_0320 NON-APPROPRIATION ADDENDUM This is an addendum (“Addendum”) to and part of that certain agreement between Dex Imaging, LLC (“we”, “us”, “our”) and Fairhope, City Of (“Governmental Entity”, "you", “your”), which agreement is identified in our records as agreement number 1939779 (“Agreement”). All capitalized terms used in this Addendum which are not defined herein shall have the meanings given to such terms in the Agreement. APPLICABLE TO GOVERNMENTAL ENTITIES ONLY You hereby represent and warrant to us that as of the date of the Agreement: (a) the individual who executed the Agreement had full power and authority to execute the Agreement on your behalf; (b) all required procedures necessary to make the Agreement a legal and binding obligation against you have been followed; (c) the Equipment will be operated and controlled by you and will be used for essential government purposes for the entire term of the Agreement; (d) that all payments due and payable for the current fiscal year are within the current budget and are within an available, unexhausted, and unencumbered appropriation; (e) you intend to pay all amounts payable under the terms of the Agreement when due, if funds are legally available to do so; (f) your obligations to remit amounts under the Agreement constitute a current expense and not a debt under applicable state law; (g) no provision of the Agreement constitutes a pledge of your tax or general revenues; and (h) you will comply with any applicable information reporting requirements of the tax code, which may include 8038 -G or 8038-GC Information Returns. If funds are not appropriated to pay amounts due under the Agreement for any future fiscal period, you shall have the right to return the Equipment and terminate the Agreement on the last day of the fiscal period for which funds were available, without penalty or additional expense to you (other than the expense of returning the Equipment to the location designated by us), provided that at least thirty (30) days prior to the start of the fiscal period for which funds were not appropriated, your Chief Executive Officer (or Legal Counsel) delivers to us a certificate (or opinion) certifying that (a) you are a state or a fully constituted political subdivision or agency of the state in which you are located; (b) funds have not been appropriated for the applicable fiscal period to pay amounts due under the Agreement; (c) such non -appropriation did not result from any act or failure to act by you; and (d) you have exhausted all funds legally available for the payment of amounts due under the Agreement. You agree that this paragraph shall only apply if, and to the extent that, state law precludes you from entering into the Agreement if the Agreement constitutes a multi -year unconditional payment obligation. The undersigned, as a representative of the Governmental Entity, agrees that this Addendum is made a part of the Agreement. GOVERNMENTAL ENTITY’S AUTHORIZED SIGNATURE (As Stated Above) X SIGNATURE PRINT NAME & TITLE DATE OUR SIGNATURE Dex Imaging, LLC SIGNATURE PRINT NAME & TITLE DATE Page 59 of 446 A Proposal for: Pricing Valid Through November 15th, 2023 Matt Brown, 406.203.8330 Regional Wide Format Specialist Page 60 of 446 1 New HP DesignJet T2600sr 36” Print/Copy/Scan Up to 3 Pages Per Minute 15.6” Monitor Single Roll Design w/Embedded 36” Scanner Up to 300’ x 36” rolls 1 Roll of 36”x 300’ Paper 6 Colors for Advanced Color Matching Print and Collaboration Software Included PS Print Drivers HP Click Print Submission Tool Top Stacking up to 100 sheets Delivery,Installation,& InitialNetworking State & Local -NASPO- Contract Price 36 Mo FMV Lease:$ 324.19 Service Agreement:$ 201.94 / Per Quarter Includes: 1,500 Sq. Ft. of Line Drawings Color/Black Per Quarter All inclusive service contract includes all Parts,L abor, Consumables (Inks, Print Heads & Maintenance Cartridges). Does not include Paper. Service Billed Quarterly by DEXImaging Black & White and Color at the Same Fixed Cost Included Quarterly Qrtly Base Line DrawingsBlack/Color Low Density High Density 1,500 $201.94 $0.1331 $0.3784 $0.6341 Matt Brown *Regional Wide Format Specialist* 406.203.8330 Page 61 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Richard Johnson, CITY ENGINEER SUBJECT: The City Engineer, Richard Johnson, is requesting the hiring of a professional architectural and engineering firm for RFQ PS24-004 Fairhope Municipal Pool – Professional Architecture and Engineering Services for the Fairhope Municipal Pool Rehabilitation – Phase II Design Documentation. AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: City Council to approve the negotiated Proposed Fee Schedule for RFQ PS24-004 Fairhope Municipal Pool – Professional Architecture and Engineering Services for the Fairhope Municipal Pool Rehabilitation and authorize the Mayor to execute a contract with a not-to-exceed amount of $170,000.00. BACKGROUND INFORMATION: The City Engineer, Richard Johnson, is requesting the hiring of a professional architectural and engineering firm for RFQ PS24-004 Fairhope Municipal Pool – Professional Architecture and Engineering Services for the Fairhope Municipal Pool Rehabilitation – Phase II Design Documentation. Per the City’s “Procedure for Procuring Professional Services for Projects Under $100K”, under the section for “Variants to the Procedure”, the Mayor exercised Option 1 and chose Watermark Design to perform the professional service. The work to be performed is professional engineering associated with the project, which will include facilitating a solution for the current facility’s potential structural degradation, while attempting to resolve the overlying moisture and humidity problems. The project will be broken down into three phases: Investigative Phase, Design Documentation Phase, and Construction. Phase II will encompass the Design Documentation and the Firm will provide the architectural and engineering services needed for this phase. Watermark Design performed the Investigative Work for Phase I and has submitted a proposal for Phase II of One Hundred Seventy Thousand Dollars ($170,000.00) for these services. Page 62 of 446 BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001250- 50475 Recreational Cap Improvements $170,000.00 $170,000.00 $0.00 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 63 of 446 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Watermark Design for Professional Architecture and Engineering Services for (RFQ PS24-004) Fairhope Municipal Pool Rehabilitation – Phase II Design Documentation with a not-to-exceed amount of $170,000.00. DULY ADOPTED THIS 11TH DAY OF DECEMBER, 2023 ______________________________ Corey Martin, Council President Attest: ____________________________ Lisa A. Hanks, MMC City Clerk Page 64 of 446 Sherry Sullivan Mayor Council Members: Kevin G. Boone Jack Burrell, ACMO Jimmy Conyers Corey Martin Jay Robinson Lisa A. Hanks, MMC City Clerk Kimberly Creech Treasurer 61 North Section St. PO Box 429 Fairhope, AL 36533 251-928-2136 (p) MEMO To: Lisa Hanks, City Clerk Kim Creech, Treasurer From: ______________________________ Erin Wolfe, Purchasing Manager Date: November 29, 2023 Re: RFQ PS24-004 Fairhope Municipal Pool – Professional Architecture and Engineering Services for the Fairhope Municipal Pool Rehabilitation The Director of Public Works, Richard Johnson, is requesting the hiring of a professional engineer for RFQ PS24-004 Fairhope Municipal Pool – Professional Architecture and Engineering Services for the Fairhope Municipal Pool Rehabilitation – Phase II Design Documentation. Per the City’s “Procedure for Procuring Professional Services for Projects Under $100K”, under the section for “Variants to the Procedure”, the Mayor exercised Option 1 and chose Watermark Design to perform the professional service. The work to be performed is to professional engineering associated with the project, which will include facilitating a solution for the current facility’s potential structural degradation, while attempting to resolve the overlying moisture and humidity problems. The project will be broken down into three phases: Investigative Phase, Design Documentation Phase, and Construction. Phase II will encompass the Design Documentation and the Firm will provide the architectural and engineering services needed for this phase. Watermark Design performed the Investigative Work for Phase I and has submitted a proposal for the Phase II of One Hundred Seventy Thousand Dollars ($170,000.00) for these services. Please place on the next available City Council Agenda this request for City Council to Approve the negotiated Proposed Fee Schedule for RFQ PS24-004 Fairhope Municipal Pool – Professional Architecture and Engineering Services for the Fairhope Municipal Pool Rehabilitation and authorize the Mayor to execute a contract with a not-to-exceed amount of $170,000.00. Cc: file, Richard Johnson, Pat White, George Ladd, Mayor Sherry Sullivan Page 65 of 446 1 of 3 2970 Cottage Hill Road • Suite 200 • Mobile • Alabama • 36606, 251-378-6175 voice • 251-344-5140 fax Exhibit A October 31, 2023 City of Fairhope Municipal Pool HVAC & Envelope Improvements – Immediate Required Work Attention: Richard Johnson, PE City of Fairhope, AL RE: RFP for A&E services for the repairs necessary at the Muni Pool Complex Mr. Johnson, Pursuant to your request, Watermark Design Group, LLC (WDG) in association with its sister company Thompson Engineering (TE), is pleased to submit this proposal for professional services to The City of Fairhope. The following scope of work is proposed for the repairs needed at the pool complex. Project Understanding TE & WDG, along with our associates at Dell Consulting, developed a conditions assessment earlier this year and submitted it to your office for review. This proposal outlines the required professional services necessary to complete a design for the repairs that were recommended in that conditions assessment. We understand that CoF desires to complete the work necessary to address the key issues causing deterioration, ongoing maintenance and air quality within the pool complex. Understanding that is not financially feasible or operationally practical in this phase of improvements to treat or condition the air space within the complex, those modifications/replacement/improvements to the HVAC systems are not targeted in this Construction Phase. However, in order to accommodate air treatment in a future phase, if desired by the City, most of the design work must be completed first and is included in this design scope of work. Some design items have already been developed, such as the column base plate repairs for the structural section loss and will just need to be packaged for bid letting. Other items, such as the mechanical equipment design, will require a complete design package per this proposal. Key Goals of these improvements are: • Structural Rehab and Repairs • Building Envelope Repairs and Improvements (Including New Roll Up Doors) • Reestablishing Air Circulation by rehabbing/replacing fans and dampers – goal to achieve negative pressure with respect to adjacent conditioned spaces. • Address any other substandard existing MEP (Mechanical/Electrical/Plumbing) Systems The preliminary cost estimates for the work are as follows: Structural Repairs are estimated at $350,000 Building Envelope Repairs are estimated at $350,000 MEP systems (Designed by Dell Consulting) are estimated at $130,000 Page 66 of 446 2 of 3 2970 Cottage Hill Road • Suite 200 • Mobile • Alabama • 36606, 251-378-6175 voice • 251-344-5140 fax Scope of Services • MEP Systems o HVAC ▪ Remove six (6) existing gas-fired unit heaters serving the indoor pool, and associated piping and ductwork. ▪ Remove existing indoor pool ventilation system, including fans (EF-4, EF-5), ductwork, control dampers, and grilles. ▪ Replace and modify HVAC systems serving conditioned spaces adjacent to the indoor pool (lobby, restrooms, locker rooms, meeting room). • The indoor pool will be designed for negative pressure with respect to adjacent conditioned spaces. ▪ Provide new packaged air-cooled dehumidification system for the indoor pool to control pressurization (outside air and exhaust air), indoor temperature, and indoor relative humidity. • Proposed equipment location is outside of the west exterior wall on grade. ▪ Provide ducted air distribution system for indoor pool area. ▪ Replace HVAC components on mezzanine as required to comply with new HVAC system and to address existing equipment, ductwork, and piping that has corroded. o Electrical ▪ Power and fire alarm in support of HVAC system modifications. ▪ Replace lighting fixtures where corrosion has occurred. ▪ Replace panelboards in mezzanine where corrosion has occurred. o Construction Administration for HVAC Work: ▪ 40 weeks of construction. ▪ Answering RFIs, review of shop drawings. ▪ Concealment inspections, substantial completion inspection, final inspection. ▪ It is anticipated that this service may be split into phases. • Structural Repairs o Completion of design package that was laid out in the conditions assessment in preparation for bid letting. o Development of Specifications for the repairs to be performed o Construction Administration to monitor the repairs ▪ We assume that this portion of the work would NOT be completed in Phases. • Building Envelope Repairs o Consult with Client and proposed bidders to record preferred component types, component usage, details and specific concerns to be decided and utilized in developing a design and recommended Scope of Work. o Perform an onsite assessment of the existing building envelope components and existing detailing to assist in the design. (Has been partially performed) o Prepare a technical Recommended Scope of Work for the project utilizing onsite meeting decisions, design information and site conditions developed from field gathered data. The recommended Scope of Work will include type of materials, installation methods, flashing details and specialty details if applicable. Page 67 of 446 3 of 3 2970 Cottage Hill Road • Suite 200 • Mobile • Alabama • 36606, 251-378-6175 voice • 251-344-5140 fax Exclusions (Though not included within this proposal, these items can be provided as additional services if needed.) • Any Plans Review Fees required by the AHJ are not included within the Fee below. However, these could be billed at cost plus 10% per conditions of the contract. • Interior Design Services. This service is available upon request at T&M rates in the event that upgrades/alterations to the interior finishes are desired during the project. • Additional professional serves necessitated by unforeseen failure(s) of building systems and appurtenances during demo and/or their reinstallation • Systems not specifically included in this proposal. • Deliverables not listed in this proposal. • Re-Design warranted via Value Engineering Redesign. • The development of multiple sets of construction documents for multiple projects. o It is our understanding that even though the CoF desires to complete the work in Phases, that there will not be the need for multiple designs and multiple bid lettings. o We anticipate that the phasing would be by discipline, (i.e. Structural, Building Envelope, MEP) and that there would not be the need for multiple lettings per discipline. Compensation WDG/TE proposes to provide these services for the fees below: Description A&E Services Fee Type Total MEP Design Lump Sum $80,000.00 Architectural, Structural, and Building Envelope Design Services Lump Sum $90,000.00 Grand Total $170,000.00 In addition to these initial services, Watermark recommends performing waterproofing condition assessments (spray tests) during and post construction. The scope and calendar period of these tests can be tailored to focus on any areas of concern or as a more comprehensive condition assessment. Architectural, Structural, MEP and Building Envelope Construction Administration and Oversight (CA) Services will be determined at the time of Construction Bid Award. These services are not included within the scope or fees outlined above and would be additional services. Progress payments will be as follows: • 10% with executed contract. • 70% upon submittal of the documents for permitting. • Remainder in monthly installments adjusted for construction % complete and T&M services utilized. We are prepared to commit resources within 3 days of execution of the attached Limited Services Contract. If you should have any questions or concerns, please let me know, I’m more than happy to discuss them. For the Firm, Tyson B. O’Brien Watermark Design Group, LLC Thompson Engineering, LLC Architect Project Manager Page 68 of 446 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Name: Richard D. Johnson/Pat White Date: 10/09/2023 Department: For Parks and Recreation – Volanta Park Pool Complex Expenditure Threshold** Distinctions Quotes Required Approval Green Sheet Resolution Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A Greater than: Gen Govt - $5,001 Utilities - $10,001 Operational NON-Budgeted Three Council Required Required Gen Govt - $5,001-$30,000 Utilities - $10,001 - $30,000 Operational Budgeted Three Treasurer N/A N/A Over $30,000 Operational Budget* State Bid List or Buying Group Treasurer/Mayor N/A N/A Over $30,000/$100,000 Operational Budgeted Bids Council Required Required Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. QUOTES Vendor Name Vendor Quote 1. Watermark Design (Thompson Engineering) $ Awaiting Final Proposal (Due 10/12/23) 2. Click or tap here to enter text. $ 3. Click or tap here to enter text. $ Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) ITEM OR SERVICE INFORMATION 1. What item or service do you need to purchase? A&E Services (Phase II) Municipal Pool Building Rehabilitation 2. What is the total cost of the item or service? TBD 3. How many do you need? Updated, New or Amended Professional Services Contract 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): Watermark Design (Thompson Engineering) – under current contract for assessment 6. Vendor Number: 5473 - WATERMARK DESIGN GROUP, LLC If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. BUDGET INFORMATION 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $1,000,000.00 (A&E + Construction Costs) 3. Budget code: 001250-50475-Line 250 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 69 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Kim Creech, CITY TREASURER SUBJECT: The City Treasurer, Kim Creech, has requested to procure consulting services for FEMA Public Assistance Management Services – Government Services. The projects would include debris removal, emergency protective measures, buildings, etc. in the event of a disaster requiring this service. AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: To award Bid No. 23-030 Request for Proposal – Consulting Services for FEMA Public Assistance Management Services – Government Services to Royal Engineers and Consultants, LLC. BACKGROUND INFORMATION: A service bid was issued on September 15, 2023, advertised in three (3) statewide newspapers for three (3) weeks, posted to the City of Fairhope’s website, and viewed by 159 of 410 vendors who select to receive e-notifications. Seven (7) responsive bids were received at the bid opening on October 24, 2023 at 2:00 p.m. The Seven (7) responsive proposals were evaluated by five (5) City of Fairhope staff (see attached Evaluation Score Sheet). The recommendation by the evaluation team is to hire Royal Engineers and Consultants, LLC. The cost of this contract will be determined if it is activated at the time of a disaster. The hourly rates for this firm are included in the attached proposal. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget TBD Disaster Costs $0.00 $0.00 $0.00 GRANT: N/A Page 70 of 446 LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 71 of 446 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids to procure services for (Bid No. 23-030) Consulting Services for FEMA Public Assistance Management Services – Government Services at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, bids were received and tabulated as follows: Please see attached Bid Tabulation for Consulting Services for FEMA Public Assistance Management Services – Government Services [3] After evaluating the bids with the required specifications, Royal Engineers and Consultants, LLC is now awarded (Bid No. 23-030) for Consulting Services for FEMA Public Assistance Management Services – Government Services. The cost of this contract will be determined if it is activated at the time of a disaster. The hourly rates for this firm are included in proposal. DULY ADOPTED THIS 11TH DAY OF DECEMBER, 2023 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 72 of 446 Sherry Sullivan Mayor Council Members : Kevin G. Boone Jack Burrell, ACMO Jimmy Conyers Corey Martin Jay Robinson Lisa A. Hanks , MMC City Clerk Kimberly Creech City Treasurer 161 North Section St . PO Drawer 429 Fairhope , AL 36533 251-928-2136 (p) 251 -928 -6776 (f) www.fairhopeal .gov MEMO To : Lisa Hanks, City Clerk Kimberly Creech, City Treasurer From: Erin Wolfe, Purchasing Manager Date : November 28, 2023 Re : Requesting Approval by City Council to award Bid No. 23-030 Request for Proposal -Consulting Services for FEMA Public Assistance Management Services -Government Services The City Treasurer , Kim Creech , has requested to procure consulting services for FEMA Public Assistance Management Services -Government Services . The projects would include debris removal , emergency protective measures , buildings , etc . in the event of a disaster requiring this service . A service bid was issued on September 15 , 2023 , advertised in three (3) statewide newspapers for three (3) weeks , posted to the City of Fairhope 's website , and viewed by 159 of 410 vendors who select to receive e-notifications . Seven (7) responsive bids were received at the bid opening on October 24 , 2023 at 2:00 p.m. The Seven (7) responsive proposals were evaluated by five (5 ) City of Fairhope staff (see attached Evaluation Score Sheet ). The recommendation by the evaluation team is to hire Royal Engineers and Consultants , LLC. The cost of this contract will be determined if it is activated at the time of a disaster. The hourly rates for this firm are included in the attached proposal. Please place on the next City Council Agenda this request to award Bid No. 23- 030 Request for Proposal -Consulting Services for FEMA Public Assistance Management Services -Government Services to Royal Engineers and Consultants, LLC. Enclosure Cc : Kim Creech , Richard Johnson Page 73 of 446 Page 74 of 446 Page 75 of 446 Page 76 of 446 Page 77 of 446 Request for Proposals: 23-030 Consulting Services for FEMA Public Assistance Management Services – Government Services PRESENTED TO City of Fairhope, AL SUBMITTED BY Royal Engineers and Consultants, LLC October 24, 2023 DATE Page 78 of 446 2 Table of Contents Royal Engineers and Consultants, LLC Cover Letter …………….…………………………………………………………………………………………… 03 Qualifications ……..………………….………………………………………………...…………………………… 05 Experience ……..………………….………...….…………………………………………………………………… 34 Benefits to Fairhope ……………….……..……….…………………………….……………….………………… 42 Potential Additional Scope Items .…………….……………………………………………….………………… 46 References ……..………………….…………….…………………………………………………………………… 48 Similar Current Contracts .…………….…………………………..…………………………….……………….. 50 Litigation History ……………….……..……….…………………………….……………….……….…………… 54 Project Approach/Plan .…………….……………………………..…………………………….………………… 56 Bonding and Insurance Capabilities .…….….……………………………………………….………………… 66 Proposed Compensation .…………….…………………………..…………………………….………………… 69 Cost Center Tracking ..…………….….…………………………..…………………………….…………….…… 71 Financial Stability …………….……..……….…………………………….……..………….……….…………… 75 Appendix A: Audited Financial Statements …………………………………………………………………… 79 Appendix B: Required Forms ............................................................. .……………………………………… 82 Page 79 of 446 3 Cover Letter Page 80 of 446 October 24, 2023 City Services and Public Utilities Building 555 South Section St. Fairhope, AL RE: RFP 23-030 FEMA Public Assistance Management Services – Government Services Dear Mayor Sullivan, Royal Engineers and Consultants, LLC (Royal), is pleased to submit our proposal for your review and consideration in response to the City of Fairhope’s RFP for Disaster Management Consulting Services. Fairhope will benefit from our disaster recovery experience gained with utility recovery in similarly sized cities, counties, and parishes along the Gulf Coast. In St. John the Baptist Parish, LA Royal performed all Emergency Support Functions (ESF’s) including coordination and management of emergency response, emergency protective services, debris removal, demolition, and repair of roads, bridges, public buildings, and all other infrastructure. Through a pre-event contract with the South Louisiana Electric Cooperative Association (SLECA) Royal mobilized emergency response operations in less than 24 hours after Hurricane Ida, helping SLECA initiate damage assessments and debris removal and monitoring activities. We commit to providing our senior subject matter experts, including our project manager for a pre-event meeting at no cost to the city, subject to the parameters noted in the Approach Section of this proposal. Royal is a full-service engineering and consulting firm specializing in civil, environmental, and coastal engineering design, construction and construction management, and program and project management. Royal's primary service offering is managing disaster recovery programs for various clients along the Gulf Coast. Our experience and expansive knowledge of the intricacies of navigating the federal and state recovery processes are key to successfully delivering the program management services that will be required. Our team of experienced professionals and subject matter experts is well-positioned to provide comprehensive support to Fairhope. We are confident and committed to providing you with a full suite of services to support program management activities in response to natural or man-made emergencies. Our proposed deputy project manager, John “Mac” McNeil, is based full-time in the Fairhope area and will coordinate our services when needed. He is an experienced project and quality control manager, with a background in disaster recovery, construction estimating, and geotechnical engineering. We appreciate the opportunity to submit on this request for proposal. We intend to be bound by the terms of this proposal and the prices provided herein. Royal is an equal-opportunity employer and shall adhere to any applicable local, state, or federal affirmative action requirements. Please direct all communication related to the RFP to our Primary Point of Contact, Michael Pugh, (504) 283-9400 or via email at mpugh@royalengineering.net. Sincerely, Michael L. Pugh, P.E. President Royal Engineers and Consultants, LLC 4 Cover LetterCover Letter Royal Engineers and Consultants, LLC Page 81 of 446 5 Qualifications Page 82 of 446 Royal Engineers & Consultants, LLC, established in 2005, is an engineering consulting firm specializing in disaster recovery, civil and structural design, program and project management, coastal and environmental services, and construction management services. We assist governmental clients in the management and implementation of disaster preparation and recovery, compliance-driven, and capital programs and are skilled in the management and execution of FEMA Public Assistance, and Hazard Mitigation Assistance programs. History of Firm Royal Engineers and Consultants, LLC, established in 2005, is an engineering consulting firm specializing in federal recovery program management, program and project management, coastal and environmental services, civil and structural design, and construction management services. We assist governmental clients in the management and implementation of federally funded recovery, compliance-driven, and capital programs and are skilled in the management and execution of federal programs. A Louisiana-based firm, Royal operates three offices in Louisiana: Lafayette, New Orleans, and Baton Rouge, as well as Mobile AL. We service industry, government, and private sector clients across the Gulf Coast and have worked for and with many jurisdictions, including FEMA, NavFac, USACE, statewide agencies in Louisiana, Florida, and New Jersey, as well as cities, counties, parishes, and others. We are fully licensed, bonded, and insured to perform engineering and consulting services in our service areas, including Alabama. Royal’s proven performance across a broad spectrum of Hazard Mitigation Disaster Response activities demonstrates a deep understanding of FEMA and GOHSEP policies, procedures, and processes. Our past performance, unparalleled experience, and established working relationships with funding agencies combine to ensure a successful project. Public Assistance Grant Experience Our team has been called upon to manage over 30 FEMA PA-related disaster recovery programs valued at billions of dollars across the Gulf Coast. We have developed innovative methods of maximizing funding for the projects we manage, executing complex projects to restore community infrastructure, and defining and building our clients' future. As conveyed throughout this proposal, our team is prepared to bring our highly successful approach to the City of Fairhope when needed. Royal’s participation in Disaster Recovery and Hazard Mitigation began in 2005 immediately after Hurricane Katrina with damage assessments, emergency repairs, and debris management. Management of Disaster Recovery Programs started in 2008 when Royal was awarded a contract for the Hurricane Rita Disaster Recovery Program in Cameron Parish, Louisiana. Royal was subsequently procured to manage the Hurricane Ike Disaster Recovery Program after that storm made landfall close to Cameron Parish. Royal has developed a battle-proven process successfully used for other clients. $2.9B FEMA Public Assistance program experience to date 6 Qualifications Royal Engineers and Consultants, LLC Page 83 of 446 7 Royal Engineers and Consultants, LLC Category Value Total Federal Dollars Managed/Overseen ~$4.2B Total FEMA Dollars Managed/Overseen ~$3.7B FEMA PA Projects Managed ~$2.9B FEMA Projects Closed Over 200 FEMA Subrecipients Managed 15 600FEMA Reimbursements Requests reviewed Over 10,000 FEMA Pre-Obligation/Scoping Meetings held 15 Project Worksheets Completed Over 300 FEMA PA Summary Having successfully managed disaster recovery operations following recent storm events, our team recognizes the challenges ahead in a disaster affecting Fairhope. Based on this perspective, we can anticipate the factors that will define a recovery program's success: Key Personnel and Resumes Royal employs engineers, grant managers, builders, managers, land surveyors, GIS experts, scientists, architects, planners, schedulers, technicians, inspectors, and a clerical staff with extensive experience in construction, design engineering, and related fields. Our team leads and subject matter experts have skills that combine a standard program management approach with the approach required by the agencies governing disaster response, such as FEMA and Alabama EMA. Royal has selected a delivery team specifically for Fairhope’s requirements, including experts in grant management, FEMA and Alabama EMA coordination, financial management, stakeholder coordination, and closeout management. Additionally, we have supplemented our team with subject matter experts in hazard mitigation and hardening, environmental and historic preservation, and insurance. Royal employs a diverse professional staff of engineers, architects, program and project managers, planners, schedulers, technicians, inspectors, and support staff with experience in most aspects of consulting engineering. Our subject matter experts and specialists are full-time personnel focused on the delivery and closeout of federally-funded recovery and mitigation projects and programs. Our organizational chart is on the following page. We have proven the capacity to scale and mobilize sufficient resources to provide emergency response services within less than 24 hours of a declared disaster. As a small business delivering large-scale work, our resourcing strategy includes weekly measurement (and, as needed, adjustment) of project commitments, available resources, and the resulting project task assignments. All project delivery plans target ahead-of-schedule milestones to accommodate resource adaptability needs. Qualifications Page 84 of 446 PROGRAM MANAGER Jason GuyGRANTS MANAGEMENT ADMINISTRATIVE FACILITIES INSPECTIONFEMA/ALABAMA EMA COORDINATION Courtney Kall, P.E.DAMAGE & REPAIR DOCUMENTATION Brittany St. PierreDEPUTY PROGRAM MANAGER PROJECT MANAGEMENT / ENGINEERING / CONSTRUCTION LEAD John R. McNeil, Jr.DEBRIS REMOVAL Chad AlbertENGINEERING REVIEWS Zachary Romaine, P.E. DEPUTY PROGRAM MANAGER GRANTS / ADMINISTRATIVE / ASSET MANAGEMENT LEAD Kristie LanconINVOICE REVIEW & MANAGEMENT Dayna Mouton ENVIR. & HISTORIC PRESERVATION Matt Mumfrey DIGITAL TRANSFORMATION PLATFORM Philip Mestayer, PMP CONSTRUCTION MANAGEMENT Saul Prejean COST ESTIMATING Katherine Foreman, P.E. FINANCIAL ANALYSIS & AUDITING Jessica Clausing, CPA GRANT CLOSEOUT Leanne GuidryMITIGATION/HARDENING Beau Tate, P.E. SCHEDULING Levi LeBourgeois, PMP PROGRAM SUPPORT Angella Landry, PMP — Program/Project Documentation Levi LeBourgeois, PMP — Data Management/GIS Taylor Haley — Recovery SpecialistTECHNICAL ADVISOR Michael Pugh, P.E.8 Royal Engineers and Consultants, LLCQualifications Page 85 of 446 9 Royal Engineers and Consultants, LLC Name Michael Pugh, P.E. Proposal Role Technical Advisor Education BS / 1997 / Civil Engineering Years Exp.15(Royal) - 9(Other) Certifications Licensed PE in LA, VA, AL, MS, FL, TX, GA, NY, NJ Highlights Mr. Pugh has served as Principal-in-Charge, Principal Engineer, or Project Manager on a range of major Gulf Coast recovery projects in his 14 years with Royal. His projects include the Jefferson Davis Electric Cooperative Hurricane Laura and Delta Recovery in Cameron and Jefferson Davis Parishes and the Calcasieu Parish Sheriff’s Office (CPSO) Hurricane Laura Recovery Program. Relevant Project Experience Project Name Cameron Parish Hurricanes Rita and Ike Recovery Programs Executive Director for the program. During the program's first stages, he conducted kickoff meetings with Parish staff and architectural/engineering consultants, mobilized key program staff, established a program office, and led the program management team in reviews of individual projects to align them with current standards and streamline reimbursement. He was ultimately responsible for the overall program progress, implementing program standards and quality control, coordinating with FEMA, State, and Parish officials, and managing program personnel. Project Name Rebuild Florida Housing Repair and Replacement Program (HRRP) Principal EngineerPrincipal Engineer involved with the Rehabilitation Services and Program Administration and Management Services for Royal’s work on the DEO Housing Repair and Replacement Program (HRRP), which provides housing assistance to those affected by Hurricane Irma in September 2017. The HRRP is a centralized housing repair or replacement program for Low and Moderate-Income (LMI) families impacted by Hurricane Irma. HRRP manages and completes the construction process for repairing or reconstructing damaged homes on behalf of eligible homeowners. Royal provides professional engineering services for HRRP, completing structural evaluations of homes participating in the program, and performing design services, as requested by DEO. Project Name Terrebonne Parish Hurricane Ida Restoration – Damage Assessments Program Manager for the Royal team providing Project Administration, Project Management, and Financial Services for developing and implementing Hurricane Restoration Projects for TPCG Facilities damaged during Hurricane Ida. The Royal team is responsible for overseeing facilities inspections and developing a punch list of repairs for each facility and a schedule of phases and repairs itemized by each facility or project. More than 300 parish-owned properties, including municipal buildings, civic centers, libraries, bridges, fire stations, ancillary structures and property, lights, fences, etc. associated with parish-owned parks and recreational facilities. Royal is also responsible for preparing bid packages or proposal packages for selecting contractor(s) to perform the repairs, reviewing submitted bids/ proposals, awarding construction contracts as necessary, and compliance with federal and state procurement laws and disaster relief regulations. Qualifications Page 86 of 446 10 Royal Engineers and Consultants, LLC Project Name Jeff Davis Electric Co-op (JDEC) Hurricane Laura and Delta Recovery Principal-in-Charge for the JDEC Recovery Support Services activated within less than 24 hours of Hurricane Laura and Delta. Royal mobilized emergency response operations, helping JDEC initiate damage assessments as well as debris removal and monitoring activities. Royal supported JDEC in the establishment of the emergency base camp and instituted a check-in and check-out process to track the influx of support personnel and equipment from fellow co-ops and local contractors. Royal helped establish and implement emergency protocols for the weeksas immediately following each disaster and is currently assisting with ongoing recovery activities. Project Name Calcasieu Parish Sheriff’s Office (CPSO) Hurricane Laura Recovery Mr. Pugh is the Deputy Project Manager of the CPSO Hurricane Emergency Disaster Recovery Project. Del Sol Consulting (Del Sol), with Royal Engineers and Consultants as as partner, are providing Hurricane Emergency Disaster Recovery Project Management, Construction Management, and Administrative Support Services for grant activities related to support received form Federal and State programs. Del Sol and Royal (Team) support CPSO in all grant-related recovery efforts associated with the storms. The Team functions as liaison with Local, State, and Federal representatives; and is working closely with CPSO and FEMA on the development of FEMA Project Worksheets (PW). Project Name Iberia Parish Levee, Hurricane & Conservation District Master Plan Enhancements & Initial Permitting Lead Engineer coordinating the update of a detailed comprehensive Master Plan to provide the Parish necessary flood and hurricane protection. Included in the update is a Phasing Plan for the 26-mile earthen levee project, as well as a preliminary implementation schedule that considers funding sources, geography, and related work. Ultimately responsible for final costing estimates, development of anticipated scheduling timelines and forecasting projected revenue streams. Mr. Pugh is also serving as the structural engineer for the design of 3 water control structures as part of the initial implementation of levee drainage features. Project Name Coastal Master Plan for St. Bernard Parish Government Principal-In-Charge currently aiding the parish of St. Bernard with progressing their current coastal program strategy, including identifying and expanding upon current potential projects of interest, suggesting alternatives and modifications to existing plans, and providing judgment of anticipated permitting requirements, potential risks, and required mitigation measures associated with each project. He is responsible for verifying the feasibility, creating projected costs, and identifying key stakeholders of each project scope. Project Name Restore Louisiana Homeowners Assistance Program Principal Engineer for Royal’s efforts on the State of Louisiana’s Restore Louisiana Homeowner’s Assistance Program led by the State’s Office of Community Development. The Program is designed to assist communities recovering from the impact of the great floods of 2016 by providing decent housing and suitable living environments, and to expand economic opportunities, principally for persons of low-and moderate-income (LMI). Mr.Pugh is responsible for assessment and identification of structural concerns of flood-damaged homes, the determination of the cause of the assessed structural concerns identified, the development and proposal of comprehensive solutions to bring the damaged homes back to a habitable state of repair, and the development of the proposed cost estimates of the structural repairs. Qualifications Page 87 of 446 11 Royal Engineers and Consultants, LLC Name Jason Guy Proposal Role Program Manager Education BS / 1995 / Civil Engineering Years Exp.1(Royal) - 15(Other) Certifications Highlights Mr. Guy has 16 years of experience helping communities recover from natural disasters. He specializes in rapid mobilization and securing the maximum federally funded reimbursement for eligible projects. Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Senior Project Manager for the JDEC Recovery Support Services activated within less than 24 hours of Hurricane Laura and Delta. Royal mobilized emergency response operations, helping JDEC initiate damage assessments, debris removal, and monitoring activities. Royal supported JDEC in establishing the emergency base camp and instituted a check-in and check-out process to track the influx of support personnel and equipment from fellow co-ops and local contractors. Royal helped establish and implement emergency protocols for the weeks immediately following each disaster and is currently assisting with ongoing recovery activities. Project Name Program Management Services for FEMA Funded Capital Repairs – Gravity Sewer Repairs, Department of Public Works Project Lead for cleaning, video inspection, and lining of approximately 500,000 linear feet of gravity sewer lines and approximately 1,500 manholes damaged by Hurricane Katrina in 2005. Responsibilities included coordination with State and Federal FEMA officials; scope alignment, tracking, and management of project worksheets and versions; and determination and inspection of uncaptured damages. Mr. Guy's efforts on the project increased the amount of federally obligated funding from $0 to $48M. Project Name City of Central Flood Recovery, Project Management and Funding Management Program Damage Assessor / Cost Estimator on team assisting the City of Central following the devastating 1,000- year flood that impacted residents in August 2016. Our team assisted the City with program management, funding decisions, and the development of processes needed to expedite the obligation of disaster relief funding. Mr. Guy provided technical assistance in conducting damage assessments and cost estimates for the program. Project Name Canal Crossing Projects Project Lead responsible for acquiring scope approval and funding authorization for project eligibility from FEMA (developing a Project Worksheet), facilitating proper procurement for A/E and construction services, identifying and justifying additional eligible storm damage throughout both the design phase and construction phase for FEMA assessment (versioning a Project Worksheet), reviewing, analyzing cost, a processing of contract amendments and change orders, processing all applications for payment while assuring compliance with State guidelines and FEMA eligibility. He was also responsible for holding regularly scheduled progress meetings with the A/E, contractor, and Owner during the construction phase, facilitating resolution of construction-related field issues with A/E, contractor, and Owner, serving as an Owner’s representative to address and resolve resident complaints related to the construction activities, ensuring construction schedules are followed and maintained, performing regular site visits and project walk-throughs as part of invoicing and change order reviews, tracking all project-related costs and billings, facilitating project close-out for both construction and grants management (maintain project files and transmittals), reporting on a weekly basis updated project summaries for the Parish President. Qualifications Page 88 of 446 12 Royal Engineers and Consultants, LLC Name John R. “Mac” McNeil Proposal Role Deputy Program Manager (Project Mgmt, Engr., Const Lead) Education BS / 2006 / Business Years Exp.1(Royal) - 20(Other) Certifications Water Well Contractor / MS / No. 0-797G-M, Water Well Contractor / LA / No. WWC-712, Water Well Driller / AL / No. 636, PSMJ Project Management Training, NICET Exploration Level I, ABC Safety, CPR, Advanced First Aid Trained, MUTCD Certified, OSHA 40 Hr., TWIC, SEMS Offshore Training, PEC Offshore Safety Training Highlights In addition to serving as a Deputy Program Manager for this project, Mr. McNeil is Royal’s Area Business Manager for Alabama. In the event of a disaster, he will be the City’s primary Point-of-Contact and coordinate Royal’s response on behalf of the City of Fairhope. His experience includes FEMA-funded disaster recovery response, construction estimating, project management and geotechnical/civil engineering. Relevant Project Experience Project Name Hurricane Matthew Response, Daytona Beach, FL Mr. McNeil served as the site manager for Hurricane Matthew Debris monitoring in Daytona Beach, FL. He oversaw debris monitoring activities including certifying trucks, coordinating personnel, and FEMA- compliant record keeping. The response included deploying over 100 electronic record-keeping devices to geolocate and record debris cleanup. Project Name LPV 109.02 Geotechnical Instrumentation, New Orleans, Louisiana Mr. McNeil served as the project manager for the three-year project. The project consisted of soil sampling and instrumentation installation for the 8-mile levee project in New Orleans East. Project Name LPV 110-111 CSX Railroad Gate, Plaquemines Parish, Louisiana Mr. McNeil coordinated drilling operations on and around the levees in south Plaquemine Parish. The holes were continuously sampled to strict Corps of Engineer specifications. Sampling included using a New Orleans Style Fixed Piston Sampler to push 5 inch undisturbed samples to depths of 150 feet. Mr. McNeil oversaw quality control in the field for Thompson Engineering and coordinated with Corps of Engineer quality control personnel. Project Name Cameron LNG, Lake Charles, Louisiana Mr. McNeil served as Project Manager for the Geotechnical Engineering, Survey and Construction Material Testing for the $6 billion project near Lake Charles, Louisiana. Thyssen Krupp Steel Mill, Calvert, Al – Mr. McNeil served as Field Project Coordinator for Geotechnical testing, Aquifer Testing, Survey, and Construction Materials Testing on the project. Project Name Alabama State Port Authority, Pinto Island Terminal Project coordinated both landside and Marine geotechnical borings and CPT Borings for the Pinto Island Terminal. The Marine borings were performed aboard a 45 foot jack-up barge in water depths up to 30 feet. Qualifications Page 89 of 446 13 Royal Engineers and Consultants, LLC Project Name I-65 Alabama River Bridge, Montgomery, Al Served as head driller in the geotechnical drilling and testing utilizing a 40’x11’ barge. Drilled and constructed groundwater monitoring wells in the Alabama River with water depths of 65 feet. Project Name Olin Chemical, Evaporator Structure, McIntosh, Alabama Exploratory drilling was performed to determine the causes of plant settlement. Standard Penetration Test holes were drilled to depths up to 220ft. Monitoring wells and extensometers to a depth of 175 ft were installed. Over one thousand feet of drilling was performed in a three-month period. Many holes were continuously sampled to a depth of 160 ft. All the boreholes were made in and around a fully operational caustic plant. Full safety gear and PPE were always required. Project Name Castex Well #2 Geotechnical Investigation, High Island 176, Gulf of Mexico The Project consisted of a single boring 30 miles offshore. The boring was 275 feet below mud line in 50 feet of water. Drilling operations were performed aboard a 190-class lift boat. Crews worked 24 hours to complete the boring. This project consisted of specialized offshore safety training, supply boat transfers and offshore personnel transfers. Qualifications Page 90 of 446 14 Royal Engineers and Consultants, LLC Name Kristie Lancon Proposal Role Deputy Program Manager (Grants, Admin., Asset Mgmt. Lead) Education SWLA Paralegal College / 2002 Years Exp.8(Royal) - 13(Other) Certifications Certified Renovator, Xactimate 28 Level 2 Certification Highlights Ms. Lancon is an experienced recovery program administrator. She recently served as the Administration, Field Assessment, and Reporting Lead for the Jefferson Davis Electric Cooperative Hurricanes Laura and Delta Recovery Program. Ms. Lancon served on the leadership team responsible for program mobilization immediately following the hurricanes, setting up base camp, organizing, and leading damage assessments, supporting procurement, crew tracking, and assisting in developing processes. She continued to serve in a lead capacity for field operations, reporting, and administration as the program progressed. Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Administration, Field Assessments and Reporting Lead for the JDEC Recovery Support Services. Ms. Lancon served on the leadership team responsible for program mobilization immediately following the hurricanes, setting up base camp, organizing and leading damage assessments, and supporting procurement, crew tracking, and assisting in developing processes. She continues to serve in a lead capacity for field operations, reporting, and administration. Project Name Cameron Hazard Mitigation Grant Program (HMGP) Mrs. Lancon served as the document control, project, and administrative manager for the Cameron Hazard Mitigation Program. Mrs. Lancon led Royal’s efforts to assist Cameron Parish with its Federal Hazard Mitigation Assistance Program (HMA). Services included preparing HMA applications, managing acquisition and home elevation projects, monitoring construction projects, consulting with agencies to assure compliance with the HMA guidelines as well as other applicable mitigation activities. Mrs. Lancon’s responsibilities included initial establishment of filing protocol for all project documents; receipt, review and organization of project documents, electronic filing, and coordination; and scheduling efforts with GOHSEP/ FEMA. She worked closely with the project managers and the federal and state officials to provide full documentation of project completion and compiled data to submit closeout packages to GOHSEP. Mrs. Lancon worked with the Program Manager, identifying projects for consideration; development of sub- application; performing environmental reviews; project implementation; coordination with GOHSEP; and project closeout. The construction portion of the project was completed ahead of schedule and under budget. Project Name Cameron HMGP Severe Repetitive Loss (SRL) Project Mrs. Lancon served as the document control, project, and administrative manager for the Cameron HMGP SRL project. Ms. Lancon led Royal’s efforts to assist Cameron Parish in preparing HMGP-SRL applications, managing acquisition and elevation projects, monitoring construction projects, consulting with agencies to assure compliance with the HMGP-SRL guidelines as well as other applicable mitigation activities. As document manager, her responsibilities included initial establishment of filing protocol for all project documents; receipt, review and organization of project documents; electronic filing and coordination; and scheduling efforts with GOHSEP/FEMA. Mrs. Lancon reviewed all applications submitted to the SRL program to identify projects for consideration and worked hand in hand with qualified applicants. Mrs. Lancon was responsible for reviewing all bids submitted, verifying accuracy of contracts and supporting documents, including but not limited to signatures, verifying insurance, pre-approved lifting equipment, permitting, etc. She facilitated and led pre-construction meetings, site visits and managed milestone reviews. Mrs. Lancon worked closely with the federal and state officials to provide full documentation of project completion and assisted in the compilation of data to submit closeout packages to GOHSEP. Qualifications Page 91 of 446 15 Royal Engineers and Consultants, LLC Name Chad Albert Proposal Role Debris Removal Education BS / 2007 / Construction Management Years Exp.1(Royal) - 15(Other) Certifications Osha 30, Traffic Control Supervisor (LADOTD), Primavera-P6, Suretrak & Constructware (Autodesk), HCSS Heavy Job/Bid, QCS Manager/RMS, Contractor Quality Control (USACE) Highlights Mr. Albert is Royal’s debris and construction management specialist on disaster recovery projects. He has 17 years of experience providing project administration and management and is currently managing debris removal activities for Royal’s Terrebonne Parish Hurricane Ida Restoration contract. Relevant Project Experience Project Name Terrebonne Parish Hurricane Ida Restoration – Damage Assessments Responsible for overseeing Debris Removal activities for the Royal team, providing project administration, project management, and financial services for developing and implementing hurricane restoration projects for Terrebonne Parish Consolidated Government facilities damaged during Hurricane Ida. The Royal team oversees facility inspections and develops a punch list of repairs for each facility and a schedule of phases and repairs itemized by each facility or project. More than 300 parish-owned properties, including municipal buildings, civic centers, libraries, bridges, fire stations, ancillary structures and property, lights, fences, etc., are associated with parish-owned parks and recreational facilities. Royal is also responsible for preparing bid packages or proposal packages for selecting contractor(s) to perform the repairs, reviewing submitted bids/ proposals, awarding construction contracts as necessary, and compliance with federal and state procurement laws and disaster relief regulations. Project Name South Louisiana Electric Cooperative Association (SLECA) Hurricane Ida Recovery Since September 2021, Mr. Albert has provided construction and debris removal oversight for removing and reconstructing all SLECA electrical asses damaged or destroyed by Hurricane Ida. He has worked to develop FEMA project worksheets and Requests for Proposals for debris removal, and for debris monitoring to track and document the removal in accordance with FEMA regulations. Project Name FEMA Roadway Restoration Program Project Manager on the Royal team contracted by the City of New Orleans to provide construction management services during construction. Mr. Albert oversees contractors during construction; ensuring the project specifications and plans are followed. Mr. Albert performs quality control on the contractor's monthly invoices, management of Quality Control personnel, and project funding quality control. Project Name Operations Manager for Various Projects As Operations Manager, Mr. Albert’s responsibilities included overseeing and managing all aspects of business; discussing business/ project opportunities with the owner; and managing all aspects of projects from pre-construction to completion. Daily tasks included estimating, scheduling crews, tracking budgets, and communicating with General Contractors. Mr. Albert holds a current Louisiana Licensing Board DACP License for Building Construction; Heavy Construction; Highway, Street, and Bridge Construction; Municipal and Public Works Construction; and Residential Building Construction. Qualifications Page 92 of 446 16 Royal Engineers and Consultants, LLC Name Zachary Romaine, P.E. Proposal Role Engineering Reviews Lead Education MS / 2016 / Coast. & Ecol. Eng., BS / 2014 / Environ. Eng. Years Exp.3(Royal) - 4(Other) Certifications P.E. / LA / No. 0045158 Highlights Mr. Romaine is an experienced engineer and coastal scientist, proficient in developing Engineer's cost estimates for infrastructure replacement, environmental regulations, and construction management. He reviews engineering plans to find workable alternatives and subcontractor oversight and coordination. Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Project Engineer for JDEC Recovery Support Services. Royal mobilized emergency response operations, helping JDEC initiate damage assessments, debris removal, and monitoring activities. Royal supported JDEC in establishing the emergency base camp and instituted a check-in and check-out process to track the influx of support personnel and equipment from fellow co-ops and local contractors. Mr. Romaine's responsibilities include contractor procurement, contractor check-in and check-out, and contractor coordination. He is also responsible for invoice review, mapping, and developing Engineer's cost estimates for infrastructure replacement. Project Name Technical Support for FERC Application for Proposed LNG Facility As an Engineer Intern, Mr. Romaine provided technical assistance during the Federal Entergy Regulatory Commission (FERC) Application process for a proposed LNG facility in Port Fourchon, LA. Royal is supporting TRC, Inc. to develop the FERC application for the new facility. The work will involve developing and submitting thirteen (13) natural resource reports to support the FERC application detailing the facility's construction and operation and impacts to the coastal environment. Mr. Romaine’s tasks include analysis and summary delivery of site conditions such as coastal processes and natural hazards. Project Name Rockefeller Refuge Construction Oversight Project Manager for construction management and resident inspection services for the ME-18 shoreline stabilization project. The project involves the installation of encapsulated lightweight aggregate, bedding stone, armor stone, geotextile fabric and geogrid, settlement plates, and warning signs, to construct approximately four miles of graded riprap shoreline protection along the Gulf of Mexico. Construction management and inspection responsibilities include oversight of daily resident inspections of materials received, prepared, and placed; observing all construction activities; conducting bedding stone and armor stone barge surveys; measuring, tracking, and budgeting of project quantities to ensure successful project completion; and daily documentation and photography of work performed on-site, which is then provided to project team members and stakeholders. Project Name Rabbit Island Restoration This project aims to restore Rabbit Island via hydraulic dredging to restore and enhance approximately 200 acres of nesting bird habitat. Mr. Romaine is serving as an engineering support team member responsible for the initial gathering and review of all available coastal process data pertinent to the project design, such as local water level information, wind information, topographic surveys, geotechnical information, and available sediment data. To date, Mr. Romaine assisted with an alternatives evaluation; initial cost estimate for various project alternatives; design of the fill area, access routes, borrow areas, and shoreline protection; preparation of a preliminary design report, and preliminary plans and specifications. Qualifications Page 93 of 446 17 Royal Engineers and Consultants, LLC Name Courtney Kall, P.E. Proposal Role FEMA/Alabama EMA Coordination Education BS / 2007 / Civil Engineering Years Exp.2(Royal) - 13(Total) Certifications P.E. / LA / No. 37306 Highlights Ms. Kall has served as a project manager on several FEMA-funded programs and understands the interactions needed between federal and state agencies on behalf of the client. She also performs quality control on monthly invoices, management of Quality Control personnel, and project funding quality control. She acquires scope and funding approval through FEMA project worksheets, identifying and justifying additional eligible scope during design and/or construction for FEMA and state agency officials. Relevant Project Experience Project Name FEMA Roadway Restoration Program, New Orleans, LA Project Manager on the Royal team contracted by the City of New Orleans to provide construction management services during construction. Ms. Kall is responsible for overseeing contractors during construction; ensuring the project specifications and plans are being followed. Ms. Kall performs quality control on the contractor's monthly invoices, management of Quality Control personnel, and project funding quality control. Project Name Hurricane Katrina Recovery Program, St. Bernard Parish, LA As Project Manager Ms. Kall’s duties included acquiring scope and funding approval by means of a FEMA project worksheet; identifying and justifying additional eligible scope during design and/or construction for FEMA and state agency officials; developing and implementing hazard mitigation proposals for certain projects; facilitating proper procurement for A/E and construction services; providing technical assistance for design and construction activities; reviewing and analyzing project costs for reasonableness; reviewing and processing payment requests while assuring compliance with State reimbursement guidelines; and maintaining project schedules and state work deadlines. Ongoing and completed projects include Parish- wide sewer line repairs, waterline replacements, roadway canal crossing replacements, wastewater facilities such as the Munster Wastewater Treatment Plant consolidation and restoration, and other public works facilities totaling approximately $80 million. Project Name Hurricane Katrina Recovery Program, Plaquemines Parish, LA Ms. Kall was a Project Manager providing administrative and program management services for FEMA- funded projects in Plaquemines Parish. Projects included the restoration and/or replacement of fire stations, public auditoriums, recreational facilities, marinas, sewer lift stations, Parish-wide sewer lines, and water and wastewater treatment plants totaling approximately $50 million. Project Name Staff Engineer for Various Projects, New Orleans, LA Riverbend Oxidation Pond Improvements: Pre-Design Investigations: Provide findings, recommendations, and cost estimates for various project elements related to expanding an existing oxidation pond and rerouting its discharge to the Mississippi River. Bayou Lafourche Multi-Use Government Center Trailhead: Design of Multi-Use Trailhead within the existing parking lot of Government Complex in Mathews, Louisiana. Scope includes a new walking path, the addition of curbed greenspace for parking islands and medians, subsurface drainage, electrical modifications, and realignment of parking spaces. Belle Chasse Primary School: Site development of a 9.5-acre area, including site clearing, subsurface drainage, grading, driveways, sidewalks, parking lots, domestic and fire water distribution systems, and sewer system with new lift station and treatment package plant. Qualifications Page 94 of 446 18 Royal Engineers and Consultants, LLC Name Dayna Mouton Proposal Role Invoice Review & Management Lead Education BS / 2010 / Business Administration Years Exp.10(Royal) - 10(Total) Certifications Leadership Excel Program / 2016 Highlights Ms. Mouton has a decade of experience with Royal, ensuring disaster recovery clients have the documentation they need to receive the highest reimbursement possible under federal regulations. Mrs. Mouton has created document control systems and helped draft project spreadsheets and closeout material. Mrs. Mouton is also responsible for reviewing, processing, and tracking invoices. She understands how to meet disaster recovery clients' needs while complying with federal grant management rules. Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Invoice Review and Management for the JDEC Recovery Support Services activated within less than 24 hours of Hurricanes Laura and Delta. Royal mobilized emergency response operations, helping JDEC initiate damage assessments, debris removal, and monitoring activities. Royal supported JDEC in establishing the emergency base camp and instituted a check-in and check-out process to track the influx of support personnel and equipment from fellow co-ops and local contractors. Royal helped establish and implement emergency protocols for the weeks immediately following each disaster and is currently assisting with ongoing recovery activities. Mrs. Mouton is responsible for reviewing, processing, and tracking over 650 invoices totaling more than $80 million from August to December 2020. She coordinates with JDEC vendors to provide complete invoice packages consistent with FEMA requirements for federal reimbursement. Project Name Rebuild Florida Housing Repair & Replacement Program Mrs. Mouton serves as the Human Resources and Staffing Coordinator for this project. DEO Housing Repair and Replacement Program (HRRP) provides housing assistance to those affected by Hurricane Irma in September 2017. The HRRP is a centralized housing repair or replacement program for Low and Moderate-Income (LMI) families impacted by Hurricane Irma. HRRP manages and completes the construction process for repairing or reconstructing damaged homes on behalf of eligible homeowners. Royal provides professional engineering services for HRRP, completing structural evaluations of homes participating in the program, and performing design services, as requested by DEO. In her role, Mrs. Mouton is responsible for Human Resources, staffing coordination, and onboard staffing activities. Project Name Restore Louisiana Homeowners Assistance Program Mrs. Mouton served as the Human Resources and Staffing Coordinator for this project. The Program is designed to assist communities recovering from the impact of the Great Floods of 2016 by providing decent housing and suitable living environments and to expand economic opportunities, principally for persons of low and moderate-income (LMI). Mrs. Mouton communicated directly with the Client on all confidential Human Resource matters. Project Name Cameron Parish Hurricane Recovery Program Mrs. Mouton served as a document control specialist on Royal’s program management team that helped manage the Cameron Parish community’s recovery following Hurricane Rita and then subsequently, Hurricane Ike. Mrs. Mouton helped manage the SharePoint-based document control system and helped draft project spreadsheets and closeout material. Mrs. Mouton was also responsible for reviewing, processing and tracking invoices. Qualifications Page 95 of 446 19 Royal Engineers and Consultants, LLC Name Brittany St. Pierre Proposal Role Damage & Repair Documentation Education BA / 2015 / General Studies Years Exp.2(Royal) - 11(Total) Certifications RoyalVue / 2020 Highlights Ms. St. Pierre is an accomplished and experienced document control specialist. She has supported damage assessments and the invoicing process to comply with federal regulations. She serves as a Damage and Repair Documentation Lead for Royal, providing ongoing support with management activities, including establishing and maintaining an electronic document management system, oversight and assistance with damage assessments and the reimbursement process. Relevant Project Experience Project Name South Louisiana Electric Cooperative Association (SLECA) Hurricane Ida Recovery Damage and Repair Documentation Lead on the team providing ongoing support with management activities, including attendance, facilitation, and recording of client meetings; establishment and maintenance of electronic document management system; oversight and assistance with damage assessments; assistance with procurement activities; review and assistance in processing requests for reimbursement; progress and financial reporting to SLECA and GOHSEP; functioning as liaison with local, State, and Federal representatives; and working closely with GOHSEP and FEMA on the development of FEMA Project Worksheets (PW). Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Mrs. St. Pierre currently serves in a project support role. In this role, her responsibilities have included performing damage assessments and supporting the invoicing process. She also assists the team providing ongoing support with management activities including attendance, facilitation, and recording of client meetings; establishment and maintenance of an electronic document management system; oversight and assistance with damage assessments; assistance with procurement activities; review and assistance in processing requests for reimbursement; progress and financial reporting to JDEC and GOHSEP; functioning as liaison with local, State, and Federal representatives; and working closely with GOHSEP and FEMA on the development of FEMA Project Worksheets (PW). Project Name Utility Lines Construction Services Mrs. St. Pierre served as the Project Coordinator for various projects with responsibilities ranging from providing administrative and support for field services and technicians, coordinating with joint-use companies, tracking daily progress and closing and billing jobs. In this role, she worked directly with engineers on any changes to jobs and provided cost estimates to customers. She also performed QC activities and oversaw individual permitting projects for different communication companies. Project Name Utility Lines Construction Services As an Office Administrator, Mrs. St. Pierre was responsible for various office administration and management duties including DOT training files, payroll, billing and other clerical-based duties. Qualifications Page 96 of 446 20 Royal Engineers and Consultants, LLC Name Saul Prejean Proposal Role Construction Management Education BS / 2002 / Construction Management Years Exp.3(Royal) - 16(Other) Certifications Construction Quality Control (USACE) Highlights Mr. Prejean understands construction management in marine and coastal environments and disaster recovery. He is skilled at overseeing subcontractors and understands federal reporting requirements. His responsibilities include conducting inspections of construction sites and monitoring the progress of the construction activities to ensure on-time project completion. Mr. Prejean has also participated in rapid mobilization in response to natural disasters. Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Senior Project Manager for the JDEC Recovery Support Services activated within less than 24 hours of Hurricanes Laura and Delta. Royal mobilized emergency response operations, helping JDEC initiate damage assessments, debris removal, and monitoring activities. Royal supported JDEC in establishing the emergency base camp and instituted a check-in and check-out process to track the influx of support personnel and equipment from fellow co-ops and local contractors. Royal helped establish and implement emergency protocols for the weeks immediately following each disaster and is currently assisting with ongoing recovery activities. Mr. Prejean served on the leadership team responsible for program mobilization immediately following the hurricanes, setting up base camp, organizing and leading field operations, as well as supporting procurement, crew tracking, and assisting in the development of processes. He continues to serve in a lead capacity for construction operations, reporting, and administration. Project Name Various Civil and Marine Heavy Construction Projects for Royal Engineers Mr. Prejean currently serves as Senior Project Manager for various civil and marine construction projects. In this role, he is responsible for a range of tasks, including working directly with clients, owner architects, and subcontractors to value engineer projects within the client’s budget requirements. He also prepares and issues subcontracts and ensures accurate scopes of work for all subcontractors, reviews and processes all submittals by subcontractors and suppliers, and coordinates the efforts of all parties involved in the project, including the owner architect, and subcontractors. Mr. Prejean ensures project documentation and processes change orders and pay requests relative to construction activities. He assists Project Executives to accurately report project progress and budget analysis. Project Name Various Civil and Marine Heavy Construction Projects for Cajun Maritime Mr. Prejean previously served as Project Manager for various civil and marine construction projects throughout coastal Louisiana and the Gulf of Mexico. His responsibilities included conducting inspections of construction sites and monitoring the progress of the construction activities to ensure on-time project completion. He was accountable for profit and loss relative to all projects, including managing budget requirements. He also reported to owners and owner representatives concerning the job progress, including any necessary contract drawings and specifications modifications. In this role, he supervised project superintendents and reviewed daily reports to correct any difficulties or deficiencies. He developed industry contacts in various project locations and partnered with the owners, owners’ representatives, and subcontractors. He was also responsible for preparing contracts and negotiating revisions, changes, and additions to contractual agreements with owners, owner’s representatives, and subcontractors and developing and enforcing company policies, procedures, and project safety regulations. Qualifications Page 97 of 446 21 Royal Engineers and Consultants, LLC Name Katherine Foreman, P.E. Proposal Role Cost Estimating Lead Education BS / 2017 / Civil Engineering Years Exp.5(Royal) - 5(Total) Certifications P.E. / LA / No. 46031 Highlights Ms. Forman has extensive Gulf Coast experience in disaster recovery project startup, cost estimating, construction management, and program design. For the Florida Department of Economic Opportunity Housing repair program, Ms. Foreman is responsible for developing cost estimates and scoping of required action items, developing calculation templates, performing design calculations for foundations and foundation repairs, and developing foundation design drawings and details. Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Project Engineer for JDEC Recovery Support Services activated within less than 24 hours of Hurricanes Laura and Delta. Ms. Foreman’s responsibilities included initial policy/FEMA research before program startup. Tasks included reviewed and helped with alternatives evaluation and cost comparison for 69kV Tower Replacement, plan development, design, and quantity estimates for the following projects: (1) Pavement Restoration at Chennault Airport – develop plan views and details for removal and replacement of areas with severely spalled concrete pavement and (2) Hackett Laydown Yard – develop site layout, grading, quantities, and specs for site improvement of an approximately 2.5 acre site including limestone paving and pavement foundation, driveway culverts, and perimeter fencing. Project Name Calcasieu Parish Sheriff’s Office (CPSO) Hurricane Laura Recovery Engineer Intern on the team providing Hurricane Emergency Disaster Recovery Project Management, Construction Management, and Administrative Support Services for grant activities related to support received from Federal and State programs. Ms. Foreman supported design efforts for the CPSO mobile home park and all grant-related recovery efforts associated with the storms. The Team liaises with local, state, and federal representatives and works closely with CPSO and FEMA on the development of FEMA Project Worksheets (PW). Specific tasks have included assisting in procuring contractors and vendors, assisting CPSO with their temporary mobile home unit (TMHU) and identifying further damages. Project Name Rebuild Florida Housing Repair & Replacement Program Engineer Intern for Royal’s work on the State of Florida Department of Economics Opportunity (DEO)Housing Repair and Replacement Program (HRRP), which provides housing assistance to those affected by Hurricane Irma in September 2017. Royal provides professional engineering services for HRRP, completing structural evaluations of homes participating in the program, and performing design services, as requested by DEO. Ms. Foreman is responsible for the development of cost estimates and scoping of required action items, development of calculation templates and performing design calculations for foundations and foundation repairs, and development of foundation design drawings and details. Project Name St. Bernard Parish Bridge Design / Canal Crossings, St. Bernard Parish Government Engineer Intern on the team providing engineering services to St. Bernard Parish Government for repairs, restorations, and replacement of Parish-owned roadway and canal crossings to Pre- Katrina conditions. Responsibilities included site layout, engineering, and coordinating preparation of construction documents for the replacement of the culvert canal crossing structures on 20 Arpent Canal at Mumphrey Rd. and Gallo Rd. in Chalmette, LA, and all associated infrastructure necessary to replace to current codes and standards, including HMGP measures. Qualifications Page 98 of 446 22 Royal Engineers and Consultants, LLC Name Matt Mumphrey Proposal Role Environmental Historic Preservation Lead Education Juris Doctor / 2003, BS / 2000 / Economics Years Exp.1(Royal) - 18(Total) Certifications Highlights Mr. Mumfrey understands the legal and regulatory aspects of disaster recovery projects and ensures all response, recovery, and resiliency improvements comply with the National Environmental Policy Act and state and local laws. His experience includes coordinating the planning and execution of Louisiana’s $5 billion environmental restoration program for the BP Deepwater Horizon oil spill. Relevant Project Experience Project Name Jefferson Davis Electric Cooperative Hurricane Recovery FEMA EHP Program Manager Serves as the Program Manager for all FEMA Environmental and Historic Preservation-related activities associated with Jefferson Davis Electric Cooperative’s (JDEC) Hurricane Laura recovery efforts. This position ensures all response, recovery, and resiliency improvements comply with the National Environmental Policy Act and state and local laws. JDEC’s transmission and distribution infrastructure was devastated and requires >$300M in planning, design, and construction to be repaired. Much of these activities occur in sensitive wetland areas and require coordination with federal agencies (e.g., FEMA, DOI, NOAA, USACE, EPA) to develop Environmental Assessments for each project. This also requires extensive management of consulting engineers and contractors. Project Name State of Louisiana Deepwater Horizon Oil Spill NRDA Program Manager Served as the Program Manager responsible for coordinating the planning and execution of Louisiana’s $5 billion environmental restoration program for the BP Deepwater Horizon oil spill. In this role, Mr. Mumfrey was responsible for developing and maintaining relationships with leaders of multiple State and federal agencies (including TxGLO), counsel and executive staff of the governor’s office, outside law firms, and consultants. He was also responsible for oversight and development of the Louisiana Coastal Protection and Restoration Authority’s comprehensive programmatic restoration strategy, environmental and regulatory compliance (including OPA and NEPA compliance), and development and oversight of restoration plans and environmental assessments. The Mid Barataria Sediment Diversion Project, the largest (~$2B) environmental restoration project in the nation, is a component of the NRDA Program. Under Mr. Mumfrey’s leadership, the NRDA Program has over 8,500 acres of marsh creation in design and implementation, and $60M in NRDA eligible infrastructure (e.g. education centers, roads, boat ramps, etc.) in planning and construction. Project Name In-House Counsel, Louisiana Coastal Protection and Restoration Authority Counseled CPRA on a range of environmental, regulatory, and policy-related matters. Served as lead agency attorney responsible for developing and implementing Louisiana’s Natural Resource Damage Restoration Banking Program – a first-of-its-kind program aimed at streamlining the resolution of oil spills and expediting restoration of corresponding environmental injuries. Mr. Mumfrey was also a legal team member that obtained the largest environmental settlement in U.S. history. In this capacity, Mr. Mumfrey coordinated with various local, state, and federal agencies, including the U.S. Army Corps of Engineers, the Department of Commerce (NOAA), the Department of the Interior, the U.S. Environmental Protection Agency, and the U.S. Department of Agriculture. Qualifications Page 99 of 446 23 Royal Engineers and Consultants, LLC Name Jessica Clausing, CPA Proposal Role Financial Analysis & Auditing Education BS / 2013 / Accounting & Business Law Minor Years Exp.3(Royal) - 8(Other) Certifications Certified Public Accountant Highlights Ms. Clausing currently acts as Controller, providing financial support for Royal’s JDEC Recovery Support project. Her experience includes serving as an auditor for millions of dollars of federal grant receipts and disbursements under traditional audit engagements and single audits. Ms. Clausing designed and performed tests of internal controls and compliance with grantor requirements. Examples include disaster grants passed through the Louisiana Department of Homeland Security (GOHSEP) from FEMA, CDBG-DR funding passed through the Louisiana Division of Administration, and Capitalization Grants for Clean Water State Revolving Funds (CWSRF) passed through the Louisiana Department of Environmental Quality (LDEQ) from the Environmental Protection Agency (EPA). Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Controller providing financial support for the JDEC Recovery Support Services activated within less than 24 hours of Hurricane Laura and Delta. Royal mobilized emergency response operations, helping JDEC initiate damage assessments, debris removal, and monitoring activities. Royal supported JDEC in establishing the emergency base camp and instituted a check-in and check-out process to track the influx of support personnel and equipment from fellow coops and local contractors. Royal helped establish and implement emergency protocols for the weeks immediately following each disaster and is currently assisting with ongoing recovery activities. Project Name Federal Grant Receipt/Disbursement Audits Auditor for millions of dollars of federal grant receipts and disbursements under traditional audit engagements and single audits. Ms. Clausing designed and performed tests of internal controls and compliance with grantor requirements. Examples of the types of grants audited and funding sources include disaster grants passed through the Louisiana Department of Homeland Security (GOHSEP) from FEMA and U.S. Department of Homeland Security (DHS); Community Development Block Grants (CDBG) passed through Louisiana Division of Administration from the U.S. Department of Housing and Urban Development (HUD); Capitalization Grants for Clean Water State Revolving Funds (CWSRF) passed through Louisiana Department of Environmental Quality (LDEQ) from the Environmental Protection Agency (EPA); and Historic Preservation Fund Grants-In-Aid passed through Louisiana Department of Culture, Recreation and Tourism from the U.S. Department of the Interior (DOI). External Auditing Services, various organizations, and agencies External auditor on numerous types of engagements. Responsibilities included planning, coordination, and leading audit teams in accordance with Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), Generally Accepted Accounting Principles (GAAP). Typical engagements include audits of local governments, non-profit organizations, for-profit private companies, and single audits; preparation of budgets; drafting of financial statements; drafting of the schedule of expenditures of federal awards (SEFA); and preparation of schedules such as construction in progress and depreciation. Qualifications Page 100 of 446 24 Royal Engineers and Consultants, LLC Name Philip Mestayer, PMP, CCM Proposal Role Digital Transformation Platform Lead Education BS / 2008 / Construction Management Years Exp.11(Royal) - 13(Total) Certifications PMP, CCM, Salesforce Cert. Admin. & Service Cloud Consultant Highlights As the RoyalVue system administrator, Mr. Mestayer provides clients with administrative functions, including user account maintenance, reports, dashboard development, and workflows. RoyalVue, our digital solutions platform, is a single engagement system, that connects people and data in real time and across multiple devices. He is also an experienced disaster recovery construction and project manager. Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Platform System Administrator for the JDEC Recovery Support Services activated within less than 24 hours of Hurricanes Laura and Delta. Royal mobilized emergency response operations, helping JDEC initiate damage assessments, debris removal, and monitoring activities. Royal supported JDEC in establishing the emergency base camp and instituted a check-in and check-out process to track the influx of support personnel and equipment from fellow co-ops and local contractors. Royal helped establish and implement emergency protocols for the weeks immediately following each disaster and is currently assisting with ongoing recovery activities. Mr. Mestayer is responsible for JDEC Platform establishment, customization, and upkeep. Project Name Asset Management Platform System Administration for Various Projects and Programs Serves as the primary system administrator for the platform database with 150+ users. A few of his responsibilities include basic administrative functions including user account maintenance, reports and dashboards, workflows, and other routine tasks. His other duties include the ongoing development of our platform, complete regular internal system audits and prepare for upgrades, coordinate the evaluation, scope, and completion of new development requests, assist in the training of new users and act as the liaison between our users, vendors and the application development teams. Project Name FEMA Roadway Restoration Program, City of New Orleans Department of Public Works Project manager and platform systems administrator on the Royal team contracted by the City of New Orleans Department of Public Works (DPW) to provide Construction Management and Resident Inspection Services for the FEMA related roadway program which includes associated subsurface drainage, sewerage, and water repairs. Construction services are being performed by multiple contractors under contract by DPW and overseen by Royal. Royal is providing all construction management, data management, reporting, platform deployment, quality assurance, administration, pay applications, and closeout services. Staff includes on-site and back-office support personnel, qualified Construction Managers, and Resident Inspectors. Project Name Streetlight Management Services, City of New Orleans Department of Public Works Project Manager, Mr. Mestayer administered the architecture of a database that was utilized in the daytime assessment of over 54,000 streetlights throughout the City of New Orleans. Qualifications Page 101 of 446 25 Royal Engineers and Consultants, LLC Name Beau Tate, P.E. Proposal Role Mitigation/Hardening Lead Education BS / 1998 / Environmental Engineering, Minor / Civil Engineering Years Exp.12(Royal) - 11(Other) Certifications Licensed PE in LA, TX, FL, AL, MS Highlights As a senior project engineer on Florida’s Rebuild Florida Housing Repair and Replacement Program, Mr. Tate understands the construction methods needed to strengthen residential housing. His infrastructure experience includes design oversight services and coordination with FEMA to harden an electrical distribution system, allowing the system to withstand a 160 mph storm event. He also worked with the Cameron Parish Police Jury with its Federal Hazard Mitigation Assistance Program and helped kick off the Cameron Parish, LA, government hurricane recovery program. Mr. Tate has nearly 25 years of experience supporting engineering projects on the Gulf Coast. Relevant Project Experience Project Name Cameron Parish Hurricane Recovery Program During the first stages of the program, the Project Manager conducted kickoff meetings with Parish staff and architectural/engineering consultants and performed detailed engineering, funding, and schedule reviews of individual projects with the goal of aligning them with the latest engineering and construction standards to streamline reimbursement. As the Program Engineering Manager, Mr. Tate directs architectural/engineering firms through the design, bidding, and construction phases, and coordinates with GOHSEP and FEMA in all project phases. Project Name Jeff Davis Electric Co-op (JDEC) Hurricane Laura and Delta Recovery Mr. Tate performs Deputy Program Manager duties for the JDEC Hurricane Laura recovery effort. His direct responsibilities include overseeing Project Managers responsible for Temporary facilities to house and feed approximately 700 contractors and support staff. Additional responsibilities include oversight of daily check- in and check-out procedures for contractors, guidance concerning contracting, and material/labor/ equipment procurement of contractors per FEMA guidelines. He also oversees engineering services responsible for transmission/distribution and substation design for emergency repair services. Long-term responsibilities will include design oversight services and coordination with FEMA to “Harden” the JDEC system in hopes of allowing the system to withstand a 160 mph storm event. Project Name Jeff Davis Electric Cooperative (JDEC) Hackett Office Construction Management Project Engineer responsible for construction oversight for the Owner. This project consists of constructing an approximately 9,000-square-foot pre-engineered metal building, warehouse, and loading dock, along with a preloaded foundation per geotechnical requirements. Mr. Tate attended and participated in Pre-Bid and Pre-Construction meetings and site visits, coordinated all aspects of construction with the owner, and directed field personnel overseeing daily construction activities in the field. Qualifications Page 102 of 446 26 Royal Engineers and Consultants, LLC Project Name Rebuild Florida Housing Repair and Replacement Program (HRRP) Senior Project Engineer involved with the Rehabilitation Services and Program Administration and Management Services for Royal’s work on the Florida Department of Economic Opportunity (DEO) Housing Repair and Replacement Program, which provides housing assistance to those affected by Hurricane Irma in September 2017. The HRRP is a centralized housing repair or replacement program for Low and Moderate-Income (LMI) families impacted by Hurricane Irma. HRRP manages and completes the construction process for repairing or reconstructing damaged homes on behalf of eligible homeowners. Royal provides professional engineering services for HRRP, completing structural evaluations of homes participating in the program, and performing design services, as requested by DEO. Project Name Federal Hazard Mitigation Assistance Program / Project Management Senior Engineer on the team that provided consulting services to assist the Cameron Parish Police Jury with its Federal Hazard Mitigation Assistance Program (HMA). The project involved preparing HMA applications, managing acquisition and residential elevation projects, monitoring construction projects, consultation with agencies to assure compliance with the HMA and other applicable mitigation activities, and significant coordination with the landowners. 35 homes were raised as part of this program. Mr. Tate assisted with the bidding process for the elevations, reviewed contractor schedules, and provided field coordination for square footage. Qualifications Page 103 of 446 27 Royal Engineers and Consultants, LLC Name Levi LeBourgeios, PMP Proposal Role Scheduling & Data Management/GIS Lead Education BS / 2004 / Finance, BA / 2002 / Mass Communication Years Exp.14(Royal) - 19(Total) Certifications PMP, PMI, GIS Highlights Mr. LeBourgeois is a Certified Project Management Professional (PMP) with 14 years of experience in executing project management, scheduling, and monitoring activities in the civil engineering and construction industry for federal, state, municipal, and private clients. Key responsibilities include Primavera P6 detailed schedule management, progress monitoring and reporting, resource management, issues identification and resolution, budget compliance, contract administration, and client acceptance/project close out. Mr. LeBourgeois also serves as a subject matter expert in the following areas: GIS applications, production of AutoCAD drawings, and database development and management. GIS/CADD expertise includes the use of various software packages such as ArcGIS Desktop, AutoCAD Civil 3D, AutoCAD Map, ERDAS and Global Mapper. Database software experience includes Microsoft Access, Oracle database systems and Trendstar. Mr. LeBourgeois has provided schedule management services for the US Army; city and parish governments, state agencies, and private sector clients. Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Royal managed and implemented FEMA reimbursement and technical assistance in the Public Assistance Program, including emergency response, emergency protective services, debris removal, and repairs of public infrastructure. Serving as the GIS Analyst, Mr. LeBourgeois provided database creation and administration to track applicant and project data throughout the program's life. Utilizing ZOHO, an online database software, Mr. LeBourgeois created entry forms, standard and custom reports, and online dynamic GIS maps to track and communicate program progress at the individual project and program level. Project Name Cameron Parish Hurricanes Rita and Ike Disaster Recovery Program Management GIS Analyst/Data Manager, Mr. LeBourgeois’ work included creating, modifying, and maintaining project invoice tracking spreadsheets for the Hurricane Rita Recovery Program. He was also responsible for creating and maintaining GIS data sets that tied relevant information to Cameron Parish, LA project locations. Project Name General Aviation Development Infrastructure Mr. LeBourgeois is currently serving as the Project Manager for the Lafayette Regional Airport General Aviation Development Infrastructure project. Royal is currently providing resident inspection services for the ongoing general aviation hangar development, which includes installation of water, fire water, sanitary sewer, communication (fiber optic), electric, and gas utilities. The project also includes storm water drainage system improvements, fencing and gate improvements, security improvements, removal and disposal of existing pavement materials, repaving of disturbed areas, and installation of pavement markings. Mr. LeBourgeois is tasked with monitoring the construction schedule and managing the resident project inspector which includes the review of project progress vs. project schedule, review of daily reports and photographs in Royal’s inspection platform, review of field test results, updates to project information in the inspection platform including change orders, associating actual quantities with contractor pay applications and tracking all project communication. Qualifications Page 104 of 446 28 Royal Engineers and Consultants, LLC Project Name Louisiana Coastal Protection and Restoration Authority (CPRA) Rabbit Island Restoration (CS-0080) Mr. LeBourgeois served as the Project Manager for the Engineering/Design and Construction Administration and Oversight Services of the Rabbit Island Restoration Project (CS-0080) which sought to restore bird nesting habitat losses by addressing the inundation of the island and conversion to open water. During the engineering and design phase of the project, Mr. LeBourgeois was responsible for developing and maintaining task budgets, developing, and updating itemized task schedules in a P6, scoping the work of all sub-consultants and administration of their tasks, maintaining accurate project data, maintaining, and providing project records in a record management system, and conducting and documenting project meetings. During the construction phase, Mr. LeBourgeois led the Construction Administration and Oversight Services, which closely monitored and documented construction milestones to ensure construction will be completed before the next bird nesting season. Project Name Lake Pontchartrain Shoreline Protection Mr. LeBourgeois is responsible for managing Royal's tasks to support the design of two shoreline protection reaches to be constructed in Lake Pontchartrain in St. John the Baptist Parish. Royal's design tasks included the development of a Desktop Metocean Report, a Delft3D two-dimensional wave model, and construction specifications and the general QA/QC of design documents prepared by HDR Engineering, Inc. At later stages of the project, Mr. LeBourgeois will also coordinate Royal's involvement in the bidding of the project, construction administration, production of record drawings and the management of a Resident Project Representative during construction. Project Name Fourchon LNG Marsh Creation Mr. LeBourgeois served as Project Manager overseeing professional engineering services as part of the Federal Energy Regulatory Commission (FERC) application process for a marsh creation fill site to address wetland mitigation requirements using material excavated as part of the construction of the proposed Fourchon FLNG facility export facility to be located at Port Fourchon in Lafourche Parish, LA. He was responsible for managing the preliminary engineering analyses, developing a construction cost estimate, plans and specifications, and permit drawings that will be prepared to be included as part of the FERC application, as well as other federal, state, and local permits. He was also tasked with developing the mitigation plan in coordination with regulatory agencies and project stakeholders. Qualifications Page 105 of 446 29 Royal Engineers and Consultants, LLC Name Leanne Guidry Proposal Role Grant Closeout Education BS / Nursing, BA / Bus. Admin., AD / Intelligence & Technology Years Exp.2(Royal) - 16(Other) Certifications FEMA, Incident Command Certification, ISC 100-800 Highlights Ms. Guidry serves as a Resiliency and Recovery Project Manager and has nearly 15 years of experience working with federal grants to fund large-scale recovery programs. She has acted as the technical assistance liaison to local governments and municipalities, instructing them on the policies, laws, and guidelines associated with the Hazard Mitigation Grant Program, and how to use CDBG funding to support HMGP projects. She has also served as a liaison between FEMA and Parishes, to resolve programmatic and procurement issues and increase efficiency in all areas of the recovery program. Her work with GOHSEP gives her broad familiarity with federal grant application processes. She is responsible for providing policy and compliance guidance, project formulation input, and planning, documentation, and implementation assistance. Her experience includes developing comprehensive disaster recovery documents as required by federal and state law. Relevant Project Experience Project Name City of Port Aransas, Hurricane Harvey Community Development Block Grant Professional Services Ms. Guidry serves as the Resiliency and Recovery Manager and has been responsible for furnishing pre- funding and post-funding grant administrative services to complete the disaster recovery projects, including, but not limited to the following: information needed for submission of one or more complete CDBG funding applications and related documents; administer and complete infrastructure, utilities, and eligible projects approved for disaster recovery funding; assist the City in public hearings related to CDBG, work with the Texas General Land Office’s (GLO) system of record; provide monthly project status updates; assist with the Labor Standards Officer (LSO); assist with compliance with all relevant labor standard regulations; assist with compliance with procurement regulations and policies; and assist with the maintenance of document files to support compliance. Project Name Dixie Electric Membership Cooperative, Inc. (DEMCO) Consulting & Disaster Recovery Ms. Guidry serves as a Senior Project Manager providing Consulting and Disaster Recovery Services to Dixie Electric Membership Cooperative, Inc. (DEMCO) for Program Management and administrative support of grant activities as needed for federal and state programs, i.e., FEMA and the Louisiana Governor’s Office of Homeland Security and Emergency Preparedness (GOHSEP). Ms. Guidry's responsibilities include contracts management, management of all administrative activities, and serving as a subject matter expert in grant activities. In this role, she leads the team in data and documentation tracking and retention strategies to facilitate successful grant activities. She has also led the development of an Emergency Response Plan (ERP) that has been accepted by the board of directors as well as the Association of Louisiana Electric Cooperatives. The ERP has specific focus on processes, data capture and documentation tracking that complies with FEMA PA Grant guidelines to help expedite recovery efforts. Qualifications Page 106 of 446 30 Royal Engineers and Consultants, LLC Project Name Resiliency and Recovery Manager for Various Disaster Recovery Programs As Resiliency and Recovery for Royal, Ms. Guidry serves as a subject matter expert to various agencies related to disaster recovery programs throughout Louisiana and the Gulf Coast. She is responsible for providing policy and compliance guidance, input on project formulation, and assistance with planning, documentation, and implementation. Her experience includes developing comprehensive disaster recovery documents as required by federal and state law. She also serves as project manager for disaster recovery projects and other relevant projects. Project Name Louisiana Governor’s Office of Homeland Security and Emergency Preparedness GOHSEP As a Senior Project Manager and Disaster Recovery Supervisor for GOHSEP, Ms. Guidry’s responsibilities included providing oversight, instruction, and direction when conducting financial record and project file audits; coordinating statewide outreach training and event planning relative to all Hazard Mitigation Assistance (HMA) programs, including providing technical assistance; training new personnel on current HMA programs; providing technical assistance visits to parishes, local governments, and federal agencies; being responsible for the development and approval of Hazard Mitigation Grant Program (HMGP) applications to fund large-scale drainage, retrofit, acquisitions, elevations, and other construction projects eligible under the HMGP, PDM, FMA, and BRIC grant programs; overseeing and managing construction projects totaling in excess of one billion dollars. Ms. Guidry also served as supervisor for eight State Applicant Liaisons, two Team Leads and two contractors; acted as a liaison between FEMA and Parishes, to resolve programmatic and procurement issues, which increased efficiency in all areas of the program; and served as liaison between Parish officials and State/FEMA managers. Her project management duties included project development, implementation, monitoring, and closeout of grants, reviewing, and evaluating work processes, management controls, communication channels, and information systems offering suggestions for improvement. She also provided guidance in the administration, review, funding, and subsequent closeout of projects funded through the Hazard Mitigation Grant Program (HMGP). Knowledge of ICC, Floodplain Management, HMA Guidance, SHPO, NEPA Laws, 44 CFR policy guidelines, FEMA CEF Guidance and cost reasonable analysis guidelines as they relate to engineering cost and project management fees. Qualifications Page 107 of 446 31 Royal Engineers and Consultants, LLC Name Angella Landry, PMP Proposal Role Program/Project Documentation Education Years Exp.9(Royal) - 25(Total) Certifications Ajera Database and Widget Design Course Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Administrative Support for the JDEC Recovery Support Services activated within less than 24 hours of Hurricanes Laura and Delta. Mrs. Landry assisted with Program Document Control, Financial, and Administrative activities. Through participation in multiple Program Administrative Team workshops targeting program process development for document dissemination / retention and invoice review, she helped establish the program filing structure and process, as well as the contractor invoice review process. Ms. Landry also assisted with establishment of an invoice review database and conducted contractor invoice reviews. Project Name Cameron Parish Hurricanes Rita and Ike Disaster Recovery Program Management Administrative Support for the program. During the first stages of the program, Royal conducted kickoff meetings with Parish staff and architectural/engineering consultants, mobilized key program staff, established a program office, and led the program management team in reviews of individual projects to align them with current standards and streamline reimbursement. Ms. Landry provided overall program support, implementing program standards and quality control, coordinating with FEMA, State, and Parish officials, and managing program personnel. Project Name South Louisiana Electric Cooperative Association (SLECA) Hurricane Ida Recovery Program/Project Documentation Specialist on the team providing ongoing support with management activities includes attendance, facilitation, and recording of client meetings; establishment and maintenance of electronic document management system; oversight and assistance with damage assessments; assistance with procurement activities; review and assistance in processing requests for reimbursement; progress and financial reporting to SLECA and GOHSEP; functioning as liaison with local, State, and Federal representatives; and working closely with GOHSEP and FEMA on the development of FEMA Project Worksheets (PW). Project Name Restore Louisiana Homeowners Assistance Program Program Manager for Royal’s efforts on the State of Louisiana’s Restore Louisiana Homeowner’s Assistance Program. Mrs. Landry was responsible for staffing mobilization and coordination, as well as program administration and contract management for all purchase orders issued to Royal. Specific tasks include timesheet review/verification for all program personnel, development and submittal of client invoices, contract and task order administration, and client coordination. Mrs. Landry developed the program-wide document retention and sharing process, which includes version control to accommodate for simultaneous access by all program staff. Qualifications Page 108 of 446 32 Royal Engineers and Consultants, LLC Name Taylor Hayley Proposal Role Recovery Specialist Support Education BA | 2014 | Business Administration & Management Years Exp.1(Royal) - 5(Total) Certifications Relevant Project Experience Project Name DEMCO Hurricane Ida Recovery Administrative Support for the DEMCO Recovery Support Services activated within less than 24 hours of Hurricane Ida. Royal mobilized emergency response operations, helping DEMCO initiate damage assessments, debris removal, and monitoring activities. Royal supported DEMCO in establishing the emergency base camp and instituted a check in and check-out process to track the influx of support personnel and equipment from fellow coops and local contractors. Royal helped establish and implement emergency protocols immediately following the disaster and is currently assisting with ongoing recovery activities. Ms. Haley is responsible for reviewing, processing, and tracking invoices. She coordinates with DEMCO vendors to provide complete invoice packages consistent with FEMA requirements for federal reimbursement. Project Name Rebuild Florida Housing Repair & Replacement Program Ms. Haley serves as a program administrator for Royal's work on the DEO Housing Repair and Replacement Program (HRRP), which provides housing assistance to those affected by Hurricane Irma in September 2017. The HRRP is a centralized housing repair or replacement program for Low and Moderate- Income (LMI) families impacted by Hurricane Irma. HRRP manages and completes the construction process for repairing or reconstructing damaged homes on behalf of eligible homeowners. Royal provides professional engineering services for HRRP, completing structural evaluations of homes participating in the program, and performing design services, as requested by DEO. She is responsible for interacting with Florida residents on behalf of the program, maintaining and tracking filing systems, coordinating geotechnical and surveying subcontractors, entering statuses in multiple tracking systems, and managing communication between program staff and subcontractors. Ms. Haley also supports program leads, managers, and field inspectors; conducting research on file statuses as requested and gathering and distributing field inspection materials. Qualifications Page 109 of 446 33 Royal Engineers and Consultants, LLC Office Location Royal’s main office is located at 1501 Religious St, New Orleans, LA 70130. We also operate offices in Baton Rouge, LA, Lafayette, LA and Mobile, AL. BATON ROUGE LAFAYETTE NEW ORLEANS MOBILE Qualifications Page 110 of 446 34 Experience Page 111 of 446 Project name Hurricane Issac Recovery Program Owner’s name St. John The Baptist Parish Owner’s project manager Myra Alexis Valentine, Grants Administrator Owner’s contact information 985.652.9569, m.alexisv@sjbparish.com Services commenced by this firm (mm/yy)08/2012`Services completed by this firm (mm/yy)08/2017 Hurricane Isaac made landfall August 29, 2012, as a Category 1 Hurricane and caused severe damage to St. John the Baptist Parish (Parish). To establish mitigation strategies and practices for risks associated with potential future disasters, the Parish contracted Royal to provide comprehensive Project Management and Technical Support services. Throughout the project, the Royal team provided management and administrative support of all grant activities for federal and State programs, including FEMA, the Louisiana Office of Community Development (OCD), the United States Army Corps of Engineers (USACE), the United States Department of Housing Urban Development (HUD), and the Governor’s Office of Homeland Security and Emergency Preparedness (GOHSEP), to assist with recovery efforts related to Hurricane Isaac and other disasters. Program responsibilities included project management, assistance in reimbursement, and implementation of technical assistance for the Public Assistance Program, Individual Assistance, Hazard Mitigation Program Section 406 and 404, and Community Development Block Grant Program (CDBG) with specific project tasks completed by Royal listed below. •Public Assistance Program: All Emergency Support Functions (ESF’s): coordination and management of emergency response, emergency protective services, debris removal, demolition, and repair of roads, bridges, public buildings, and all other infrastructure. •Hazard Mitigation Program Section 406 and 404: Establishment and implementation of mitigation strategies and practices for the refurbishment of public facilities and all other infrastructure. •CDBG: Development of a needs assessment and Action Plan to address housing rehabilitation and reconstruction, infrastructure rehabilitation, economic development, and urgent needs. Upon award of the contract, Royal also assessed buildings and roads, bridges, sewers, and water facilities. Program staff assisted with engineer and contractor management and oversight during design, bidding, and construction period services. Additional responsibilities of the team included providing strategic advice; attending and facilitating meetings; functioning as a liaison with local, State, and federal representatives; assisting with the management of all applicable local, State, federal, and volunteer programs; assisting with the completion of State and federal forms; and recommending a management plan for related documents. 35 Royal Engineers and Consultants, LLCExperience Page 112 of 446 Project name Hurricane Laura Recovery Owner’s name Calcasieu Parish Sheriff’s Office Owner’s project manager Nicole Ory, CFO Owner’s contact information 337.602.6846, nory@cpso.com Services commenced by this firm (mm/yy)10/2022 Services completed by this firm (mm/yy)Ongoing Hurricanes Laura and Delta caused widespread devastation and damage to Calcasieu and its residents, impacting the area within weeks of one another in August and October of 2020. As a result of the impacts, the Calcasieu Parish Sheriff’s Office (CPSO) was providing a temporary housing community for employees who were displaced due to losses experienced during these events. CPSO engaged Royal Engineers and Consultants to provide Hurricane Emergency Disaster Recovery Project Management, Construction Management, and Administrative Support Services for grant activities related to support received from federal and state programs. The Royal team supports CPSO in all grant-related recovery efforts associated with the storms. The Team provides engineering design services for Mobile Home Unit (MHU) sites, including survey, design, drawings, specifications, and all services necessary to design and manage the construction of the MHU site. The Team liaises with local, state, and federal representatives and works closely with CPSO and FEMA to develop FEMA Project Worksheets (PW). During PW development, Royal reviews project eligibility determinations; assists with accurate and comprehensive damage description and scopes of work; reviews completed Cost Estimating Format for appropriate funding; identifies potential Section 406 Hazard Mitigation Proposal opportunities; reviews draft PW version and recommends approval or adjustment. Royal also established an approximately 16-acre site development project for the 50-MHU temporary housing community. Site development and design elements include sewer, water, and electrical infrastructure, limestone roadway, site re-grading, limestone parking pads and walkways for each MHU, dumpster pad, security fencing, drainage ditches, and culverts for driveway access. Program/Project Management Services Related to the state and/or federally funded project(s) •Consulting for all FEMA Categories. •Consulting for all insurance claims related to the disaster. •Review contractor invoices for accuracy, make a recommendation for payment, and request reimbursement from GOHSEP. •Assist in accounting for Force Account Labor and Equipment use and request reimbursement from GOHSEP. •Assist with documentation of Direct Administrative Costs and request reimbursement from GOHSEP. •Prepare closeout packages, coordinate with GOHSEP during reviews, process document requests, and provide cost reconciliations. 36 Royal Engineers and Consultants, LLCExperience Page 113 of 446 37 Royal Engineers and Consultants, LLC Project name Hurricane Ida Disaster Recovery Owner’s name Terrebonne Parish Consolidated Government Owner’s project manager Kandace Mauldin, CPA Owner’s contact information 985.873.645, kmauldin@tpcg.org Services commenced by this firm (mm/yy)01/2022 Services completed by this firm (mm/yy)Ongoing Following the landfall of Hurricane Ida on Terrebonne Parish, the Terrebonne Parish Consolidated Government (TPCG) hired Royal to provide program management services for their disaster recovery. TPCG owns over 350 building/dwelling/facility assets in addition to a utility department that operates an electric generation power plant and a transmission and distribution grid system of power lines throughout the City of Houma, LA. The building/dwelling/facility assets include libraries, fire stations, office buildings, recreation areas, public works, bridges, sewer infrastructure, etc. Although most of the emergency work had been completed when Royal was contracted, Royal is assisting with a few lingering items and coordinating reimbursement through FEMA PA for many of those items. Most of Royal’s work consists of disaster recovery through construction repair and/or replacement of their assets and utilities and managing the reimbursement of funds through insurance and the FEMA PA process. Royal is providing ongoing support, consulting, project management, and grant management services via the following activities: bidding & procuring projects, A/E management, managing all phases of the FEMA Grant Portal for the client; performing invoice review and approval and electronic document management; supplying financial support for expenses, funding, and cash flow; processing requests for reimbursement; serving as client liaison with local, state, and federal representatives involved with GOHSEP and FEMA in the development of Project Worksheets; providing support for the Environmental Planning and Historic Preservation; identifying hazard mitigation (Section 406) requests within the projects; performing damage and cost estimates; and initiating, holding, and leading meetings with FEMA and the client. Royal helped establish and implement disaster recovery and program management, which includes project management, contracting and procurement, consulting with A/E’s, and grants management activities for TPCG’s 350 building/ dwelling/facility assets, a utility department that owns and operates an electric generation power plant, and a transmission and distribution grid system of power lines throughout the City of Houma, LA. Terrebonne Parish Consolidated Government Disaster Recovery - Program KPI’s, Resume Contract Timeline (16 months from start date) 2022 2023 2024 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TO-001 TO-002 TO-003 FEMA 46 Total projects listed in FEMA Grants Portal 33 Projects in FEMA Review at $69.95M 11 Projects obligated at $15.4M 294 Damaged Inventory items in FEMA Grants Portal MONEY RECEIVED $5,000,000.00 CDL Loan $24,566,363.22 Insurance $10,722,711.90 FEMA Reimbursed to Date REPLACEMENT PROJECTS (Under FEMA review) Airbase Fire Station $1,423,423.51 (Hard Cost) Buquet Bridge $13,482,481.00 (Hard Cost) Houma Power Plant $127,623,403.00 (Hard Cost) LSU Agriculture Building (Legion St.) Awaiting A&E damage assessment report VFW Building Awaiting A&E damage assessment report Terrebonne Parish Consolidated Government Disaster Recovery - Program KPI’s, Resume Program 41 projects completed to date85 Contracts written for $31,323,720.87 Physical projects directly related to disaster recovery efforts & rebuilding Procured & manage 10 professional service companies with a total of 97 task orders that are directly related to disaster recovery efforts & rebuilding $32.5 Million Anticipated cost projections for projects from September 2023 – February 2024 69 major projects at $398 Million Program Value •Manage the FEMA Public Assistance (PA) Program for TPCG •Develop, Implement, & Maintain a centralized document control & file share •Develop, Implement, & Maintain a document review (bids, contracts, RFI, etc.) process ensuring accuracy for FEMA reimbursement •Develop, Implement, & Maintain invoice review process ensuring accuracy for FEMA reimbursement •Forensic invoice review and management •Investigate and identify possible funding sources for 290 IDA Account Fund •Assist TPCG with insurance claim and lawsuit items -Identified Sublimits – $10M debris, $5M extra expense, and $500K professional fees -Provide parish attorney information on projects •Project Management •Majority of the larger projects are now being advertised, contracted, and under construction Work / Accomplishments Project Images Airbase Fire Station - Temp Facility Terrebonne Parish Animal Shelter South Houma Fire Station Dularge Library Experience Page 114 of 446 Project name Federal Hazard Mitigation Assistance Program Owner’s name Cameron Parish Police Jury Owner’s project manager Katie Armentor, Parish Administrator Owner’s contact information 337.775.2608, karmentor@cameronpj.org Services commenced by this firm (mm/yy)09/2021 Services completed by this firm (mm/yy)Ongoing Description of Federal Project Royal was contracted by the Cameron Parish Police Jury (CPPJ) to provide consulting services in assisting with its Federal Hazard Mitigation Assistance Program (HMA). This involved preparing HMA applications, managing acquisition and elevation projects, monitoring construction projects, consulting with agencies to ensure compliance with the HMA as well as other applicable mitigation activities. Services sought by CPPJ included project management services for federally-funded projects (from the application process through closeout), assistance with all federal grant elements including federal and State of Louisiana agency consultations, grant closeout reporting, public outreach, serving as a liaison with the Louisiana Governor's Office of Homeland Security and Emergency Preparedness (GOHSEP), federal and state regulatory compliance, and performing Benefit Cost Analyses (BCA) using FEMA approved BCA software Description of Services Specific tasks performed by Royal included working with homeowners and local government staff to prepare timely HMA grant applications; conducting public and individual meetings to assist homeowners with the program requirements; coordinating with GOHSEP and FEMA on all requests for information; assuring compliance with all grant program documentation requirements; reviewing architectural plans, foundation designs, construction details, elevation certificates, and other specifications for elevation and wind retrofitting projects; conducting pre-construction planning; coordinating with Building Permit agents for compliance with building codes; developing a construction package for contractor bidding; conducting contract closings between homeowners, contractors, and the Parish; conducting financial tracking of Program funds and homeowner payments; inspecting construction for compliance with program requirements; conducting final inspection, making adjustments, (if required) and providing final elevation certificates to homeowners and the Parish; preparing and submitting Requests for Payments to GOHSEP; developing and submitting quarterly progress reports to the Parish and State; providing Progress Reviews, as required, to keep the Parish informed on project progress; assisting and facilitating local government staff with the HMA process; and serving as Project Manager for the Police Jury for elevations and acquisitions. Relevant Successes Royal provided grant management services to complete recovery efforts from Hurricanes Rita and Ike as well as construction management services to elevate approximately 37 private homes. 38 Royal Engineers and Consultants, LLCExperience Page 115 of 446 Project name Hurricane Ida Recovery Owner’s name South Louisiana Electric Cooperative Association Owner’s project manager Matt Peters, General Manager Owner’s contact information 985.688.6947, mpeters@sleca.com Services commenced by this firm (mm/yy)08/2021 Services completed by this firm (mm/yy)Ongoing Description of Federal Project Due to the devastation to infrastructure and power distribution capabilities caused by Hurricane Ida on August 28, 2021, South Louisiana Electric Cooperative Association (SLECA) engaged Royal through the active pre-position emergency response contract to provide Hurricane Emergency Disaster Recovery Project Management and Administrative Support Services for FEMA/ GOHSEP Grant Activities associated with this named disaster. Description of Services Within less than 24 hours of the storm, Royal mobilized emergency response operations, helping SLECA initiate damage assessments as well as debris removal and monitoring activities. Royal supported SLECA in the establishment of emergency base camp and instituted a check in and check out process to track the influx of support personnel and equipment from fellow co-ops and contractors throughout the Gulf coast region. Royal help establish and implement emergency protocols for the weeks immediately following the disaster and is currently assisting with ongoing recovery activities. Ongoing support with management activities includes attendance, facilitation, and recording of client meetings; establishment and maintenance of electronic document management system; oversight and assistance with damage assessments; assistance with procurement activities; review and assistance in processing requests for reimbursement; progress and financial reporting to SLECA and GOHSEP; functioning as liaison with local, State, and Federal representatives; and working closely with GOHSEP and FEMA on the development of FEMA Project Worksheets (PW). During PW development, Royal reviews project eligibility determinations; assists with accurate and comprehensive damage description and scopes of work; reviews completed Cost Estimating Format for appropriate funding; identifies potential Section 406 and 428 Hazard Mitigation Proposal opportunities; reviews draft PW version and recommends approval or adjustment. Relevant Successes Royal assisted with all Emergency Protective Measures, established lodging facilities for over 1,120 contractors and linemen, managed procurement of over 50 vendors and contractors whose costs reached $150 million, assisted with all components of response and recovery, and was “on the ground” with SLECA for the duration of Hurricane Ida recovery efforts. Royal has also provided a full suite of grants management services and has presented over $125 million to FEMA for reimbursement for completed work through the PA process. 39 Royal Engineers and Consultants, LLCExperience Page 116 of 446 40 Royal Engineers and Consultants, LLC Project name Hurricane Laura & Delta Recovery Owner’s name Jeff Davis Electric Cooperative, Inc. Owner’s project manager Mike Heinen, General Manager Owner’s contact information 337.824.4330, mheinen@jdec.coop Services commenced by this firm (mm/yy)08/2020 Services completed by this firm (mm/yy)Ongoing Description of Federal Project We currently provide ongoing support with management activities which includes support attendance, facilitation, and recording of client meetings; establishment and maintenance of an electronic document management system; oversight and assistance with damage assessments; assistance with procurement activities; review and assistance in processing requests for reimbursement; progress and financial reporting to JDEC and GOHSEP; functioning as liaison with local, State, and Federal representatives; and working closely with GOHSEP and FEMA on the development of FEMA Project Worksheets (PW). We are also providing support with Environmental Planning and Historic Preservation (EHP) obligations. Description of Services Royal mobilized emergency response operations, helping JDEC initiate damage assessments as well as debris removal and monitoring activities. Royal supported JDEC in the establishment of the emergency base camp and instituted a check-in and check-out process to track the influx of support personnel and equipment from fellow co-ops and local contractors. Relevant Successes “After Jefferson Davis Electric Cooperative, Inc. lost its entire electrical grid to Hurricane Rita in 2005, we learned a valuable lesson that a successful disaster recovery requires many more resources than JDEC could handle alone. It was a blessing 15 years later to have the experience of Royal Engineering/Del Sol Consulting on our side when back-to-back Hurricanes Laura and Delta devastated the system once again. Royal/Del Sol have been pivotal in obtaining the FEMA funding needed to replace and harden our electrical grid at a cost of nearly $500M.” — Michael Heinen, General Manager Jeff Davis Electric Cooperative, Inc. Experience Page 117 of 446 Project name Hurricane Ida Recovery Owner’s name Dixie Electric Membership Corporation, Inc. Owner’s project manager Randy Pierce, CEO, General Manager Owner’s contact information 225.262.3007, randyp@DEMCO.org Services commenced by this firm (mm/yy)08/2021 Services completed by this firm (mm/yy)Ongoing Description of Federal Project Due to the devastation to infrastructure and power distribution capabilities caused by Hurricane Ida on August 28, 2021, Dixie Electric Membership Corporation, Inc. (DEMCO) engaged Royal through an active pre-position emergency response contract to provide Hurricane Emergency Disaster Recovery Project Management and Administrative Support Services for FEMA/GOHSEP Grant Activities associated with Ida. Description of Services Within less than 24 hours of the storm, Royal mobilized emergency response operations, helping DEMCO initiate damage assessments as well as debris removal and monitoring activities. Royal supported DEMCO in the establishment of emergency base camps and assisted with all Emergency Protective Measures and worked with DEMCO to restore power in the aftermath of Hurricane Ida. Through interviews with DEMCO leadership and staff following Ida response, Royal helped update DEMCO’s Emergency Response Plan (ERP) which provides the current framework for pre-storm activities, storm response, and recovery activities. The ERP outlines appropriate processes for all storm related activities with a focus on expediting recovery efforts under FEMA’s PA Grant process. Ongoing support with management activities includes: •Establishment and maintenance of electronic document management system; •Oversight and assistance with damage assessments; •Assistance with procurement activities; •Review of and assistance with processing Requests for Reimbursement (RFRs); •Progress and financial reporting to DEMCO and GOHSEP; •Functioning as liaison with local, State, and Federal representatives; •Working closely with GOHSEP and FEMA on the development of FEMA Project Worksheets (PW), including: -reviewing project eligibility determinations; -assisting with accurate and comprehensive damage description and scopes of work; -reviewing completed Cost Estimating Format (CEF) for appropriate funding; -identifying potential Section 406 and 428 Hazard Mitigation opportunities; and -reviewing draft PWs and recommending approval or adjustment. -Assistance with post-storm reimbursement and grants management activities; and -Attendance, facilitation, and recording of meetings. 41 Royal Engineers and Consultants, LLCExperience Page 118 of 446 42 Benefits to Fairhope Page 119 of 446 43 Royal Engineers and Consultants, LLC Benefits to Fairhope Our team has been called upon to manage disaster recovery programs valued at billions of dollars across the entire Gulf Coast and into the Northeast. We have developed innovative methods of maximizing funding for the projects we manage, executing complex projects to restore community infrastructure, and defining and building the future for our clients. Having successfully managed disaster recovery operations following recent storm events, our team recognizes the challenges ahead. Based on this perspective, we can anticipate the factors that will define this recovery program’s success: Benefits to Fairhope Navigating FEMA Public Assistance and Hazard Mitigation Policy We understand that the long-term vision goes beyond the restoration or replacement of the infrastructure damaged by a storm. Restoration or replacement to pre-storm condition will leave the infrastructure susceptible to future storm damage and potentially limit future FEMA funding. A sustainable long-term solution must examine cost-effective mitigation and explore eligible funding mechanisms. Our team has such experience, in addressing hazard mitigation measures at other locations. Our efforts have increased funding for other clients by as much as 600%. 600% Increase in funding Understanding Fairhope’s Expectations Communication is critical for the success of any program, regardless of size or complexity. Given the external factors that will impact the course of a recovery program, dialogue and an understanding of expectations will be critical. Being accountable to these expectations will guide the success of this program. Our clients have repeatedly expressed their gratitude for exceeding their expectations. Alternative Funding Sources During non-storm, or peace time, Royal will monitor alternative funding sources such as grants for opportunities to improve the City of Fairhope’s infrastructure. We have extensive experience in writing, applying, administering, and closing out grants that are specific to municipal utilities. Proven Results For the South Louisiana Electrical Cooperative Association (SLECA) Royal assisted with all Emergency Protective Measures, established lodging facilities for over 1,120 contractors and linemen, managed procurement of over 50 vendors and contractors whose costs reached $150 million, assisted with all components of response and recovery, and was “on the ground” with SLECA for the duration of Hurricane Ida recovery efforts. Royal has also provided a full suite of grants management services and has presented over $125 million to FEMA for reimbursement for completed work through the PA process. Royal’s knowledge of the Gulf Coast’s unique conditions and engineering requirements has been invaluable in rebuilding area utility infrastructure damaged by storms and hurricanes. Page 120 of 446 44 Royal Engineers and Consultants, LLC RoyalVue RoyalVue, our digital solutions platform, serves as a single system of engagement, connecting people and data in real-time and across multiple devices. RoyalVue provides an end-to-end view of organizational performance, enables clients to optimize and prioritize activities, and fosters real-time collaboration and problem-solving. Specific to disaster recovery, RoyalVue, with custom ID badges and barcodes, allows for tracking of all personnel and equipment at a site at any given time and the production of each performed daily with locations. It also allows the ability to track meals, fuel, inventory, and funding. Interactive dashboards enable real-time visualization of program details which enables better decision making. Document capture, organization, and retention are critical in CM/RI projects. Our digital transformation platform, RoyalVue, streamlines this part of the process and serves as a single system of record for all program-related documentation and supports seamless collaboration. RoyalVue supports safe file-sharing, reporting, invoice tracking, and, upon closeout, document packaging and turnover to meet requirements of retaining data for audit purposes. VISUALIZE Track organizational program performance in real-time •Dynamic dashboards, reports, and alerts improve transparency and provide a comprehensive view of performance. UTILIZE Optimize resources and streamline workflows •Automation of manual processes paired with data-driven workflows provide greater control over contractor activities and result in lower cost of delivery. ENGAGE Foster real-time collaboration and problem solving •Access information anywhere, anytime with a single interface for all users via mobile, tablet, or workstation. More Info: https://www.royalengineering.net/services/digital-transformation/ RoyalVue Benefits to Fairhope Page 121 of 446 45 Royal Engineers and Consultants, LLC Understanding of the FEMA Public Assistance Process Royal’s participation in disaster recovery and hazard mitigation began in 2005 immediately after Hurricane Katrina with damage assessments, emergency repairs, and debris management. Management of Disaster Recovery Programs started in 2008 when Royal was awarded a contract for the Hurricane Rita Disaster Recovery Program in Cameron Parish. Royal was subsequently procured to manage the Hurricane Ike Disaster Recovery Program after that storm made landfall close to Cameron Parish. Royal has developed a battle-proven process for administering recovery and mitigation funding that has been successfully used for Cameron Parish and other clients. Royal’s proven performance across a broad spectrum of FEMA Public Assistance and Hazard Mitigation Disaster Response activities demonstrates a deep understanding of HUD, FEMA, and state-level policies, procedures, and processes. Our past performance, unparalleled experience, and established working relationships with funding agencies combine to ensure successful project and grant administration. ~$3.7B Total FEMA Dollars Managed/Overseen ~$2.9B+ FEMA PA Projects Managed No-Cost Pre-Event Meeting Royal commits to providing our top subject matter experts and the Project Manager for annual pre-event meetings at no cost to Fairhope. This benefit to Fairhope is further detailed in the approach section. Benefits to Fairhope Page 122 of 446 46 Potential Additional Scope Items Page 123 of 446 47 Royal Engineers and Consultants, LLC Potential Additional Scope Items An additional scope item the city may wish to consider is helping the City identify grant opportunities beyond the Public Assistance program. Royal understands how different funding sources can work together to provide the greatest benefit to the citizens of Fairhope. Grant Application: Royal has extensive experience in writing, applying, administering, and closing out grants that are specific to municipalities. Our grants include hardening and resiliency grants as well as Community Development Block Grants (CDBG), Gulf of Mexico Energy Security Act (GOMESA), Natural Resource Damage Assessment and Restoration Program Grants (NRDA), National Fish and Wildlife Foundation Grants (NFWF) as well as others. Coastal Restoration and Resiliency: Coastal restoration is at the core of Royals history. We have an exceptional team of coastal engineers, scientists, hydrologists and technicians to design and manage coastal projects. Our experience includes marsh creation, shoreline restoration and protection, wetlands mitigation, permitting, and coastal master planning. Civil Engineering: Our engineers have unparalleled experience delivering civil infrastructure designs along the Gulf Coast. Our experience ranges from traditional roadway design to structural assessments and flood control systems. Construction Management: Royal has a long history of managing construction projects on behalf of owners. Our project managers, technicians and inspectors ensure that your project is delivered to the specifications that the contractor bid. Our past and current clients include federal, state, local, and private clients. Projects range from heavy civil transportation projects to vertical construction. Potential Additional Scope Items Page 124 of 446 48 References Page 125 of 446 49 Royal Engineers and Consultants, LLC References FEMA PA Funded Hurricane Ida Disaster Recovery, Terrebonne Parish, LA Reference: Kandace Mauldin, CPA Phone: 985.873.645 Email: kmauldin@tpcg.org Dates: 01/2022 - Ongoing Hurricane Laura and Delta Recovery, Jeff Davis Electric Cooperative, Inc., Jefferson Davis Parish, LA Reference: Mike Heinen, General Manager Phone: 337.824.4330, Email: mheinen@jdec.coop Dates: 08/2020 - Ongoing Hurricane Ida Recovery, South Louisiana Electric Cooperative Association Reference: Matt Peters, General Manager Phone: 985.688.6947 Email: mpeters@sleca.com Dates: 08/2021 - Ongoing Hurricane Ida Recovery, Dixie Electric Membership Corporation, Inc. Reference: Randy Pierce, CEO, General Manager Phone: 225.262.3007 Email: randyp@DEMCO.org Dates: 08/2021 - Ongoing References Page 126 of 446 50 Similar Current Projects Page 127 of 446 51 Royal Engineers and Consultants, LLC Similar Current Contracts Royal Projects Related to FEMA, Including PA, Stafford Act Similar Current Contracts Project Governing Body Project Type Amount Program Year 1.Terrebonne Parish Hurricane Ida Disaster Recovery Terrebonne Parish FEMA PA $500M Ongoing 2.JDEC 2020 Hurricane Recovery Support Services for FEMA/GOHSEP Grant Activities Jefferson Davis Electric Co-op FEMA PA $800M Ongoing 3.South Louisiana Electric Cooperative Association (SLECA) Hurricane Ida Recovery South Louisiana Electric Co-op Association (SLECA) FEMA PA $275M Ongoing 4.Dixie Electric Membership Cooperative, Inc. (DEMCO) Hurricane Ida Recovery Dixie Electric Membership Co-op, Inc. (DEMCO) FEMA PA $125M Ongoing 5.Jefferson Davis Electric Cooperative PW Closeout (Hurricane Rita) Jefferson Davis Electric Co-op FEMA PA $83M 2005 6.Hurricane Laura Disaster Recovery Calcasieu Parish Sheriff’s Office FEMA PA $10M 2020 7.Restore Louisiana Homeowner Assistance Program State of LA, Office of Community Development (Sub to IEM) FEMA PA $2.4M 202 8.St. John the Baptist Parish Recovery Program St. John the Baptist Parish FEMA PA 406 HMP $50M 2019 9.Cameron HMGP Home Elevation Program (Repetitive Loss Mitigation)Cameron Parish, LA FEMA PA 404 HMP $25M 2017 10.Louisiana August 2016 Floods Livingston Parish Sheriff’s Office FEMA PA $7M 2016 11.Louisiana Shelter at Home Program State of Louisiana Governor’s Office of Homeland Security & Emergency Preparedness (GOHSEP) (Sub to AECOM) FEMA PA $2.7M 2016 12.Hurricane Sandy Disaster Recovery Nassau County, NY EMA PA/ CDBG $1.6B 2014 13.Terrebonne Parish Hurricane Ida Disaster Recovery Cameron Parish, LA FEMA PA 406 HMP $120M 2013 Page 128 of 446 52 Royal Engineers and Consultants, LLC Project Governing Body Project Type Amount Program Year 14.M.I. Big Dam Levee Repair The Department of Wildlife & Fisheries FEMA PA $12K 2012 15.M.I. Impoundment Levee Repair The Department of Wildlife & Fisheries FEMA PA $72K 2012 16.M.I. Bulkhead Repair The Department of Wildlife & Fisheries FEMA PA $39K 2012 17.Pass a Loutre The Department of Wildlife & Fisheries FEMA PA $162K 2012 18.Rockefeller Refuge State of Louisiana, Facility Planning & Control FEMA PA $179K 2012 19.SBP Marine Debris & Sediment Removal St. Bernard Parish FEMA PA $72K 2012 20.SWBNO Sewage Pumping Station 15 City of New Orleans Sewerage & Water Board FEMA PA $303K 2012 21.Waterline Replacement - Broadmoor City of New Orleans Sewerage & Water Board FEMA PA $200K 2012 22.Alabama Tornado QA Services U.S. Army Corps of Engineers FEMA PA $689K 2011 23.City of New Orleans Street Lighting Asset Management City of New Orleans FEMA PA $1.6M 2011 24.City of New Orleans, Federal & States Grants Management Services City of New Orleans FEMA PA $14M 2011 25.South Cameron Memorial Hospital Grants Management Services Lower Cameron Hospital Service District FEMA PA $26M 2011 26.St. Augustine High School Project Management Services St. Augustine High School FEMA PA $14M 2011 27.St. Bernard Parish Canal Crossings St. Bernard Parish Government FEMA PA 406 HMP $10M 2011 28.Carrollton Streetcar Barn Repairs The Regional Transit Authority FEMA PA $505K 2010 29.Central Yard Facilities Rehabilitation City of New Orleans Sewerage & Water Board FEMA PA 406 HMP $600K 2010 30.Office of Recovery & Development Administration City of New Orleans FEMA PA $6.5M 2008 Similar Current Contracts Page 129 of 446 53 Royal Engineers and Consultants, LLC Project Governing Body Project Type Amount Program Year 31.ESSA II City of New Orleans Sewerage & Water Board FEMA PA $600K 2007 32.Parish wide Regulatory & Street Sign Replacement St. Bernard Parish Government FEMA PA $400K 2007 33.St. Bernard Parish Roadway Restoration St. Bernard Parish Government FEMA PA $8M 2007 Similar Current Contracts Page 130 of 446 54 Litigation History Page 131 of 446 55 Royal Engineers and Consultants, LLC Litigation History Royal Engineers and Consultants has had no litigation claims or contract disputes filed against us in the past five years. Litigation History Page 132 of 446 56 Project Approach/Plan Page 133 of 446 57 Project Approach/Plan Royal Engineers and Consultants, LLC Our team fully understands the challenges the City of Fairhope faces in the event of a disaster because these are the same challenges we successfully conquered for many other clients and on similar projects. Our technical approach is battle-proven, and we look forward to ensuring that Fairhope benefits from this knowledge. Our experience on the management side, in addition to the execution side, of FEMA-funded programs will be a key contributor when called to action. Pre-Event Planning Meeting We feel that pre-event planning is extremely important for a successful recovery. Upon award, Royal will request a list of documents for review. Royal will then schedule an in-person pre-event planning meeting with the City of Fairhope to review all aspects of a potential response and advise on further action the City should take. This meeting will likely take 4-6 hours and will be repeated annually. Proposed Scope •Preposition contract review for State/FEMA compliance •Review/advise on utility condition assessments and maintenance records •Review utility maps •Review 5-year work plan for hardening opportunities and possible “peacetime” grant opportunities. •Development of City response plan. -Identify priory response areas -Identify staging and laydown areas -Financial planning •Review Personnel plan Team Members Attending Meeting •Michael Pugh – President •Henry Albert – Executive Vice President •Kristie Lancon – Senior Vice President of Disaster Recover and Project Manager •Mac McNeil – Area Manager •Jason Guy – Recovery Manager Cost This annual, pre-event meeting will be at no charge to the City of Fairhope provided it does not exceed the above scope. In the event the City of Fairhope requires work above this scope, Royal will give notice and time will be billed at the rates provided in this proposal. Response Throughout the Year During “peacetime” Royal will review disaster response plans and document specific items to ensure a smooth recovery. Some of the items include: Page 134 of 446 Peacetime Review •Contracts •Pre-Event Meeting (Annually) •Response Plans •Communication Plan Stakeholder Identification •POC List •Organization Charts Storm Approaching Assess Potential Needs •Partial Mobilization •Communication w/ City •Royal Embedded w/ City of Fairhope •Identify areas of priority based on storm track Post Storm Mobilization •Full Mobilization of Royal Command Center •Recovery Contractors •Restoration of Critical Infrastructure Assess Actual Needs •Damage Assessments •Begin Disaster Recovery Project Initiations •Develop Damage Inventory / Draft PWs •FEMA Review •404 & 406 Hazard Mitigation Project Executions •Bid Process •Contractor Selection •Project Management •Cost Controls Project Closeout 58 Project Approach/Plan Royal Engineers and Consultants, LLC •Confirm mapping is up to date and a plan for damage assessments is in place with areas of priority response/assessment identified. •Review all assets for proper insurance and time/date photographs are cataloged. •Review pre-positioned contracts and when needed, make recommendations for updates to include required federal and state language. Identify possible locations for emergency base operations. •Pull and store monthly inventory reports, prepare the invoice tracking system, and train the appropriate personnel in the system that will be in effect in the event of disaster response (this effort reduces non- reimbursable expenses and incorrect or over-billing). •Review rates and ensure storm rate sheets comply with FEMA rates. •Review any prior FEMA dollars that have not been obligated or paid. Timeline First Steps In the event of a response, the first consideration is to identify all stakeholders and develop a cohesive and functional team. Team members include all parties at the project owner level and appropriate officials at the Alabama Emergency Management Agency (Alabama EMA) and FEMA. A clear directory of team members is established, and lines of communication are developed for reporting throughout the event, response and, project lifecycle. Page 135 of 446 59 Royal Engineers and Consultants, LLC Post-storm, Royal will be on the ground to ensure that restoration services are correctly accounted for. We will review daily data to ensure that information is properly documented from subcontractors (example: debris hauling data is geo-tagged, hangers and leaners have pictures and geo-tags). Our team will begin working with the City of Fairhope personnel to assess damages to infrastructure, develop a damage inventory and draft project worksheets (PWs). We will coordinate with architects, engineers and, construction personnel to establish cost estimates and schedules. Expedited Funding In the event of a large response, Royal has extensive experience in submitting for expedited funding in category A & B. This is requested for large projects such as debris in the first few days after a storm. Expedited funding allows for cash to start flowing from FEMA. Mobilization Process Royal Disaster Recovery personnel will be in Fairhope prior to the event, working with City officials to ensure an adequate response. This team will monitor the storms’ path and advise the City on anticipated needs and which prepositioned services to activate. We can also help with a rough order of magnitude of cost so the City can request appropriate operating lines of credit. This process ensures maximum communication with city officials and response services that may be stationed outside the disaster area. It also allows for real-time adjustment of subcontractor response. Once safe to travel, additional Royal personnel will be mobilized to provide full support. Remote vs. Onsite Services In our view, a robust onsite presence is required immediately after the event to ensure that needs are met in a timely manner. Almost all aspects of the recovery process need to be tracked and documented for speedy reimbursement, including pre-event activities. Once the initial recovery is complete, Royal personnel will demobilize as appropriate and work remotely. Personnel will remain onsite to assist with ongoing recovery efforts and management of rebuilding as needed. Subcontractors The nature of the project means Royal cannot identify roles for subcontractors until activation. Royal does not anticipate the need for subcontractors for our initial response. However, depending on the scope of the City’s needs, we commit to utilizing qualified Fairhope area DBE firms where possible. RoyalVue Software Royal uses web-based software that is customized to each client's specific needs. RoyalVue is utilized for Check-in/Check-out of personnel and contractors, geolocated damage assessments, meal counts, and, inventory. The software is compatible with PCs, tablets, and smartphones. It is also fully functional offline if cellular service is down. Project Approach/Plan Page 136 of 446 60 Royal Engineers and Consultants, LLC Software Integration Royal has extensive experience with integration into our clients' software. If needed Royal has the expertise and adaptability to operate within the city’s existing financial systems to assist with forced labor accounts, invoice tracking and approval, and other items. Project Initiation Once the reimbursable projects have been identified, the next step is to meet with the applicable governing authorities to determine eligibility, get buy-in on the project concept, identify any immediate challenges, and present the desired outcome on behalf of the applicant. We will conduct weekly progress meetings with Alabama EMA and FEMA, including EHP, CRC, 404 & 406 Mitigation teams. As noted in the next section, a key component of this step is Hazard Mitigation Measures under Section 406 of the Stafford Act. This is also the point when alternative or additional funding sources are sought. Project Execution When the PW is obligated, Royal works with the program Owner to procure the project's architects, engineers, and contractors. Royal guides our clients through this process in strict compliance with Federal and State regulatory guidance. As the first step in project execution, and on a wider basis, Royal reviews the existing procurement policies of the client against state and federal regulations and makes specific observations and recommendations. Common concerns to be addressed: •Requests for Proposals versus Requests for Qualifications. •Quotes versus bids. •Fair and open competition. •Requirement for a Cost Analysis. •Eligible versus ineligible contract types. •Unique requirements for debris removal operations. •Solicitation of small and disadvantaged businesses. •Federal clauses required in contracts. •Procurement documentation. Royal participates with client officials in the design review steps through design completion. Any deviations from the PW scope of work must be addressed at these points. Royal also reviews the draft project specifications for conformity with the PW scope of work and resolves any differences with the architect/ engineer. Royal will also prepare and submit PW Version Requests to align the PW for scope of work and cost. Once City representatives approve the plans and specifications, Royal works with the architect/engineer to prepare bid packages for contractors and advertise the request for sealed bids. Royal attends the bid opening and assures that the award recommendation is in accordance with State and Federal regulatory guidance. If the architect’s Construction Estimate or the construction bids substantially exceed the funds obligated in the PW, Royal prepares and submits a PW Version Request for alignment of scope and cost. Royal has the experience to know exactly what documentation FEMA requires to amend the PW. Project Approach/Plan Page 137 of 446 61 Royal Engineers and Consultants, LLC Schedule Royal develops a baseline schedule using Primavera P6 for each project. The schedule is continually updated and maintained to successfully identify any schedule creep early in the project. Royal has the project management experience to hold contractors to task and implement corrective measures to maintain the established project schedule. As with all aspects of the project, the schedule is regularly briefed to the Owner and other team members to gauge progress accurately. Budget Royal develops the initial budget for each project. The budget is maintained current throughout the project lifecycle. Immediate action is taken at the hint of cost overruns. Royal’s project management philosophy is to minimize change orders. Royal will thoroughly analyze all change order requests with an eye to necessity and FEMA eligibility. Royal ensures that a Cost Analysis is performed for each change order request as the Stafford Act requires. Royal submits a version request to FEMA for alignment of scope and cost if warranted by the size of the change order. Royal works seamlessly with our clients to reconcile budgets and regularly reports on the budget process. As detailed in the following section, Royal pursues the timely submission of Requests for Reimbursements to provide timely cash flow. FEMA Reimbursements Small PWs The funds from a small PW are paid by the State when the PW is obligated. While this is a straightforward process, it is important to note that project Owners are being paid in advance for the successful performance of all scope of work items in the PW. As part of the PW closeout process described below, Royal ensures all scope of work items in the PW have been completed and substantiates this fact with documentation, electronic (pdf) copy of the job records. Large PWs A large PW differs because reimbursement is for eligible expenses incurred and paid during the project. This requires operating capital to begin the project. Expedience is critical in turning paid invoices into reimbursements. Royal has submitted hundreds of Reimbursement Request Forms (RRF) for reimbursement. Royal has the knowledge and experience to know exactly what is required to be submitted to affect a speedy reimbursement. Royal submits an RRF electronically and tracks its progress through the reimbursement process in the applicant’s account on grants.alabama.gov. While most reimbursements are made after Cursory Review, all RRFs will be subject to Detailed Review where the RRFs are under intense scrutiny for regulatory compliance. Royal monitors the Detailed Review process to see that all reimbursements are approved for the requested dollar value. If a reimbursement is in question or being only partially approved, Royal will work with the Disaster Relief Specialist to clarify any concerns or submit any required documentation. Project Approach/Plan Royal specializes in ensuring storm damage is properly assessed and that repairs are reimbursed by federal recovery funding. Page 138 of 446 62 Royal Engineers and Consultants, LLC Appeals/Arbitration In the event that a reimbursement request is rejected, we work with the city to appeal the decision. If a reimbursement request is again rejected, Royal will work with the city through the arbitration process to resolve any issues. Project Completion Once the physical aspects of the project are complete, Royal performs a comprehensive reconciliation of all project documentation. If change orders were created during the project, Royal prepares and submits a PW Version Request to align scope and cost to actual project expenses. PW Closeout The closeout process is designed to fully document the accomplishment of a disaster relief project for which FEMA issued a PW. Project documentation must be formally compiled and submitted to FEMA for final approval. Royal’s commitment to our clients is to complete the closeout process in a manner that is fully reimbursed for every eligible dollar while ensuring that all documentation is prepared so as to minimize comment by FEMA, and to limit any potential observations or findings by the DHS Office of the Inspector General. The closeout process is where our team exercises meticulous attention to detail to ensure there is no loss of funding. Inspector General Audit As an example of our audit preparation and response, Cameron Parish, Louisiana, completed a Hurricane Rita audit by the Department of Homeland Security, Office of the Inspector General (OIG). This audit was initiated with the OIG Team's visit to Cameron Parish on October 24, 2011. The objective of the audit was to determine whether the Parish accounted for and expended FEMA grant funds according to federal regulations and FEMA guidelines. The audit scope was well known to Royal personnel since they had previously analyzed every DHS OIG Disaster Recovery report published over the last two years. The OIG generally selects project cost documentation based on dollar value so Royal performed a top-down review of all Hurricane Rita projects and the supporting documentation. Royal interfaced directly with the OIG Team during its visit and provided all requested documentation. Subsequent to the visit, Royal took the lead in addressing all OIG requests and has provided all documents in a timely manner. In fact, the OIG has commended Royal for providing material in hours when they are accustomed to waiting weeks at other locations. Workload Royal has the capacity to respond to several large events at once. Our geographic strategy keeps our clients prioritized by not saturating an area. The City of Fairhope is the only potential client we have in Baldwin or Mobile counties. Project Approach/Plan Page 139 of 446 63 Royal Engineers and Consultants, LLC Project Records Royal develops and maintains electronic records so that documentation remains secure. All documents are scanned and maintained as Portable Document Format (pdf) files. Documents developed by the project are maintained in native format and as pdf files. Original documents are maintained in their appropriate source or parent files. Copies of those documents provide the documentation necessary to satisfy state and federal requirements for reimbursement and closeout. All electronic records for the project are kept on a cloud-based server, which is backed up daily to a secure, remote location and has point-in-time restoration. The system is also ransomware protected. At job completion, Royal turns over all electronic records to the Owner. Hazard Mitigation Measures — Sections 404 & 406 A key component of project initiation is to identify any potential actions that can be taken to mitigate the same hazards in a future disaster. Referred to as Hazard Mitigation Measures under Section 406 of the Stafford Act, a Hazard Mitigation Proposal can be included in the PW and FEMA produces a cost estimate and performs a benefit-cost analysis to determine eligibility. Royal has been very successful in having Hazard Mitigation Proposals approved and funded. We have also successfully challenged decisions citing the proposal as ineligible. Our approach and subsequent project tasks follow Alabama EMA’s guidance for mitigation activities and FEMA’s Unified Guidance for Hazard Mitigation Assistance (HMA). Ultimately, our goal is to develop a long- term recovery plan and assist Fairhope with monitoring and accurately recording all HMGP program activities, which supports a clean audit following program closeout. Our team is extremely qualified to manage and provide technical assistance for federal and state programs to jurisdictions like Fairhope because we have gained valuable experience working with electric cooperatives, cities, counties, and public entities. These projects have given our team similar experiences and helped establish active, working relationships with the various funding agencies. Our comprehensive Disaster Management Plan covers all aspects of the recovery and serves as a roadmap for our team and clients to successfully execute projects within state and FEMA guidelines. Grant Management Grant management includes acquiring and maintaining all documents required by all federal and state agencies. Since 2005, our team has been tasked with developing, reviewing, and revising FEMA Project Worksheets (PW) in various states after federally declared disasters. Not only have we assisted various municipalities in applying for FEMA assistance, but we have also aided them in securing other grant funding to help cover their local cost share. We are also adept in reviewing selection procedures for professional firms and contractors to ensure FEMA and State compliance. Project Approach/Plan Page 140 of 446 64 Royal Engineers and Consultants, LLC FEMA, Alabama EMA, & Stakeholder Coordination Our team has excellent working relationships with directors and agency staff at FEMA and state agencies, with several members working with these agencies for over 15 years. Additionally, we understand the importance of keeping key stakeholder groups informed and providing timely responses to the State's or other parties' inquiries. We will communicate openly and transparently to inform all stakeholders of the project status. Financial Support Our team will aid in compiling documentation to support the cost of work performed, prepare reimbursement requests by PW, and track each request's status. We will coordinate with Fairhope’s staff to obtain all cost and necessary backup documentation to develop, revise, and submit PWs—while keeping the City informed of fiscal matters affecting reimbursement by FEMA, grants, or donations for services rendered. Additionally, our team has completed and managed the quarterly reporting required by FEMA for many years. We are familiar with their needs and always supply the information in a timely manner. Closeout Management The closeout process takes the project from beginning to end, and we implement robust measures throughout the program to facilitate successful closeout. Additionally, we utilize an extensive checklist to ensure we are not leaving anything out, so funding does not get de-obligated. Our team also understands the increasing pressure from the Alabama EMA and FEMA to formally closeout all PWs from previous disasters. We are prepared to assist with any investigation activities necessary to complete related outstanding PWs for FEMA approval. We have developed one of the highest closeout rates in Louisiana programs by systematically addressing the myriad details of the closeout program, which effectively removes this administrative burden from the City of Fairhope staff. Documentation & Recovery Process We will assist with developing program processes and procedures, implementation plans, or other pertinent documents/forms to record all pay items accurately. We are well prepared to assist in preparing and reviewing claim documentation and other documents requested by Alabama EMA and FEMA. We are extremely experienced with FEMA documentation and reporting requirements and will make available accurate, ongoing progress and budget status reports to coincide with scheduled meetings and briefings. For internal project management purposes with the City of Fairhope staff, we will provide timely reports on progress and the expenditure of funds. Additional Support Services Our team includes subject matter experts in areas that, in our experience, may arise over the course of a disaster recovery program. Being prepared to address opportunities or issues related to hazard mitigation and hardening, environmental and historic preservation, and insurance will help maximize funding. Project Approach/Plan Page 141 of 446 65 Royal Engineers and Consultants, LLC The Disaster Recovery Process Project Approach/Plan Experienced Team in All Aspects of Disaster Recovery Throughout this proposal, you will see that our team has the skills, knowledge, and experience in FEMA PW project management and execution. We understand the intricacies of federal and state regulations and can apply this insight on behalf of Fairhope from preliminary engineering design through closeout, within the parameters of the PW and in compliance with FEMA guidelines. We understand the state processes which allows us to quickly get emergency repair PWs obligated and paid back to the City. Our team can also define and access alternative funding sources outside of the FEMA environment for the city, including Hazard Mitigation Grant Programs and Community Development Block Grants. Page 142 of 446 66 Bonding & Insurance Capabilities Page 143 of 446 67 Bonding & Insurance Capabilities Royal Engineers and Consultants, LLC As Per Addendum 2 (October 6, 2023) 3 years of Audited Financials are included in Appendix A. A letter of credit and a bondability statement are included in the Financial Stability Section. We also meet the City’s insurance requirements, as shown by the Certificate of Insurance on the following page. Page 144 of 446 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 2/15/2023 License # 0C36861 (504) 435-1108 00000 Royal Engineers & Consultants, LLC 1501 Religious St New Orleans, LA 70130 19232 22350 14484 A 1,000,000 ENVP0000323-23 2/19/2023 2/19/2024 300,000 Contractor Pollution 25,000 1,000,000 2,000,000 2,000,000 PROFESSIONAL 1,000,000 1,000,000B 648952496 00 2/19/2023 2/19/2024 5,000,000A ENVX0000286-23 2/19/2023 2/19/2024 5,000,000 C 120644 2/19/2023 2/19/2024 1,000,000 1,000,000 1,000,000 A Maritime Employer Li USRMEL22638 2/19/2023 Any One Accident 1,000,000 D Commercial Cyber Lia CYB-3013536-02 2/19/2023 2/19/2024 Aggregate 2,000,000 Certificate Holder is hereby named as Additional Insured on General Liability, Auto & Umbrella Policies as required by written contract. Certificate Holder is also provided with a Waiver of Subrogation on General Liability, Auto, Umbrella & Workers Compensation Policies as required by written contract. Primary & Non Contributory applies Professional Liabiliby $1,000,000/$2,000,000 Proof of Insurance ROYAENG-01 DALVAREZ2 Alliant Insurance Services, Inc. 909 Poydras St #2650 New Orleans, LA 70112 Dorian Alvarez Dorian.Alvarez@alliant.com Underwriters at Lloyd's (Lloyd's of London) Allstate Insurance Company Louisiana Workers' Compensation Corporation Hudson Excess Insurance Company X 2/19/2024 X X X X X X X X Page 145 of 446 69 Proposed Compensation Page 146 of 446 70 Proposed Compensation Royal Engineers and Consultants, LLC Proposed Compensation: Item III, Cost Proposal Form All rates shown are inclusive of ALL costs. We also propose a pre-event meeting at no cost to the City. Page 147 of 446 Page 148 of 446 Page 149 of 446 Page 150 of 446 71 Cost Center Tracking Page 151 of 446 72 Cost Center Tracking Royal Engineers and Consultants, LLC In Royal’s project-based ERP software, Deltek Vantagepoint, we have implemented a system wherein Direct Administrative Cost (DAC) items are pre-loaded from the FEMA-appointed task list and then assigned to each project and project phase as the specific project/phase is developed. This system allows us to report at a granular level not only for DAC items but for Project Management (PM and PGM) tasks as well using the same method of allowing only FEMA-appointed codes. If at any point projects or phases are combined or grouped together, this method allows to accurately shift the tracked items to the proper project/phase and show the path of progression to FEMA upon request. Additionally, using the percentages of billing allowed by FEMA, we pre-set DAC and PM budgets in our system and monitor those monthly to ensure that all time spent on a project is reimbursable and that budgets are not overdrawn without prior consent and approval from the client or FEMA. FEMA approved tasks are shown below. Direct Administrative Costs DA-1 Site Identification Identify and generate a list of damaged sites for one specific project. DA-2 Immediate Needs Discuss the need for immediate funding and collect supporting documentation for one specific project. DA-3 Data Collection and Dissemination Collect damage data, invoices, estimates and support documentation related to one specific project DA-4 Finance Compliance Reviews (PA) Review or support the compliance of the project with PA financial requirements for one specific project. DA-5 Project Description Development Developing the detailed site-specific damage description component of one specific project DA-6 Project Cost Estimation & Documentation Estimating/quantifying project costs, collecting supporting documentation, and calculating allowable fringe rates for one specific project. DA-7 Site Visits Visiting, surveying, and assessing sites for one specific project. DA-8 Other Funding Anticipation Document funding, scope of work, and other impacts resulting from mitigation, alternate, improved, or other funding request for one specific project. DA-9 Alternate Site Project Request Assemble and support requests from FEMA and the grantee related to an alternate project request for one specific project. Page 152 of 446 73 Cost Center Tracking Royal Engineers and Consultants, LLC Direct Administrative Costs DA-10 Site Improvement Project Request Assemble and support requests from FEMA and the grantee related to an improved project request for one specific project. DA-11 Small PW Writing Directly producing or writing the project worksheet for one specific project. DA-12 Project Scope Development Developing the scope of work component for one specific project worksheet. DA-13 Additional FEMA/Grantee Documentation Requests Collecting and processing document requests from FEMA and the grantee for one specific project DA-14 Alternate Projects Development Justifying and developing an alternate project plan and/or additional activities directly related to one specific alternate project request. DA-15 Improved Projects Development Justifying and developing an alternate project plan and/or additional activities directly related to one specific improved project requests. DA-16 Preparing PW Versions for Cost Adjustments Support the development of a new version of the current project worksheet for the purpose of adjusting the project amount for one specific project. DA-17 Project Payment Requests Developing, requesting, transmitting, and processing documents to request all or portion of the allocated project award amount for one specific project. DA-18 Project Cost Reconciliations Assist the grantee with assembling, transmitting, and developing final actual costs for grant closure related to one specific project. DA-19 Project Inspection Request Respond to grant review, inspection, or closure document requests from the grantee for one specific project. DA-20 Evaluating/Estimating Cost Overruns Adjust or estimate cost over/under runs for the purpose of project closeout for one specific project. DA-21 Other Program Management/Close-out Activities Managing activities related to the closeout process of one specific project worksheet. Page 153 of 446 74 Cost Center Tracking Royal Engineers and Consultants, LLC Other Task Tracking Direct Administrative Costs PM-1 Procurement Activities for A&E and Construction The development of advertisements and bid documents, monitoring of bid openings, and review of all bid submittals in the procurement of services for one specific project. PM-2 Management and Oversight of A&E and Contractor Activities Managing and overseeing the activities of the A&E and Contractor for one specific project. PM-3 Project Meetings and Site Visits During All Phases of Execution Attend project meetings and site visits to manage one specific project in the pre- construction, construction, and post- construction phases. PM-4 Review and Evaluate Plans and Construction Cost Estimates Management of the cost estimates provided for one specific project. PM-5 Review all A&E and Contractor Payment applications Management of all pay request for one specific project. PM-6 Maintain and update schedule Management of the schedule for one specific project. PM-1 Procurement Activities for A&E and Construction The development of advertisements and bid documents, monitoring of bid openings, and review of all bid submittals in the procurement of services for one specific project. FEMA PM General FEMA Activities Collection, coordination and other needs for design and construction that allows applicant to gather necessary information requested by FEMA. PGM-1 Non-Project Applicant Meetings Meetings with applicant leadership that is required for an overall recovery of multiple projects that is related to this specific project. PGM-2 Non-FEMA Applicant Meetings Meetings with other agencies and stakeholders that requires involvement from applicant for a specific project. PGM-3 Program Development Developing program scope and recovery development for a specific project to meet applicants’ recovery, infrastructure and community needs. PGM-4 Program Management Oversee specific project and personnel from development to commissioning of project. Page 154 of 446 75 Financial Stability Page 155 of 446 76 Financial Stability Royal Engineers and Consultants, LLC As noted previously, Royal has no litigation pending. We have been in business since 2005, have never declared bankruptcy, and have an excellent line of credit, as shown by the attached letters. Page 156 of 446 Page 157 of 446 Page 158 of 446 82 Appendix B: Required Forms Page 159 of 446 ITEM IV CONTRACTOR INFORMATION This Section must be printed, completed, and turned in with your bid response to Bid No. 23-030 Request for Proposal Consulting Services for FEMA Public Assistance Management Services Government Services Business Organization Name of CONTRACTOR (exactly as it appears on W-9): ______________________________________________________________________________ Doing-Business-As Name of CONTRACTOR: ______________________________________________________________________________ Principal Office Address: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ LOCAL Telephone Number: ______________________ Toll- Free____________________ LOCAL Fax Number: ________________ Email address: ________________________________________________________ Website: ________________________________________________________ Form of Business Entity [check one (“X”] Corporation ____ Partnership ____ Individual ____ Joint Venture ____ Other (describe): ________________________________________________________ Corporation Statement If a corporation, answer the following: Date of incorporation: __________________ Location of incorporation: ________________________________________________________ The corporation is held: Publicly ___ Privately ___ Partnership Statement If a partnership, answer the following: Date of organization: __________________ Location of organization: ________________________________________________________ The partnership is: General ___ Limited ___ Joint Venture Statement If a Joint Venture, answer the following: Date of organization: __________________ Location of organization: ________________________________________________________ JV CONTRACT recorded? Yes ___ No ___ Contact: _______________________________________Email____________________________ Phone__________________________________________Fax____________________________ END OF CONTRACTOR INFORMATION SECTION Royal Engineers and Consultants, L.L.C 1501 Religious Street, Suite C, New Orleans, Louisiana 70130 504-283-9400 833-66-Royal 504-283-9001 info@royalengineering.net www.royalengineering.net John "Mac" McNeil MMcNeil@royalengineering.net 504-283-9400 504-283-9001 X Limited Liability Company Page 160 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Kim Creech, CITY TREASURER SUBJECT: The City Treasurer, Kim Creech, has requested to procure consulting services for FEMA Public Assistance Management Services – Utility’s Damage Projects. The projects would include any projects resulting from damages to the City’s utilities (Water/Wastewater, Natural Gas, and Electric). AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: To award Bid No. 23-031 Request for Proposal – Consulting Services for FEMA Public Assistance Management Services – Utility’s Damage Projects to Royal Engineers and Consultants, LLC. BACKGROUND INFORMATION: A service bid was issued on September 15, 2023, advertised in three (3) statewide newspapers for three (3) weeks, posted to the City of Fairhope’s website, and viewed by 110 of 410 vendors who select to receive e-notifications. Seven (7) responsive bids were received at the bid opening on October 24, 2023 at 2:30 p.m. The Seven (7) responsive proposals were evaluated by five (5) City of Fairhope staff (see attached Evaluation Score Sheet). The recommendation by the evaluation team is to hire Royal Engineers and Consultants, LLC. The cost of this contract will be determined if it is activated at the time of a disaster. The hourly rates for this firm are included in the attached proposal. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget TBD Disaster Costs $0.00 $0.00 $0.00 GRANT: N/A Page 161 of 446 LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 162 of 446 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids to procure services for (Bid No. 23-031) Consulting Services for FEMA Public Assistance Management Services – Utility’s Damage Projects at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, bids were received and tabulated as follows: Please see attached Bid Tabulation for Consulting Services for FEMA Public Assistance Management Services – Utility’s Damage Projects [3] After evaluating the bids with the required specifications, Royal Engineers and Consultants, LLC is now awarded (Bid No. 23-031) for Consulting Services for FEMA Public Assistance Management Services – Utility’s Damage Projects. The cost of this contract will be determined if it is activated at the time of a disaster. The hourly rates for this firm are included in proposal. DULY ADOPTED THIS 11TH DAY OF DECEMBER, 2023 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 163 of 446 Sherry Sull ivan Mayor Council Members : Kevin G. Boone Jack Burrell, ACMO Jimmy Conyers Corey Martin Jay Robinson Lisa A. Hanks , MMC City Clerk Kimberly Creech City Treasurer 161 North Section St . PO Drawer 429 Fairhope , AL 36533 251 -928 -2136 (p) 251-928 -6776 (f) www.fairhopeal .gov MEMO To : Lisa Hanks, City Clerk Kimberly Creech, City Treasurer ~~ From: Erin Wolfe, Purchasing Manager Date : November 28 , 2023 Re : Requesting Approval by City Council to award Bid No. 23 -031 Request for Proposal -Consulting Services for FEMA Public Assistance Management Services -Utility's Damage Projects The C ity Treasurer , Kim Creech , has requested to procure consult ing services for FEMA Public Assistance Management Services -Utility 's Damage Projects . The projects would include any projects resulting from damages to the City 's utilities (Water/Wastewater , Natural Gas , and Electric). A service bid was issued on September 15 , 2023 , advertised in three (3 ) statewide newspapers for three (3) weeks , posted to the City of Fairhope 's website , and viewed by 110 of 410 vendors who select to receive e-notifications . Seven (7) responsive bids were received at the bid opening on October 24 , 2023 at 2:30 p .m. The Seven (7) responsive proposals were evaluated by five (5) City of Fairhope staff (see attached Evaluation Score Sheet). The recommendation by the evaluation team is to hire Royal Engineers and Consultants , LLC . The cost of this contract will be determ ined if it is activated at the time of a disaster. The hourly rates for this firm are included in the attached proposal. Please place on the next City Council Agenda this request to award Bid No. 23 - 031 Request for Proposal -Consulting Services for FEMA Public Assistance Management Services -Utility's Damage Projects to Royal Engineers and Consultants, LLC. Enclosure Cc: Kim Creech , Richard Johnson Page 164 of 446 Page 165 of 446 Page 166 of 446 Page 167 of 446 Page 168 of 446 Request for Proposals: 23-031 FEMA Public Assistance Management Services - Utility’s Damage Projects PRESENTED TO City of Fairhope, AL SUBMITTED BY Royal Engineers and Consultants, LLC October 24, 2023 DATE Page 169 of 446 2 Table of Contents Royal Engineers and Consultants, LLC Cover Letter …………….…………………………………………………………………………………………… 03 Qualifications ……..………………….………………………………………………...…………………………… 05 Experience ……..………………….………...….…………………………………………………………………… 34 Benefits to Fairhope ……………….……..……….…………………………….……………….………………… 42 Potential Additional Scope Items .…………….……………………………………………….………………… 47 References ……..………………….…………….…………………………………………………………………… 49 Similar Current Contracts .…………….…………………………..…………………………….……………….. 51 Litigation History ……………….……..……….…………………………….……………….……….…………… 55 Project Approach/Plan .…………….……………………………..…………………………….………………… 57 Bonding and Insurance Capabilities .…….….……………………………………………….………………… 67 Proposed Compensation .…………….…………………………..…………………………….………………… 70 Cost Center Tracking ..…………….….…………………………..…………………………….…………….…… 72 Financial Stability …………….……..……….…………………………….……..………….……….…………… 76 Appendix A: Audited Financial Statements …………………………………………………………………… 80 Appendix B: Required Forms....................................................................................................................... 83 Page 170 of 446 3 Cover Letter Page 171 of 446 October 24, 2023 City Services and Public Utilities Building 555 South Section St. Fairhope, AL RE: RFP 23-031 FEMA Public Assistance Management Services – Utility’s Damage Projects Dear Mayor Sullivan, Royal Engineers and Consultants, LLC (Royal), is pleased to submit our proposal for your review and consideration in response to the City of Fairhope’s RFP for Disaster Management Consulting Services. Fairhope will benefit from our disaster recovery experience gained with utility recovery in similarly sized cities, counties, and parishes along the Gulf Coast. Royal has supported the Jefferson Davis Electric Cooperative (JDEC) to provide hurricane recovery and support services for FEMA grant activities in response to Hurricanes Laura and Delta. Royal supported JDEC during the recovery process for Hurricanes Rita and Ike. Our team also provided similar services to DEMCO, a member-owned electrical cooperative in several Louisiana parishes, following Hurricane Ida in 2021. Ida caused 90% of DEMCO members to lose power. The restoration required repairs to over 4,000 broken poles and over 400 transformers that were damaged or destroyed. Through a pre-event contract with the South Louisiana Electric Cooperative Association (SLECA) Royal mobilized emergency response operations in less than 24 hours after Hurricane Ida, helping SLECA initiate damage assessments as well as debris removal and monitoring activities. We commit to providing our senior subject matter experts, including our project manager for a pre-event meeting at no cost to the city, subject to the parameters noted in the Approach Section of this proposal. Royal is a full-service engineering and consulting firm specializing in civil, environmental, and coastal engineering design, construction and construction management, and program and project management. Royal's primary service offering is managing disaster recovery programs for various clients along the Gulf Coast. Our experience and expansive knowledge of the intricacies of navigating the federal and state recovery processes are key to successfully delivering the program management services that will be required. Our team of experienced professionals and subject matter experts is well-positioned to provide comprehensive support to Fairhope. We are confident and committed to providing you with a full suite of services to support program management activities in response to natural or man-made emergencies. Our proposed deputy project manager, John “Mac” McNeil, is based full-time in the Fairhope area and will coordinate our services when needed. He is an experienced project and quality control manager, with a background in disaster recovery, construction estimating, and geotechnical engineering. We appreciate the opportunity to submit on this request for proposal. We intend to be bound by the terms of this proposal and the prices provided herein. Royal is an equal-opportunity employer and shall adhere to any applicable local, state, or federal affirmative action requirements. Please direct all communication related to the RFP to our Primary Point of Contact, Michael Pugh, (504) 283-9400 or via email at mpugh@royalengineering.net. Sincerely, Michael L. Pugh, P.E. President Royal Engineers and Consultants, LLC 4 Cover LetterCover Letter Royal Engineers and Consultants, LLC Page 172 of 446 5 Qualifications Page 173 of 446 Royal Engineers & Consultants, LLC, established in 2005, is an engineering consulting firm specializing in disaster recovery, civil and structural design, program and project management, coastal and environmental services, and construction management services. We assist governmental clients in the management and implementation of disaster preparation and recovery, compliance-driven, and capital programs and are skilled in the management and execution of FEMA Public Assistance, and Hazard Mitigation Assistance programs. History of Firm Royal Engineers and Consultants, LLC, established in 2005, is an engineering consulting firm specializing in federal recovery program management, program and project management, coastal and environmental services, civil and structural design, and construction management services. We assist governmental clients in the management and implementation of federally funded recovery, compliance-driven, and capital programs and are skilled in the management and execution of federal programs. A Louisiana-based firm, Royal operates three offices in Louisiana: Lafayette, New Orleans, and Baton Rouge, as well as Mobile AL. We service industry, government, and private sector clients across the Gulf Coast and have worked for and with many jurisdictions, including FEMA, NavFac, USACE, statewide agencies in Louisiana, Florida, and New Jersey, as well as cities, counties, parishes, and others. We are fully licensed, bonded, and insured to perform engineering and consulting services in our service areas, including Alabama. Royal’s proven performance across a broad spectrum of Hazard Mitigation Disaster Response activities demonstrates a deep understanding of FEMA and GOHSEP policies, procedures, and processes. Our past performance, unparalleled experience, and established working relationships with funding agencies combine to ensure a successful project. Public Assistance Grant Experience Our team has been called upon to manage over 30 FEMA PA-related disaster recovery programs valued at billions of dollars across the Gulf Coast. We have developed innovative methods of maximizing funding for the projects we manage, executing complex projects to restore community infrastructure, and defining and building our clients' future. As conveyed throughout this proposal, our team is prepared to bring our highly successful approach to the City of Fairhope when needed. Royal’s participation in Disaster Recovery and Hazard Mitigation began in 2005 immediately after Hurricane Katrina with damage assessments, emergency repairs, and debris management. Management of Disaster Recovery Programs started in 2008 when Royal was awarded a contract for the Hurricane Rita Disaster Recovery Program in Cameron Parish, Louisiana. Royal was subsequently procured to manage the Hurricane Ike Disaster Recovery Program after that storm made landfall close to Cameron Parish. Royal has developed a battle-proven process successfully used for other clients. $2.9B FEMA Public Assistance program experience to date 6 Qualifications Royal Engineers and Consultants, LLC Page 174 of 446 7 Royal Engineers and Consultants, LLC Category Value Total Federal Dollars Managed/Overseen ~$4.2B Total FEMA Dollars Managed/Overseen ~$3.7B FEMA PA Projects Managed ~$2.9B FEMA Projects Closed Over 200 FEMA Subrecipients Managed 15 600FEMA Reimbursements Requests reviewed Over 10,000 FEMA Pre-Obligation/Scoping Meetings held 15 Project Worksheets Completed Over 300 FEMA PA Summary Having successfully managed disaster recovery operations following recent storm events, our team recognizes the challenges ahead in a disaster affecting Fairhope. Based on this perspective, we can anticipate the factors that will define a recovery program's success: Key Personnel and Resumes Royal employs engineers, grant managers, builders, managers, land surveyors, GIS experts, scientists, architects, planners, schedulers, technicians, inspectors, and a clerical staff with extensive experience in construction, design engineering, and related fields. Our team leads and subject matter experts have skills that combine a standard program management approach with the approach required by the agencies governing disaster response, such as FEMA and Alabama EMA. Royal has selected a delivery team specifically for Fairhope’s requirements, including experts in grant management, FEMA and Alabama EMA coordination, financial management, stakeholder coordination, and closeout management. Additionally, we have supplemented our team with subject matter experts in hazard mitigation and hardening, environmental and historic preservation, and insurance. Royal employs a diverse professional staff of engineers, architects, program and project managers, planners, schedulers, technicians, inspectors, and support staff with experience in most aspects of consulting engineering. Our subject matter experts and specialists are full-time personnel focused on the delivery and closeout of federally-funded recovery and mitigation projects and programs. Our organizational chart is on the following page. We have proven the capacity to scale and mobilize sufficient resources to provide emergency response services within less than 24 hours of a declared disaster. As a small business delivering large-scale work, our resourcing strategy includes weekly measurement (and, as needed, adjustment) of project commitments, available resources, and the resulting project task assignments. All project delivery plans target ahead-of-schedule milestones to accommodate resource adaptability needs. Qualifications Page 175 of 446 PROGRAM MANAGER Kristie LanconGRANTS MANAGEMENT ADMINISTRATIVE FACILITIES INSPECTIONFEMA/ALABAMA EMA COORDINATION Courtney Kall, P.E.DAMAGE & REPAIR DOCUMENTATION Brittany St. PierreDEPUTY PROGRAM MANAGER PROJECT MANAGEMENT / ENGINEERING / CONSTRUCTION LEAD John R. McNeil, Jr.DEBRIS REMOVAL Chad AlbertENGINEERING REVIEWS Zachary Romaine, P.E. DEPUTY PROGRAM MANAGER GRANTS / ADMINISTRATIVE / ASSET MANAGEMENT LEAD Jason GuyINVOICE REVIEW & MANAGEMENT Dayna Mouton ENVIR. & HISTORIC PRESERVATION Matt Mumfrey DIGITAL TRANSFORMATION PLATFORM Philip Mestayer, PMP CONSTRUCTION MANAGEMENT Saul Prejean COST ESTIMATING Katherine Foreman, P.E. FINANCIAL ANALYSIS & AUDITING Jessica Clausing, CPA GRANT CLOSEOUT Leanne GuidryMITIGATION/HARDENING Beau Tate, P.E. SCHEDULING Levi LeBourgeois, PMP PROGRAM SUPPORT Angella Landry, PMP — Program/Project Documentation Levi LeBourgeois, PMP — Data Management/GIS Taylor Haley — Recovery SpecialistTECHNICAL ADVISOR Michael Pugh, P.E.8 Royal Engineers and Consultants, LLCQualifications Page 176 of 446 9 Royal Engineers and Consultants, LLC Name Michael Pugh, P.E. Proposal Role Technical Advisor Education BS / 1997 / Civil Engineering Years Exp.15(Royal) - 9(Other) Certifications Licensed PE in LA, VA, AL, MS, FL, TX, GA, NY, NJ Highlights Mr. Pugh has served as Principal-in-Charge, Principal Engineer, or Project Manager on a range of major Gulf Coast recovery projects in his 14 years with Royal. His projects include the Jefferson Davis Electric Cooperative Hurricane Laura and Delta Recovery in Cameron and Jefferson Davis Parishes and the Calcasieu Parish Sheriff’s Office (CPSO) Hurricane Laura Recovery Program. Relevant Project Experience Project Name Cameron Parish Hurricanes Rita and Ike Recovery Programs Executive Director for the program. During the program's first stages, he conducted kickoff meetings with Parish staff and architectural/engineering consultants, mobilized key program staff, established a program office, and led the program management team in reviews of individual projects to align them with current standards and streamline reimbursement. He was ultimately responsible for the overall program progress, implementing program standards and quality control, coordinating with FEMA, State, and Parish officials, and managing program personnel. Project Name Rebuild Florida Housing Repair and Replacement Program (HRRP) Principal EngineerPrincipal Engineer involved with the Rehabilitation Services and Program Administration and Management Services for Royal’s work on the DEO Housing Repair and Replacement Program (HRRP), which provides housing assistance to those affected by Hurricane Irma in September 2017. The HRRP is a centralized housing repair or replacement program for Low and Moderate-Income (LMI) families impacted by Hurricane Irma. HRRP manages and completes the construction process for repairing or reconstructing damaged homes on behalf of eligible homeowners. Royal provides professional engineering services for HRRP, completing structural evaluations of homes participating in the program, and performing design services, as requested by DEO. Project Name Terrebonne Parish Hurricane Ida Restoration – Damage Assessments Program Manager for the Royal team providing Project Administration, Project Management, and Financial Services for developing and implementing Hurricane Restoration Projects for TPCG Facilities damaged during Hurricane Ida. The Royal team is responsible for overseeing facilities inspections and developing a punch list of repairs for each facility and a schedule of phases and repairs itemized by each facility or project. More than 300 parish-owned properties, including municipal buildings, civic centers, libraries, bridges, fire stations, ancillary structures and property, lights, fences, etc. associated with parish-owned parks and recreational facilities. Royal is also responsible for preparing bid packages or proposal packages for selecting contractor(s) to perform the repairs, reviewing submitted bids/ proposals, awarding construction contracts as necessary, and compliance with federal and state procurement laws and disaster relief regulations. Qualifications Page 177 of 446 10 Royal Engineers and Consultants, LLC Project Name Jeff Davis Electric Co-op (JDEC) Hurricane Laura and Delta Recovery Principal-in-Charge for the JDEC Recovery Support Services activated within less than 24 hours of Hurricane Laura and Delta. Royal mobilized emergency response operations, helping JDEC initiate damage assessments as well as debris removal and monitoring activities. Royal supported JDEC in the establishment of the emergency base camp and instituted a check-in and check-out process to track the influx of support personnel and equipment from fellow co-ops and local contractors. Royal helped establish and implement emergency protocols for the weeksas immediately following each disaster and is currently assisting with ongoing recovery activities. Project Name Calcasieu Parish Sheriff’s Office (CPSO) Hurricane Laura Recovery Mr. Pugh is the Deputy Project Manager of the CPSO Hurricane Emergency Disaster Recovery Project. Del Sol Consulting (Del Sol), with Royal Engineers and Consultants as as partner, are providing Hurricane Emergency Disaster Recovery Project Management, Construction Management, and Administrative Support Services for grant activities related to support received form Federal and State programs. Del Sol and Royal (Team) support CPSO in all grant-related recovery efforts associated with the storms. The Team functions as liaison with Local, State, and Federal representatives; and is working closely with CPSO and FEMA on the development of FEMA Project Worksheets (PW). Project Name Iberia Parish Levee, Hurricane & Conservation District Master Plan Enhancements & Initial Permitting Lead Engineer coordinating the update of a detailed comprehensive Master Plan to provide the Parish necessary flood and hurricane protection. Included in the update is a Phasing Plan for the 26-mile earthen levee project, as well as a preliminary implementation schedule that considers funding sources, geography, and related work. Ultimately responsible for final costing estimates, development of anticipated scheduling timelines and forecasting projected revenue streams. Mr. Pugh is also serving as the structural engineer for the design of 3 water control structures as part of the initial implementation of levee drainage features. Project Name Coastal Master Plan for St. Bernard Parish Government Principal-In-Charge currently aiding the parish of St. Bernard with progressing their current coastal program strategy, including identifying and expanding upon current potential projects of interest, suggesting alternatives and modifications to existing plans, and providing judgment of anticipated permitting requirements, potential risks, and required mitigation measures associated with each project. He is responsible for verifying the feasibility, creating projected costs, and identifying key stakeholders of each project scope. Project Name Restore Louisiana Homeowners Assistance Program Principal Engineer for Royal’s efforts on the State of Louisiana’s Restore Louisiana Homeowner’s Assistance Program led by the State’s Office of Community Development. The Program is designed to assist communities recovering from the impact of the great floods of 2016 by providing decent housing and suitable living environments, and to expand economic opportunities, principally for persons of low-and moderate-income (LMI). Mr.Pugh is responsible for assessment and identification of structural concerns of flood-damaged homes, the determination of the cause of the assessed structural concerns identified, the development and proposal of comprehensive solutions to bring the damaged homes back to a habitable state of repair, and the development of the proposed cost estimates of the structural repairs. Qualifications Page 178 of 446 11 Royal Engineers and Consultants, LLC Name Kristie Lancon Proposal Role Program Manager Education SWLA Paralegal College / 2002 Years Exp.8(Royal) - 13(Other) Certifications Certified Renovator, Xactimate 28 Level 2 Certification Highlights Ms. Lancon is an experienced recovery program administrator. She recently served as the Administration, Field Assessment, and Reporting Lead for the Jefferson Davis Electric Cooperative Hurricanes Laura and Delta Recovery Program. Ms. Lancon served on the leadership team responsible for program mobilization immediately following the hurricanes, setting up base camp, organizing, and leading damage assessments, supporting procurement, crew tracking, and assisting in developing processes. She continued to serve in a lead capacity for field operations, reporting, and administration as the program progressed. Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Administration, Field Assessments and Reporting Lead for the JDEC Recovery Support Services. Ms. Lancon served on the leadership team responsible for program mobilization immediately following the hurricanes, setting up base camp, organizing and leading damage assessments, and supporting procurement, crew tracking, and assisting in developing processes. She continues to serve in a lead capacity for field operations, reporting, and administration. Project Name Cameron Hazard Mitigation Grant Program (HMGP) Mrs. Lancon served as the document control, project, and administrative manager for the Cameron Hazard Mitigation Program. Mrs. Lancon led Royal’s efforts to assist Cameron Parish with its Federal Hazard Mitigation Assistance Program (HMA). Services included preparing HMA applications, managing acquisition and home elevation projects, monitoring construction projects, consulting with agencies to assure compliance with the HMA guidelines as well as other applicable mitigation activities. Mrs. Lancon’s responsibilities included initial establishment of filing protocol for all project documents; receipt, review and organization of project documents, electronic filing, and coordination; and scheduling efforts with GOHSEP/ FEMA. She worked closely with the project managers and the federal and state officials to provide full documentation of project completion and compiled data to submit closeout packages to GOHSEP. Mrs. Lancon worked with the Program Manager, identifying projects for consideration; development of sub- application; performing environmental reviews; project implementation; coordination with GOHSEP; and project closeout. The construction portion of the project was completed ahead of schedule and under budget. Project Name Cameron HMGP Severe Repetitive Loss (SRL) Project Mrs. Lancon served as the document control, project, and administrative manager for the Cameron HMGP SRL project. Ms. Lancon led Royal’s efforts to assist Cameron Parish in preparing HMGP-SRL applications, managing acquisition and elevation projects, monitoring construction projects, consulting with agencies to assure compliance with the HMGP-SRL guidelines as well as other applicable mitigation activities. As document manager, her responsibilities included initial establishment of filing protocol for all project documents; receipt, review and organization of project documents; electronic filing and coordination; and scheduling efforts with GOHSEP/FEMA. Mrs. Lancon reviewed all applications submitted to the SRL program to identify projects for consideration and worked hand in hand with qualified applicants. Mrs. Lancon was responsible for reviewing all bids submitted, verifying accuracy of contracts and supporting documents, including but not limited to signatures, verifying insurance, pre-approved lifting equipment, permitting, etc. She facilitated and led pre-construction meetings, site visits and managed milestone reviews. Mrs. Lancon worked closely with the federal and state officials to provide full documentation of project completion and assisted in the compilation of data to submit closeout packages to GOHSEP. Qualifications Page 179 of 446 12 Royal Engineers and Consultants, LLC Name John R. “Mac” McNeil Proposal Role Deputy Program Manager (Project Mgmt, Engr., Const Lead) Education BS / 2006 / Business Years Exp.1(Royal) - 20(Other) Certifications Water Well Contractor / MS / No. 0-797G-M, Water Well Contractor / LA / No. WWC-712, Water Well Driller / AL / No. 636, PSMJ Project Management Training, NICET Exploration Level I, ABC Safety, CPR, Advanced First Aid Trained, MUTCD Certified, OSHA 40 Hr., TWIC, SEMS Offshore Training, PEC Offshore Safety Training Highlights In addition to serving as a Deputy Program Manager for this project, Mr. McNeil is Royal’s Area Business Manager for Alabama. In the event of a disaster, he will be the City’s primary Point-of-Contact and coordinate Royal’s response on behalf of the City of Fairhope. His experience includes FEMA-funded disaster recovery response, construction estimating, project management and geotechnical/civil engineering. Relevant Project Experience Project Name Hurricane Matthew Response, Daytona Beach, FL Mr. McNeil served as the site manager for Hurricane Matthew Debris monitoring in Daytona Beach, FL. He oversaw debris monitoring activities including certifying trucks, coordinating personnel, and FEMA- compliant record keeping. The response included deploying over 100 electronic record-keeping devices to geolocate and record debris cleanup. Project Name LPV 109.02 Geotechnical Instrumentation, New Orleans, Louisiana Mr. McNeil served as the project manager for the three-year project. The project consisted of soil sampling and instrumentation installation for the 8-mile levee project in New Orleans East. Project Name LPV 110-111 CSX Railroad Gate, Plaquemines Parish, Louisiana Mr. McNeil coordinated drilling operations on and around the levees in south Plaquemine Parish. The holes were continuously sampled to strict Corps of Engineer specifications. Sampling included using a New Orleans Style Fixed Piston Sampler to push 5 inch undisturbed samples to depths of 150 feet. Mr. McNeil oversaw quality control in the field for Thompson Engineering and coordinated with Corps of Engineer quality control personnel. Project Name Cameron LNG, Lake Charles, Louisiana Mr. McNeil served as Project Manager for the Geotechnical Engineering, Survey and Construction Material Testing for the $6 billion project near Lake Charles, Louisiana. Thyssen Krupp Steel Mill, Calvert, Al – Mr. McNeil served as Field Project Coordinator for Geotechnical testing, Aquifer Testing, Survey, and Construction Materials Testing on the project. Project Name Alabama State Port Authority, Pinto Island Terminal Project coordinated both landside and Marine geotechnical borings and CPT Borings for the Pinto Island Terminal. The Marine borings were performed aboard a 45 foot jack-up barge in water depths up to 30 feet. Qualifications Page 180 of 446 13 Royal Engineers and Consultants, LLC Project Name I-65 Alabama River Bridge, Montgomery, Al Served as head driller in the geotechnical drilling and testing utilizing a 40’x11’ barge. Drilled and constructed groundwater monitoring wells in the Alabama River with water depths of 65 feet. Project Name Olin Chemical, Evaporator Structure, McIntosh, Alabama Exploratory drilling was performed to determine the causes of plant settlement. Standard Penetration Test holes were drilled to depths up to 220ft. Monitoring wells and extensometers to a depth of 175 ft were installed. Over one thousand feet of drilling was performed in a three-month period. Many holes were continuously sampled to a depth of 160 ft. All the boreholes were made in and around a fully operational caustic plant. Full safety gear and PPE were always required. Project Name Castex Well #2 Geotechnical Investigation, High Island 176, Gulf of Mexico The Project consisted of a single boring 30 miles offshore. The boring was 275 feet below mud line in 50 feet of water. Drilling operations were performed aboard a 190-class lift boat. Crews worked 24 hours to complete the boring. This project consisted of specialized offshore safety training, supply boat transfers and offshore personnel transfers. Qualifications Page 181 of 446 14 Royal Engineers and Consultants, LLC Name Jason Guy Proposal Role Deputy Program Manager (Grants, Admin., Asset Mgmt. Lead) Education BS / 1995 / Civil Engineering Years Exp.1(Royal) - 15(Other) Certifications Highlights Mr. Guy has 16 years of experience helping communities recover from natural disasters. He specializes in rapid mobilization and securing the maximum federally funded reimbursement for eligible projects. Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Senior Project Manager for the JDEC Recovery Support Services activated within less than 24 hours of Hurricane Laura and Delta. Royal mobilized emergency response operations, helping JDEC initiate damage assessments, debris removal, and monitoring activities. Royal supported JDEC in establishing the emergency base camp and instituted a check-in and check-out process to track the influx of support personnel and equipment from fellow co-ops and local contractors. Royal helped establish and implement emergency protocols for the weeks immediately following each disaster and is currently assisting with ongoing recovery activities. Project Name Program Management Services for FEMA Funded Capital Repairs – Gravity Sewer Repairs, Department of Public Works Project Lead for cleaning, video inspection, and lining of approximately 500,000 linear feet of gravity sewer lines and approximately 1,500 manholes damaged by Hurricane Katrina in 2005. Responsibilities included coordination with State and Federal FEMA officials; scope alignment, tracking, and management of project worksheets and versions; and determination and inspection of uncaptured damages. Mr. Guy's efforts on the project increased the amount of federally obligated funding from $0 to $48M. Project Name City of Central Flood Recovery, Project Management and Funding Management Program Damage Assessor / Cost Estimator on team assisting the City of Central following the devastating 1,000- year flood that impacted residents in August 2016. Our team assisted the City with program management, funding decisions, and the development of processes needed to expedite the obligation of disaster relief funding. Mr. Guy provided technical assistance in conducting damage assessments and cost estimates for the program. Project Name Canal Crossing Projects Project Lead responsible for acquiring scope approval and funding authorization for project eligibility from FEMA (developing a Project Worksheet), facilitating proper procurement for A/E and construction services, identifying and justifying additional eligible storm damage throughout both the design phase and construction phase for FEMA assessment (versioning a Project Worksheet), reviewing, analyzing cost, a processing of contract amendments and change orders, processing all applications for payment while assuring compliance with State guidelines and FEMA eligibility. He was also responsible for holding regularly scheduled progress meetings with the A/E, contractor, and Owner during the construction phase, facilitating resolution of construction-related field issues with A/E, contractor, and Owner, serving as an Owner’s representative to address and resolve resident complaints related to the construction activities, ensuring construction schedules are followed and maintained, performing regular site visits and project walk-throughs as part of invoicing and change order reviews, tracking all project-related costs and billings, facilitating project close-out for both construction and grants management (maintain project files and transmittals), reporting on a weekly basis updated project summaries for the Parish President. Qualifications Page 182 of 446 15 Royal Engineers and Consultants, LLC Name Chad Albert Proposal Role Debris Removal Education BS / 2007 / Construction Management Years Exp.1(Royal) - 15(Other) Certifications Osha 30, Traffic Control Supervisor (LADOTD), Primavera-P6, Suretrak & Constructware (Autodesk), HCSS Heavy Job/Bid, QCS Manager/RMS, Contractor Quality Control (USACE) Highlights Mr. Albert is Royal’s debris and construction management specialist on disaster recovery projects. He has 17 years of experience providing project administration and management and is currently managing debris removal activities for Royal’s Terrebonne Parish Hurricane Ida Restoration contract. Relevant Project Experience Project Name Terrebonne Parish Hurricane Ida Restoration – Damage Assessments Responsible for overseeing Debris Removal activities for the Royal team, providing project administration, project management, and financial services for developing and implementing hurricane restoration projects for Terrebonne Parish Consolidated Government facilities damaged during Hurricane Ida. The Royal team oversees facility inspections and develops a punch list of repairs for each facility and a schedule of phases and repairs itemized by each facility or project. More than 300 parish-owned properties, including municipal buildings, civic centers, libraries, bridges, fire stations, ancillary structures and property, lights, fences, etc., are associated with parish-owned parks and recreational facilities. Royal is also responsible for preparing bid packages or proposal packages for selecting contractor(s) to perform the repairs, reviewing submitted bids/ proposals, awarding construction contracts as necessary, and compliance with federal and state procurement laws and disaster relief regulations. Project Name South Louisiana Electric Cooperative Association (SLECA) Hurricane Ida Recovery Since September 2021, Mr. Albert has provided construction and debris removal oversight for removing and reconstructing all SLECA electrical asses damaged or destroyed by Hurricane Ida. He has worked to develop FEMA project worksheets and Requests for Proposals for debris removal, and for debris monitoring to track and document the removal in accordance with FEMA regulations. Project Name FEMA Roadway Restoration Program Project Manager on the Royal team contracted by the City of New Orleans to provide construction management services during construction. Mr. Albert oversees contractors during construction; ensuring the project specifications and plans are followed. Mr. Albert performs quality control on the contractor's monthly invoices, management of Quality Control personnel, and project funding quality control. Project Name Operations Manager for Various Projects As Operations Manager, Mr. Albert’s responsibilities included overseeing and managing all aspects of business; discussing business/ project opportunities with the owner; and managing all aspects of projects from pre-construction to completion. Daily tasks included estimating, scheduling crews, tracking budgets, and communicating with General Contractors. Mr. Albert holds a current Louisiana Licensing Board DACP License for Building Construction; Heavy Construction; Highway, Street, and Bridge Construction; Municipal and Public Works Construction; and Residential Building Construction. Qualifications Page 183 of 446 16 Royal Engineers and Consultants, LLC Name Zachary Romaine, P.E. Proposal Role Engineering Reviews Lead Education MS / 2016 / Coast. & Ecol. Eng., BS / 2014 / Environ. Eng. Years Exp.3(Royal) - 4(Other) Certifications P.E. / LA / No. 0045158 Highlights Mr. Romaine is an experienced engineer and coastal scientist, proficient in developing Engineer's cost estimates for infrastructure replacement, environmental regulations, and construction management. He reviews engineering plans to find workable alternatives and subcontractor oversight and coordination. Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Project Engineer for JDEC Recovery Support Services. Royal mobilized emergency response operations, helping JDEC initiate damage assessments, debris removal, and monitoring activities. Royal supported JDEC in establishing the emergency base camp and instituted a check-in and check-out process to track the influx of support personnel and equipment from fellow co-ops and local contractors. Mr. Romaine's responsibilities include contractor procurement, contractor check-in and check-out, and contractor coordination. He is also responsible for invoice review, mapping, and developing Engineer's cost estimates for infrastructure replacement. Project Name Technical Support for FERC Application for Proposed LNG Facility As an Engineer Intern, Mr. Romaine provided technical assistance during the Federal Entergy Regulatory Commission (FERC) Application process for a proposed LNG facility in Port Fourchon, LA. Royal is supporting TRC, Inc. to develop the FERC application for the new facility. The work will involve developing and submitting thirteen (13) natural resource reports to support the FERC application detailing the facility's construction and operation and impacts to the coastal environment. Mr. Romaine’s tasks include analysis and summary delivery of site conditions such as coastal processes and natural hazards. Project Name Rockefeller Refuge Construction Oversight Project Manager for construction management and resident inspection services for the ME-18 shoreline stabilization project. The project involves the installation of encapsulated lightweight aggregate, bedding stone, armor stone, geotextile fabric and geogrid, settlement plates, and warning signs, to construct approximately four miles of graded riprap shoreline protection along the Gulf of Mexico. Construction management and inspection responsibilities include oversight of daily resident inspections of materials received, prepared, and placed; observing all construction activities; conducting bedding stone and armor stone barge surveys; measuring, tracking, and budgeting of project quantities to ensure successful project completion; and daily documentation and photography of work performed on-site, which is then provided to project team members and stakeholders. Project Name Rabbit Island Restoration This project aims to restore Rabbit Island via hydraulic dredging to restore and enhance approximately 200 acres of nesting bird habitat. Mr. Romaine is serving as an engineering support team member responsible for the initial gathering and review of all available coastal process data pertinent to the project design, such as local water level information, wind information, topographic surveys, geotechnical information, and available sediment data. To date, Mr. Romaine assisted with an alternatives evaluation; initial cost estimate for various project alternatives; design of the fill area, access routes, borrow areas, and shoreline protection; preparation of a preliminary design report, and preliminary plans and specifications. Qualifications Page 184 of 446 17 Royal Engineers and Consultants, LLC Name Courtney Kall, P.E. Proposal Role FEMA/Alabama EMA Coordination Education BS / 2007 / Civil Engineering Years Exp.2(Royal) - 13(Total) Certifications P.E. / LA / No. 37306 Highlights Ms. Kall has served as a project manager on several FEMA-funded programs and understands the interactions needed between federal and state agencies on behalf of the client. She also performs quality control on monthly invoices, management of Quality Control personnel, and project funding quality control. She acquires scope and funding approval through FEMA project worksheets, identifying and justifying additional eligible scope during design and/or construction for FEMA and state agency officials. Relevant Project Experience Project Name FEMA Roadway Restoration Program, New Orleans, LA Project Manager on the Royal team contracted by the City of New Orleans to provide construction management services during construction. Ms. Kall is responsible for overseeing contractors during construction; ensuring the project specifications and plans are being followed. Ms. Kall performs quality control on the contractor's monthly invoices, management of Quality Control personnel, and project funding quality control. Project Name Hurricane Katrina Recovery Program, St. Bernard Parish, LA As Project Manager Ms. Kall’s duties included acquiring scope and funding approval by means of a FEMA project worksheet; identifying and justifying additional eligible scope during design and/or construction for FEMA and state agency officials; developing and implementing hazard mitigation proposals for certain projects; facilitating proper procurement for A/E and construction services; providing technical assistance for design and construction activities; reviewing and analyzing project costs for reasonableness; reviewing and processing payment requests while assuring compliance with State reimbursement guidelines; and maintaining project schedules and state work deadlines. Ongoing and completed projects include Parish- wide sewer line repairs, waterline replacements, roadway canal crossing replacements, wastewater facilities such as the Munster Wastewater Treatment Plant consolidation and restoration, and other public works facilities totaling approximately $80 million. Project Name Hurricane Katrina Recovery Program, Plaquemines Parish, LA Ms. Kall was a Project Manager providing administrative and program management services for FEMA- funded projects in Plaquemines Parish. Projects included the restoration and/or replacement of fire stations, public auditoriums, recreational facilities, marinas, sewer lift stations, Parish-wide sewer lines, and water and wastewater treatment plants totaling approximately $50 million. Project Name Staff Engineer for Various Projects, New Orleans, LA Riverbend Oxidation Pond Improvements: Pre-Design Investigations: Provide findings, recommendations, and cost estimates for various project elements related to expanding an existing oxidation pond and rerouting its discharge to the Mississippi River. Bayou Lafourche Multi-Use Government Center Trailhead: Design of Multi-Use Trailhead within the existing parking lot of Government Complex in Mathews, Louisiana. Scope includes a new walking path, the addition of curbed greenspace for parking islands and medians, subsurface drainage, electrical modifications, and realignment of parking spaces. Belle Chasse Primary School: Site development of a 9.5-acre area, including site clearing, subsurface drainage, grading, driveways, sidewalks, parking lots, domestic and fire water distribution systems, and sewer system with new lift station and treatment package plant. Qualifications Page 185 of 446 18 Royal Engineers and Consultants, LLC Name Dayna Mouton Proposal Role Invoice Review & Management Lead Education BS / 2010 / Business Administration Years Exp.10(Royal) - 10(Total) Certifications Leadership Excel Program / 2016 Highlights Ms. Mouton has a decade of experience with Royal, ensuring disaster recovery clients have the documentation they need to receive the highest reimbursement possible under federal regulations. Mrs. Mouton has created document control systems and helped draft project spreadsheets and closeout material. Mrs. Mouton is also responsible for reviewing, processing, and tracking invoices. She understands how to meet disaster recovery clients' needs while complying with federal grant management rules. Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Invoice Review and Management for the JDEC Recovery Support Services activated within less than 24 hours of Hurricanes Laura and Delta. Royal mobilized emergency response operations, helping JDEC initiate damage assessments, debris removal, and monitoring activities. Royal supported JDEC in establishing the emergency base camp and instituted a check-in and check-out process to track the influx of support personnel and equipment from fellow co-ops and local contractors. Royal helped establish and implement emergency protocols for the weeks immediately following each disaster and is currently assisting with ongoing recovery activities. Mrs. Mouton is responsible for reviewing, processing, and tracking over 650 invoices totaling more than $80 million from August to December 2020. She coordinates with JDEC vendors to provide complete invoice packages consistent with FEMA requirements for federal reimbursement. Project Name Rebuild Florida Housing Repair & Replacement Program Mrs. Mouton serves as the Human Resources and Staffing Coordinator for this project. DEO Housing Repair and Replacement Program (HRRP) provides housing assistance to those affected by Hurricane Irma in September 2017. The HRRP is a centralized housing repair or replacement program for Low and Moderate-Income (LMI) families impacted by Hurricane Irma. HRRP manages and completes the construction process for repairing or reconstructing damaged homes on behalf of eligible homeowners. Royal provides professional engineering services for HRRP, completing structural evaluations of homes participating in the program, and performing design services, as requested by DEO. In her role, Mrs. Mouton is responsible for Human Resources, staffing coordination, and onboard staffing activities. Project Name Restore Louisiana Homeowners Assistance Program Mrs. Mouton served as the Human Resources and Staffing Coordinator for this project. The Program is designed to assist communities recovering from the impact of the Great Floods of 2016 by providing decent housing and suitable living environments and to expand economic opportunities, principally for persons of low and moderate-income (LMI). Mrs. Mouton communicated directly with the Client on all confidential Human Resource matters. Project Name Cameron Parish Hurricane Recovery Program Mrs. Mouton served as a document control specialist on Royal’s program management team that helped manage the Cameron Parish community’s recovery following Hurricane Rita and then subsequently, Hurricane Ike. Mrs. Mouton helped manage the SharePoint-based document control system and helped draft project spreadsheets and closeout material. Mrs. Mouton was also responsible for reviewing, processing and tracking invoices. Qualifications Page 186 of 446 19 Royal Engineers and Consultants, LLC Name Brittany St. Pierre Proposal Role Damage & Repair Documentation Education BA / 2015 / General Studies Years Exp.2(Royal) - 11(Total) Certifications RoyalVue / 2020 Highlights Ms. St. Pierre is an accomplished and experienced document control specialist. She has supported damage assessments and the invoicing process to comply with federal regulations. She serves as a Damage and Repair Documentation Lead for Royal, providing ongoing support with management activities, including establishing and maintaining an electronic document management system, oversight and assistance with damage assessments and the reimbursement process. Relevant Project Experience Project Name South Louisiana Electric Cooperative Association (SLECA) Hurricane Ida Recovery Damage and Repair Documentation Lead on the team providing ongoing support with management activities, including attendance, facilitation, and recording of client meetings; establishment and maintenance of electronic document management system; oversight and assistance with damage assessments; assistance with procurement activities; review and assistance in processing requests for reimbursement; progress and financial reporting to SLECA and GOHSEP; functioning as liaison with local, State, and Federal representatives; and working closely with GOHSEP and FEMA on the development of FEMA Project Worksheets (PW). Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Mrs. St. Pierre currently serves in a project support role. In this role, her responsibilities have included performing damage assessments and supporting the invoicing process. She also assists the team providing ongoing support with management activities including attendance, facilitation, and recording of client meetings; establishment and maintenance of an electronic document management system; oversight and assistance with damage assessments; assistance with procurement activities; review and assistance in processing requests for reimbursement; progress and financial reporting to JDEC and GOHSEP; functioning as liaison with local, State, and Federal representatives; and working closely with GOHSEP and FEMA on the development of FEMA Project Worksheets (PW). Project Name Utility Lines Construction Services Mrs. St. Pierre served as the Project Coordinator for various projects with responsibilities ranging from providing administrative and support for field services and technicians, coordinating with joint-use companies, tracking daily progress and closing and billing jobs. In this role, she worked directly with engineers on any changes to jobs and provided cost estimates to customers. She also performed QC activities and oversaw individual permitting projects for different communication companies. Project Name Utility Lines Construction Services As an Office Administrator, Mrs. St. Pierre was responsible for various office administration and management duties including DOT training files, payroll, billing and other clerical-based duties. Qualifications Page 187 of 446 20 Royal Engineers and Consultants, LLC Name Saul Prejean Proposal Role Construction Management Education BS / 2002 / Construction Management Years Exp.3(Royal) - 16(Other) Certifications Construction Quality Control (USACE) Highlights Mr. Prejean understands construction management in marine and coastal environments and disaster recovery. He is skilled at overseeing subcontractors and understands federal reporting requirements. His responsibilities include conducting inspections of construction sites and monitoring the progress of the construction activities to ensure on-time project completion. Mr. Prejean has also participated in rapid mobilization in response to natural disasters. Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Senior Project Manager for the JDEC Recovery Support Services activated within less than 24 hours of Hurricanes Laura and Delta. Royal mobilized emergency response operations, helping JDEC initiate damage assessments, debris removal, and monitoring activities. Royal supported JDEC in establishing the emergency base camp and instituted a check-in and check-out process to track the influx of support personnel and equipment from fellow co-ops and local contractors. Royal helped establish and implement emergency protocols for the weeks immediately following each disaster and is currently assisting with ongoing recovery activities. Mr. Prejean served on the leadership team responsible for program mobilization immediately following the hurricanes, setting up base camp, organizing and leading field operations, as well as supporting procurement, crew tracking, and assisting in the development of processes. He continues to serve in a lead capacity for construction operations, reporting, and administration. Project Name Various Civil and Marine Heavy Construction Projects for Royal Engineers Mr. Prejean currently serves as Senior Project Manager for various civil and marine construction projects. In this role, he is responsible for a range of tasks, including working directly with clients, owner architects, and subcontractors to value engineer projects within the client’s budget requirements. He also prepares and issues subcontracts and ensures accurate scopes of work for all subcontractors, reviews and processes all submittals by subcontractors and suppliers, and coordinates the efforts of all parties involved in the project, including the owner architect, and subcontractors. Mr. Prejean ensures project documentation and processes change orders and pay requests relative to construction activities. He assists Project Executives to accurately report project progress and budget analysis. Project Name Various Civil and Marine Heavy Construction Projects for Cajun Maritime Mr. Prejean previously served as Project Manager for various civil and marine construction projects throughout coastal Louisiana and the Gulf of Mexico. His responsibilities included conducting inspections of construction sites and monitoring the progress of the construction activities to ensure on-time project completion. He was accountable for profit and loss relative to all projects, including managing budget requirements. He also reported to owners and owner representatives concerning the job progress, including any necessary contract drawings and specifications modifications. In this role, he supervised project superintendents and reviewed daily reports to correct any difficulties or deficiencies. He developed industry contacts in various project locations and partnered with the owners, owners’ representatives, and subcontractors. He was also responsible for preparing contracts and negotiating revisions, changes, and additions to contractual agreements with owners, owner’s representatives, and subcontractors and developing and enforcing company policies, procedures, and project safety regulations. Qualifications Page 188 of 446 21 Royal Engineers and Consultants, LLC Name Katherine Foreman, P.E. Proposal Role Cost Estimating Lead Education BS / 2017 / Civil Engineering Years Exp.5(Royal) - 5(Total) Certifications P.E. / LA / No. 46031 Highlights Ms. Forman has extensive Gulf Coast experience in disaster recovery project startup, cost estimating, construction management, and program design. For the Florida Department of Economic Opportunity Housing repair program, Ms. Foreman is responsible for developing cost estimates and scoping of required action items, developing calculation templates, performing design calculations for foundations and foundation repairs, and developing foundation design drawings and details. Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Project Engineer for JDEC Recovery Support Services activated within less than 24 hours of Hurricanes Laura and Delta. Ms. Foreman’s responsibilities included initial policy/FEMA research before program startup. Tasks included reviewed and helped with alternatives evaluation and cost comparison for 69kV Tower Replacement, plan development, design, and quantity estimates for the following projects: (1) Pavement Restoration at Chennault Airport – develop plan views and details for removal and replacement of areas with severely spalled concrete pavement and (2) Hackett Laydown Yard – develop site layout, grading, quantities, and specs for site improvement of an approximately 2.5 acre site including limestone paving and pavement foundation, driveway culverts, and perimeter fencing. Project Name Calcasieu Parish Sheriff’s Office (CPSO) Hurricane Laura Recovery Engineer Intern on the team providing Hurricane Emergency Disaster Recovery Project Management, Construction Management, and Administrative Support Services for grant activities related to support received from Federal and State programs. Ms. Foreman supported design efforts for the CPSO mobile home park and all grant-related recovery efforts associated with the storms. The Team liaises with local, state, and federal representatives and works closely with CPSO and FEMA on the development of FEMA Project Worksheets (PW). Specific tasks have included assisting in procuring contractors and vendors, assisting CPSO with their temporary mobile home unit (TMHU) and identifying further damages. Project Name Rebuild Florida Housing Repair & Replacement Program Engineer Intern for Royal’s work on the State of Florida Department of Economics Opportunity (DEO)Housing Repair and Replacement Program (HRRP), which provides housing assistance to those affected by Hurricane Irma in September 2017. Royal provides professional engineering services for HRRP, completing structural evaluations of homes participating in the program, and performing design services, as requested by DEO. Ms. Foreman is responsible for the development of cost estimates and scoping of required action items, development of calculation templates and performing design calculations for foundations and foundation repairs, and development of foundation design drawings and details. Project Name St. Bernard Parish Bridge Design / Canal Crossings, St. Bernard Parish Government Engineer Intern on the team providing engineering services to St. Bernard Parish Government for repairs, restorations, and replacement of Parish-owned roadway and canal crossings to Pre- Katrina conditions. Responsibilities included site layout, engineering, and coordinating preparation of construction documents for the replacement of the culvert canal crossing structures on 20 Arpent Canal at Mumphrey Rd. and Gallo Rd. in Chalmette, LA, and all associated infrastructure necessary to replace to current codes and standards, including HMGP measures. Qualifications Page 189 of 446 22 Royal Engineers and Consultants, LLC Name Matt Mumphrey Proposal Role Environmental Historic Preservation Lead Education Juris Doctor / 2003, BS / 2000 / Economics Years Exp.1(Royal) - 18(Total) Certifications Highlights Mr. Mumfrey understands the legal and regulatory aspects of disaster recovery projects and ensures all response, recovery, and resiliency improvements comply with the National Environmental Policy Act and state and local laws. His experience includes coordinating the planning and execution of Louisiana’s $5 billion environmental restoration program for the BP Deepwater Horizon oil spill. Relevant Project Experience Project Name Jefferson Davis Electric Cooperative Hurricane Recovery FEMA EHP Program Manager Serves as the Program Manager for all FEMA Environmental and Historic Preservation-related activities associated with Jefferson Davis Electric Cooperative’s (JDEC) Hurricane Laura recovery efforts. This position ensures all response, recovery, and resiliency improvements comply with the National Environmental Policy Act and state and local laws. JDEC’s transmission and distribution infrastructure was devastated and requires >$300M in planning, design, and construction to be repaired. Much of these activities occur in sensitive wetland areas and require coordination with federal agencies (e.g., FEMA, DOI, NOAA, USACE, EPA) to develop Environmental Assessments for each project. This also requires extensive management of consulting engineers and contractors. Project Name State of Louisiana Deepwater Horizon Oil Spill NRDA Program Manager Served as the Program Manager responsible for coordinating the planning and execution of Louisiana’s $5 billion environmental restoration program for the BP Deepwater Horizon oil spill. In this role, Mr. Mumfrey was responsible for developing and maintaining relationships with leaders of multiple State and federal agencies (including TxGLO), counsel and executive staff of the governor’s office, outside law firms, and consultants. He was also responsible for oversight and development of the Louisiana Coastal Protection and Restoration Authority’s comprehensive programmatic restoration strategy, environmental and regulatory compliance (including OPA and NEPA compliance), and development and oversight of restoration plans and environmental assessments. The Mid Barataria Sediment Diversion Project, the largest (~$2B) environmental restoration project in the nation, is a component of the NRDA Program. Under Mr. Mumfrey’s leadership, the NRDA Program has over 8,500 acres of marsh creation in design and implementation, and $60M in NRDA eligible infrastructure (e.g. education centers, roads, boat ramps, etc.) in planning and construction. Project Name In-House Counsel, Louisiana Coastal Protection and Restoration Authority Counseled CPRA on a range of environmental, regulatory, and policy-related matters. Served as lead agency attorney responsible for developing and implementing Louisiana’s Natural Resource Damage Restoration Banking Program – a first-of-its-kind program aimed at streamlining the resolution of oil spills and expediting restoration of corresponding environmental injuries. Mr. Mumfrey was also a legal team member that obtained the largest environmental settlement in U.S. history. In this capacity, Mr. Mumfrey coordinated with various local, state, and federal agencies, including the U.S. Army Corps of Engineers, the Department of Commerce (NOAA), the Department of the Interior, the U.S. Environmental Protection Agency, and the U.S. Department of Agriculture. Qualifications Page 190 of 446 23 Royal Engineers and Consultants, LLC Name Jessica Clausing, CPA Proposal Role Financial Analysis & Auditing Education BS / 2013 / Accounting & Business Law Minor Years Exp.3(Royal) - 8(Other) Certifications Certified Public Accountant Highlights Ms. Clausing currently acts as Controller, providing financial support for Royal’s JDEC Recovery Support project. Her experience includes serving as an auditor for millions of dollars of federal grant receipts and disbursements under traditional audit engagements and single audits. Ms. Clausing designed and performed tests of internal controls and compliance with grantor requirements. Examples include disaster grants passed through the Louisiana Department of Homeland Security (GOHSEP) from FEMA, CDBG-DR funding passed through the Louisiana Division of Administration, and Capitalization Grants for Clean Water State Revolving Funds (CWSRF) passed through the Louisiana Department of Environmental Quality (LDEQ) from the Environmental Protection Agency (EPA). Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Controller providing financial support for the JDEC Recovery Support Services activated within less than 24 hours of Hurricane Laura and Delta. Royal mobilized emergency response operations, helping JDEC initiate damage assessments, debris removal, and monitoring activities. Royal supported JDEC in establishing the emergency base camp and instituted a check-in and check-out process to track the influx of support personnel and equipment from fellow coops and local contractors. Royal helped establish and implement emergency protocols for the weeks immediately following each disaster and is currently assisting with ongoing recovery activities. Project Name Federal Grant Receipt/Disbursement Audits Auditor for millions of dollars of federal grant receipts and disbursements under traditional audit engagements and single audits. Ms. Clausing designed and performed tests of internal controls and compliance with grantor requirements. Examples of the types of grants audited and funding sources include disaster grants passed through the Louisiana Department of Homeland Security (GOHSEP) from FEMA and U.S. Department of Homeland Security (DHS); Community Development Block Grants (CDBG) passed through Louisiana Division of Administration from the U.S. Department of Housing and Urban Development (HUD); Capitalization Grants for Clean Water State Revolving Funds (CWSRF) passed through Louisiana Department of Environmental Quality (LDEQ) from the Environmental Protection Agency (EPA); and Historic Preservation Fund Grants-In-Aid passed through Louisiana Department of Culture, Recreation and Tourism from the U.S. Department of the Interior (DOI). External Auditing Services, various organizations, and agencies External auditor on numerous types of engagements. Responsibilities included planning, coordination, and leading audit teams in accordance with Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), Generally Accepted Accounting Principles (GAAP). Typical engagements include audits of local governments, non-profit organizations, for-profit private companies, and single audits; preparation of budgets; drafting of financial statements; drafting of the schedule of expenditures of federal awards (SEFA); and preparation of schedules such as construction in progress and depreciation. Qualifications Page 191 of 446 24 Royal Engineers and Consultants, LLC Name Philip Mestayer, PMP, CCM Proposal Role Digital Transformation Platform Lead Education BS / 2008 / Construction Management Years Exp.11(Royal) - 13(Total) Certifications PMP, CCM, Salesforce Cert. Admin. & Service Cloud Consultant Highlights As the RoyalVue system administrator, Mr. Mestayer provides clients with administrative functions, including user account maintenance, reports, dashboard development, and workflows. RoyalVue, our digital solutions platform, is a single engagement system, that connects people and data in real time and across multiple devices. He is also an experienced disaster recovery construction and project manager. Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Platform System Administrator for the JDEC Recovery Support Services activated within less than 24 hours of Hurricanes Laura and Delta. Royal mobilized emergency response operations, helping JDEC initiate damage assessments, debris removal, and monitoring activities. Royal supported JDEC in establishing the emergency base camp and instituted a check-in and check-out process to track the influx of support personnel and equipment from fellow co-ops and local contractors. Royal helped establish and implement emergency protocols for the weeks immediately following each disaster and is currently assisting with ongoing recovery activities. Mr. Mestayer is responsible for JDEC Platform establishment, customization, and upkeep. Project Name Asset Management Platform System Administration for Various Projects and Programs Serves as the primary system administrator for the platform database with 150+ users. A few of his responsibilities include basic administrative functions including user account maintenance, reports and dashboards, workflows, and other routine tasks. His other duties include the ongoing development of our platform, complete regular internal system audits and prepare for upgrades, coordinate the evaluation, scope, and completion of new development requests, assist in the training of new users and act as the liaison between our users, vendors and the application development teams. Project Name FEMA Roadway Restoration Program, City of New Orleans Department of Public Works Project manager and platform systems administrator on the Royal team contracted by the City of New Orleans Department of Public Works (DPW) to provide Construction Management and Resident Inspection Services for the FEMA related roadway program which includes associated subsurface drainage, sewerage, and water repairs. Construction services are being performed by multiple contractors under contract by DPW and overseen by Royal. Royal is providing all construction management, data management, reporting, platform deployment, quality assurance, administration, pay applications, and closeout services. Staff includes on-site and back-office support personnel, qualified Construction Managers, and Resident Inspectors. Project Name Streetlight Management Services, City of New Orleans Department of Public Works Project Manager, Mr. Mestayer administered the architecture of a database that was utilized in the daytime assessment of over 54,000 streetlights throughout the City of New Orleans. Qualifications Page 192 of 446 25 Royal Engineers and Consultants, LLC Name Beau Tate, P.E. Proposal Role Mitigation/Hardening Lead Education BS / 1998 / Environmental Engineering, Minor / Civil Engineering Years Exp.12(Royal) - 11(Other) Certifications Licensed PE in LA, TX, FL, AL, MS Highlights As a senior project engineer on Florida’s Rebuild Florida Housing Repair and Replacement Program, Mr. Tate understands the construction methods needed to strengthen residential housing. His infrastructure experience includes design oversight services and coordination with FEMA to harden an electrical distribution system, allowing the system to withstand a 160 mph storm event. He also worked with the Cameron Parish Police Jury with its Federal Hazard Mitigation Assistance Program and helped kick off the Cameron Parish, LA, government hurricane recovery program. Mr. Tate has nearly 25 years of experience supporting engineering projects on the Gulf Coast. Relevant Project Experience Project Name Cameron Parish Hurricane Recovery Program During the first stages of the program, the Project Manager conducted kickoff meetings with Parish staff and architectural/engineering consultants and performed detailed engineering, funding, and schedule reviews of individual projects with the goal of aligning them with the latest engineering and construction standards to streamline reimbursement. As the Program Engineering Manager, Mr. Tate directs architectural/engineering firms through the design, bidding, and construction phases, and coordinates with GOHSEP and FEMA in all project phases. Project Name Jeff Davis Electric Co-op (JDEC) Hurricane Laura and Delta Recovery Mr. Tate performs Deputy Program Manager duties for the JDEC Hurricane Laura recovery effort. His direct responsibilities include overseeing Project Managers responsible for Temporary facilities to house and feed approximately 700 contractors and support staff. Additional responsibilities include oversight of daily check- in and check-out procedures for contractors, guidance concerning contracting, and material/labor/ equipment procurement of contractors per FEMA guidelines. He also oversees engineering services responsible for transmission/distribution and substation design for emergency repair services. Long-term responsibilities will include design oversight services and coordination with FEMA to “Harden” the JDEC system in hopes of allowing the system to withstand a 160 mph storm event. Project Name Jeff Davis Electric Cooperative (JDEC) Hackett Office Construction Management Project Engineer responsible for construction oversight for the Owner. This project consists of constructing an approximately 9,000-square-foot pre-engineered metal building, warehouse, and loading dock, along with a preloaded foundation per geotechnical requirements. Mr. Tate attended and participated in Pre-Bid and Pre-Construction meetings and site visits, coordinated all aspects of construction with the owner, and directed field personnel overseeing daily construction activities in the field. Qualifications Page 193 of 446 26 Royal Engineers and Consultants, LLC Project Name Rebuild Florida Housing Repair and Replacement Program (HRRP) Senior Project Engineer involved with the Rehabilitation Services and Program Administration and Management Services for Royal’s work on the Florida Department of Economic Opportunity (DEO) Housing Repair and Replacement Program, which provides housing assistance to those affected by Hurricane Irma in September 2017. The HRRP is a centralized housing repair or replacement program for Low and Moderate-Income (LMI) families impacted by Hurricane Irma. HRRP manages and completes the construction process for repairing or reconstructing damaged homes on behalf of eligible homeowners. Royal provides professional engineering services for HRRP, completing structural evaluations of homes participating in the program, and performing design services, as requested by DEO. Project Name Federal Hazard Mitigation Assistance Program / Project Management Senior Engineer on the team that provided consulting services to assist the Cameron Parish Police Jury with its Federal Hazard Mitigation Assistance Program (HMA). The project involved preparing HMA applications, managing acquisition and residential elevation projects, monitoring construction projects, consultation with agencies to assure compliance with the HMA and other applicable mitigation activities, and significant coordination with the landowners. 35 homes were raised as part of this program. Mr. Tate assisted with the bidding process for the elevations, reviewed contractor schedules, and provided field coordination for square footage. Qualifications Page 194 of 446 27 Royal Engineers and Consultants, LLC Name Levi LeBourgeios, PMP Proposal Role Scheduling & Data Management/GIS Lead Education BS / 2004 / Finance, BA / 2002 / Mass Communication Years Exp.14(Royal) - 19(Total) Certifications PMP, PMI, GIS Highlights Mr. LeBourgeois is a Certified Project Management Professional (PMP) with 14 years of experience in executing project management, scheduling, and monitoring activities in the civil engineering and construction industry for federal, state, municipal, and private clients. Key responsibilities include Primavera P6 detailed schedule management, progress monitoring and reporting, resource management, issues identification and resolution, budget compliance, contract administration, and client acceptance/project close out. Mr. LeBourgeois also serves as a subject matter expert in the following areas: GIS applications, production of AutoCAD drawings, and database development and management. GIS/CADD expertise includes the use of various software packages such as ArcGIS Desktop, AutoCAD Civil 3D, AutoCAD Map, ERDAS and Global Mapper. Database software experience includes Microsoft Access, Oracle database systems and Trendstar. Mr. LeBourgeois has provided schedule management services for the US Army; city and parish governments, state agencies, and private sector clients. Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Royal managed and implemented FEMA reimbursement and technical assistance in the Public Assistance Program, including emergency response, emergency protective services, debris removal, and repairs of public infrastructure. Serving as the GIS Analyst, Mr. LeBourgeois provided database creation and administration to track applicant and project data throughout the program's life. Utilizing ZOHO, an online database software, Mr. LeBourgeois created entry forms, standard and custom reports, and online dynamic GIS maps to track and communicate program progress at the individual project and program level. Project Name Cameron Parish Hurricanes Rita and Ike Disaster Recovery Program Management GIS Analyst/Data Manager, Mr. LeBourgeois’ work included creating, modifying, and maintaining project invoice tracking spreadsheets for the Hurricane Rita Recovery Program. He was also responsible for creating and maintaining GIS data sets that tied relevant information to Cameron Parish, LA project locations. Project Name General Aviation Development Infrastructure Mr. LeBourgeois is currently serving as the Project Manager for the Lafayette Regional Airport General Aviation Development Infrastructure project. Royal is currently providing resident inspection services for the ongoing general aviation hangar development, which includes installation of water, fire water, sanitary sewer, communication (fiber optic), electric, and gas utilities. The project also includes storm water drainage system improvements, fencing and gate improvements, security improvements, removal and disposal of existing pavement materials, repaving of disturbed areas, and installation of pavement markings. Mr. LeBourgeois is tasked with monitoring the construction schedule and managing the resident project inspector which includes the review of project progress vs. project schedule, review of daily reports and photographs in Royal’s inspection platform, review of field test results, updates to project information in the inspection platform including change orders, associating actual quantities with contractor pay applications and tracking all project communication. Qualifications Page 195 of 446 28 Royal Engineers and Consultants, LLC Project Name Louisiana Coastal Protection and Restoration Authority (CPRA) Rabbit Island Restoration (CS-0080) Mr. LeBourgeois served as the Project Manager for the Engineering/Design and Construction Administration and Oversight Services of the Rabbit Island Restoration Project (CS-0080) which sought to restore bird nesting habitat losses by addressing the inundation of the island and conversion to open water. During the engineering and design phase of the project, Mr. LeBourgeois was responsible for developing and maintaining task budgets, developing, and updating itemized task schedules in a P6, scoping the work of all sub-consultants and administration of their tasks, maintaining accurate project data, maintaining, and providing project records in a record management system, and conducting and documenting project meetings. During the construction phase, Mr. LeBourgeois led the Construction Administration and Oversight Services, which closely monitored and documented construction milestones to ensure construction will be completed before the next bird nesting season. Project Name Lake Pontchartrain Shoreline Protection Mr. LeBourgeois is responsible for managing Royal's tasks to support the design of two shoreline protection reaches to be constructed in Lake Pontchartrain in St. John the Baptist Parish. Royal's design tasks included the development of a Desktop Metocean Report, a Delft3D two-dimensional wave model, and construction specifications and the general QA/QC of design documents prepared by HDR Engineering, Inc. At later stages of the project, Mr. LeBourgeois will also coordinate Royal's involvement in the bidding of the project, construction administration, production of record drawings and the management of a Resident Project Representative during construction. Project Name Fourchon LNG Marsh Creation Mr. LeBourgeois served as Project Manager overseeing professional engineering services as part of the Federal Energy Regulatory Commission (FERC) application process for a marsh creation fill site to address wetland mitigation requirements using material excavated as part of the construction of the proposed Fourchon FLNG facility export facility to be located at Port Fourchon in Lafourche Parish, LA. He was responsible for managing the preliminary engineering analyses, developing a construction cost estimate, plans and specifications, and permit drawings that will be prepared to be included as part of the FERC application, as well as other federal, state, and local permits. He was also tasked with developing the mitigation plan in coordination with regulatory agencies and project stakeholders. Qualifications Page 196 of 446 29 Royal Engineers and Consultants, LLC Name Leanne Guidry Proposal Role Grant Closeout Education BS / Nursing, BA / Bus. Admin., AD / Intelligence & Technology Years Exp.2(Royal) - 16(Other) Certifications FEMA, Incident Command Certification, ISC 100-800 Highlights Ms. Guidry serves as a Resiliency and Recovery Project Manager and has nearly 15 years of experience working with federal grants to fund large-scale recovery programs. She has acted as the technical assistance liaison to local governments and municipalities, instructing them on the policies, laws, and guidelines associated with the Hazard Mitigation Grant Program, and how to use CDBG funding to support HMGP projects. She has also served as a liaison between FEMA and Parishes, to resolve programmatic and procurement issues and increase efficiency in all areas of the recovery program. Her work with GOHSEP gives her broad familiarity with federal grant application processes. She is responsible for providing policy and compliance guidance, project formulation input, and planning, documentation, and implementation assistance. Her experience includes developing comprehensive disaster recovery documents as required by federal and state law. Relevant Project Experience Project Name City of Port Aransas, Hurricane Harvey Community Development Block Grant Professional Services Ms. Guidry serves as the Resiliency and Recovery Manager and has been responsible for furnishing pre- funding and post-funding grant administrative services to complete the disaster recovery projects, including, but not limited to the following: information needed for submission of one or more complete CDBG funding applications and related documents; administer and complete infrastructure, utilities, and eligible projects approved for disaster recovery funding; assist the City in public hearings related to CDBG, work with the Texas General Land Office’s (GLO) system of record; provide monthly project status updates; assist with the Labor Standards Officer (LSO); assist with compliance with all relevant labor standard regulations; assist with compliance with procurement regulations and policies; and assist with the maintenance of document files to support compliance. Project Name Dixie Electric Membership Cooperative, Inc. (DEMCO) Consulting & Disaster Recovery Ms. Guidry serves as a Senior Project Manager providing Consulting and Disaster Recovery Services to Dixie Electric Membership Cooperative, Inc. (DEMCO) for Program Management and administrative support of grant activities as needed for federal and state programs, i.e., FEMA and the Louisiana Governor’s Office of Homeland Security and Emergency Preparedness (GOHSEP). Ms. Guidry's responsibilities include contracts management, management of all administrative activities, and serving as a subject matter expert in grant activities. In this role, she leads the team in data and documentation tracking and retention strategies to facilitate successful grant activities. She has also led the development of an Emergency Response Plan (ERP) that has been accepted by the board of directors as well as the Association of Louisiana Electric Cooperatives. The ERP has specific focus on processes, data capture and documentation tracking that complies with FEMA PA Grant guidelines to help expedite recovery efforts. Qualifications Page 197 of 446 30 Royal Engineers and Consultants, LLC Project Name Resiliency and Recovery Manager for Various Disaster Recovery Programs As Resiliency and Recovery for Royal, Ms. Guidry serves as a subject matter expert to various agencies related to disaster recovery programs throughout Louisiana and the Gulf Coast. She is responsible for providing policy and compliance guidance, input on project formulation, and assistance with planning, documentation, and implementation. Her experience includes developing comprehensive disaster recovery documents as required by federal and state law. She also serves as project manager for disaster recovery projects and other relevant projects. Project Name Louisiana Governor’s Office of Homeland Security and Emergency Preparedness GOHSEP As a Senior Project Manager and Disaster Recovery Supervisor for GOHSEP, Ms. Guidry’s responsibilities included providing oversight, instruction, and direction when conducting financial record and project file audits; coordinating statewide outreach training and event planning relative to all Hazard Mitigation Assistance (HMA) programs, including providing technical assistance; training new personnel on current HMA programs; providing technical assistance visits to parishes, local governments, and federal agencies; being responsible for the development and approval of Hazard Mitigation Grant Program (HMGP) applications to fund large-scale drainage, retrofit, acquisitions, elevations, and other construction projects eligible under the HMGP, PDM, FMA, and BRIC grant programs; overseeing and managing construction projects totaling in excess of one billion dollars. Ms. Guidry also served as supervisor for eight State Applicant Liaisons, two Team Leads and two contractors; acted as a liaison between FEMA and Parishes, to resolve programmatic and procurement issues, which increased efficiency in all areas of the program; and served as liaison between Parish officials and State/FEMA managers. Her project management duties included project development, implementation, monitoring, and closeout of grants, reviewing, and evaluating work processes, management controls, communication channels, and information systems offering suggestions for improvement. She also provided guidance in the administration, review, funding, and subsequent closeout of projects funded through the Hazard Mitigation Grant Program (HMGP). Knowledge of ICC, Floodplain Management, HMA Guidance, SHPO, NEPA Laws, 44 CFR policy guidelines, FEMA CEF Guidance and cost reasonable analysis guidelines as they relate to engineering cost and project management fees. Qualifications Page 198 of 446 31 Royal Engineers and Consultants, LLC Name Angella Landry, PMP Proposal Role Program/Project Documentation Education Years Exp.9(Royal) - 25(Total) Certifications Ajera Database and Widget Design Course Relevant Project Experience Project Name Jeff Davis Electric Co-op (JDEC) Hurricanes Laura and Delta Recovery Administrative Support for the JDEC Recovery Support Services activated within less than 24 hours of Hurricanes Laura and Delta. Mrs. Landry assisted with Program Document Control, Financial, and Administrative activities. Through participation in multiple Program Administrative Team workshops targeting program process development for document dissemination / retention and invoice review, she helped establish the program filing structure and process, as well as the contractor invoice review process. Ms. Landry also assisted with establishment of an invoice review database and conducted contractor invoice reviews. Project Name Cameron Parish Hurricanes Rita and Ike Disaster Recovery Program Management Administrative Support for the program. During the first stages of the program, Royal conducted kickoff meetings with Parish staff and architectural/engineering consultants, mobilized key program staff, established a program office, and led the program management team in reviews of individual projects to align them with current standards and streamline reimbursement. Ms. Landry provided overall program support, implementing program standards and quality control, coordinating with FEMA, State, and Parish officials, and managing program personnel. Project Name South Louisiana Electric Cooperative Association (SLECA) Hurricane Ida Recovery Program/Project Documentation Specialist on the team providing ongoing support with management activities includes attendance, facilitation, and recording of client meetings; establishment and maintenance of electronic document management system; oversight and assistance with damage assessments; assistance with procurement activities; review and assistance in processing requests for reimbursement; progress and financial reporting to SLECA and GOHSEP; functioning as liaison with local, State, and Federal representatives; and working closely with GOHSEP and FEMA on the development of FEMA Project Worksheets (PW). Project Name Restore Louisiana Homeowners Assistance Program Program Manager for Royal’s efforts on the State of Louisiana’s Restore Louisiana Homeowner’s Assistance Program. Mrs. Landry was responsible for staffing mobilization and coordination, as well as program administration and contract management for all purchase orders issued to Royal. Specific tasks include timesheet review/verification for all program personnel, development and submittal of client invoices, contract and task order administration, and client coordination. Mrs. Landry developed the program-wide document retention and sharing process, which includes version control to accommodate for simultaneous access by all program staff. Qualifications Page 199 of 446 32 Royal Engineers and Consultants, LLC Name Taylor Hayley Proposal Role Recovery Specialist Support Education BA | 2014 | Business Administration & Management Years Exp.1(Royal) - 5(Total) Certifications Relevant Project Experience Project Name DEMCO Hurricane Ida Recovery Administrative Support for the DEMCO Recovery Support Services activated within less than 24 hours of Hurricane Ida. Royal mobilized emergency response operations, helping DEMCO initiate damage assessments, debris removal, and monitoring activities. Royal supported DEMCO in establishing the emergency base camp and instituted a check in and check-out process to track the influx of support personnel and equipment from fellow coops and local contractors. Royal helped establish and implement emergency protocols immediately following the disaster and is currently assisting with ongoing recovery activities. Ms. Haley is responsible for reviewing, processing, and tracking invoices. She coordinates with DEMCO vendors to provide complete invoice packages consistent with FEMA requirements for federal reimbursement. Project Name Rebuild Florida Housing Repair & Replacement Program Ms. Haley serves as a program administrator for Royal's work on the DEO Housing Repair and Replacement Program (HRRP), which provides housing assistance to those affected by Hurricane Irma in September 2017. The HRRP is a centralized housing repair or replacement program for Low and Moderate- Income (LMI) families impacted by Hurricane Irma. HRRP manages and completes the construction process for repairing or reconstructing damaged homes on behalf of eligible homeowners. Royal provides professional engineering services for HRRP, completing structural evaluations of homes participating in the program, and performing design services, as requested by DEO. She is responsible for interacting with Florida residents on behalf of the program, maintaining and tracking filing systems, coordinating geotechnical and surveying subcontractors, entering statuses in multiple tracking systems, and managing communication between program staff and subcontractors. Ms. Haley also supports program leads, managers, and field inspectors; conducting research on file statuses as requested and gathering and distributing field inspection materials. Qualifications Page 200 of 446 33 Royal Engineers and Consultants, LLC Office Location Royal’s main office is located at 1501 Religious St, New Orleans, LA 70130. We also operate offices in Baton Rouge, LA, Lafayette, LA and Mobile, AL. BATON ROUGE LAFAYETTE NEW ORLEANS MOBILE Qualifications Page 201 of 446 34 Experience Page 202 of 446 Project name Hurricane Ida Recovery Owner’s name South Louisiana Electric Cooperative Association Owner’s project manager Matt Peters, General Manager Owner’s contact information 985.688.6947, mpeters@sleca.com Services commenced by this firm (mm/yy)08/2021 Services completed by this firm (mm/yy)Ongoing Description of Federal Project Due to the devastation to infrastructure and power distribution capabilities caused by Hurricane Ida on August 28, 2021, South Louisiana Electric Cooperative Association (SLECA) engaged Royal through the active pre-position emergency response contract to provide Hurricane Emergency Disaster Recovery Project Management and Administrative Support Services for FEMA/ GOHSEP Grant Activities associated with this named disaster. Description of Services Within less than 24 hours of the storm, Royal mobilized emergency response operations, helping SLECA initiate damage assessments as well as debris removal and monitoring activities. Royal supported SLECA in the establishment of emergency base camp and instituted a check in and check out process to track the influx of support personnel and equipment from fellow co-ops and contractors throughout the Gulf coast region. Royal help establish and implement emergency protocols for the weeks immediately following the disaster and is currently assisting with ongoing recovery activities. Ongoing support with management activities includes attendance, facilitation, and recording of client meetings; establishment and maintenance of electronic document management system; oversight and assistance with damage assessments; assistance with procurement activities; review and assistance in processing requests for reimbursement; progress and financial reporting to SLECA and GOHSEP; functioning as liaison with local, State, and Federal representatives; and working closely with GOHSEP and FEMA on the development of FEMA Project Worksheets (PW). During PW development, Royal reviews project eligibility determinations; assists with accurate and comprehensive damage description and scopes of work; reviews completed Cost Estimating Format for appropriate funding; identifies potential Section 406 and 428 Hazard Mitigation Proposal opportunities; reviews draft PW version and recommends approval or adjustment. Relevant Successes Royal assisted with all Emergency Protective Measures, established lodging facilities for over 1,120 contractors and linemen, managed procurement of over 50 vendors and contractors whose costs reached $150 million, assisted with all components of response and recovery, and was “on the ground” with SLECA for the duration of Hurricane Ida recovery efforts. Royal has also provided a full suite of grants management services and has presented over $125 million to FEMA for reimbursement for completed work through the PA process. 35 Royal Engineers and Consultants, LLCExperience Page 203 of 446 36 Royal Engineers and Consultants, LLC Project name Hurricane Laura & Delta Recovery Owner’s name Jeff Davis Electric Cooperative, Inc. Owner’s project manager Mike Heinen, General Manager Owner’s contact information 337.824.4330, mheinen@jdec.coop Services commenced by this firm (mm/yy)08/2020 Services completed by this firm (mm/yy)Ongoing Description of Federal Project We currently provide ongoing support with management activities which includes support attendance, facilitation, and recording of client meetings; establishment and maintenance of an electronic document management system; oversight and assistance with damage assessments; assistance with procurement activities; review and assistance in processing requests for reimbursement; progress and financial reporting to JDEC and GOHSEP; functioning as liaison with local, State, and Federal representatives; and working closely with GOHSEP and FEMA on the development of FEMA Project Worksheets (PW). We are also providing support with Environmental Planning and Historic Preservation (EHP) obligations. Description of Services Royal mobilized emergency response operations, helping JDEC initiate damage assessments as well as debris removal and monitoring activities. Royal supported JDEC in the establishment of the emergency base camp and instituted a check-in and check-out process to track the influx of support personnel and equipment from fellow co-ops and local contractors. Relevant Successes “After Jefferson Davis Electric Cooperative, Inc. lost its entire electrical grid to Hurricane Rita in 2005, we learned a valuable lesson that a successful disaster recovery requires many more resources than JDEC could handle alone. It was a blessing 15 years later to have the experience of Royal Engineering/Del Sol Consulting on our side when back-to-back Hurricanes Laura and Delta devastated the system once again. Royal/Del Sol have been pivotal in obtaining the FEMA funding needed to replace and harden our electrical grid at a cost of nearly $500M.” — Michael Heinen, General Manager Jeff Davis Electric Cooperative, Inc. Experience Page 204 of 446 Project name Hurricane Ida Recovery Owner’s name Dixie Electric Membership Corporation, Inc. Owner’s project manager Randy Pierce, CEO, General Manager Owner’s contact information 225.262.3007, randyp@DEMCO.org Services commenced by this firm (mm/yy)08/2021 Services completed by this firm (mm/yy)Ongoing Description of Federal Project Due to the devastation to infrastructure and power distribution capabilities caused by Hurricane Ida on August 28, 2021, Dixie Electric Membership Corporation, Inc. (DEMCO) engaged Royal through an active pre-position emergency response contract to provide Hurricane Emergency Disaster Recovery Project Management and Administrative Support Services for FEMA/GOHSEP Grant Activities associated with Ida. Description of Services Within less than 24 hours of the storm, Royal mobilized emergency response operations, helping DEMCO initiate damage assessments as well as debris removal and monitoring activities. Royal supported DEMCO in the establishment of emergency base camps and assisted with all Emergency Protective Measures and worked with DEMCO to restore power in the aftermath of Hurricane Ida. Through interviews with DEMCO leadership and staff following Ida response, Royal helped update DEMCO’s Emergency Response Plan (ERP) which provides the current framework for pre-storm activities, storm response, and recovery activities. The ERP outlines appropriate processes for all storm related activities with a focus on expediting recovery efforts under FEMA’s PA Grant process. Ongoing support with management activities includes: •Establishment and maintenance of electronic document management system; •Oversight and assistance with damage assessments; •Assistance with procurement activities; •Review of and assistance with processing Requests for Reimbursement (RFRs); •Progress and financial reporting to DEMCO and GOHSEP; •Functioning as liaison with local, State, and Federal representatives; •Working closely with GOHSEP and FEMA on the development of FEMA Project Worksheets (PW), including: -reviewing project eligibility determinations; -assisting with accurate and comprehensive damage description and scopes of work; -reviewing completed Cost Estimating Format (CEF) for appropriate funding; -identifying potential Section 406 and 428 Hazard Mitigation opportunities; and -reviewing draft PWs and recommending approval or adjustment. -Assistance with post-storm reimbursement and grants management activities; and -Attendance, facilitation, and recording of meetings. 37 Royal Engineers and Consultants, LLCExperience Page 205 of 446 38 Royal Engineers and Consultants, LLC Project name Hurricane Ida Disaster Recovery Owner’s name Terrebonne Parish Consolidated Government Owner’s project manager Kandace Mauldin, CPA Owner’s contact information 985.873.645, kmauldin@tpcg.org Services commenced by this firm (mm/yy)01/2022 Services completed by this firm (mm/yy)Ongoing Following the landfall of Hurricane Ida on Terrebonne Parish, the Terrebonne Parish Consolidated Government (TPCG) hired Royal to provide program management services for their disaster recovery. TPCG owns over 350 building/dwelling/facility assets in addition to a utility department that operates an electric generation power plant and a transmission and distribution grid system of power lines throughout the City of Houma, LA. The building/dwelling/facility assets include libraries, fire stations, office buildings, recreation areas, public works, bridges, sewer infrastructure, etc. Although most of the emergency work had been completed when Royal was contracted, Royal is assisting with a few lingering items and coordinating reimbursement through FEMA PA for many of those items. Most of Royal’s work consists of disaster recovery through construction repair and/or replacement of their assets and utilities and managing the reimbursement of funds through insurance and the FEMA PA process. Royal is providing ongoing support, consulting, project management, and grant management services via the following activities: bidding & procuring projects, A/E management, managing all phases of the FEMA Grant Portal for the client; performing invoice review and approval and electronic document management; supplying financial support for expenses, funding, and cash flow; processing requests for reimbursement; serving as client liaison with local, state, and federal representatives involved with GOHSEP and FEMA in the development of Project Worksheets; providing support for the Environmental Planning and Historic Preservation; identifying hazard mitigation (Section 406) requests within the projects; performing damage and cost estimates; and initiating, holding, and leading meetings with FEMA and the client. Royal helped establish and implement disaster recovery and program management, which includes project management, contracting and procurement, consulting with A/E’s, and grants management activities for TPCG’s 350 building/ dwelling/facility assets, a utility department that owns and operates an electric generation power plant, and a transmission and distribution grid system of power lines throughout the City of Houma, LA. Terrebonne Parish Consolidated Government Disaster Recovery - Program KPI’s, Resume Contract Timeline (16 months from start date) 2022 2023 2024 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TO-001 TO-002 TO-003 FEMA 46 Total projects listed in FEMA Grants Portal 33 Projects in FEMA Review at $69.95M 11 Projects obligated at $15.4M 294 Damaged Inventory items in FEMA Grants Portal MONEY RECEIVED $5,000,000.00 CDL Loan $24,566,363.22 Insurance $10,722,711.90 FEMA Reimbursed to Date REPLACEMENT PROJECTS (Under FEMA review) Airbase Fire Station $1,423,423.51 (Hard Cost) Buquet Bridge $13,482,481.00 (Hard Cost) Houma Power Plant $127,623,403.00 (Hard Cost) LSU Agriculture Building (Legion St.) Awaiting A&E damage assessment report VFW Building Awaiting A&E damage assessment report Terrebonne Parish Consolidated Government Disaster Recovery - Program KPI’s, Resume Program 41 projects completed to date85 Contracts written for $31,323,720.87 Physical projects directly related to disaster recovery efforts & rebuilding Procured & manage 10 professional service companies with a total of 97 task orders that are directly related to disaster recovery efforts & rebuilding $32.5 Million Anticipated cost projections for projects from September 2023 – February 2024 69 major projects at $398 Million Program Value •Manage the FEMA Public Assistance (PA) Program for TPCG •Develop, Implement, & Maintain a centralized document control & file share •Develop, Implement, & Maintain a document review (bids, contracts, RFI, etc.) process ensuring accuracy for FEMA reimbursement •Develop, Implement, & Maintain invoice review process ensuring accuracy for FEMA reimbursement •Forensic invoice review and management •Investigate and identify possible funding sources for 290 IDA Account Fund •Assist TPCG with insurance claim and lawsuit items -Identified Sublimits – $10M debris, $5M extra expense, and $500K professional fees -Provide parish attorney information on projects •Project Management •Majority of the larger projects are now being advertised, contracted, and under construction Work / Accomplishments Project Images Airbase Fire Station - Temp Facility Terrebonne Parish Animal Shelter South Houma Fire Station Dularge Library Experience Page 206 of 446 Project name Hurricane Issac Recovery Program Owner’s name St. John The Baptist Parish Owner’s project manager Myra Alexis Valentine, Grants Administrator Owner’s contact information 985.652.9569, m.alexisv@sjbparish.com Services commenced by this firm (mm/yy)08/2012`Services completed by this firm (mm/yy)08/2017 Hurricane Isaac made landfall August 29, 2012, as a Category 1 Hurricane and caused severe damage to St. John the Baptist Parish (Parish). To establish mitigation strategies and practices for risks associated with potential future disasters, the Parish contracted Royal to provide comprehensive Project Management and Technical Support services. Throughout the project, the Royal team provided management and administrative support of all grant activities for federal and State programs, including FEMA, the Louisiana Office of Community Development (OCD), the United States Army Corps of Engineers (USACE), the United States Department of Housing Urban Development (HUD), and the Governor’s Office of Homeland Security and Emergency Preparedness (GOHSEP), to assist with recovery efforts related to Hurricane Isaac and other disasters. Program responsibilities included project management, assistance in reimbursement, and implementation of technical assistance for the Public Assistance Program, Individual Assistance, Hazard Mitigation Program Section 406 and 404, and Community Development Block Grant Program (CDBG) with specific project tasks completed by Royal listed below. •Public Assistance Program: All Emergency Support Functions (ESF’s): coordination and management of emergency response, emergency protective services, debris removal, demolition, and repair of roads, bridges, public buildings, and all other infrastructure. •Hazard Mitigation Program Section 406 and 404: Establishment and implementation of mitigation strategies and practices for the refurbishment of public facilities and all other infrastructure. •CDBG: Development of a needs assessment and Action Plan to address housing rehabilitation and reconstruction, infrastructure rehabilitation, economic development, and urgent needs. Upon award of the contract, Royal also assessed buildings and roads, bridges, sewers, and water facilities. Program staff assisted with engineer and contractor management and oversight during design, bidding, and construction period services. Additional responsibilities of the team included providing strategic advice; attending and facilitating meetings; functioning as a liaison with local, State, and federal representatives; assisting with the management of all applicable local, State, federal, and volunteer programs; assisting with the completion of State and federal forms; and recommending a management plan for related documents. 39 Royal Engineers and Consultants, LLCExperience Page 207 of 446 Project name Hurricane Laura Recovery Owner’s name Calcasieu Parish Sheriff’s Office Owner’s project manager Nicole Ory, CFO Owner’s contact information 337.602.6846, nory@cpso.com Services commenced by this firm (mm/yy)10/2022 Services completed by this firm (mm/yy)Ongoing Hurricanes Laura and Delta caused widespread devastation and damage to Calcasieu and its residents, impacting the area within weeks of one another in August and October of 2020. As a result of the impacts, the Calcasieu Parish Sheriff’s Office (CPSO) was providing a temporary housing community for employees who were displaced due to losses experienced during these events. CPSO engaged Royal Engineers and Consultants to provide Hurricane Emergency Disaster Recovery Project Management, Construction Management, and Administrative Support Services for grant activities related to support received from federal and state programs. The Royal team supports CPSO in all grant-related recovery efforts associated with the storms. The Team provides engineering design services for Mobile Home Unit (MHU) sites, including survey, design, drawings, specifications, and all services necessary to design and manage the construction of the MHU site. The Team liaises with local, state, and federal representatives and works closely with CPSO and FEMA to develop FEMA Project Worksheets (PW). During PW development, Royal reviews project eligibility determinations; assists with accurate and comprehensive damage description and scopes of work; reviews completed Cost Estimating Format for appropriate funding; identifies potential Section 406 Hazard Mitigation Proposal opportunities; reviews draft PW version and recommends approval or adjustment. Royal also established an approximately 16-acre site development project for the 50-MHU temporary housing community. Site development and design elements include sewer, water, and electrical infrastructure, limestone roadway, site re-grading, limestone parking pads and walkways for each MHU, dumpster pad, security fencing, drainage ditches, and culverts for driveway access. Program/Project Management Services Related to the state and/or federally funded project(s) •Consulting for all FEMA Categories. •Consulting for all insurance claims related to the disaster. •Review contractor invoices for accuracy, make a recommendation for payment, and request reimbursement from GOHSEP. •Assist in accounting for Force Account Labor and Equipment use and request reimbursement from GOHSEP. •Assist with documentation of Direct Administrative Costs and request reimbursement from GOHSEP. •Prepare closeout packages, coordinate with GOHSEP during reviews, process document requests, and provide cost reconciliations. 40 Royal Engineers and Consultants, LLCExperience Page 208 of 446 Project name Federal Hazard Mitigation Assistance Program Owner’s name Cameron Parish Police Jury Owner’s project manager Katie Armentor, Parish Administrator Owner’s contact information 337.775.2608, karmentor@cameronpj.org Services commenced by this firm (mm/yy)09/2021 Services completed by this firm (mm/yy)Ongoing Description of Federal Project Royal was contracted by the Cameron Parish Police Jury (CPPJ) to provide consulting services in assisting with its Federal Hazard Mitigation Assistance Program (HMA). This involved preparing HMA applications, managing acquisition and elevation projects, monitoring construction projects, consulting with agencies to ensure compliance with the HMA as well as other applicable mitigation activities. Services sought by CPPJ included project management services for federally-funded projects (from the application process through closeout), assistance with all federal grant elements including federal and State of Louisiana agency consultations, grant closeout reporting, public outreach, serving as a liaison with the Louisiana Governor's Office of Homeland Security and Emergency Preparedness (GOHSEP), federal and state regulatory compliance, and performing Benefit Cost Analyses (BCA) using FEMA approved BCA software Description of Services Specific tasks performed by Royal included working with homeowners and local government staff to prepare timely HMA grant applications; conducting public and individual meetings to assist homeowners with the program requirements; coordinating with GOHSEP and FEMA on all requests for information; assuring compliance with all grant program documentation requirements; reviewing architectural plans, foundation designs, construction details, elevation certificates, and other specifications for elevation and wind retrofitting projects; conducting pre-construction planning; coordinating with Building Permit agents for compliance with building codes; developing a construction package for contractor bidding; conducting contract closings between homeowners, contractors, and the Parish; conducting financial tracking of Program funds and homeowner payments; inspecting construction for compliance with program requirements; conducting final inspection, making adjustments, (if required) and providing final elevation certificates to homeowners and the Parish; preparing and submitting Requests for Payments to GOHSEP; developing and submitting quarterly progress reports to the Parish and State; providing Progress Reviews, as required, to keep the Parish informed on project progress; assisting and facilitating local government staff with the HMA process; and serving as Project Manager for the Police Jury for elevations and acquisitions. Relevant Successes Royal provided grant management services to complete recovery efforts from Hurricanes Rita and Ike as well as construction management services to elevate approximately 37 private homes. 41 Royal Engineers and Consultants, LLCExperience Page 209 of 446 42 Benefits to Fairhope Page 210 of 446 43 Royal Engineers and Consultants, LLC Benefits to Fairhope Our team has been called upon to manage disaster recovery programs valued at billions of dollars across the entire Gulf Coast and into the Northeast. We have developed innovative methods of maximizing funding for the projects we manage, executing complex projects to restore community infrastructure, and defining and building the future for our clients. Having successfully managed disaster recovery operations following recent storm events, our team recognizes the challenges ahead. Based on this perspective, we can anticipate the factors that will define this recovery program’s success: Benefits to Fairhope Navigating FEMA Public Assistance and Hazard Mitigation Policy We understand that the long-term vision goes beyond the restoration or replacement of the infrastructure damaged by a storm. Restoration or replacement to pre-storm condition will leave the infrastructure susceptible to future storm damage and potentially limit future FEMA funding. A sustainable long-term solution must examine cost-effective mitigation and explore eligible funding mechanisms. Our team has such experience, in addressing hazard mitigation measures at other locations. Our efforts have increased funding for other clients by as much as 600%. 600% Increase in funding Understanding Fairhope’s Expectations Communication is critical for the success of any program, regardless of size or complexity. Given the external factors that will impact the course of a recovery program, dialogue and an understanding of expectations will be critical. Being accountable to these expectations will guide the success of this program. Our clients have repeatedly expressed their gratitude for exceeding their expectations. Proven Results For the South Louisiana Electrical Cooperative Association (SLECA) Royal assisted with all Emergency Protective Measures, established lodging facilities for over 1,120 contractors and linemen, managed procurement of over 50 vendors and contractors whose costs reached $150 million, assisted with all components of response and recovery, and was “on the ground” with SLECA for the duration of Hurricane Ida recovery efforts. Royal has also provided a full suite of grants management services and has presented over $125 million to FEMA for reimbursement for completed work through the PA process. Royal’s knowledge of the Gulf Coast’s unique conditions and engineering requirements has been invaluable in rebuilding area utility infrastructure damaged by storms and hurricanes. Page 211 of 446 44 Royal Engineers and Consultants, LLC RoyalVue RoyalVue, our digital solutions platform, serves as a single system of engagement, connecting people and data in real-time and across multiple devices. RoyalVue provides an end-to-end view of organizational performance, enables clients to optimize and prioritize activities, and fosters real-time collaboration and problem-solving. Specific to disaster recovery, RoyalVue, with custom ID badges and barcodes, allows for tracking of all personnel and equipment at a site at any given time and the production of each performed daily with locations. It also allows the ability to track meals, fuel, inventory, and funding. Interactive dashboards enable real-time visualization of program details which enables better decision making. Document capture, organization, and retention are critical in CM/RI projects. Our digital transformation platform, RoyalVue, streamlines this part of the process and serves as a single system of record for all program-related documentation and supports seamless collaboration. RoyalVue supports safe file-sharing, reporting, invoice tracking, and, upon closeout, document packaging and turnover to meet requirements of retaining data for audit purposes. VISUALIZE Track organizational program performance in real-time •Dynamic dashboards, reports, and alerts improve transparency and provide a comprehensive view of performance. UTILIZE Optimize resources and streamline workflows •Automation of manual processes paired with data-driven workflows provide greater control over contractor activities and result in lower cost of delivery. ENGAGE Foster real-time collaboration and problem solving •Access information anywhere, anytime with a single interface for all users via mobile, tablet, or workstation. More Info: https://www.royalengineering.net/services/digital-transformation/ RoyalVue Benefits to Fairhope Page 212 of 446 45 Royal Engineers and Consultants, LLC Understanding of the FEMA Public Assistance Process Royal’s participation in disaster recovery and hazard mitigation began in 2005 immediately after Hurricane Katrina with damage assessments, emergency repairs, and debris management. Management of Disaster Recovery Programs started in 2008 when Royal was awarded a contract for the Hurricane Rita Disaster Recovery Program in Cameron Parish. Royal was subsequently procured to manage the Hurricane Ike Disaster Recovery Program after that storm made landfall close to Cameron Parish. Royal has developed a battle-proven process for administering recovery and mitigation funding that has been successfully used for Cameron Parish and other clients. Royal’s proven performance across a broad spectrum of FEMA Public Assistance and Hazard Mitigation Disaster Response activities demonstrates a deep understanding of HUD, FEMA, and state-level policies, procedures, and processes. Our past performance, unparalleled experience, and established working relationships with funding agencies combine to ensure successful project and grant administration. ~$3.7B Total FEMA Dollars Managed/Overseen ~$2.9B+ FEMA PA Projects Managed No-Cost Pre-Event Meeting Royal commits to providing our top subject matter experts and the Project Manager for annual pre-event meetings at no cost to Fairhope. This benefit to Fairhope is further detailed in the approach section. Royal’s Vice President of Disaster Recovery, Kristie Lancon, is the proposed Program Manager for The City of Fairhope. She and her team understand what it takes to restore all utilities, above and below ground. Benefits to Fairhope Page 213 of 446 46 Potential Additional Scope Items Page 214 of 446 47 Royal Engineers and Consultants, LLC Potential Additional Scope Items An additional scope item the city may wish to consider is helping the City identify grant opportunities beyond the Public Assistance program. Royal understands how different funding sources can work together to provide the greatest benefit to the citizens of Fairhope. Grant Application: Royal has extensive experience in writing, applying, administering, and closing out grants that are specific to municipalities. Our grants include hardening and resiliency grants as well as Community Development Block Grants (CDBG), Gulf of Mexico Energy Security Act (GOMESA), Natural Resource Damage Assessment and Restoration Program Grants (NRDA), National Fish and Wildlife Foundation Grants (NFWF) as well as others. Coastal Restoration and Resiliency: Coastal restoration is at the core of Royals history. We have an exceptional team of coastal engineers, scientists, hydrologists and technicians to design and manage coastal projects. Our experience includes marsh creation, shoreline restoration and protection, wetlands mitigation, permitting, and coastal master planning. Civil Engineering: Our engineers have unparalleled experience delivering civil infrastructure designs along the Gulf Coast. Our experience ranges from traditional roadway design to structural assessments and flood control systems. Construction Management: Royal has a long history of managing construction projects on behalf of owners. Our project managers, technicians and inspectors ensure that your project is delivered to the specifications that the contractor bid. Our past and current clients include federal, state, local, and private clients. Projects range from heavy civil transportation projects to vertical construction. Potential Additional Scope Items Page 215 of 446 48 References Page 216 of 446 49 Royal Engineers and Consultants, LLC References FEMA PA Funded Hurricane Ida Disaster Recovery, Terrebonne Parish, LA Reference: Ernest Brown, Jr., Director of Utilities Phone: (985) 873-6758 Email: ebrown@tpcg.org Dates: 01/2022-Ongoing Hurricane Laura and Delta Recovery, Jeff Davis Electric Cooperative, Inc., Jefferson Davis Parish, LA Reference: Mike Heinen, General Manager Phone: 337.824.4330, Email: mheinen@jdec.coop Dates: 08/2020-Ongoing Hurricane Ida Recovery, South Louisiana Electric Cooperative Association Reference: Matt Peters, General Manager Phone: 985.688.6947 Email: mpeters@sleca.com Dates: 08/2021-Ongoing Hurricane Ida Recovery, Dixie Electric Membership Corporation, Inc. Reference: Randy Pierce, CEO, General Manager Phone: 225.262.3007 Email: randyp@DEMCO.org Dates: 08/2021-Ongoing References Page 217 of 446 50 Similar Current Projects Page 218 of 446 51 Royal Engineers and Consultants, LLC Similar Current Contracts Royal Projects Related to FEMA, Including PA, Stafford Act Similar Current Contracts Project Governing Body Project Type Amount Program Year 1.Terrebonne Parish Hurricane Ida Disaster Recovery Terrebonne Parish FEMA PA $500M Ongoing 2.JDEC 2020 Hurricane Recovery Support Services for FEMA/GOHSEP Grant Activities Jefferson Davis Electric Co-op FEMA PA $800M Ongoing 3.South Louisiana Electric Cooperative Association (SLECA) Hurricane Ida Recovery South Louisiana Electric Co-op Association (SLECA) FEMA PA $275M Ongoing 4.Dixie Electric Membership Cooperative, Inc. (DEMCO) Hurricane Ida Recovery Dixie Electric Membership Co-op, Inc. (DEMCO) FEMA PA $125M Ongoing 5.Jefferson Davis Electric Cooperative PW Closeout (Hurricane Rita) Jefferson Davis Electric Co-op FEMA PA $83M 2005 6.Hurricane Laura Disaster Recovery Calcasieu Parish Sheriff’s Office FEMA PA $10M 2020 7.Restore Louisiana Homeowner Assistance Program State of LA, Office of Community Development (Sub to IEM) FEMA PA $2.4M 202 8.St. John the Baptist Parish Recovery Program St. John the Baptist Parish FEMA PA 406 HMP $50M 2019 9.Cameron HMGP Home Elevation Program (Repetitive Loss Mitigation)Cameron Parish, LA FEMA PA 404 HMP $25M 2017 10.Louisiana August 2016 Floods Livingston Parish Sheriff’s Office FEMA PA $7M 2016 11.Louisiana Shelter at Home Program State of Louisiana Governor’s Office of Homeland Security & Emergency Preparedness (GOHSEP) (Sub to AECOM) FEMA PA $2.7M 2016 12.Hurricane Sandy Disaster Recovery Nassau County, NY EMA PA/ CDBG $1.6B 2014 13.Terrebonne Parish Hurricane Ida Disaster Recovery Cameron Parish, LA FEMA PA 406 HMP $120M 2013 Page 219 of 446 52 Royal Engineers and Consultants, LLC Project Governing Body Project Type Amount Program Year 14.M.I. Big Dam Levee Repair The Department of Wildlife & Fisheries FEMA PA $12K 2012 15.M.I. Impoundment Levee Repair The Department of Wildlife & Fisheries FEMA PA $72K 2012 16.M.I. Bulkhead Repair The Department of Wildlife & Fisheries FEMA PA $39K 2012 17.Pass a Loutre The Department of Wildlife & Fisheries FEMA PA $162K 2012 18.Rockefeller Refuge State of Louisiana, Facility Planning & Control FEMA PA $179K 2012 19.SBP Marine Debris & Sediment Removal St. Bernard Parish FEMA PA $72K 2012 20.SWBNO Sewage Pumping Station 15 City of New Orleans Sewerage & Water Board FEMA PA $303K 2012 21.Waterline Replacement - Broadmoor City of New Orleans Sewerage & Water Board FEMA PA $200K 2012 22.Alabama Tornado QA Services U.S. Army Corps of Engineers FEMA PA $689K 2011 23.City of New Orleans Street Lighting Asset Management City of New Orleans FEMA PA $1.6M 2011 24.City of New Orleans, Federal & States Grants Management Services City of New Orleans FEMA PA $14M 2011 25.South Cameron Memorial Hospital Grants Management Services Lower Cameron Hospital Service District FEMA PA $26M 2011 26.St. Augustine High School Project Management Services St. Augustine High School FEMA PA $14M 2011 27.St. Bernard Parish Canal Crossings St. Bernard Parish Government FEMA PA 406 HMP $10M 2011 28.Carrollton Streetcar Barn Repairs The Regional Transit Authority FEMA PA $505K 2010 29.Central Yard Facilities Rehabilitation City of New Orleans Sewerage & Water Board FEMA PA 406 HMP $600K 2010 30.Office of Recovery & Development Administration City of New Orleans FEMA PA $6.5M 2008 Similar Current Contracts Page 220 of 446 53 Royal Engineers and Consultants, LLC Project Governing Body Project Type Amount Program Year 31.ESSA II City of New Orleans Sewerage & Water Board FEMA PA $600K 2007 32.Parish wide Regulatory & Street Sign Replacement St. Bernard Parish Government FEMA PA $400K 2007 33.St. Bernard Parish Roadway Restoration St. Bernard Parish Government FEMA PA $8M 2007 Similar Current Contracts Page 221 of 446 54 Litigation History Page 222 of 446 55 Royal Engineers and Consultants, LLC Litigation History Royal Engineers and Consultants has had no litigation claims or contract disputes filed against us in the past five years. Litigation History Page 223 of 446 56 Project Approach/Plan Page 224 of 446 57 Project Approach/Plan Royal Engineers and Consultants, LLC Our team fully understands the challenges the City of Fairhope faces in the event of a disaster because these are the same challenges we successfully conquered for many other clients and on similar projects. Our technical approach is battle-proven, and we look forward to ensuring that Fairhope benefits from this knowledge. Our experience on the management side, in addition to the execution side, of FEMA-funded programs will be a key contributor when called to action. Pre-Event Planning Meeting We feel that pre-event planning is extremely important for a successful recovery. Upon award, Royal will request a list of documents for review. Royal will then schedule an in-person pre-event planning meeting with the City of Fairhope to review all aspects of a potential response and advise on further action the City should take. This meeting will likely take 4-6 hours and will be repeated annually. Proposed Scope •Preposition contract review for State/FEMA compliance •Review/advise on utility condition assessments and maintenance records •Review utility maps •Review 5-year work plan for hardening opportunities and possible “peacetime” grant opportunities. •Development of City response plan. -Identify priory response areas -Identify staging and laydown areas -Financial planning •Review Personnel plan Team Members Attending Meeting •Michael Pugh – President •Henry Albert – Executive Vice President •Kristie Lancon – Senior Vice President of Disaster Recover and Project Manager •Mac McNeil – Area Manager •Jason Guy – Recovery Manager Cost This annual, pre-event meeting will be at no charge to the City of Fairhope provided it does not exceed the above scope. In the event the City of Fairhope requires work above this scope, Royal will give notice and time will be billed at the rates provided in this proposal. Response Throughout the Year During “peacetime” Royal will review disaster response plans and document specific items to ensure a smooth recovery. Some of the items include: Page 225 of 446 Peacetime Review •Contracts •Pre-Event Meeting (Annually) •Response Plans •Communication Plan Stakeholder Identification •POC List •Organization Charts Storm Approaching Assess Potential Needs •Partial Mobilization •Communication w/ City •Royal Embedded w/ City of Fairhope •Identify areas of priority based on storm track Post Storm Mobilization •Full Mobilization of Royal Command Center •Recovery Contractors •Restoration of Critical Infrastructure Assess Actual Needs •Damage Assessments •Begin Disaster Recovery Project Initiations •Develop Damage Inventory / Draft PWs •FEMA Review •404 & 406 Hazard Mitigation Project Executions •Bid Process •Contractor Selection •Project Management •Cost Controls Project Closeout 58 Project Approach/Plan Royal Engineers and Consultants, LLC •Confirm mapping is up to date and a plan for damage assessments is in place with areas of priority response/assessment identified. •Review all assets for proper insurance and time/date photographs are cataloged. •Review pre-positioned contracts and when needed, make recommendations for updates to include required federal and state language. Identify possible locations for emergency base operations. •Pull and store monthly inventory reports, prepare the invoice tracking system, and train the appropriate personnel in the system that will be in effect in the event of disaster response (this effort reduces non- reimbursable expenses and incorrect or over-billing). •Review rates and ensure storm rate sheets comply with FEMA rates. •Review any prior FEMA dollars that have not been obligated or paid. Timeline First Steps In the event of a response, the first consideration is to identify all stakeholders and develop a cohesive and functional team. Team members include all parties at the project owner level and appropriate officials at the Alabama Emergency Management Agency (Alabama EMA) and FEMA. A clear directory of team members is established, and lines of communication are developed for reporting throughout the event, response and, project lifecycle. Page 226 of 446 59 Royal Engineers and Consultants, LLC Post-storm, Royal will be on the ground to ensure that restoration services are correctly accounted for. We will review daily data to ensure that information is properly documented from subcontractors (example: debris hauling data is geo-tagged, hangers and leaners have pictures and geo-tags). Our team will begin working with the City of Fairhope personnel to assess damages to infrastructure, develop a damage inventory and draft project worksheets (PWs). We will coordinate with architects, engineers and, construction personnel to establish cost estimates and schedules. Expedited Funding In the event of a large response, Royal has extensive experience in submitting for expedited funding in category A & B. This is requested for large projects such as debris in the first few days after a storm. Expedited funding allows for cash to start flowing from FEMA. Mobilization Process Royal Disaster Recovery personnel will be in Fairhope prior to the event, working with City officials to ensure an adequate response. This team will monitor the storms’ path and advise the City on anticipated needs and which prepositioned services to activate. We can also help with a rough order of magnitude of cost so the City can request appropriate operating lines of credit. This process ensures maximum communication with city officials and response services that may be stationed outside the disaster area. It also allows for real-time adjustment of subcontractor response. Once safe to travel, additional Royal personnel will be mobilized to provide full support. Remote vs. Onsite Services In our view, a robust onsite presence is required immediately after the event to ensure that needs are met in a timely manner. Almost all aspects of the recovery process need to be tracked and documented for speedy reimbursement, including pre-event activities. Once the initial recovery is complete, Royal personnel will demobilize as appropriate and work remotely. Personnel will remain onsite to assist with ongoing recovery efforts and management of rebuilding as needed. Subcontractors The nature of the project means Royal cannot identify roles for subcontractors until activation. Royal does not anticipate the need for subcontractors for our initial response. However, depending on the scope of the City’s needs, we commit to utilizing qualified Fairhope area DBE firms where possible. RoyalVue Software Royal uses web-based software that is customized to each client's specific needs. RoyalVue is utilized for Check-in/Check-out of personnel and contractors, geolocated damage assessments, meal counts, and, inventory. The software is compatible with PCs, tablets, and smartphones. It is also fully functional offline if cellular service is down. Project Approach/Plan Page 227 of 446 60 Royal Engineers and Consultants, LLC Software Integration Royal has extensive experience with integration into our clients' software. If needed Royal has the expertise and adaptability to operate within the city’s existing financial systems to assist with forced labor accounts, invoice tracking and approval, and other items. Project Initiation Once the reimbursable projects have been identified, the next step is to meet with the applicable governing authorities to determine eligibility, get buy-in on the project concept, identify any immediate challenges, and present the desired outcome on behalf of the applicant. We will conduct weekly progress meetings with Alabama EMA and FEMA, including EHP, CRC, 404 & 406 Mitigation teams. As noted in the next section, a key component of this step is Hazard Mitigation Measures under Section 406 of the Stafford Act. This is also the point when alternative or additional funding sources are sought. Project Execution When the PW is obligated, Royal works with the program Owner to procure the project's architects, engineers, and contractors. Royal guides our clients through this process in strict compliance with Federal and State regulatory guidance. As the first step in project execution, and on a wider basis, Royal reviews the existing procurement policies of the client against state and federal regulations and makes specific observations and recommendations. Common concerns to be addressed: •Requests for Proposals versus Requests for Qualifications. •Quotes versus bids. •Fair and open competition. •Requirement for a Cost Analysis. •Eligible versus ineligible contract types. •Unique requirements for debris removal operations. •Solicitation of small and disadvantaged businesses. •Federal clauses required in contracts. •Procurement documentation. Royal participates with client officials in the design review steps through design completion. Any deviations from the PW scope of work must be addressed at these points. Royal also reviews the draft project specifications for conformity with the PW scope of work and resolves any differences with the architect/ engineer. Royal will also prepare and submit PW Version Requests to align the PW for scope of work and cost. Once City representatives approve the plans and specifications, Royal works with the architect/engineer to prepare bid packages for contractors and advertise the request for sealed bids. Royal attends the bid opening and assures that the award recommendation is in accordance with State and Federal regulatory guidance. If the architect’s Construction Estimate or the construction bids substantially exceed the funds obligated in the PW, Royal prepares and submits a PW Version Request for alignment of scope and cost. Royal has the experience to know exactly what documentation FEMA requires to amend the PW. Project Approach/Plan Page 228 of 446 61 Royal Engineers and Consultants, LLC Schedule Royal develops a baseline schedule using Primavera P6 for each project. The schedule is continually updated and maintained to successfully identify any schedule creep early in the project. Royal has the project management experience to hold contractors to task and implement corrective measures to maintain the established project schedule. As with all aspects of the project, the schedule is regularly briefed to the Owner and other team members to gauge progress accurately. Budget Royal develops the initial budget for each project. The budget is maintained current throughout the project lifecycle. Immediate action is taken at the hint of cost overruns. Royal’s project management philosophy is to minimize change orders. Royal will thoroughly analyze all change order requests with an eye to necessity and FEMA eligibility. Royal ensures that a Cost Analysis is performed for each change order request as the Stafford Act requires. Royal submits a version request to FEMA for alignment of scope and cost if warranted by the size of the change order. Royal works seamlessly with our clients to reconcile budgets and regularly reports on the budget process. As detailed in the following section, Royal pursues the timely submission of Requests for Reimbursements to provide timely cash flow. FEMA Reimbursements Small PWs The funds from a small PW are paid by the State when the PW is obligated. While this is a straightforward process, it is important to note that project Owners are being paid in advance for the successful performance of all scope of work items in the PW. As part of the PW closeout process described below, Royal ensures all scope of work items in the PW have been completed and substantiates this fact with documentation, electronic (pdf) copy of the job records. Large PWs A large PW differs because reimbursement is for eligible expenses incurred and paid during the project. This requires operating capital to begin the project. Expedience is critical in turning paid invoices into reimbursements. Royal has submitted hundreds of Reimbursement Request Forms (RRF) for reimbursement. Royal has the knowledge and experience to know exactly what is required to be submitted to affect a speedy reimbursement. Royal submits an RRF electronically and tracks its progress through the reimbursement process in the applicant’s account on grants.alabama.gov. While most reimbursements are made after Cursory Review, all RRFs will be subject to Detailed Review where the RRFs are under intense scrutiny for regulatory compliance. Royal monitors the Detailed Review process to see that all reimbursements are approved for the requested dollar value. If a reimbursement is in question or being only partially approved, Royal will work with the Disaster Relief Specialist to clarify any concerns or submit any required documentation. Project Approach/Plan Royal specializes in ensuring utility damage is properly assessed and that repairs are reimbursed by federal recovery funding. Page 229 of 446 62 Royal Engineers and Consultants, LLC Appeals/Arbitration In the event that a reimbursement request is rejected, we work with the city to appeal the decision. If a reimbursement request is again rejected, Royal will work with the city through the arbitration process to resolve any issues. Project Completion Once the physical aspects of the project are complete, Royal performs a comprehensive reconciliation of all project documentation. If change orders were created during the project, Royal prepares and submits a PW Version Request to align scope and cost to actual project expenses. PW Closeout The closeout process is designed to fully document the accomplishment of a disaster relief project for which FEMA issued a PW. Project documentation must be formally compiled and submitted to FEMA for final approval. Royal’s commitment to our clients is to complete the closeout process in a manner that is fully reimbursed for every eligible dollar while ensuring that all documentation is prepared so as to minimize comment by FEMA, and to limit any potential observations or findings by the DHS Office of the Inspector General. The closeout process is where our team exercises meticulous attention to detail to ensure there is no loss of funding. Inspector General Audit As an example of our audit preparation and response, Cameron Parish, Louisiana, completed a Hurricane Rita audit by the Department of Homeland Security, Office of the Inspector General (OIG). This audit was initiated with the OIG Team's visit to Cameron Parish on October 24, 2011. The objective of the audit was to determine whether the Parish accounted for and expended FEMA grant funds according to federal regulations and FEMA guidelines. The audit scope was well known to Royal personnel since they had previously analyzed every DHS OIG Disaster Recovery report published over the last two years. The OIG generally selects project cost documentation based on dollar value so Royal performed a top-down review of all Hurricane Rita projects and the supporting documentation. Royal interfaced directly with the OIG Team during its visit and provided all requested documentation. Subsequent to the visit, Royal took the lead in addressing all OIG requests and has provided all documents in a timely manner. In fact, the OIG has commended Royal for providing material in hours when they are accustomed to waiting weeks at other locations. Workload Royal has the capacity to respond to several large events at once. Our geographic strategy keeps our clients prioritized by not saturating an area. The City of Fairhope is the only potential client we have in Baldwin or Mobile counties. Project Approach/Plan Page 230 of 446 63 Royal Engineers and Consultants, LLC Project Records Royal develops and maintains electronic records so that documentation remains secure. All documents are scanned and maintained as Portable Document Format (pdf) files. Documents developed by the project are maintained in native format and as pdf files. Original documents are maintained in their appropriate source or parent files. Copies of those documents provide the documentation necessary to satisfy state and federal requirements for reimbursement and closeout. All electronic records for the project are kept on a cloud-based server, which is backed up daily to a secure, remote location and has point-in-time restoration. The system is also ransomware protected. At job completion, Royal turns over all electronic records to the Owner. Hazard Mitigation Measures — Sections 404 & 406 A key component of project initiation is to identify any potential actions that can be taken to mitigate the same hazards in a future disaster. Referred to as Hazard Mitigation Measures under Section 406 of the Stafford Act, a Hazard Mitigation Proposal can be included in the PW and FEMA produces a cost estimate and performs a benefit-cost analysis to determine eligibility. Royal has been very successful in having Hazard Mitigation Proposals approved and funded. We have also successfully challenged decisions citing the proposal as ineligible. Our approach and subsequent project tasks follow Alabama EMA’s guidance for mitigation activities and FEMA’s Unified Guidance for Hazard Mitigation Assistance (HMA). Ultimately, our goal is to develop a long- term recovery plan and assist Fairhope with monitoring and accurately recording all HMGP program activities, which supports a clean audit following program closeout. Our team is extremely qualified to manage and provide technical assistance for federal and state programs to jurisdictions like Fairhope because we have gained valuable experience working with electric cooperatives, cities, counties, and public entities. These projects have given our team similar experiences and helped establish active, working relationships with the various funding agencies. Our comprehensive Disaster Management Plan covers all aspects of the recovery and serves as a roadmap for our team and clients to successfully execute projects within state and FEMA guidelines. Grant Management Grant management includes acquiring and maintaining all documents required by all federal and state agencies. Since 2005, our team has been tasked with developing, reviewing, and revising FEMA Project Worksheets (PW) in various states after federally declared disasters. Not only have we assisted various municipalities in applying for FEMA assistance, but we have also aided them in securing other grant funding to help cover their local cost share. We are also adept in reviewing selection procedures for professional firms and contractors to ensure FEMA and State compliance. Project Approach/Plan Page 231 of 446 64 Royal Engineers and Consultants, LLC FEMA, Alabama EMA, & Stakeholder Coordination Our team has excellent working relationships with directors and agency staff at FEMA and state agencies, with several members working with these agencies for over 15 years. Additionally, we understand the importance of keeping key stakeholder groups informed and providing timely responses to the State's or other parties' inquiries. We will communicate openly and transparently to inform all stakeholders of the project status. Financial Support Our team will aid in compiling documentation to support the cost of work performed, prepare reimbursement requests by PW, and track each request's status. We will coordinate with Fairhope’s staff to obtain all cost and necessary backup documentation to develop, revise, and submit PWs—while keeping the City informed of fiscal matters affecting reimbursement by FEMA, grants, or donations for services rendered. Additionally, our team has completed and managed the quarterly reporting required by FEMA for many years. We are familiar with their needs and always supply the information in a timely manner. Closeout Management The closeout process takes the project from beginning to end, and we implement robust measures throughout the program to facilitate successful closeout. Additionally, we utilize an extensive checklist to ensure we are not leaving anything out, so funding does not get de-obligated. Our team also understands the increasing pressure from the Alabama EMA and FEMA to formally closeout all PWs from previous disasters. We are prepared to assist with any investigation activities necessary to complete related outstanding PWs for FEMA approval. We have developed one of the highest closeout rates in Louisiana programs by systematically addressing the myriad details of the closeout program, which effectively removes this administrative burden from the City of Fairhope staff. Documentation & Recovery Process We will assist with developing program processes and procedures, implementation plans, or other pertinent documents/forms to record all pay items accurately. We are well prepared to assist in preparing and reviewing claim documentation and other documents requested by Alabama EMA and FEMA. We are extremely experienced with FEMA documentation and reporting requirements and will make available accurate, ongoing progress and budget status reports to coincide with scheduled meetings and briefings. For internal project management purposes with the City of Fairhope staff, we will provide timely reports on progress and the expenditure of funds. Additional Support Services Our team includes subject matter experts in areas that, in our experience, may arise over the course of a disaster recovery program. Being prepared to address opportunities or issues related to hazard mitigation and hardening, environmental and historic preservation, and insurance will help maximize funding. Project Approach/Plan Page 232 of 446 65 Royal Engineers and Consultants, LLC The Disaster Recovery Process Project Approach/Plan Experienced Team in All Aspects of Disaster Recovery Throughout this proposal, you will see that our team has the skills, knowledge, and experience in FEMA PW project management and execution. We understand the intricacies of federal and state regulations and can apply this insight on behalf of Fairhope from preliminary engineering design through closeout, within the parameters of the PW and in compliance with FEMA guidelines. We understand the state processes which allows us to quickly get emergency repair PWs obligated and paid back to the City. Our team can also define and access alternative funding sources outside of the FEMA environment for the city, including Hazard Mitigation Grant Programs and Community Development Block Grants. Page 233 of 446 66 Bonding & Insurance Capabilities Page 234 of 446 67 Bonding & Insurance Capabilities Royal Engineers and Consultants, LLC As Per Addendum 2 (October 6, 2023) 3 years of Audited Financials are included in Appendix A. A letter of credit and a bondability statement are included in the Financial Stability Section. We also meet the City’s insurance requirements, as shown by the Certificate of Insurance on the following page. Page 235 of 446 ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH-STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 2/15/2023 License # 0C36861 (504) 435-1108 00000 Royal Engineers & Consultants, LLC 1501 Religious St New Orleans, LA 70130 19232 22350 14484 A 1,000,000 ENVP0000323-23 2/19/2023 2/19/2024 300,000 Contractor Pollution 25,000 1,000,000 2,000,000 2,000,000 PROFESSIONAL 1,000,000 1,000,000B 648952496 00 2/19/2023 2/19/2024 5,000,000A ENVX0000286-23 2/19/2023 2/19/2024 5,000,000 C 120644 2/19/2023 2/19/2024 1,000,000 1,000,000 1,000,000 A Maritime Employer Li USRMEL22638 2/19/2023 Any One Accident 1,000,000 D Commercial Cyber Lia CYB-3013536-02 2/19/2023 2/19/2024 Aggregate 2,000,000 Certificate Holder is hereby named as Additional Insured on General Liability, Auto & Umbrella Policies as required by written contract. Certificate Holder is also provided with a Waiver of Subrogation on General Liability, Auto, Umbrella & Workers Compensation Policies as required by written contract. Primary & Non Contributory applies Professional Liabiliby $1,000,000/$2,000,000 Proof of Insurance ROYAENG-01 DALVAREZ2 Alliant Insurance Services, Inc. 909 Poydras St #2650 New Orleans, LA 70112 Dorian Alvarez Dorian.Alvarez@alliant.com Underwriters at Lloyd's (Lloyd's of London) Allstate Insurance Company Louisiana Workers' Compensation Corporation Hudson Excess Insurance Company X 2/19/2024 X X X X X X X X Page 236 of 446 69 Proposed Compensation Page 237 of 446 70 Proposed Compensation Royal Engineers and Consultants, LLC Proposed Compensation: Item III, Cost Proposal Form All rates shown are inclusive of ALL costs. We also propose a pre-event meeting at no cost to the City. Page 238 of 446 Page 239 of 446 Page 240 of 446 Page 241 of 446 71 Cost Center Tracking Page 242 of 446 72 Cost Center Tracking Royal Engineers and Consultants, LLC In Royal’s project-based ERP software, Deltek Vantagepoint, we have implemented a system wherein Direct Administrative Cost (DAC) items are pre-loaded from the FEMA-appointed task list and then assigned to each project and project phase as the specific project/phase is developed. This system allows us to report at a granular level not only for DAC items but for Project Management (PM and PGM) tasks as well using the same method of allowing only FEMA-appointed codes. If at any point projects or phases are combined or grouped together, this method allows to accurately shift the tracked items to the proper project/phase and show the path of progression to FEMA upon request. Additionally, using the percentages of billing allowed by FEMA, we pre-set DAC and PM budgets in our system and monitor those monthly to ensure that all time spent on a project is reimbursable and that budgets are not overdrawn without prior consent and approval from the client or FEMA. FEMA approved tasks are shown below. Direct Administrative Costs DA-1 Site Identification Identify and generate a list of damaged sites for one specific project. DA-2 Immediate Needs Discuss the need for immediate funding and collect supporting documentation for one specific project. DA-3 Data Collection and Dissemination Collect damage data, invoices, estimates and support documentation related to one specific project DA-4 Finance Compliance Reviews (PA) Review or support the compliance of the project with PA financial requirements for one specific project. DA-5 Project Description Development Developing the detailed site-specific damage description component of one specific project DA-6 Project Cost Estimation & Documentation Estimating/quantifying project costs, collecting supporting documentation, and calculating allowable fringe rates for one specific project. DA-7 Site Visits Visiting, surveying, and assessing sites for one specific project. DA-8 Other Funding Anticipation Document funding, scope of work, and other impacts resulting from mitigation, alternate, improved, or other funding request for one specific project. DA-9 Alternate Site Project Request Assemble and support requests from FEMA and the grantee related to an alternate project request for one specific project. Page 243 of 446 73 Cost Center Tracking Royal Engineers and Consultants, LLC Direct Administrative Costs DA-10 Site Improvement Project Request Assemble and support requests from FEMA and the grantee related to an improved project request for one specific project. DA-11 Small PW Writing Directly producing or writing the project worksheet for one specific project. DA-12 Project Scope Development Developing the scope of work component for one specific project worksheet. DA-13 Additional FEMA/Grantee Documentation Requests Collecting and processing document requests from FEMA and the grantee for one specific project DA-14 Alternate Projects Development Justifying and developing an alternate project plan and/or additional activities directly related to one specific alternate project request. DA-15 Improved Projects Development Justifying and developing an alternate project plan and/or additional activities directly related to one specific improved project requests. DA-16 Preparing PW Versions for Cost Adjustments Support the development of a new version of the current project worksheet for the purpose of adjusting the project amount for one specific project. DA-17 Project Payment Requests Developing, requesting, transmitting, and processing documents to request all or portion of the allocated project award amount for one specific project. DA-18 Project Cost Reconciliations Assist the grantee with assembling, transmitting, and developing final actual costs for grant closure related to one specific project. DA-19 Project Inspection Request Respond to grant review, inspection, or closure document requests from the grantee for one specific project. DA-20 Evaluating/Estimating Cost Overruns Adjust or estimate cost over/under runs for the purpose of project closeout for one specific project. DA-21 Other Program Management/Close-out Activities Managing activities related to the closeout process of one specific project worksheet. Page 244 of 446 74 Cost Center Tracking Royal Engineers and Consultants, LLC Other Task Tracking Direct Administrative Costs PM-1 Procurement Activities for A&E and Construction The development of advertisements and bid documents, monitoring of bid openings, and review of all bid submittals in the procurement of services for one specific project. PM-2 Management and Oversight of A&E and Contractor Activities Managing and overseeing the activities of the A&E and Contractor for one specific project. PM-3 Project Meetings and Site Visits During All Phases of Execution Attend project meetings and site visits to manage one specific project in the pre- construction, construction, and post- construction phases. PM-4 Review and Evaluate Plans and Construction Cost Estimates Management of the cost estimates provided for one specific project. PM-5 Review all A&E and Contractor Payment applications Management of all pay request for one specific project. PM-6 Maintain and update schedule Management of the schedule for one specific project. PM-1 Procurement Activities for A&E and Construction The development of advertisements and bid documents, monitoring of bid openings, and review of all bid submittals in the procurement of services for one specific project. FEMA PM General FEMA Activities Collection, coordination and other needs for design and construction that allows applicant to gather necessary information requested by FEMA. PGM-1 Non-Project Applicant Meetings Meetings with applicant leadership that is required for an overall recovery of multiple projects that is related to this specific project. PGM-2 Non-FEMA Applicant Meetings Meetings with other agencies and stakeholders that requires involvement from applicant for a specific project. PGM-3 Program Development Developing program scope and recovery development for a specific project to meet applicants’ recovery, infrastructure and community needs. PGM-4 Program Management Oversee specific project and personnel from development to commissioning of project. Page 245 of 446 75 Financial Stability Page 246 of 446 76 Financial Stability Royal Engineers and Consultants, LLC As noted previously, Royal has no litigation pending. We have been in business since 2005, have never declared bankruptcy, and have an excellent line of credit, as shown by the attached letters. Page 247 of 446 Page 248 of 446 Page 249 of 446 82 Appendix B: Required Forms Page 250 of 446 ITEM IV CONTRACTOR INFORMATION This Section must be printed, completed, and turned in with your bid response to Bid No. 23-031 Request for Proposal Consulting Services for FEMA Public Assistance Management Services Utility’s Damages Projects Business Organization Name of CONTRACTOR (exactly as it appears on W-9): ______________________________________________________________________________ Doing-Business-As Name of CONTRACTOR: ______________________________________________________________________________ Principal Office Address: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______LOCAL Telephone Number: ____ ____________ Toll- Free__833-66-Royal_____ LOCAL Fax Number: ________________ Email address: ________________________________________________________ Website: ________________________________________________________ Form of Business Entity [check one (“X”] Corporation ____ Partnership ____ Individual ____ Joint Venture ____ Other (describe): ________________________________________________________ Corporation Statement If a corporation, answer the following: Date of incorporation: __________________ The partnership is: General ___ Limited ___ Joint Venture Statement If a Joint Venture, answer the following: Date of organization: __________________ Location of organization: ________________________________________________________ JV CONTRACT recorded? Yes ___ No ___ Contact: _______________________________________Email____________________________ Phone__________________________________________Fax____________________________ END OF CONTRACTOR INFORMATION SECTION Royal Engineers and Consultants, L.L.C. 1501 Religious St, New Orleans, LA 70130 https://www.royalengineering.net X Limited Liability Company (LLC) info@royalengineering.net (504) 283-9001 (504) 283-9400 504-283-9001504-283-9400 John "Mac" McNeil MMcNeil@Royalengineering.net Location of incorporation: _______________________________________________ The corporation is held: Publicly ___ Privately __ Partnership Statement If a partnership, answer the following: Date of organization: __________________ Location of organization: ________________________________________________________ Page 251 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Richard Johnson, CITY ENGINEER SUBJECT: The City Engineer, Richard Johnson, is requesting the hiring of a professional architectural firm for RFQ PS24-008 Professional Architecture and Engineering Services for the Nature Center Building Rehabilitation. AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: To approve negotiated not-to-exceed amount of $48,000.00 for this project and allow the Mayor to execute a contract with Watershed. BACKGROUND INFORMATION: Mayor Sullivan has selected Watershed for this project. The proposed scope of work shall include architectural basic services, programming, and assessment services for the conversion of an existing +/- 5,500 SF residence into a commercial Nature Center, housing offices, classrooms, interpretive and meeting space. Life safety and ADA improvements will include ADA compliant restrooms to serve the public and staff, new door hardware, floor surfaces, exit lighting, and conversion of full kitchen into break room kitchen. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 103-55892 North Triangle House Imprv $48,000.00 $48,000.00 $0.00 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: Page 252 of 446 For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 253 of 446 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Watershed for Professional Architecture and Engineering Services for (RFQ PS24-008) Nature Center Building Rehabilitation with a not-to-exceed amount of $48,000.00. DULY ADOPTED THIS 11TH DAY OF DECEMBER, 2023 ______________________________ Corey Martin, Council President Attest: ____________________________ Lisa A. Hanks, MMC City Clerk Page 254 of 446 Sherry Sullivan Mayor Council Members : Kevin G. Boone Jack Burrell , ACMO Jimmy Conyers Corey Martin Jay Robinson Lisa A. Hanks , MMC City Clerk Kimberly Creech Treasurer 61 North Section St. PO Box 429 Fairhope, AL 36533 251-928-2136 (p) MEMO To: From: Suzanne Doughty, Senior Accountant Kim Creech, Treasurer Erin Wolfe, Purchasing Manager Date: November 28, 2023 Re: RFQ PS24-008 Professional Architecture and Engineering Services for the Nature Center Building Rehabilitation The Director of the Public Works Department. Richard Johnson , is requesting the hiring of a professional engineer for RFQ PS24-008 Professional Architecture and Engineering Services for the Nature Center Building Rehabilitation . Mayor Sullivan has selected Watershed for this project. The proposed scope of work shall include architectural basic services , programming , and assessment services for the conversion of an existing +/-5,500 SF residence into a comme rcial Nature Center, housing offices , classrooms , interpretive and meeting space . Life safety and ADA improvements will include ADA compliant restrooms to serve the public and staff, new door hardware , floor surfaces , exit lighting , and conversion of full kitchen into break room kitchen . The negotiated not-to-exceed amount will be Forty-Eight Thousand Dollars ($48 ,000 .00 ). Please place on the next available City Council Agenda this request for the City Council to approve negotiated not-to-exceed amount of $48,000.00 for this project and allow the Mayor to execute a contract with Watershed. Cc : file , Richard Johnson , George Ladd Page 255 of 446 NATURE CENTER SCOPING AND ESTIMATING WORKSHEET 10.25.2023 SCOPE OF WORK The proposed scope of work includes architectural basic services, programming, and assessment services for the conversion of an existing +/- 5,500 SF residence into a commercial Nature Center, housing offices, classrooms, interpretive and meeting space. Life safety and ADA improvements will include ADA compliant restrooms to serve the public and staff, new door hardware, floor surfaces, exit lighting, conversion of full kitchen into break room kitchen. Building envelope and MEP systems improvements will cover siding, roofing, insulation, air sealing, electrical, and HVAC. The improvements will be tailored to address current maintenance issues as well as the future durability, resilience, and efficiency of the building. ADDITIONAL SERVICES Proposed additional services include: Landscaping Design for the Nature Center, to demonstrates how the native plants in the park can be utilized in a water wise landscaping design that creates habitat for birds and pollinators. Interior design for furnishings for the offices, classrooms, and interior and exterior meeting spaces at the Nature Center. Design, fabrication, and installation of Interpretive Elements and Wayfinding Signage for the Nature Center. EXCLUSIONS AND ADDITIONAL SERVICES This proposal excludes professional estimating services, civil engineering, commercial elevator design, and/or any significant changes to scope beyond what is described above. These Additional Services can be provided upon request at our hourly rates, or with a revised lump sum agreement. This proposal is a rough estimate, based on a rough estimate of budget and scope, and can be refined to respond to additional details regarding the scope of work, or budget. W A T E R S H E D, Building Sustainability I 302 Magnolia Avenue Fairhope, AL l www.watershed.pro I p:251.929.0514 Page 256 of 446 PROPOSAL OF SERVICES 10.25.2023 Nature Center Renovation, 4,400 SF Conditioned, 5,581 SF Under Roof 2,919 SF Intensive Renovations •Reconfigure Porch to provide accessible Entry from Parking •Provide ADA compliant commercial doors and hardware •Convert Guest Bedroom and Sunroom to Office space •Convert Dining to Welcome/Admin •Convert Breakfast Room to Info Hub •Convert full Kitchen to Break Room, servicing meeting/classroom space and offices •Convert Living Room to Classroom/Meeting Room •Convert Laundry/Bath on Main Floor to ADA Restroom and private WC for office •Add ADA Bathroom in Basement •Convert Basement Den to Classroom •Convert Master Suite and Upstairs Bedrooms to storage •(COF to Demo carpet only and close to public (+/- 1,500 SF) •Remove drywall on ground floor (COF) investigate and mitigate mildew then replace •Replace residential carpet with commercial flooring/ tile •Refinish wood flooring (damaged in existing dining room entry area) •Paint all renovated rooms •Replace damaged wood siding •Insulation, air sealing, weatherization repairs •Replace damaged siding and paint exterior •Replace roofing and gutters •Relamp all can lighting with LED •Replace decorative light fixtures •Replace or upgrade 1 or both HVAC Units •COF to tie into City Sewer with grinder pump Architectural Basic Services Schematic Design $13,500 Design Development $ 4,500 Construction Documents $20,000 Bidding/Construction Administration (75 hours assumed) $10,000 Total Basic Services $48,000 Additional Services, if required Additional Construction Administration, hourly rate FFE Design $ 8,000 Landscape Design $22,000 Interpretive Design, 300 SF of Interior Panels $36,750 W A T E R S H E D, Building Sustainability I 302 Magnolia Avenue Fairhope, AL l www.watershed.pro I p:251.929.0514 Page 257 of 446 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Name: Richard D. Johnson, PE Date: 10-26-2023 Department: Public Works Expenditure Threshold** Distinctions Quotes Required Approval Green Sheet Resolution Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A Greater than: Gen Govt - $5,001 Utilities - $10,001 Operational NON-Budgeted Three Council Required Required Gen Govt - $5,001-$30,000 Utilities - $10,001 - $30,000 Operational Budgeted Three Treasurer N/A N/A Over $30,000 Operational Budget* State Bid List or Buying Group Treasurer/Mayor N/A N/A Over $30,000/$100,000 Operational Budgeted Bids Council Required Required Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. QUOTES Vendor Name Vendor Quote 1.WATERSHED - Architects $ Request for PS & set NTE Amount 2.Click or tap here to enter text.$ 3.Click or tap here to enter text.$ Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐Sole Source (Attach Sole Source Justification) ITEM OR SERVICE INFORMATION 1.What item or service do you need to purchase? Professional Architectural Services (A&E Design) 2.What is the total cost of the item or service? $48,000.00 for upfront A&E Services 3.How many do you need? A&E Services 4.Item or Service Is: ☐ New ☐ Used ☐ Replacement ☐ Annual Request 5.Vendor Name (Lowest Quote): WATERSHED – to be selected by Mayor 6.Vendor Number: Unknown – may need to register If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. BUDGET INFORMATION 1.Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2.If budgeted, what is the budgeted amount? $400,000.00 – includes construction cost 3.Budget code: 103-55891 Line 10 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. PROJECT: 2024-PWI 010 Nature Center Building Program - Flying Creek Nature Perserve Page 258 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Richard Johnson, CITY ENGINEER SUBJECT: The City Engineer, Richard Johnson, is requesting the hiring of a professional engineer for RFQ PS24-009 Professional Engineering Services for the Section Street Resurfacing in the Central Business District (CBD). AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: To approve negotiated not-to-exceed amount of $59,517.00 for this project and allow the Mayor to execute a contract with Gresham Smith. BACKGROUND INFORMATION: Mayor Sullivan has selected Gresham Smith for this project. The proposed scope of work shall include: 1. General: Design for roadway improvements to Section Street from Fels Avenue to Bayou Drive in downtown Fairhope. 2. Preliminary Roadway Assessment 3. Roadway Design and Plans 4. Utility Coordination BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 103-55856 City Wide Street Resurf (Line 40) $59,517.00 $59,517.00 $0.00 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: Page 259 of 446 For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 260 of 446 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Gresham Smith for Professional Engineering Services for (RFQ PS24-009) Section Street Resurfacing in the Central Business District (CBD) with a not-to-exceed amount of $59,517.00. DULY ADOPTED THIS 11TH DAY OF DECEMBER, 2023 ______________________________ Corey Martin, Council President Attest: ____________________________ Lisa A. Hanks, MMC City Clerk Page 261 of 446 Sherry Sullivan Mayor Council Members : Kevin G. Boone Jack Burrell , ACMO Jimmy Conyers Corey Martin Jay Robinson Lisa A. Hanks , MMC City Clerk Kimberly Creech Treasurer 61 North Section St. PO Box 429 Fairhope , AL 36533 251 -928 -2136 (p) MEMO To: From: Suzanne Doughty, Senior Accountant Kim Creech, Treasurer Erin Wolfe, Purchasing Manager Date: November 28, 2023 Re: RFQ PS24-009 Professional Engineering Services for the Section Street Resurfacing in the Central Business District (CBD) The Director of the Public Works Department. Richard Johnson , is requesting the hiring of a professional engineer for RFQ PS24 -009 Professional Engineering Services for the Section Street Resurfacing in the Central Business District (CBD). Mayor Sullivan has selected Gresham Smith for this project. The proposed scope of work shall include : 1. General : Design for roadway improvements to Section Street from Fels Avenue to Bayou Drive in downtown Fairhope . 2 . Preliminary Roadway Assessment 3. Roadway Design and Plans 4. Utility Coordination The negotiated not-to-exceed amount will be Fifty -Nine Thousand Five Hundred Seventeen Dollars ($59 ,517 .00). Please place on the next available City Council Agenda this request for the City Council to approve negotiated not-to-exceed amount of $59,517.00 for this project and allow the Mayor to execute a contract with Gresham Smith. Cc : file , Richard Johnson , George Ladd Page 262 of 446 Genuine Ingenuity 3595 Grandview Parkway Suite 300 Birmingham, AL 35243 205.298.9200 GreshamSmith.com October 19, 2023 Mr. Richard Johnson, P.E. Public Works Director City of Fairhope 555 South Section Street Fairhope, AL 36532 Subject: Proposal for Design Services for Roadway Improvements for Section Street from Fels Avenue to Bayou Drive Fairhope, AL Dear Mr. Johnson: Gresham Smith is pleased to submit this proposal for designing roadway improvements and resurfacing for Section Street from Fels Avenue to Bayou Drive. We are excited about the opportunity to work with the City of Fairhope. I. General This project will involve the design for roadway improvements to Section Street from Fels Avenue to Bayou Drive in downtown Fairhope. The improvements shall include milling, resurfacing, and re-striping the driving lanes as well as the adjacent on-street parking. We will develop the construction plans, including pay items, quantities, specifications for the work items, and construction cost estimates. ALDOT Standard Specifications will be used for technical items where appropriate. Construction phase services will be handled under a separate or supplemental agreement upon completion of this scope. Since this project is being 100% locally funded, the plans will not be submitted to ALDOT or go through ALDOT’s plan development process. The plans will be reviewed and approved by the City of Fairhope. II. Preliminary Roadway Assessment A. Gresham Smith will do a site investigation to assess existing conditions prior to the design of improvements. The assessment will include measurements of pavement and striping dimensions, photographs, and a video of the corridor. Prior to the investigation, Gresham Smith will call 811 so that utility locations can also be documented. Page 263 of 446 Mr. Richard Johnson, P.E. October 19, 2023 Page | 2 III. Roadway Design and Plans B. Gresham Smith will design and prepare roadway construction plans for the project using Bentley OpenRoads design software. Aerial photography will be used for the plan sheets in place of topographic survey data. If the City does not have aerial photography available, photography from ArcGIS or Google Earth will be used. The roadway plans will be prepared referencing the applicable ALDOT Standard Drawings and Specifications. Striping will be designed and checked using the MUTCD. C. The roadway plans assembly will include: Title Sheet, Index, ALDOT Standard Drawings List, Typical Section Sheets, Project Notes Sheet(s), Summary of Quantities Sheets, Summary of Quantity Box Sheets, Roadway Plan Sheets, Traffic Control Plan Sheets, and Miscellaneous Details Sheets as needed. D. There are two mid-block crosswalks that have in-road crosswalk lighting systems. Gresham Smith will coordinate with the City on the design of the replacement of these lights or lighting systems. Based on these discussions, Gresham Smith will provide plan sheets, details, and notes as needed for the replacement of the in-road lights. E. Erosion and sediment control standard details will be referenced in the plans for the purpose of inlet protection during the milling and paving operations. F. Meetings with City – Gresham Smith has budgeted for the following meetings: a. Monthly progress meetings with the City (estimated 3 months). These meetings are anticipated to be done by phone. b. 90%, and 100% plan review meetings with the City in Fairhope. G. Deliverables: a. Gresham Smith will submit 90% and 100% plans to the City in pdf format. b. One printed set of full-size (34” by 22”) signed and sealed construction plans. IV. Utility Coordination Since the scope of work is limited to milling and resurfacing, we do not anticipate that utility relocations or adjustments will be required. Gresham Smith will provide notification and construction plans to all affected utility companies in the corridor. If utility repairs are anticipated in the project area, then the utility owners will be encouraged to perform those prior to resurfacing the street. Our utility coordination effort is largely controlled by the utility companies’ responsiveness to our coordination submittals and completing their repair designs in a timely manner. We have included our best estimate of our utility coordination effort needed to submit plans to the utility companies and confirm areas where repairs are required. If we experience delays with the utility coordination work that results in us reaching our estimated utility relocation fee amount, we will request additional funding to complete the utility coordination work at that time. Our scope includes: A. Review existing utility locations as overlaid on proposed corridor roadway improvements. B. After plan milestone submittals at 90% and 100%, meet with all utility companies, design team and City to discuss any known required repairs. Page 264 of 446 Mr. Richard Johnson, P.E. October 19, 2023 Page | 3 C. The design of utility relocation plans for power, phone, communications, cable TV, natural gas and water and sewer will be provided by those respective utility companies. The following items are not included in this scope of services: Design of power, phone, communications, cable TV, natural gas, water and sewer. V. Scope Exclusions A. The following items are not included in the scope of services of this proposal: a. Topographic or boundary surveys – we will use aerial photography provided by the City of Fairhope, ArcGIS, or Google Earth and supplement with field measurements taken by our team for the roadway plan sheets b. ADA sidewalk ramp design and sidewalk improvement design c. Redesigns, modifications, or additions to the existing traffic signals, other than the previously mentioned lighted crosswalks. d. Environmental Permitting is not anticipated for this project and is excluded from the scope of services e. Utility design. f. Redesigns, modifications, or additions to the existing drainage systems g. Roadway lighting design h. Right of way or easement acquisition services are not anticipated for this project i. A Construction Best Management Practices Plan (CBMPP) j. ADEM NPDES Construction Stormwater Permit Notice of Intent (NOI) – stormwater permitting is not required for projects that are milling and resurfacing only. k. Bid documents, construction contracts, or bid services and advertising. Gresham Smith will provide specifications and items of work with estimated quantities that will be included in the bid documents and contract. Gresham Smith will attend the Pre-bid Meeting, and check and certify the bid tabulations. l. Construction engineering & inspection services – Construction engineering & inspection services will be negotiated at a later date once the construction project duration is established and included in a separate agreement. If the City of Fairhope wishes for Gresham Smith to provide any of these services, we can provide a proposal for those services. Page 265 of 446 Mr. Richard Johnson, P.E. October 19, 2023 Page | 4 COMPENSATION a. Below is a summary of the proposed fees for the scope of services outlined above. Fees are Lump Sum unless otherwise specified. This fee is based on completing the scope of work by March 2024. Phase Fee Preliminary Roadway Assessment $3,555.00 Roadway Design & Plans (includes overall Project Management & Expenses) $52,470.00 Utility Coordination1 $3,492.00 Total $59,517.00 1. Services to be provided on an hourly basis up to the maximum fee shown. AGREEMENT We propose to use the Gresham Smith Agreement Between Owner and Engineer for Professional Services, and this proposal will become an exhibit to the agreement. An agreement will be drafted and sent for your review. If you have any questions about this proposal, please do not hesitate to contact us. We look forward to the opportunity to design these proposed roadway improvements for the City of Fairhope. If you have any questions about our scope of services or the fee proposal, please don’t hesitate to contact me at 205.298.9226 or by email at chris.gass@greshamsmith.com. Sincerely, Chris Gass, P.E. Project Manager Blair C. Perry, P.E. Project Executive Alabama State Leader - Transportation Page 266 of 446 555 S Section Street / Fairhope, Alabama 36532 251.928.8003 (p) / www.FairhopeAL.gov PUR-004 052622 CITY OF FAIRHOPE PURCHASING DEPARTMENT REQUEST FORM Name:Richard D. Johnson, PE Date:10/25/2023 Department:Public Works Expenditure Threshold Distinctions Quotes Required Approval Green Sheet Resolution Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A Greater than: Gen Govt - $5,001 Utilities - $10,001 Operational NON-Budgeted Three Council Required Required Gen Govt - $5,001-$15,000 Utilities - $10,001 - $15,000 Operational Budgeted Three Treasurer N/A N/A Over $15,000/$50,000 Operational Budget*State Bid List or Buying Group Treasurer/Mayor N/A N/A Over $15,000/$50,000 Operational Budgeted Bids Council Required Required Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. QUOTES Vendor Name Vendor Quote 1.Gresham Smith $59,517.00 2.Click or tap here to enter text.$ 3.Click or tap here to enter text.$ Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) ITEM OR SERVICE INFORMATION 1. What item or service do you need to purchase? Engineering Professional Services 2. What is the total cost of the item or service? $59,517.00 3. How many do you need? Click or tap here to enter text. 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): Click or tap here to enter text. 6. Vendor Number: Click or tap here to enter text. If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. BUDGET INFORMATION 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $750,000.00 3. Budget code: 103-55856 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 267 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Daryl Morefield, WATER SUPERINTENDENT SUBJECT: The Superintendent of Water and Wastewater Department, Daryl Morefield, has requested to hire an Engineering Firm for the upgrades to the Force Sewer Main to support RESTORE funded sewer upgrade projects. AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: To approve the negotiated fee schedule for RFQ PS23-027 Professional Engineering Services for Force Sewer Main Upgrades and authorize the Mayor to execute a contract for the not-to-exceed amount of $530,000.00. BACKGROUND INFORMATION: The City Council approved the selection of Kimley-Horn and Associates as the result of RFQ PS23-027 Professional Engineering Services for Force Sewer Main Upgrades and approved the Mayor to negotiate the contract fee schedule. Fixed Fees are listed in the attached Proposal Letter. The Mayor and The Superintendent of Water and Wastewater Department would like to establish a not-to-exceed amount for Professional Engineering Services of Five Hundred Thirty Thousand Dollars ($530,000.00). BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 004020- 59500 WW-System Imprv Collection System $530.000.00 $530,000.00 $0.00 GRANT: Necessary improvements in support of the Restore Grant project. LEGAL IMPACT: N/A Page 268 of 446 FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 269 of 446 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Kimley-Horn and Associates, Inc. for Professional Engineering Services for (RFQ PS23-027) Force Sewer Main Upgrades with a not-to-exceed amount of $530,000.00. DULY ADOPTED THIS 11TH DAY OF DECEMBER, 2023 ______________________________ Corey Martin, Council President Attest: ____________________________ Lisa A. Hanks, MMC City Clerk Page 270 of 446 Page 271 of 446 Page 272 of 446 Page 273 of 446 Page 274 of 446 Page 275 of 446 Page 276 of 446 Page 277 of 446 Page 278 of 446 Page 279 of 446 Page 280 of 446 Page 281 of 446 Page 282 of 446 Page 283 of 446 Page 284 of 446 Page 285 of 446 Page 286 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Daryl Morefield, WATER SUPERINTENDENT SUBJECT: The Superintendent of Water/Wastewater, Daryl Morefield, is requesting the hiring of a professional engineering firm for RFQ PS24-010 Professional Engineering Services for the Lead Service Line Inventory and Compliance – Phase 1. AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: To approve negotiated not-to-exceed amount of $77,700.00 for this project and allow the Mayor to execute a contract with Kimley-Horn and Associates, Inc. BACKGROUND INFORMATION: Mayor Sullivan has selected Kimley-Horn and Associates, Inc. for this project. The proposed scope of work shall include: Task 1: Data Gathering & Analysis (120Water shall be a subcontractor for the gathering and review of data) Task 2: Preliminary Findings Review and Software Introduction Task 3: LSLI Verification Task 4: LSLI Submittal BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 004010- 50290 Water-Professional Services (Line 30) $77,700.00 $77,700.00 $0.00 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: Page 287 of 446 For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 288 of 446 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Kimley-Horn for (RFQ PS24-010) Professional Engineering Services for the Lead Service Line Inventory and Compliance – Phase 1 with a not-to-exceed amount of $77,700.00. DULY ADOPTED THIS 11TH DAY OF DECEMBER, 2023 ______________________________ Corey Martin, Council President Attest: ____________________________ Lisa A. Hanks, MMC City Clerk Page 289 of 446 Sherry Sullivan Mayor Council Members: Kevin G. Boone Jack Burrell, ACMO Jimmy Conyers Corey Martin Jay Robinson Lisa A. Hanks , MMC City Clerk Kimberly Creech Treasurer 61 North Section St . PO Box 429 Fairhope , AL 36533 251-928-2136 (p) MEMO To: From: Suzanne Doughty, Senior Accountant Kim Creech, Treasurer Erin Wolfe, Purchasing Manager Date: November 28, 2023 Re: RFQ PS24-010 Professional Engineering Services for the Lead Service Line Inventory and Compliance -Phase 1 The Superintendent of Water/Wastewater, Daryl Morefield , is requesting the hiring of a professional engineering firm for RFQ PS24 -010 Professional Engineering Services for the Lead Service Line Inventory and Compliance -Phase 1. Mayor Sullivan has selected Kimley-Horn and Associates , Inc . for th is project. The proposed scope of work shall include : Task 1: Data Gathering & Analysis (120Water shall be a subcontractor for the gathering and review of data) Task 2: Preliminary Findings Review and Software Introduction Task 3: LSLI Verification Task 4 : LSLI Submittal The negotiated not-to-exceed amount will be Seventy -Seven Thousand Seven Hundred Dollars ($77 ,700.00). Please place on the next available City Council Agenda this request for the City Council to approve negotiated not -to-exceed amount of $77,700.00 for this project and allow the Mayor to execute a contract with Kimley-Horn and Associates, Inc. Cc : file , Daryl Morefield Page 290 of 446 kimley-horn.com 11 North Water Street, RSA Battle House Tower, Suite 9290, Mobile, AL, 36602 251 751-2527 October 26, 2023 City of Fairhope Daryl Morefield Water and Wastewater Superintendent 555 S. Section Street Fairhope, AL 36532 RE: Fairhope Lead Service Line Inventory and Compliance – Phase 1 Mr. Morefield: Kimley-Horn and Associates, Inc. (“Kimley-Horn” or “Consultant”) is pleased to submit our proposed scope services for the project entitled “Fairhope Lead Service Line Inventory and Compliance” (“Project”). This project is in response to the revisions to the Lead and Copper Rule by the Environmental Protection Agency (EPA) mandating all water systems develop and submit an inventory of service line material within their system by October 16, 2024. We propose the use of the 120Water Platform to leverage GIS data, billing system records, historical work order records, recent project as-builts, and other available data sources to develop a service line inventory categorized by customer address and in compliance with the EPA submittal format. Kimley-Horn will assist the Client with data submittals to 120Water and submittal of the final LSLI to EPA prior to the deadline stated above. Attached is a scope and fee for your review and approval. We look forward to working with you on this vital project. Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. Charles H. Starling III, P.E., BCEE Project Manager Page 291 of 446 Attachment A Page 2 kimley-horn.com 11 North Water Street, RSA House Tower, Suite 9290 Mobile, AL 36602 251 751-2527 Scope of Services/Method of Compensation Fairhope Lead Service Line Inventory and Compliance – Phase 1 Identification of Project: Project Name: Lead Service Line Inventory and Compliance – Phase 1 KH Project Manager: Charles H. Starling, III, P.E., BCEE Project Understanding The Client has requested the Consultant to provide data analysis, regulatory compliance, and consulting services for the generation of a lead service line inventory (LSLI) for all water service lines within the system. This project is in response to the revisions to the Lead and Copper Rule by the Environmental Protection Agency (EPA) mandating all water systems develop and submit an inventory of service line material within their system by October 16, 2024. We propose the use of the 120Water Platform to leverage GIS data, billing system records, historical work order records, recent project as- builts, and other available data sources to develop a service line inventory categorized by customer address and in compliance with the EPA submittal format. Kimley-Horn will assist the Client with data submittals to 120Water and submittal of the final LSLI to EPA prior to the deadline stated above. Specific Scope of Services The Consultant will provide the following professional services (“the Services”): Task 1 – Data Gathering & Analysis Conduct kick-off meeting with 120Water and Client to establish team and confirm roles and responsibilities. This meeting will establish the program approach including success metrics and project timelines, and the cadence of program reviews and client updates. Kimley-Horn and 120Water will identify, review, document, and collaboratively understand the existing data source(s) and systems available for use to build out a preliminary LSLI. After review of the available data sources, we will work with the Client to prepare and submit the requested data to 120Water. 120Water will review submitted data and determine the best analysis approach to bring the data together into a single data set that reflects all service line locations and associated attributes. 120Water will conduct a thorough review of the submitted data, to ensure all data fields are understood and data integrity is maintained. They will clean and combine all appropriate data sources into a single service line inventory dataset. The final dataset in this stage will include service line locations and material type categorizations for each identified service line in the distribution network, as well as all associated location and service line attributes. Page 292 of 446 Attachment A Page 3 kimley-horn.com 11 North Water Street, RSA House Tower, Suite 9290 Mobile, AL 36602 251 751-2527 Task 2 – Preliminary Findings Review and Software Introduction Conduct preliminary findings meeting with 120Water and Client to discuss service line locations, material type associations, the number of service lines the 120Water team was able to categorize as non-lead, geographic trends, etc. Develop methodology for customizing the 120Water platform to meet the Client’s needs (e.g., customization data fields, location and service line identifiers, prioritization set-up, etc.) Determine additional data sources to supplement the preliminary findings and incorporate the new data into the LSLI. Setup and configure 120Water platform software account and setup user(s) account(s) to introduce the Client to their data in the software. 120Water will train the Client user(s) on the 120Water software platform using the prepared data. During this session, the 120Water team and the Client will discuss current data systems and processes and provide guidance on using 120Water platform for long-term LSL management. Task 3 – LSLI Verification 120Water will conduct a Prioritization and Verification Workshop to review inventory findings, prioritization metrics, geographic considerations, neighborhood information, and other details to define the method for organizing ongoing inventory efforts. 120Water will prepare and issue a validation plan summarizing these items to the Client. 120Water will distribute via US Mail up to 5,000 customer LSLI postcards with return postage and input returned data points into the inventory. Kimley-Horn will continue to work with Client to leverage the 120Water platform to input field collected data and ensure the LSLI meets state and federal requirements. Kimley-Horn will use the 120Water findings to help the City develop a field verification plan for determination of service material. Task 4 – LSLI Submittal 120Water Platform will serve as the database of record for all Service Line material updates, and the Platform will deliver that data back to the Client. Kimley-Horn will organize and review final submittal of LSLI with Client and help ensure LSLI is submitted to ADEM prior to October 16, 2024 deadline. Information Provided by Others Kimley-Horn shall be entitled to rely upon the accuracy of information provided by others in the performance of professional services. It is anticipated that the following items will need to be provided to Kimley-Horn by the City during the project: 1. Record drawings of existing utilities owned by the City of Fairhope for utilities within the project limits. 2. Water Service Account Data (Address, Connection Date, etc.) Page 293 of 446 Attachment A Page 4 kimley-horn.com 11 North Water Street, RSA House Tower, Suite 9290 Mobile, AL 36602 251 751-2527 3. Work Orders related to water system and water service installation/repairs. 4. Assistance by City Staff obtaining water service records. Additional Services (if required) Services requested that are not specifically included will be provided under an amendment of this scope of services or as a new and separate IPO agreement or can be performed on an hourly basis upon written authorization. Assumptions/Exclusions Lead Check Swab Kits Water Sampling and Laboratory Testing Fees Physical Field Validation Checks Filter Pitcher Kits or Replacement Filters. Software Support beyond the 12-month subscription initiated upon the execution of this task order. Public Education and Outreach Schedule Kimley-Horn will provide the services described in the scope of services in an expeditious manner based upon an agreed upon schedule to meet initial compliance with the EPA deadline of October 16, 2024. This task order covers a one-year period. Completion of field data verification by Client is outside the control of the Consultant and must be conducted in a timely manner to ensure a completed LSLI is compiled for submittal. Deliverables Kimley-Horn will provide the deliverables as described in the above scope of services. Kimley-Horn and 120Water will provide an excel database file with all recorded data in accordance with the ADEM specified excel spreadsheet format. Page 294 of 446 Attachment A Page 5 kimley-horn.com 11 North Water Street, RSA House Tower, Suite 9290 Mobile, AL 36602 251 751-2527 Terms of Compensation Kimley-Horn will complete the above scope of services on a time and expense basis invoiced monthly per the standard rate sheet provided with the Master Services Agreement. Individual task amounts are provided for budgeting purposes only. Kimley-Horn reserves the right to reallocate amounts among tasks as necessary. Kimley-Horn will not exceed the total amount listed below without written approval. Task No. Task Description Kimley-Horn Fee 120Water Fee1 Task Totals 1 Data Gathering and Analysis $18,000.00 $21,250.00 $39,250.00 2 Preliminary Findings Review and Database Introduction $3,500.00 $15,300.00 $18,800.00 3 LSLI Verification $3,500.00 $14,150.00 $17,650.00 4 LSLI Submittal $2,000.00 $ 0.00 $2,000.00 SUBTOTALS: $27,000.00 $50,700.00 $77,700.00 TOTAL TASK ORDER $77,700.00 1The 120Water fee provided in Task 1 and Task 2 are annual fees. The 120Water fee in Task 3 is based on 5,000 customer LSLI postcards. ACCEPTED: CITY OF FAIRHOPE, AL KIMLEY-HORN AND ASSOCIATES, INC. BY: BY: TITLE: TITLE: DATE: DATE: Associate October 26, 2023 Page 295 of 446 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Name:Daryl Morefield Date:10/31/2023 Department:Water Expenditure Threshold**Distinctions Quotes Required Approval Green Sheet Resolution Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A Greater than: Gen Govt - $5,001 Utilities - $10,001 Operational NON-Budgeted Three Council Required Required Gen Govt - $5,001-$30,000 Utilities - $10,001 - $30,000 Operational Budgeted Three Treasurer N/A N/A Over $30,000 Operational Budget*State Bid List or Buying Group Treasurer/Mayor N/A N/A Over $30,000/$100,000 Operational Budgeted Bids Council Required Required Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. QUOTES Vendor Name Vendor Quote 1.Kimley-Horn $77,700.00 2.Click or tap here to enter text.$ 3.Click or tap here to enter text.$ Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☒ Sole Source (Attach Sole Source Justification) ITEM OR SERVICE INFORMATION 1. What item or service do you need to purchase? Lead service line inventory 2. What is the total cost of the item or service? $77,700.00 3. How many do you need? 1 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): Kimley-Horn 6. Vendor Number: 7089 If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. BUDGET INFORMATION 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $100,000.00 3. Budget code: 004010-50290-30 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 296 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Daryl Morefield, WATER SUPERINTENDENT SUBJECT: The Superintendent of Water and Wastewater Department, Daryl Morefield, has requested to hire an Engineering Firm for RFQ PS23- 025 Professional Engineering Services for Wastewater Treatment Plant Headworks Improvements, which will be partially funded by funds provided through the American Rescue Plan Act (ARPA) of 2021. AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: To approve the negotiated fee schedule and allow the Mayor to execute a contract for the not-to-exceed amount of $350,000.00. BACKGROUND INFORMATION: The City Council approved the selection of Krebs Engineering and Associates as the result of Request for Qualifications RFQ PS23-025 Professional Engineering Services for Wastewater Treatment Plant Headworks Improvements and approved the Mayor to negotiate the contract fee schedule. Fixed Fees are listed in the attached Proposal Letter. The Mayor and The Superintendent of Water and Wastewater Department would like to establish a not-to-exceed amount for Professional Engineering Services of Three Hundred Fifty Thousand Dollars ($350,000.00). BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 004020- 59502 WW-System Imprv- WWTP (Line 130) $350,000.00 $350,000.00 $0.00 GRANT: The "Headworks" project is being partially funded by ARPA (American Rescue Plan Act) administered by ADEM (Alabama Dept. of Environmental Management) in the amount of $1,154,696.00. Page 297 of 446 LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 298 of 446 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Krebs Engineering and Associates for Professional Engineering Services for (RFQ PS23-025) Wastewater Treatment Plant Headworks Improvements with a not- to-exceed amount of $350,000.00. DULY ADOPTED THIS 11TH DAY OF DECEMBER, 2023 ______________________________ Corey Martin, Council President Attest: ____________________________ Lisa A. Hanks, MMC City Clerk Page 299 of 446 Sherry Sull ivan Mayor Council Members: Kevin G. Boone Jack Burrell , ACMO Jimmy Conyers Corey Martin Jay Robinson Lisa A. Hanks , MMC City Clerk Kimberly Creech City Treasurer 161 North Section St . PO Drawer 429 Fairhope , AL 36533 251 -928 -2136 (p) 251-928 -6776 (f) www.fairhopeal .gov MEMO To: From : Suzanne Doughty, Senior Accountant Kimberly Creech, City Treasurer Erin Wolfe, Purchasing Manager Date : November 28, 2023 Re : Requesting Approval by City Council of Negotiated Fees for RFQ PS23-025 Professional Engineering Services for Wastewater Treatment Plant Headworks Improvements The Superintendent of Water and Wastewater Department, Daryl Morefield , has requested to hire an Engineering Firm for RFQ PS23 -025 Professional Engineering Services for Wastewater Treatment Plant Headworks Improvements , which will be partially funded by funds provided through the American Rescue Plan Act (ARPA) of 2021. The City Council approved the selection of Krebs Engineering and Associates as the result of Request for Qualifications RFQ PS23-025 Professional Engineering Services for Wastewate r Treatment Plant Headworks Improvements and approved the Mayor to negotiate the contract fee schedule . Fixed Fees are listed in the attached Proposal Letter. The Mayor and The Superintendent of Water and Wastewater Department would like to establish a not-to-exceed amount for Professional Engineering Services of Three Hundred Fifty Thousand Dollars ($350 ,000.00). Please place on the next City Council Agenda this request for approval of the negotiated fee schedule and allow the Mayor to execute a contract for the not-to- exceed amount of $350,000.00. Enclosure Cc: Daryl Morefield, Nicole Love Page 300 of 446 2100 River Haven Drive Suite 100 Birmingham, AL 35244 P 205.987.7411 KrebsEng.com BIRMINGHAM MONTGOMERY NEWNAN HUNTSVILLE November 17, 2023 Mr. Daryl Morefield City of Fairhope 555 South Section Street Fairhope, AL 36532 Re: Wastewater Treatment Plant Headworks Improvements – Proposal Letter Dear Daryl: Krebs Engineering, Inc. is pleased to present this proposal to the City of Fairhope (City) for professional engineering services associated with the Wastewater Treatment Plant Headworks Improvements project. The project will generally consist of the design of improvements to the existing headworks to include yard piping, mechanical screen(s), grit removal system, odor control evaluation, modifications to the existing headworks structure, and grease and scum removal at the final clarifiers. Additionally, Krebs will develop a master plan for future plant improvements to increase plant capacity and enhance treatment capabilities as growth within the collection system continues. The scope of services is described in more detail below. ENGINEERING SERVICES A. General Engineering Services 1. Develop/finalize Scope of Work and agreements. 2. Schedule and attend the design kick-off meeting with the City. 3. Coordinate with geotechnical engineers for geotechnical investigation. 4. Perform a survey of the site as required to determine existing elevations and locations as required. 5. Develop CAD drawings for existing facilities. 6. Visit the wastewater treatment plant site during design to coordinate with operators. 7. Develop sizing, design calculations, construction drawings, technical specifications, and contract/frontend documents (e.g. bid forms, general conditions, etc.). Page 301 of 446 Mr. Daryl Morefield November 17, 2023 Page 2 8. Evaluate equipment alternatives and visit other treatment facilities and/or manufacturing facilities to review equipment installations (e.g. screens, grit removal, etc.) with City staff. 9. Develop Request for Proposal (RFP) documents for process equipment. Distribute the RFP to manufacturers, review proposals received from manufacturers, and develop recommendations for the City to pre-select and purchase equipment. 10. Hold and attend design review meetings with the City during each phase of design (preliminary design, detailed design, and construction documents). 11. Develop project schedules (design and construction) and construction cost estimate. 12. Develop structural design for the new process structures and modifications to existing structures. 13. Develop electrical design, including power, lighting, and controls for the new process structures and equipment. 14. Evaluation and development of construction phasing. SCOPE OF DESIGN A. Yard Piping Improvements 1. Design yard piping to eliminate bottlenecks and potential overflows. 2. Reuse existing piping where feasible to save construction costs and lower risks of disruptions to plant operations during construction. 3. Yard piping will be designed to divide flow between the existing 24 -inch influent line and a new influent line. The new influent line will allow flows from the existing 18-inch forcemain and 18-inch gravity main to be divided between the existing and new influent lines. Piping is sized to accommodate future flow rates of up to 24 million gallons per day (MGD). 4. Design of junction boxes and flow splitting boxes to provide the ability to balance flows to existing and future plant components. 5. Evaluate influent flow measurement options and provide a design for measuring influent flow. Page 302 of 446 Mr. Daryl Morefield November 17, 2023 Page 3 B. Headworks Improvements 1. Design headworks improvements for redundancy, future expansion, odor elimination, and construction phasing. 2. Develop drawings and specifications for the selective demolition of portions of the existing headworks structure and existing headworks equipment. 3. Reuse the existing influent and bypass channels for new and/or repurposed equipment. 4. Evaluate the existing influent screen and present options to the City for rebuilding or replacing the screen. 5. Design concrete modifications to facilitate the installation of new grit removal and screening equipment. 6. Develop requests for proposals for new screening and grit removal equipment. 7. Develop a design for odor control equipment. 8. Electrical design for power, monitoring, and control. C. Scum and Grease Removal 1. Design a scum and grease removal system for the existing clarifiers. 2. Design modifications to the existing clarifier mechanisms for the installation of skimmer arms and scum beaches to remove grease, scum and floatables from the water surface of the clarifiers. 3. Design scum baffles to prevent floatables, scum, and grease from flowing over the clarifier weirs. 4. Design a scum pump station to pump scum, grease, and floatables from the final clarifiers to the aerobic digesters. The pump station will include a wetwell, pumps, ancillary components, and controls. The forcemain from the pump station discharge will be routed to the aerobic digesters providing the ability to discharge into any of the existing digester basins. 5. Electrical design for power, monitoring, and control. Page 303 of 446 Mr. Daryl Morefield November 17, 2023 Page 4 D. SCADA Integration 1. SCADA integration of new equipment to provide monitoring and control of systems as desired by the City. E. Wastewater Treatment Plant Master Plan 1. Develop a master plan for future improvements of the wastewater treatment plant. 2. The plan will include an analysis of options to increase plant capacity to approximately 8 MGD average daily flow, including expanding existing facilities versus the replacement of existing facilities. 3. Evaluate the modification of existing aeration systems for additional treatment capacity and biological nutrient removal. 4. Evaluate the addition of clarifiers for increased capacity. 5. Evaluate the addition of solids handling including sludge dewatering, storage, and handling options. 6. Evaluate the expansion or replacement of existing filters and UV disinfection system. 7. Evaluate a reuse water system using treated water for washdown and process equipment in place inside the plant. Evaluate options for using treated or reuse water outside the plant for irrigation or other processes where non-potable water may be used in place of city water. 8. Develop conceptual costs for future plant expansion options. The costs will be compared to the cost of constructing a new wastewater treatment plant at a different location including system infrastructure improvements to divert flow to the new plant. F. Bid Period Services 1. Facilitate interest in the construction project by distributing copies of the "Advertisement for Bids" to media outlets, 3rd party construction journals/subscription services, and directly to contractors engaged in the construction of wastewater treatment facilities. Page 304 of 446 Mr. Daryl Morefield November 17, 2023 Page 5 2. Issue Plans and Specifications to those contractors requesting such Plans and Specifications. 3. Prepare and maintain a list of Plan holders. 4. Furnish a representative for attendance at the pre-bid conference. 5. Prepare/distribute addenda. 6. Prepare/distribute the pre-bid conference agenda and meeting minutes. 7. Furnish a representative for attendance at the opening of bids. 8. Tabulate, evaluate, and certify the bids received. 9. Make recommendations to the Client regarding the award of the construction contract. 10. Prepare construction contract documents for execution by the Client and the Contractor to whom the award is made. 11. Review all sets of executed documents for completeness of forms and required attachments. 12. Furnish a representative for attendance at the pre -construction conference and prepare meeting minutes. G. Construction Review Services 1. Provide the location of horizontal and vertical control (reference points and benchmarks) for use by the Contractor in his layout of the work. 2. General review of the work through an engineer or field inspector, who will make periodic reviews at the work site as construction of the project progresses. 3. Review and forward to the City a copy of each reviewed shop drawing, equipment drawing, material specification, laboratory test report, shop and mill test report submitted by the Contractor. 4. Report any observed deviations from the intent of the Plans and Specifications to the City and recommend to the City any appropriate action to be taken by the City. 5. Conduct progress meetings as required to ensure the project is progressing as it should. 6. Review and present to the City for payment the Contractor's periodic and final estimates of work performed on the project. 7. Upon completion of the work, prepare a "punch list" of items of work, if any, to be corrected by the Contractor. Page 305 of 446 Mr. Daryl Morefield November 17, 2023 Page 6 8. Coordinate with the Contractor the correction of any items of work required to complete the project in substantial accordance with the intent of the Plans and Specifications. 9. Preparation of Record Drawings. H. Services Not Provided 1. Full time onsite Field Representative during the Construction Period. 2. Easement surveys and/or legal descriptions for the necessary easements. 3. Materials Testing services including, but not limited to: Mill, shop and laboratory testing for metallurgical, chemical, and physical characteristics of materials, coatings, welds, and manufactured/fabricated articles or equipment. 4. Miscellaneous Surveys/Assessments/Studies services include, but are not limited to: surveys/assessments/studies related to cultural or historical artifacts or remains, endangered animal or vegetative species, wetland delineation or identification, population or economic status, traffic volumes, environmental conditions, or preparation of environmental impact statements. 5. Construction materials testing including, but not limited to: concrete compressive strength, compaction, etc. 6. Litigation services include but are not limited to: Preparation for or appearances before courts or boards on litigation related to the work, except when related to negligent errors and/or omissions by Krebs. COMPENSATION Time charge-based compensation will be computed using the Krebs Standard Hourly Billing Rates/Charges (attached) in effect when services are rendered, plus direct job expenses and sub- consultant expenses. Fees determined based on time charges plus direct job expenses and sub-consultant expenses will be paid to Krebs as compensation for Items A through H listed above. The total approximate construction costs for the work described herein is $4,000,000. Page 306 of 446 Mr. Daryl Morefield November 17, 2023 Page 7 The total of these time charges plus direct job expenses and sub-consultant expenses will not exceed Three-Hundred Fifty Thousand dollars and no cents ($350,000.00), resulting in an approximate total project cost of $4,350,000.00. We are truly grateful for the opportunity to work with you and the City and for the continued confidence that the City has shown in Krebs. If you have any questions regarding this proposal, please let us know at your earliest convenience. If you have any questions regarding this proposal, please contact us. Sincerely yours, Krebs Engineering, Inc. By____________________________ Caleb L. Leach, P.E. Associate cc: Mark Smith, Rob Vaughan Krebs File No. 23045 Page 307 of 446 Standard Hourly Billing Rates Effective January 2023 Classification Hourly Rate Senior Associate $200 Associate $190 Senior Project Engineer $160 Project Engineer $145 Engineer $125 Engineering Intern $75 Field Representative I $105 Field Representative II $115 Senior CAD Designer $120 CAD Designer $110 Administrative $85 Mileage $0.655/mile Notes: 1. Hourly rates do not include reimbursable items. 2. Reimbursable items will be billed at cost x 1.15. Examples of reimbursable items include, but are not limited to, sub-consultant expenses, copying/printing, state/city/county fees, shipping/mailing costs, travel expenses, etc. 3. Hourly rates apply to work time, travel time, and time spent at public meetings and hearings. 4. Rates for expert testimony and other miscellaneous legal work will be the above listed hourly rates x 2.0. Page 308 of 446 Page 309 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Sherry Sullivan, Mayor SUBJECT: Temporary Construction Easement and Purchase Options with Bible Way Holiness Church AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: Authorize Mayor to execute a Temporary Construction Easement and Purchase Options with Bible Way Holiness Church BACKGROUND INFORMATION: That Mayor Sherry Sullivan is hereby authorized to execute a Temporary Construction Easement and Purchase Options between the City of Fairhope, Grantee, and Bible Way Holiness Church, Grantor, for a non-exclusive temporary construction easement specified in Resolution and possible construction of a permanent in-ground water well on the subject property. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or Page 310 of 446 emailed): Page 311 of 446 RESOLUTION NO. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE , that Mayor Sherry Sullivan is hereby authorized to execute a Temporary Construction Easement and Purchase Options between the City of Fairhop e, Grantee, and Bible Way Holiness Church , Grantor, for a non-exclusive temporary construction easement: one 50'xl25' temporary construction easement for a pilot test well on the northwest comer of Grantor's Property for the purpose of constructing a water well pilot bore and possib le construction of a permanent in-ground water well on the subject property. Adopted on this 11th day of December, 2023 Attest : Lisa A. Hanks, MMC City Clerk Corey Martin , Council President Page 312 of 446 STATE OF ALABAMA COUNTY OF BALDWIN TEMPORARY CONSTRUCTION EASEMENT AND PURCHASE OPTIONS KNOW ALL MEN BY THESE PRESENTS: THIS TEMPORARY CONSTRUCTION EASEMENT AND LICENSE FOR MAINTENANCE ("Construction Easement") is made on this the __ day of ______ , 2023, between BIBLE WAY HOLINESS CHURCH, (hereinafter referred to as "GRANTOR"), for and in consideration of the sum of ONE THOUSAND DOLLARS ($1,000) and other good and valuable consideration to it in hand paid by the CITY OF FAIRHOPE, (hereinafter referred to as "GRANTEE"), the receipt and sufficiency of which is hereby acknowledged, GRANTOR does hereby grant, bargain, sell, and convey unto the GRANTEE, the following non-exclusive temporary construction easement: one 50'x125' temporary construction easement for a pilot test well on the northwest comer of GRANTOR'S PROPERTY for the purpose of constructing a water well pilot bore and possible construction of a permanent in-ground water well on the subject property ("Project"), as depicted on Exhibit A ("Easement Area"), which is incorporated herein by reference. 2. TERM: The Construction Easement granted herein shall terminate upon the earlier of the following: (a) twelve (12) months from the date of this instrument; or (b) upon acceptance of the project as complete by the Krebs Engineering and Morrow Water Technologies Inc. 3. PAYMENT: Grantee agrees to pay Grantor or Grantor's agent for the Construction Easement a total amount of ONE THOUSAND ($1,000.00), payable in advance upon the execution of this agreement. Page 313 of 446 4. l!SE.i. Grantee agrees to use the property for the exploration of a potable water source which may include drilling a test well. Grantee agrees not to do or to permit any act or practice injurious to the property which may unreasonably disturb the members, visitors, surrounding residents or which may otherwise be prohibited by law. Grantee shall be responsible for all utilities and other services necessary for Grantee 's activities during the Construction Easement term. 5. CARE OF THE PREMISES: Grantee agrees to exercise due care in the use of the Grantor's property and to pay for all reasonable repairs to the Easement Area during this Construction Easement. Grantee agrees not to hold Grantor liable for any consequential damage arising out of any breakage or leakage of a water pipe. However, if a break or leak of a water pipe or pipes is caused by Grantor, Grantor agrees to pay for all reasonable and necessary repairs. Construction activities by Grantee shall not interfere with any existing improvements . Prior to performing any construction, maintenance , or repair, it shall be the sole responsibility of the Grantee to provide advance written notification to the principal of Grantor and properly barricade or fence the site and maintain said barricade or fence until the project is complete. All work shall be performed in such a way as to ensure the safety of Grantor 's employees , members , and visitors. Grantee shall restore any areas disturbed as a consequence of construction to the condition that existed prior to construction. 6. LICENSE OR OPTION TO PURCHASE PERMANENT EASEMENT: In further consideration of the payment made for the Construction Easement, Gran tor hereby gives and grants to Grantee a License for the purpose of accessing and maintaining a fenced in water well(s) to be constructed upon the Easement Area should such well(s) be constructed. In the alternative, should Grantee desire to obtain a permanent utility easement to the Easement Area BIBLE WAY HOLINESS CHURCH/CITY OFF AIRHOPE-EASEMENT Page 2 of 6 Page 314 of 446 and/or purchase fee simple title to the Easement area and/or project area, Grantor hereby grants to Grantee the exclusive option to do so ("Purchase Options). Either Purchase Option may be exercised by written request delivered to the Grantor at the address herein , prior to the end of the Construction Easement term. The parties further agree that the purchase price of the land or purchase price of permanent easement(s) shall be fair market value minus lease payments made up to the date of closing. 7. SEVERABILITY; If for any reason the provisions herein are held to be invalid or unenforceable to any extent, then , to the extent that such provisions are valid and enforceable, a court of competent jurisdiction shall construe and interpret this agreement to provide for maximum validity and enforceability of this agreement. 8. NOTICE; All payments due hereunder and all notices required to be given to Grantor hereunder shall be sent to : BIBLE WAY HOLINESS CHURCH, 18496 County Road 33, FAIRHOPE, ALABAMA 36532, and to such other address as Grantee may direct from time to time by written notice forwarded to Grantee by Grantor. All notices required to be given by Grantor to Grantee hereunder shall be sent to Grantee at: CITY OF FAIRHOPE (P.O. Drawer 429, Fairhope, Alabama 36533), or to such address as Grantee may direct Grantor by written notice. All notices given by either party shall be in writing and delivered in person or sent United States Certified Mail , return receipt requested , postage prepaid, addressed as herein above set forth. 9. INDEMINIFCATION -To the extent allowed by law , Grantee promises to indemnify and hold Grantor harmless from and against any damage or cause of action accruing or resulting from the Grantee 's activities in the Easement Area. BIBLE WAY HOLINESS CHURCH/C ITY OF FAIRHOPE-EAS EMENT Page 3 of 6 Page 315 of 446 10. ENTIRE AGREEMENT: It is agreed that this written instrument embodies the whole agreement of the parti es. The prov ision s hereof shall be binding upon and inure to the benefit of all parties hereto , their succe ss ors , personal representatives , heirs and assigns. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and sea ls on this _____ day of ________ ~ 2023. [Signature Page to Follow J BIBLE WAY HOLINESS CHURCH/CITY OF FAIRHOPE-EAS EMENT Page 4 of 6 Page 316 of 446 ATTEST: ATTEST: LISA A. HANKS , MMC City Clerk STATE OF ALABMA COUNTY OF BALDWIN BIBLE WAY HOLINESS CHURCH BY: ------------ ITS: ------------ ACCEPTED AND AGREED TO: CITY OF FAIRHOPE Grantee , An Alabama Municipal Corporation BY: SHERRY SULLIVAN ITS: Mayor I, ------------~ A Notary Public , in and for said County in said State, hereby certify that whose name as _______ , and whose name as ___________ of the BIBLE WAY HOLINESS CHURCH, are signe d to the foregoing instrument and who are known to me, acknowledged before me on this da y that , being informed of the contents of the conveyance, they, as such officers and with full authority , executed the same voluntarily for and as the act of said Board. Given under my hand and seal this ___ day of ______ ~ 2023. Notary Public , Baldwin County, Alabama My Commission Expires: _____ _ BIBLE WAY HOLINESS CHURCH/CITY OF FAIRHOPE-EASEMENT Page 5 of 6 Page 317 of 446 STATE OF ALABMA COUNTY OF BALDWIN I,-------------~ A Notary Public , in and for said County in said State, hereby certify that Sherry Sullivan whose name as Mayor of the CITY OF FAIRHOPE , an Alabama municipal corporation, is signed to the foregoing instrument and who are known to me , acknowledged before me on this day that , being informed of the contents of the conveyance, they, as such officers and with full authority , executed the same voluntarily for and as the act of said City. Given under my hand and seal this ___ day of _______ , 2023. GRANTOR'S ADDRESS: 18496 County Rd 33 Fairhope, AL 36532 This instrument prepared by: Marcus McDowell Attorney for the City of Fairhope Wilkins, Bankester, Biles & Wynne , P.A. 60 N. Section St. Fairhope, Al 36532 (251) 928-1915 Notary Public , Baldwin County, Alabama My Commission Expires: _____ _ GRANTEE'S ADDRESS: P.O. Drawer 429 Fairhope , AL 36533 BIBLE WAY HOLINESS CHURCH/CITY OF FAIRHOPE-EASEMENT Page 6 of 6 Page 318 of 446 -~"'--·-·-·.,.-•-·-~---·---·-·-·-·- ; f, £ .f @) CI TY O F FAIRHOPE 1;" j ' ~I • ~::X, I I ~ z j ~ 1 i (-WELL 13 DE VE LOPMENT ~m !L-.l..----'--J.......JL....J.......L....J......J........1.---'-....L...J.......J--'----'----___J---------------..L_---L_-----!_!zfl~,~ft , FAIRHOPE , ALABAMA V # Page 319 of 446 PROPERTY TAX Baldwin County, Alabama Current Date: 11 /29 /2023 Tax Year : 12023 I I ... Parcel Info PIN 264100 PARCEL 47 -09 -30-0 -000 -042.003 ACCOUNT NUMBER 213582 OWNER BIBLE WAY HOLINESS CHURCH MAILING ADDRESS 19094 INGLESIDE S, FAIRHOPE, AL 36532 PROPERTY ADDRESS 18496 CO RD 33 120' X 363' FM NW COR SEC 30 RUN S 2590.7' TH E 181.2' FORT HE POB , LEGAL DESCRIPTION THE 120', TH S 363', TH W 120', TH N 363' TO POB CO NTAINING 1 ACRE SEC 30-T6S -R3E (WD) EXEMPT CODE s TAX DISTRICT County -Fairhope School Ta x Tax Information Page 320 of 446 I TAXES WEREDUE ON 10,_1_12_0_2_3 ___________________ ]....., PPIN YEAR 264100 2023 Total Due: $ 0.00 TAX TYPE REAL LAST PAYMENT DATE **N/A** PAID BY Property Values Total Acres 1.10 Use Value $0 Land Value $75,8 00 Improvement $0 Value Total Appraised $75,800 Value Total Taxable $75 ,8 00 Value Assessment $15 ,160 Value Detail Information TAX DUE $ 0 .00 PAID $ 0 .00 Subdivision Information Code Name Lot Block Type/ Book/ IN/ N/A / 796144 Page S/T/R 30 -6S -3 E BALANCE $ 0 .00 TYPE REF DESCRIPTION LAND USE TC HS PN APPRAISED VALUE LAND 2 1.100 Acres 9100 -UNDEVELOPED AND UNUSED LAND 2 N N $7S,8 00 Building Components Tax Sales **NO TAX SALES FOU ND** Page 321 of 446 FROM : CITY OF FAIRHOPE AG ENDA MEMORANDUM I Sherry Sullivan , Mayor SUBJECT : Temporary Construction Easement and Purchase Options between the City of Fairhope , Grantee , and Baldwin County Board of Education AGENDA December 11, 2023 DA TE: RECOMMENDED ACTION : Authoriz e Mayor to execute a Temporary Construction Easement and Purchase Options with Baldwin County Board of Education BACKGROUND INFORMATION : That Mayor Sherry Sullivan is hereby authorized to execute a Temporary Construction Easement and Purchase Options between the City of Fairhope, Grantee, and Baldwin County Board of Education , Granter, for non-exclusive temporary construction easements specified in Resolution and possible construction of a permanent in-ground water well on the subject property. BUDGET IMPACT/FUNDING SOURCE : A ccou nt No . Account Title Cur rent Budget Cost Available Budget $ -$ -($_) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATI ON : Fo r t ime -sensitive follow up, select de adlin e da te f or fo ll ow u p : ln d ivi dual (s ) respons ible fo r follow up : I Page 322 of 446 Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 323 of 446 RESOLUTION NO. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRH OPE, That Mayor Sherry Sullivan is hereby authorized to execute a Temporary Construction Easement and Purchase Options between the City of Fairhope, Grantee, and Baldwin County Board of Education, Grantor, for the following non-exclusive temporary construction easements: one 50'x50' temporary construction easement for a pilot test well on the northeast comer of Fairhope East Elementary School ("Fairhope East"); one 15-foot easement across the northeast side of Fairhope East to the pilot test well; and one 30' x 150' temporary construction easement on the northeast side of Fairhope to Well 8B), for the purpose of constructing a water well pilot bore and possible construction of a permanent in-ground water well on the northeast comer of Fairhope East Elementary School campus. Adopted on this 11th day of December, 2023 Attest: Lisa A. Hanks , MMC City Clerk Corey Martin , Council President Page 324 of 446 STATE OF ALABAMA COUNTY OF BALDWIN TEMPORARY CONSTRUCTION EASEMENT AND PURCHASE OPTIONS KNOW ALL MEN BY THESE PRESENTS: THIS TEMPORARY CONSTRUCTION EASEMENT AND LICENSE FOR MAINTENANCE ("Construction Easement") is made on this the __ day of , 2023 , between the BALDWIN COUNTY BOARD OF EDUCATION, (hereinafter referred to as "GRANTOR"), for and in consideration of the sum of ONE THOUSAND DOLLARS ($1,000.00) and other good an d valuable consideration to it in hand paid by the CITY OF FAIRHOPE, (hereinafter referred to as "GRANTEE"), the receipt and sufficiency of which is hereby ac knowledg ed, GRANTOR does hereby grant, bargain , sell, and convey unto the GRANTEE , the following non-exclusive temporary construction easements-(together easements would be : one 50'x50' temporary construction easement for a pilot test well on the northeast corner of Fairhope East Elementary School ("Fairhope East"); one 15-foot easement across the northeast side of Fairhope East to the pilot test well; and one 30' x 150' temporary construction easement on the northeast side of Fairhope to Well 8B), for the purpose of constructing a water well pilot bore and possible construction of a permanent in-ground water well on the northeast corner of Fairhope East Elementary School campus ("Project"), over and across the areas depicted on Exhibit A ("Easement Area"), which is incorporated herein by reference . 2. TERM: The Construction Easement granted herein shall terminate upon the earlier of the following : (a) twelve (12) months from the date of this instrument ; or (b) upon acceptance of the project as complete by the Krebs Engineering and Morrow Water Technologies Inc. Page 325 of 446 3. PAYMENT; Grantee agrees to pay Grantor or Grantor 's agent for the Construction Easement a total amount of ONE THOUSAND ($1,000.00), payable m advance upon the execution of this agreement. 4. !IB.E.i. Grantee agrees to use the property for the exploration of a potabl e water source which may include drilling a test well. Grantee agrees not to do or to permit any act or practic e injurious to the property which may unreasonably disturb the surrounding residents , school and its occupants , or which may otherwise be prohibited by law. Grantee shall be responsible for all utilities and other services necessary for Grantee 's activities during the Construction Easement term. 5. CARE OF THE PREMISES; Grantee agrees to exercise due care in the use of the Grantor's property and to pay for all reasonable repairs to the Easement Area during thi s Construction Easement. Grantee agrees not to hold Grantor liable for any consequential damage arising out of any breakage or leakage of a water pipe . However, if a break or leak of a water pipe or pipes is caused by Grantor , Grantor agrees to pay for all reasonable and necessary repairs. Construction activities by Grantee shall not interfere with any existing improvements . Prior to performing any construction, maintenance , or repair, it shall be the sole responsibility of the Grantee to provide advance written notification to the principal of Fairhope East Elementary School and properly barricade or fence the site and maintain said barricade or fence until the project is comp lete . All work shall be performed in suc h a way as to ensure the safety of Grantor's employees , students , and visitors. Grantee shall restore any areas disturbed as a consequence of construction to the condition that existed prior to construction. BALDWIN COUNTY BOARD OF EDUCATIO /CITY OF FAIRHOPE-EASEMENT Page 2 of 6 Page 326 of 446 6. LICENSE OR OPTION JO PURCHASE PERMANENT EASEMENT: In further consideration of the payment made for the Construction Easement, Grantor hereby gives and grants to Grantee a License for the purpose of accessing and maintaining the water wells to be constructed upon the Easement Area shou ld such be constructed. In the alternative, should Grantee desire to obtain a permanent utility easement to the Easement Area and/or purchase fee simple title to the Easement Area, Grantor hereby grants to Grantee the exclusive option to do so ("Purchase Options). Either Purchase Option may be exercised by written request delivered to the Grantor at the address herein, prior to the end of the Construction Easement term . The parties further agree that the purchase price of the land or purchase price of permanent easement(s) shall be fair market value minus lea se payments made up to the date of closing . 7. SEVERABILITY: If for any reason the provisions herein are held to be in valid or unenforceable to any extent, then , to the extent that such provisions are valid and enforceable, a court of competent jurisdiction shall construe and interpret this agreement to provide for maximum validity and enforceability of this agreement. 8. NOTICE: All payments due hereunder and all notices required to be given to Grantor hereunder shall be sent to: BALDWIN COUNTY BOARD OF EDUCATION, 2600- A North Hand Avenue, Bay Minette, Alabama 36507, and to such other address as Grantee may direct from time to time by written notice forwarded to Grantee by Grantor. All notices required to be given by Grantor to Grantee hereunder shall be sent to Grantee at: CITY OF FAIRHOPE (P.O Drawer 429, Fairhope, Alabama 36533), or to such address as Grantee may direct Grantor by written notice. All notices given by either party sha ll be in writing and delivered in person or sent United States Certified Mail, return receipt requested , postage prepaid, addressed as herein above set forth. BALDWIN COUNTY BOARD OF EDUCATION/CITY OF FAIRHOPE-EASEMENT Page 3 of 6 Page 327 of 446 9. INDEMINIFCATION: To the extent allowed by law , Grantee promises to indemnify and hold Grantor harmless from and against any damage or cause of action accruing or resulting from the Grantee 's activities in the Easement Area . 10. ENTIRE AGREEMENT; It is agreed that this written instrument embodies the whole agreement of the parties. The provisions hereof shall be binding upon and inure to the benefit of all parties hereto , their successors, personal representatives, heirs and assigns. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals on this _____ day of _________ , 2023. [Signatur e Page to Follow J BALDWIN COUNTY BOARD OF EDUCATI O /CITY OF FAIRHOPE-EASEMENT Page 4 of6 Page 328 of 446 ATTEST: EDDIE TYLER BALDWIN COUNTY BOARD OF EDUCATION An agency of the State of Alabama BY: ------------ ITS: ------------ As Its Superintendent and Ex-Officio Secretary ATTEST: LISA A. HANKS, MMC City Clerk STATE OF ALABMA COUNTY OF BALDWIN ACCEPTED AND AGREED TO: CITY OF FAIRHOPE Grantee , An Alabama Municipal Corporation BY: SHERRY SULLIVAN ITS: Mayor I,------------~ A Notary Public , in and for said County in said State, hereby certify that ____________ whose name as President, and EDDIE TYLER, whose name as Superintendent and Ex-Officio Secretary of the BALDWIN COUNTY BOARD OF EDUCATION, are signed to the foregoing instrument and who are known to me, acknowledged before me on this day that , being informed of the contents of the conveyance , they, as such officers and with full authority, executed the same voluntarily for and as the act of said Board. Given under my hand and seal this ___ day of ______ ~ 2023. Notary Public , Baldwin County, Alabama My Commission Expires: _____ _ BALDWIN COUNTY BOARD OF EDUCATIO /CITY OF FAIRHOPE-EASEMENT Page 5 of 6 Page 329 of 446 STATE OF ALABMA COUNTY OF BALDWIN I, _____________ _, A Notary Public , in and for sa id County in said State, hereby certify that Sherry Sullivan whose name as Mayor of the CITY OF FAIRHOPE , an Alabama municipal corporation, is signed to the foregoing instrument and who are known to me, acknowledged before me on this day that, being informed of the contents of the conveyance, they, as such officers and with full authority , executed the same voluntarily for and as the act of said City. Given under my hand and seal this ___ day of ______ ~ 2023. GRANTOR'S ADDRESS: 2600 North Hand A venue Bay Minette, AL 36507 This instrument prepared by: Sarah Dowdy Young of The Baldwin County Board of Education General Counsel 2600 North Hand A venue Bay Minette, AL 36507 (251 )-239-4325 Notary Public, Baldwin County, Alabama My Commission Ex pires: _____ _ GRANTEE'S ADDRESS: P. 0. Drawer 429 Fairhope, AL 36533 BALDWIN COUNTY BOARD OF EDUCATION/CITY OF FAIRHOPE-EASEMENT Page 6 of 6 Page 330 of 446 KREBS ENGINEERING ~ Fairhope WTP No. 1 Easements Legend Water Treatment ~nt New WTP No . 1 Discharge Line • • • • Easement □Parcels Water Mains Diam eter -2 -3 -4 -6 -8 -10 -12 -14 16 -24 -Water_Lateral Page 331 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Sherry Sullivan, Mayor SUBJECT: That until further notice and until feasibility studies are completed, the City Utility Department will not issue availability certificates for sewer service to new applicants outside the corporate limits of the City of Fairhope. Certificates of availability may be issued by the City Utility Department, and it may provide sewer service to a subdivision with 4 or fewer lots or a single-family home outside the corporate limits. Additionally, as alternate sewer services are not subject to inspection or permitting and do not meet the stringent standards of the City of Fairhope, an applicant using any of these alternate sewer types or services will not be eligible for annexation into the corporate limits of the City of Fairhope. AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: Approve the Resolution for Wastewater Infrastructure and Connections outside the City Limits. BACKGROUND INFORMATION: In recent years, the explosive growth of the City of Fairhope has put heavy demands on the resources of the City to meet the sewer needs of Fairhope residents and businesses; and These demands on the City’s resources, particularly the demand for sewer, have made it increasingly difficult for the City to meet the needs of Fairhope’s customers while continuing with the City’s policy of serving sewer customers outside Fairhope’s corporate limits; and While the City is presently engaged or will be engaged in research and professional studies designed to determine adequate capacity for sewer services and potential expansion of sewer infrastructure, the success of the effort is far from certain and, in any event, the costs of securing additional infrastructure for sewer services will be substantial; and The Governing Body of the City of Fairhope finds and declares its primary purpose to be the provision of sewer service to customers located within the corporate limits of the Page 332 of 446 City of Fairhope. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 333 of 446 RESOLUTION NO. WHEREAS , in recent years the explosive growth of the City of Fairhope has put heavy demands on the resources of the City to meet the sewer needs of Fairhope residents and businesses; and WHEREAS , these demands on the City 's resources , particularly the demand for sewer, have made it increasingly difficult for the City to meet the needs of Fairhope's customers while continuing with the City 's policy of serving sewer customers outside Fairhope's corporate limits; and WHEREAS , while the City is presently engaged or will be engaged in research and professional studi es designed to determine adeq uate capacity for sewer services and potential ex pansion of sewer infra structure , the success of the effort is far from certain and, in any event , the costs of securing additional infrastructure for sewer services will be substantial ; and WHEREAS , the Governing Body of the City of Fa irhop e finds and declares it s primary purpo se to be th e provision of sewer service to customers located within the corporate limits of the City of Fairhope. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE , ALABAMA, That until further notice and until feas ibili ty studies are completed, the City Uti li ty Department will not issue availabi li ty certificates for sewer service to new applicants outside the corporate limits of the City of Fairhope. Certificates of availability may b e issued by the City Uti li ty Department and it may provide sewer service to a subdivision with 4 or fewer lots or a single -family home outside the corporate limits. Additionally, as alternate sewer services incl ud ing bu t not limited to septic tanks , aerobic la goons, hydrograph lagoons , trench filters , a lternate commercial services , etc., are not subj ect to inspection or permitting and do not meet the stringent standards of the Ci ty of Fairhope , an applicant using any of these alternate sewer ty p es or services will not be eligible for annexation into the corporate limi ts of the City of Fairhope. ADOPTED THIS 11 TH DAY OF DEC EMBER , 2023 Attest: Lisa A. Hanks, MMC City Clerk Corey Martin, Counci l President Page 334 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Ben Patterson, ELECTRIC SUPERINTENDENT SUBJECT: The Superintendent of Electric Department, Ben Patterson, is requesting approval for the procurement of lights and poles for the Greeno Road Median between Sportsman Marine to State Route 104. AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: To approve this procurement of lights and poles for the Greeno Road Median for a not- to-exceed cost of $295,200.00. BACKGROUND INFORMATION: Three vendors were contacted for quotes and Gresco was the lowest price. The prices are: • Lights (Galleon 225W, 480V, 5WQ, Black) Qty: 140 Cost: $850.00 each • Poles (33’ MH x 10” Round Tapered Aluminum Pole) Qty: 70 Cost: $2,150.00 each • 1” Breakaway Couplings (set of 4) Qty: 30 Cost: $530.00 per set • Coupling Cover/Skirt (Standard Powder Coat Finish, Black) Qty: 70 Cost: $140.00 each Total Cost is Two Hundred Ninety-Five Thousand Two Hundred Dollars ($295,200.00). The poles and lights are exempt from formal bidding per Code of Alabama 1975, Section 41-16-51(b)(7) which states: “The purchase of equipment, supplies, or materials needed, used and consumed in the normal and routine operation of any waterworks system, sanitary sewer system, gas system, or electric system, or any two or more thereof, that are owned by municipalities, counties, or public corporations, boards, or authorities that are agencies, departments, or instrumentalities of municipalities or counties and no part of the operating expenses of which system or systems have during the then current fiscal year, been paid from Page 335 of 446 revenues derived from taxes or from appropriations of the state, a county, or a municipality.” BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 003-59500 Electric - Capital Sys Imprv (Line 40) $295,200.00 $295,200.00 $0.00 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 336 of 446 RESOLUTION NO. _______ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the procurement of Lights and Poles for the Greeno Road Median between Sportsman Marine to State Route 104 from Gresco for a not-to exceed cost of $295,200.00; and authorizes procurement without formal bid based on the option allowed by the Code of Alabama 1975, Section 41-16-51(b)(7). ADOPTED ON THIS 11TH DAY OF DECEMBER, 2023 ________________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 337 of 446 Page 338 of 446 Page 339 of 446 Page 340 of 446 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Name:Ben Patterson Date:11-21-23 Department:Electric Expenditure Threshold**Distinctions Quotes Required Approval Green Sheet Resolution Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A Greater than: Gen Govt - $5,001 Utilities - $10,001 Operational NON-Budgeted Three Council Required Required Gen Govt - $5,001-$30,000 Utilities - $10,001 - $30,000 Operational Budgeted Three Treasurer N/A N/A Over $30,000 Operational Budget*State Bid List or Buying Group Treasurer/Mayor N/A N/A Over $30,000/$100,000 Operational Budgeted Bids Council Required Required Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. QUOTES Vendor Name Vendor Quote 1.Gresco $295,000 2.SouthCon $327,050 3.Irby $307,336.40 Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) ITEM OR SERVICE INFORMATION 1. What item or service do you need to purchase? 4 Lane Lights and Poles 2. What is the total cost of the item or service? $295,200 3. How many do you need? 1 4. Item or Service Is: ☒ New ☐ Used ☒ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): Gresco 6. Vendor Number: Click or tap here to enter text. If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. BUDGET INFORMATION 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $300,000 3. Budget code: 59500 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 341 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Ben Patterson, ELECTRIC SUPERINTENDENT SUBJECT: The Superintendent of the Electric Department, Ben Patterson, is requesting procurement of weathering steel poles for the 46kV Loop Project. AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: To approve this procurement of Weathering Steel Poles for $283,224.00. BACKGROUND INFORMATION: The purchase would be for the following: • 45’ H2, Weathering Steel Pole Qty: 3 Cost: $3,322.00 each • 75’ H5, Weathering Steel Pole Qty: 25 Cost: $8,275.00 each • 80’ H5, Weathering Steel Pole Qty: 5 Cost: $9,309.00 each • 85’ H5, Weathering Steel Pole Qty: 2 Cost: $9,919.00 each Total proposed cost for the poles from Meyer Utility Structures is Two Hundred Eighty- Three Thousand Two Hundred Twenty-Four Dollars ($283,224.00). The weathering steel power poles are exempt from formal bidding per Code of Alabama 1975, Section 41-16-51(b)(7) which states: “The purchase of equipment, supplies, or materials needed, used and consumed in the normal and routine operation of any waterworks system, sanitary sewer system, gas system, or electric system, or any two or more thereof, that are owned by municipalities, counties, or public corporations, boards, or authorities that are agencies, departments, or instrumentalities of municipalities or counties and no part of the operating expenses of which system or systems have during the then current fiscal year, been paid from revenues derived from taxes or from appropriations of the state, a county, or a municipality.” BUDGET IMPACT/FUNDING SOURCE: Page 342 of 446 Account No. Account Title Current Budget Cost Available Budget 003-59500 Electric-Capital Sys Impr (Lines 10-20) $283,224.00 $283,224.00 $0.00 GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 343 of 446 RESOLUTION NO. _______ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the procurement of Weathering Steel Poles from Meyer Utility Structures for a not-to exceed cost of $283,224.00; and authorizes procurement without formal bid based on the option allowed by the Code of Alabama 1975, Section 41-16-51(b)(7). ADOPTED ON THIS 11TH DAY OF DECEMBER, 2023 ________________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 344 of 446 Meyer Utility Structures, LLC. – 6750 Lenox Center Court, Suite 400, Memphis, TN 38115 Page 1 of 4 November 20, 2023 Ian Morrison City of Fairhope (AL) ian.morrison@fairhopeal.gov City of Fairhope Project: 46kV Loop Meyer Proposal #: 44728 Dear Ian: We appreciate the opportunity to offer a steel structure proposal for your upcoming project. The enclosed proposal documents provide pricing information that is subject to and conditioned upon your company's acceptance of the clarifications and suggested modifications stated in this letter. Clarifications / Suggested Modifications Lead Time: After receipt of an order and final framing details, shipment of structures to commence in 25 weeks. Approval Drawings: Quoted lead time allows for one week for approval drawings review. Delays in the receipt of drawing approval may impact scheduled shipments. Approval drawings will be in Meyer standard format/border. Quoted pricing and lead time does no reflect alternate drawing border/format. Alternate drawings border/format must be agreed upon before placing an order. Shipment Notes: Lead time is based on current plant loading as of the date of this letter. Schedules may vary based on prior sales, steel availability and when an order and final design information is received. All deliveries are to one location. Sequential loading, special packaging/shipping requirements and pole site delivery may impact the freight cost. All efforts will be made to fully optimize each truckload so pole tops and bottoms may ship on different trucks. Unloading of trucks is by others. Freight Terms: Price is based on delivery FOB Origin, prepaid and allowed. Payment Terms: Payment terms are NET 30 days. Structures will be invoiced as shipped. Terms and Conditions of Sale: Meyer Utility Structures, LLC Standard Terms and Conditions of Sale (attached) will apply to all orders. Bid Validity: Our quote is valid 30 days from the date of this letter. Climbing: No climbing provisions were included in the pricing. Taxes: Taxes have not been included in the unit prices. Price: Pricing is firm for shipments prior to July 1, 2024. Wood Pole Equivalent (WPE) Design: o Pole section properties and moment capacities are calculated in accordance with ASCE/SEI 48 and RUS Bulletin 1724E-214. Wood Pole equivalency is based on 0.65 to 1.00 ratio and NESC Grade B District Loading. Please see attached Meyer Light Duty and Distribution Class catalog for further information. o Meyer recommends City of Fairhope to provide standard steel pole class designation (e.g. S-04.2 90’ or S-04.9 90’)) for structures needed on the project based on applicable strength factor equivalency. However, if customer prefers to provide wood pole class (e.g. H2 90’) instead then Meyer will select steel pole class based on 0.65 to 1 ratio or NESC grade B district B loading (e.g. S-04.2 90’). o Meyer engineering is not directly involved in design of WPE/steel class poles needed on this project and hence are unable to provide PE seal on calculations or drawings. Structure Specifications: Offered pricing is based upon the fabrication of structures to the Meyer Standard Technical Specifications. A copy of the Meyer Standard Technical Specifications may be obtained by calling 901-566-6500 or at https://meyerutilitystructures.com/wp-content/uploads/2021/04/Meyer_Std_Pole_Spec-Rev-00.pdf Structure Fabrication: Pole sections are typically match marked by structure number and are not necessarily interchangeable. Below Grade Coating-MeyerClad PLUS: Where applicable, the new MeyerClad PLUS shall be used as the below grade protective coating on the exterior of the pole only. Please reference the attached MeyerClad PLUS Comparison Sheet for information concerning the even more superior performance characteristics and product details of the improved MeyerClad below grade coating. Blasting: Weathering poles are not required to be blasted except for below grade coatings. Page 345 of 446 Meyer Utility Structures, LLC. – 6750 Lenox Center Court, Suite 400, Memphis, TN 38115 Page 2 of 4 We look forward to working with you on this project. Should you have any questions or need further clarifications, please do not hesitate to contact the following: Leland McCully of SouthCon: 251-979-2887 Sincerely, Daniel Turnipseed Daniel Turnipseed Project Manager Meyer Utility Structures, LLC Daniel.Turnipseed@arcosa.com Attachments: Meyer – Weight / Price Summary Meyer – Standard Terms and Conditions of Sale MeyerClad Brochure MeyerClad PLUS Comparison Sheet Meyer LD Catalog Page 346 of 446 Weight Price Summary Customer: City of Fairhope Project : 46kV Loop Meyer Prop. #: 44728 Date: 11/20/2023 Description Total Length Pole Height Qty Billable Unit Weight Total Unit Price Extended Weight Extended Price 1 45' H2 45 38.5 3 0345C2at 1,135 $3,322 3,405 $9,966 2 75' H5 75 65.5 25 0675S2at 2,863 $8,275 71,575 $206,875 3 80' H5 80 70 5 0680S2at 3,129 $9,309 15,645 $46,545 4 85' H5 85 74.5 2 0685S2at 3,408 $9,919 6,816 $19,838 35 97,441 $283,224 Grand Total: 97,441 $283,224 Notes: 1. Structure Shipment: 25 weeks after receipt of order and final design information. Schedules are subject to prior sales. 2. Truck Freight: Truck Freight F.O.B. Origin to a single location with unloading by others 3. Price Basis: Finish: Weathering Climbing: None Below Grade Treatment: 20 mils MeyerClad. Applied Externally. Ground Sleeve: None Taxes have not been included in the unit prices unless noted otherwise. Page 347 of 446 Meyer Utility Structures, LLC. – 6750 Lenox Center Court, Suite 400, Memphis, TN 38115 Page 3 of 4 MEYER UTILITY STRUCTURES, LLC - Terms and Conditions of Sale Effective 10-15-2018 These Terms and Conditions shall govern all transactions between Meyer Utility Structures, LLC (“MEYER”) and any buyer or potential buyer (the “Buyer”) placing orders for or otherwise purchasing products (the “Products”) from MEYER. Any terms or conditions proposed or referenced in any purchase order or other document presented by Buyer that add to, vary from, or conflict with the terms herein are hereby rejected. Notwithstanding any contrary language in Buyer’s purchase order or any other document purporting to set forth any additional or different terms or conditions governing the purchase and sale of the Products, these Terms and Conditions set forth the full and final expression of the complete agreement and contract of sale of Products by MEYER to Buyer. No modification of these Terms and Conditions shall be binding on MEYER unless specifically approved in writing in a written agreement signed by an authorized representative of MEYER. To the extent that the submission of any bid or quotation, or the furnishing of any Products by MEYER could be considered to operate as an acceptance of any prior terms or conditions published by Buyer, such bid, quotation or furnishing of such Products is expressly made on the condition that Buyer assents to these Terms and Conditions. Buyer specifically acknowledges that the pricing of the Products has been set based on the agreed allocation of risks contained in these Terms and Conditions. If, notwithstanding the provisions of these Terms and Conditions, a court of competent jurisdiction determines that different or additional terms and conditions apply to an order, then MEYER shall have the right to retroactively modify the prices to reflect the additional level of risk and responsibility that MEYER assumes under such additional or different terms. 1) Delivery, Title, Risk of Loss Unless otherwise stated in MEYER’s proposal or specifically agreed by MEYER in writing, all Products are sold FOB Shipping Point, freight prepaid and allowed, using carriers selected by MEYER and with shipping and handling charges included in the price of the Products. Title to and risk of loss in the Products will pass to Buyer at the FOB point. 2) Payment Terms Payment terms for partial and compete shipments are net 30 days from date of invoice. Except as provided in paragraph 9 below, Products are invoiced upon shipment. Buyer agrees to pay a finance charge of one and one-half percent per month (or at the highest rate allowed by law, whichever is less) on all past due balances. 3) Delivery Schedules/Delays All delivery commitments by MEYER are good faith estimates based upon current information available from our suppliers at the time the dates for delivery are established. Delivery of the Products is conditioned upon prompt receipt of Buyer’s order. Quoted delivery times are subject to prior sales and raw material availability. MEYER shall not be liable for any delay or failure to perform or deliver, in whole or in part, due to: (i) conditions, circumstances, or events beyond MEYER’s reasonable control, including but not limited to legal orders, acts of war, acts of terrorism, embargoes, boycotts, blockades, acts of God, unusual weather conditions, fire, accident, explosion, mill shutdowns, unavailability of transportation, unavailability of raw materials, fuel shortages, default by suppliers, and the enactment or implementation of any law, regulation, order, or decree that is not in effect at the time the order is placed; or (ii) any act or failure to act by Buyer or Buyer’s agents, contractors, or representatives. 4) Taxes Product prices do not include any taxes. Buyer shall be solely responsible for the payment of any and all sales taxes, ad valorem taxes, value added taxes, goods and services taxes, use taxes, excise taxes, tariffs, import duties, export duties, and other taxes, fees and charges imposed by any governmental authority, whether foreign or domestic, upon any Product purchased and sold hereunder or upon the manufacture, sale, transfer, transportation, use or delivery thereof. The amount of any such present, future or retroactive taxes, fees, and charges required to be collected by MEYER will be invoiced by MEYER, and Buyer agrees to pay the same, except to the extent that Buyer has furnished MEYER with an exemption certificate acceptable to the appropriate taxing authorities. 5) Inspection and Acceptance Buyer may inspect the Products during business hours at MEYER’s facility on reasonable notice to MEYER, provided such inspection does not unreasonably interfere with MEYER’s operations. Buyer agrees to inspect the Products promptly following receipt, and will report to MEYER any shortage, damage or visually detectable discrepancy within 30 days following receipt of delivery. All claims for shortages, damage and visually detectable discrepancies not reported to MEYER in writing within such 30 day period are waived by Buyer. 6) Compliance with Laws In connection with the transactions governed by these Terms and Conditions, Buyer and MEYER agree and covenant that they will each comply with all applicable laws and regulations of the United States and all other foreign state and local jurisdictions regarding the manufacture, marketing, sale, resale, use, export and distribution of the Products, including, but not limited to, the U.S. export control laws and the U.S. Foreign Corrupt Practices Act. 7) Warranty MEYER warrants that Products are being sold to Buyer free and clear of any encumbrances arising through MEYER. In addition, MEYER warrants that all Products will conform to any mutually agreed specifications for the Products and will otherwise be free from defects in materials and workmanship for a period ending on the earlier of 12 months from the date of installation or 18 months from the date of shipment. MEYER will, at its option, repair or replace any Product that is not in conformance with the foregoing warranties. MEYER will arrange transportation for the return of warranted Products and any replacement Products, and will be responsible for payment for such transportation arranged by MEYER. MEYER will have no liability for any costs, losses, expenses or damages beyond the cost of repair or replacement, and transportation arranged by MEYER. Any repair or replacement by MEYER shall not extend the original warranty period. MEYER’s obligations under all warranties shall be waived if Buyer fails to (i) provide MEYER written notice of Buyer’s specific warranty claim and the Product(s) affected within the warranty period, and (ii) provide MEYER with reasonable opportunity to inspect the Product(s) that are the subject of Buyer’s warranty claim. If any technical advice is furnished by MEYER with respect to Buyer’s specifications or use of the Products, MEYER assumes no obligation or liability for the advice given, or results obtained, with all such advice being given and accepted at Buyer's risk. Other than the warranty of title, the warranties herein do not apply under any circumstances to: (i) any type of corrosion, irrespective of the cause; (ii) damage due to normal wear and tear, misuse, mishandling, or accident; (iii) any Product that has been modified or repaired by a party other than MEYER without MEYER’s specific prior approval; (iv) any Product that has not been installed or maintained in accordance with MEYER’s erection drawings or prudent industry practices; or (v) any Product that has experienced loading in excess of the maximum factored design loads or fatigue damage due to dynamic or cyclic loading. THE WARRANTIES AND REMEDIES STATED HEREIN ARE MEYER’S SOLE WARRANTIES GIVEN WITH RESPECT TO THE PRODUCTS AND BUYER’S SOLE REMEDIES FOR ANY FAILURE OF THE PRODUCTS TO CONFORM TO SUCH WARRANTIES. THESE WARRANTIES ARE IN LIEU OF AND EXCLUDE ALL OTHER WARRANTIES, GUARANTEES AND REMEDIES, WHETHER EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, WHICH ARE HEREBY SPECIFICALLY DISCLAIMED. 8) Indemnification MEYER and Buyer will defend and indemnify one another and their respective directors, officers and employees against any and all claims, losses, liability, damages, or expenses incurred on the account of any injury or death to persons and damage to property, to the extent such injury, death or damage is caused by or attributable to a party’s negligence or willful misconduct in connection with the Products or the transactions to which these Terms and Conditions apply. Neither MEYER nor Buyer shall be obligated to indemnify one another in any manner whatsoever for the other party’s own negligence or willful misconduct, or for the negligence or willful misconduct of others. MEYER will defend any suit or proceeding brought against Buyer to the extent that such suit or proceeding is based on a claim that any Product purchased by Buyer or any part thereof constitutes an infringement of any United States patent issued as of the date of MEYER’s quotation or proposal. MEYER shall have no obligation of defense or indemnity to the extent that any alleged infringement is attributable to any design or other special requirement specified by Buyer. In the event that a Product for which MEYER has an obligation to indemnify Buyer Page 348 of 446 Meyer Utility Structures, LLC. – 6750 Lenox Center Court, Suite 400, Memphis, TN 38115 Page 4 of 4 hereunder, or part thereof, is held to infringe a patent and the use thereof is enjoined, MEYER shall, at its expense and option, either (a) obtain for Buyer the right to continue using such Product or part, (b) replace the Product or part with a Product or part that is non-infringing, (c) modify the Product or part so that it becomes non-infringing, or (d) accept the return of the Product and refund the purchase price, less applicable depreciation. 9) Modification; Cancellation; Delay by Buyer No order accepted by MEYER may be modified or cancelled by Buyer except upon MEYER’s prior written approval. In the case of any request for changes to an order, including, but not limited to changes in delivery dates, increases in quantities, and modifications to Products, MEYER’s approval shall be conditioned upon Buyer’s agreement to MEYER’s revised pricing and dates of delivery for the Products affected thereby, including charges for any work or materials rendered unnecessary by such changes, and anticipated inventory carrying costs to be incurred by MEYER as a result of such changes. In the case of any request for cancellation of all or any portion of an order by Buyer, MEYER shall be adequately compensated by Buyer for all work, materials and overhead expended in connection with the cancelled Products, which amount shall be based upon the degree of completion of the cancelled Products at the time of cancellation; provided, however, that the minimum cancellation charge, regardless of degree of completion, shall be 15% of the price of the cancelled Products. If MEYER is delayed in or prevented from performing any of its obligations due to the acts or omissions of Buyer or its agents or contractors (including but not limited to failure to provide prompt drawing approvals and/or such other information as MEYER reasonably requires to proceed expeditiously with its obligations under the order), delivery dates and Product prices may be adjusted by MEYER to reflect then current delivery schedules and raw material costs. If, having been notified when the Products will be ready for shipment, Buyer fails to provide adequate delivery instructions, fails to take delivery, or requests that MEYER delay the delivery of the Products, MEYER shall be entitled to complete the fabrication of the Products and to place the Products into storage at Buyer's expense. Buyer agrees to compensate MEYER in the amount of 1.5% of the Product purchase price for each 15 day period that Products remain in storage at MEYER’s facility beyond the originally scheduled delivery date. MEYER further reserves the right to deliver to Buyer at Buyer’s principal place of business any Products that have remained in storage at MEYER’s facility for more than 60 days. 10) Limitation of Liability THE REMEDIES OF BUYER SET FORTH IN THESE TERMS AND CONDITIONS ARE EXCLUSIVE AND ARE BUYER’S SOLE REMEDIES FOR ANY FAILURE OF MEYER TO COMPLY WITH ITS OBLIGATIONS HEREUNDER OR UNDER THE TRANSACTIONS TO WHICH THESE TERMS AND CONDITIONS APPLY. NOTWITHSTANDING ANY PROVISION IN THESE TERMS AND CONDITIONS TO THE CONTRARY, IN NO EVENT SHALL MEYER BE LIABLE TO BUYER IN CONTRACT, WARRANTY, TORT (INCLUDING STRICT LIABILITY) OR OTHERWISE FOR LOSS OF PROFITS OR REVENUE, BUSINESS INTERRUPTION, LOSS OF USE OF PRODUCTS OR ANY ASSOCIATED EQUIPMENT, COST OF CAPITAL, DOWNTIME, COST OF SUBSTITUTE EQUIPMENT, COST OF PURCHASED POWER, OR ANY OTHER INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES WHATSOEVER. THE TOTAL CUMULATIVE LIABILITY OF MEYER IN CONNECTION WITH ANY TRANSACTION GOVERNED BY THESE TERMS AND CONDITIONS, WHETHER THE CLAIMS ARE BASED IN CONTRACT, WARRANTY, TORT (INCLUDING STRICT LIABILITY) OR OTHERWISE, SHALL NOT EXCEED THE PRICE PAID BY BUYER FOR THE PRODUCT(S) UPON WHICH SUCH CLAIM OR LIABILITY IS BASED. The forgoing exclusions and limitations of damages will apply even if any warranty stated herein fails of its essential purpose. 11) Default and Termination for Cause Each of MEYER and Buyer shall be entitled, without prejudice to any other rights they may have hereunder, to terminate and cancel any order or transaction governed by these Terms and Conditions upon notice in writing to the other party, if the other party is in default of any of its obligations under the transaction and has failed to remedy or cure such default within 30 days following the date it receives notification in writing of the existence of the default. Further, MEYER may terminate or cancel any transaction governed by these Terms and Conditions immediately upon notice to Buyer if Buyer becomes insolvent, ceases to pay its debts as they come due, makes a general assignment for the benefit of creditors, suffers or permits the appointment of a receiver for its business or assets, or avails itself of or becomes subject to any proceeding under the Federal Bankruptcy Act or any other applicable law relating to insolvency or the protection of rights of creditors. In the event that MEYER terminates an order or transaction as provided in this paragraph 11, MEYER shall be entitled to recover from Buyer or Buyer’s representative the amounts that MEYER would be entitled to collect from Buyer upon a cancellation by Buyer under paragraph 9 above. 12) Backcharges and Setoffs Buyer shall not withhold any backcharges, setoffs, deductions or credits against amounts otherwise due MEYER unless such charges are authorized by MEYER in writing in advance. 13) Use of Intellectual Property The ownership of all copyrights and other intellectual property rights in all designs, drawings, technical reports and technical calculations developed or provided by MEYER will remain with MEYER. MEYER grants to Buyer a royalty- free, non-exclusive license to use and reproduce any designs, drawings, technical reports and technical calculations developed by MEYER in connection with the Products. This license is limited to the right to use and reproduce such designs, drawings, reports and calculations for Buyer’s or Buyer’s contractors’ own use in the erection, installation, operation and maintenance of the specific Product for which the applicable design, drawing, report or calculation was developed. 14) Insurance MEYER agrees to maintain the following insurance: (i) Commercial General Liability with policy limits of $5 million per occurrence. (ii) Workers’ Compensation in accordance with statutory requirements of the state where Meyer’s manufacturing facility is located and Employers’ Liability with policy limits of $1 million. (iii) Automobile Liability Insurance with policy limits of $5 million per occurrence covering owned, non-owned and hired vehicles. A certificate of insurance evidencing the above coverage will be furnished upon request. 15) Miscellaneous All typographical or clerical errors made by MEYER in any quotation, acknowledgment or publication are subject to correction. The validity, construction and interpretation of these Terms and Conditions, all orders and transactions to which these Terms and Conditions apply, the sale of the goods or materials by MEYER to Buyer, the rights and duties of the parties with respect to such sale, the relationship between MEYER and Buyer, and any disputes arising out of the foregoing shall be governed by and construed under the laws of the State of Tennessee, U.S.A. without regard to its conflicts of law rules and without regard to the United Nations Convention on Contracts for the International Sale of Goods. Any dispute between MEYER and Buyer shall be heard exclusively in the state or federal courts located in Shelby County, Tennessee, and Buyer specifically consents to the jurisdiction and venue of such courts. MEYER AND BUYER HEREBY IRREVOCABLY WAIVE THEIR RIGHT TO TRIAL BY JURY IN ANY ACTION OR PROCEEDING RELATING TO THE PRODUCTS OR THE TRANSACTIONS GOVERNED BY THESE TERMS AND CONDITIONS. These terms and conditions supersede all other communications, negotiations and prior oral or written statements regarding the subject matter of these terms and conditions. No conditions, usage of trade, course of dealing or performance, understanding or agreement purporting to modify, vary, explain, or supplement these terms and conditions shall be binding unless hereafter made in writing and signed by the party to be bound. Any failure or delay on the part of either MEYER or Buyer to exercise any right, power, privilege or remedy herein shall not constitute a waiver thereof. If any provision or portion of these terms shall be adjudged invalid or unenforceable for any reason by a court of competent jurisdiction or by operation of any applicable law, that invalidity or unenforceability shall not affect the other provisions of these terms, all of which shall remain in full force and effect. Buyer shall not assign its rights or delegate its duties hereunder or any interest herein without the prior written consent of MEYER, and any such assignment, without such consent, shall be void. Page 349 of 446 Our Reputation for Innovation is Deeper Than Ever Abrasion UV Exposure Chemicals Soil Acidity Stray Currents Water MeyerClad™ Offers Superior Protection Against We Engineer Innovation Into Our Solutions Above and Below Grade Page 350 of 446 Meyer Utility Structures, LLC6750 Lenox Center Court, Suite 400Memphis, TN 38115 ISO 9001:2015 877.282.MEYER www.arcosa.com MeyerClad™ is an industrial abrasion-resistant spray coating designed for use on critical surfaces requiring hardness up to 70 Shore D. It also provides excellent chemical and moisture resistance. It is a two-component 100% solids, no VOCs specialized polyurea hybrid formulation delivering excellent adhesion and optimal curing in very cold or hot climates. It may be used directly on clean primed metals and other materials. Solvents in any protective coating can evaporate to the atmosphere leaving fisheyes and pinholes in the coating. These small openings can potentially allow moisture and other contaminants to reach the substrate (i.e. the galvanized surface). MeyerClad™ has been tested relative to previous polyurethane coatings and results show significantly less solvents (Volatile Organic Compounds or “VOCs”). In fact, the VOC content is less than 0.01% which defines MeyerClad™ as 100% solids content. MeyerClad™ is a dielectric (non-conductive) product, so there is no potential reaction with the earth’s elements. Due to its dielectric properties, it performs equally as well to resist all forms of corrosive elements that may be present underground. MeyerClad™ is non-sacrificial and serves to insulate the tubular steel pole from corrosive elements including salt water and salt spray, and the 100% solids characteristic helps to ensure a complete barrier is formed for protection. Coatings previous to MeyerClad™ were entirely made from polyurethane and the natural chemical properties of polyurethane make it an excellent barrier coating for underground use. However, polyurethanes are aromatic compounds and their natural chemical properties have a more narrow application window. Simply put, polyurethane coatings can be difficult to apply appropriately in varying environmental conditions. MeyerClad™ is a hybrid blend of 1/3 polyurethane and 2/3 polyurea. The introduction of the polyurea as part of the MeyerClad™ coating system widens this environmental application window significantly and allows the application of a more consistent coating. In addition, the polyurea component is an aliphatic compound that provides measurable UV resistance well beyond what previous polyurethane aromatic coatings have to offer. Accelerated UV aging tests over an extended period of time are ongoing to quantify the significance of the improvement in UV resistance. Please contact us for specific substrate application procedures, equipment, safety gear and clean-up solvents. Refer to MSDS for material and safety standard procedures. MeyerClad™ is also available as a touch-up kit. PROPERTY DESCRIPTION MeyerClad™ Previous Meyer Coatings COMPARISON1 Application Temperatures N/A 40°F to 150°F 40°F to 150°F Equivalent Initial Setting Time @70°F/20°C 4 minutes 5 min (Fast Set), 60-90 min (Slow Set) BETTER Curing Time Before Handling @70°F/20°C 8 minutes 10-20 min (Fast Set), 2-3 hrs (Slow Set) BETTER Ultimate Cure @70°F/20°C 3-6 Days 5-7 days BETTER Recoat Time @70°F/20°C Up to 90 minutes <45 min (Fast Set), 6-8 hrs (Slow Set) BETTER Solids Content ASTM D-1259 100% 95-99% (Fast Set), 80% (Slow Set) BETTER Volatile Organic Compounds ASTM D-2369 <0.01% < 10-60 grams/litre BETTER Theoretical Coverage N/A 1604 ft2/US gal/mil 1590 ft2/US gal/mil (Fast) Equivalent 1280 ft2/US gal/mil (Slow) Adhesion to Steel ASTM D-4541 Greater than 2000 psi Greater than 1500 psi BETTER Hardness ASTM D-2240 (Shore D) 70 70 Equivalent Flexibility ASTM D-522 (20 mils) 180° over 1” mandrel 180° over 3” mandrel (20 mils) BETTER (25 mils) Abrasion Resistance Taber CS18, ASTM D-4060 22 mg/1k cycles 80 +/- 10mg loss BETTER Impact Resistance ASTM D-2794 >350 in. lbs 40 - 60 in. lbs BETTER 1Compared to previous coatings from Meyer2Average lab testing strength was 30% higher pull-off strength The information provided herein is presented in good faith but is not intended to be used for contract specications. Please contact your Meyer representative for more information. Page 351 of 446 MEYERCLAD PLUS MeyerClad Plus is an industrial high-performance coating that combines high flexibility with high surface hardness, excellent tensile strength, and resistance to extreme weather conditions. This unique two- component 100% solids, pure polyurea system has been formulated to provide excellent corrosion protection, waterproofing and chemical resistance of the finished coating. MeyerClad Plus offers excellent resistance to impact and abrasion and excellent adhesion to a variety of substrates over a wide range of temperatures. One of the principle advantages to MeyerClad Plus over Meyerclad is its relative insensitivity to moisture during processing/application. In the presence of moisture MeyerClad will react with the moisture and subsequentially exhibit foaming or blistering which leads to lower density, porosity and poor cosmetic performance. Meyerclad Plus has been formulated to make that interaction virtually impossible. MeyerClad Plus can be used in extreme conditions, even on substrates saturated with water without blistering or reacting to the moisture. MeyerClad Plus is excellent for long-lasting exterior barrier coatings due to its resistance to weathering and deterioration by oxygen, especially cracking and embrittlement. Meyerclad Plus is superior to Meyerclad in this application due to the increased Urea linkages which makes the coating more resistant to hydrolysis which increases longevity of the coating for underground applications. Additionally Meyerclad Plus superior formulation offers improved durability and resistance to cracking and wear and tear as seen by the 700 psi improvement in tensile strength as well as a 95% improvement in elongation. MeyerClad Plus in general exhibits similar chemical resistance to that of Meyerclad but the increased urea content gives improved resistance to alkali and petroleum-based chemicals. MeyerClad Plus superior formulation allows application and fast cure even down to -20°F (60 degrees lower than MeyerClad) as well as offering much improved thermal stability at service temperatures up to 350°F. PROPERTY DESCRIPTION MeyerClad Plus MeyerClad COMPARISON Application Temperatures N/A -20°F to 150°F 40°F to 150°F BETTER Curing Time Before Handling 70°F/20°C 4 minutes 8 minutes BETTER Ultimate Cure 70°F/20°C 2-3 Days 3-6 Days BETTER Solids Content 100% 100% Equivalent Coverage at 16 mils N/A 100 ft2/US gal 100 ft2/US gal Equivalent Tensile1 ASTM D638 > 4200 psi >3500 psi BETTER Elongation1 ASTM D638 >550 % >30 % BETTER Impact Resistance2 ASTM D2794 >320 inch lbs >320 inch lbs Equivalent 1Specimens for physical properties testing were prepared by molding 2Impact tester had a maximum force of 320 inch-pounds limit Page 352 of 446 MeyerLD STEEL POLE DESIGNSOctober 2013 Meyer Light Duty and Distribution Class Steel Pole Designs Page 353 of 446 Meyer Standard Class Steel Pole Series Table of Contents Why Use Steel?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Distribution Class – Meyer DC Series Meyer DC General Notes .........................................................................3 Round Steel Class 5 – Meyer DC5 ................................................................4 Round Steel Class 4 – Meyer DC4 ................................................................4 Round Steel Class 3 – Meyer DC3 ................................................................4 Round Steel Class 2 – Meyer DC2 ................................................................5 Round Steel Class 1 – Meyer DC1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Round Steel Class H1 – Meyer DCH1 .............................................................6 Round Steel Class H2 – Meyer DCH2 ..............................................................6 Light Duty Class – Meyer LD Series Meyer LD General Notes ..........................................................................7 12 Sided Steel Class 1 – Meyer LD1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 12 Sided Steel Class H1 – Meyer LD2 ..............................................................8 12 Sided Steel Class H2 – Meyer LD3 ..............................................................9 12 Sided Steel Class H3 – Meyer LD4 ..............................................................9 12 Sided Steel Class H4 – Meyer LD5 ..............................................................10 12 Sided Steel Class H5 – Meyer LD6 ..............................................................10 12 Sided Steel Class H6 – Meyer LD7 ..............................................................11 12 Sided Steel Class – Meyer LD8 .................................................................11 12 Sided Steel Class – Meyer LD9 .................................................................12 12 Sided Steel Class – Meyer LD10 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 12 Sided Steel Class – Meyer LD11 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 12 Sided Steel Class – Meyer LD12 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Slip Joint Configuration ..........................................................................14 Standard Davit Arms .............................................................................15 Davit Arm Details ................................................................................16 LD Bracket Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Typical Arm Assemblies ..........................................................................18 Standard Davit Arm Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Bolt On Assemblies (10 and 20 KIP) ...............................................................20 Bolt On Assembly (40 KIP) ........................................................................21 Standard Through Vang ..........................................................................22 Standard Ladders ................................................................................23 Climbing Hardware ..............................................................................24 Grounding Options ..............................................................................25 Terms and Conditions of Sales . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 1 MeyerLD STEEL POLE DESIGNS Page 354 of 446 Meyer Standard Class Steel Pole Series Why Use Steel? Steel: The Better Choice A Meyer Standard Class Steel Pole Series pole is a better choice than a wood pole in most cases. Typically used for voltages from 12.5kV to 230kV, a steel pole is up to 50% lighter than a wood “equivalent”. More Environmentally Responsible Steel is actually a more environmentally responsible material. Many people think of wood as being 100% recyclable. Wood is renewable, but not 100% recyclable. Wood poles require extensive chemical preservatives to prolong their life. Many groups are concerned about those chemicals leaching into water sources, agricultural and playground dirt, leading many governments to classify wood poles as a hazardous waste which restrict the recycling and landfill choices a pole owner has when the time comes to retire the pole. And, as the wood pole eventually decays, those chemicals are fully released and the carbon that was bound into the pole’s wood is released back into the environment, giving wood a carbon footprint. Stronger in All Ways Stronger than wood, stiffer than composite; steel is unmatched in its universal applicability. Precisely engineered capacities, rather than approximated ones, give you performance you can rely on. Fewer Poles: Lower Installed Costs; Lower Maintenance Costs: Fewer Headaches Steel poles support longer spans. Longer spans require fewer poles, less labor, less hardware and less time which result in lower installed costs. Superior Aesthetics The predictability and consistency of steel poles’ geometry and straightness provide an advantage in appearance that wood poles cannot offer. And, because not all installation sites are the same, steel’s versatility wins again… round or sided; galvanized or weathering; the options are multiple and the choice is yours! Ease of Handling and Maintenance The pole handling equipment used to handle wood poles may be used to handle the lighter class-for-class steel pole. Unlike steel poles, wood poles expand and contract over time, requiring periodic maintenance and adjustments to their hardware. Overall, and for many reasons, steel is simply the better choice. 2 Page 355 of 446 Distribution Class – Meyer DC Series ROUND STEEL POLES General Notes A. Materials: ASTM A1011, Grade 65 or A572, Grade 65 modified (galvanized poles), with silicon limit of 0.06% max, ASTM A871, Grade 65 modified (self-weathering poles) with a Charpy V-Notch Impact Value of 15 foot-pounds (20.3 joules) at - 20°F/- 29°C (Heat Lot Tested). Bolts are supplied per ASTM F3125. B. Pole section properties and moment capacities are calculated in accordance with ASCE/SEI 48 (latest version) and RUS Bulletin 1724E-214. C. Resultant moments were calculated using loading specified in RUS Bulletin 1724E-214. D. Any correlation of pre-engineered steel pole size to wood pole class is based on Class B construction. Pre-engineered steel pole sizes shall be selected per ASCE 48 (latest version). E. The ultimate capacities listed herein are based on the materials’ minimum yield strength. Thus, loads used to calculate pole moments should include appropriate overload factors. F. Embedment depths are assumed to be 10% of total pole length +2 ft. (.6m). Actual embedment depths should be based on existing soil conditions and backfill material. Example: Pole Length = 80 ft. (24.4m): Assumed embedment depth = 10 ft. (3m). G. Bearing Plates are welded to the bottom of the poles and extend approximately 3⁄4” (19.05 mm) past the outside of the tower wall. Bearing plate thicknesses are 3/16” (4.76 mm) for pole diameters ≤ 30” (762 mm), they are 1/4” (6.35 mm) for pole diameters > 30” (762 mm) ≤ 45” (1143 mm) and 5/16” (7.94 mm) for pole diameters > 45” (1143 mm). Poles with a galvanized finish have a sizable opening in the bearing plate to allow for ventilation during galvanizing. Poles with weathering finishes have bearing plates that also have an opening. A pole cap is included with each pole. H. Welds: Long Seam Weld = 80% minimum penetration Long Seam (Female Section of Slip Joint +6”) = 100% penetration I. Below grade corrosion protection is recommended. Shop applied protective coating and/or ground sleeves are available upon request. J. Poles shall be marked with the Meyer job number and the DC class and length in feet, e.g. DC5 - 45 . Additional marking is available upon request. K. Slipjoints have a 1.65 slipjoint factor for a minimum of 2’-0”. L. Climbing for poles available upon request. 3 Page 356 of 446 Distribution Class – Meyer DC Series ROUND STEEL POLES 4 STEEL POLE CLASSIFICATION CLASS 3; RUS S-02.0 | MEYER (ROUND) DC3 0.172in/ft (4.37mm/m) To p Diameter = 6 in (152.4mm) TAPERPl. Thk.1875 in. (4.76mm) - 65ksi (448 MPa)30/9.14 35/10.67 40/12.19 45/13.72 50/15.24 55/16.76 60/18.29 65/19.81 70/21.34 75/22.86 80/24.38 85/25.91 90/27.43 95/28.96 11.16/283.46 12.02/305.31 12.88/327.15 13.74/349.00 14.60/370.84 15.10/383.54 15.96/405.38 16.82/427.23 17.67/448.82 18.53/470.66 19.40/492.76 20.26/514.60 21.12/536.45 21.98/558.29 0.12/3.05 0.12/3.05 0.12/3.05 0.12/3.05 0.12/3.05 0.12/3.05 0.12/3.05 0.12/3.05 0.12/3.05 0.12/3.05 0.12/3.05 0.12/3.05 0.12/3.05 0.12/3.05 44.80/60.74 53.50/72.54 62.20/84.33 70.90/96.13 79.60/107.92 88.20/119.58 96.80/131.24 105.50/143.04 114.10/154.70 122.70/166.36 131.30/178.02 139.90/189.68 148.50/201.34 157.10/213.00 337/153 412/187 492/223 578/262 669/303 786/357 884/401 1000/454 1112/504 1229/557 1351/613 1479/671 1614/732 1757/797 Round STEEL POLE CLASSIFICATION CLASS 4 | MEYER (ROUND) DC4 STEEL POLE CLASSIFICATION CLASS 5 | MEYER (ROUND) DC5 0.172in/ft (4.37mm/m)Top Diameter = 5 in (127mm) TAPERPl. Thk.1875 in. (4.76mm) - 65ksi (448 MPa)30/9.14 35/10.67 40/12.19 45/13.72 50/15.24 30/9.14 35/10.67 40/12.19 45/13.72 50/15.24 10.16/258.06 11.02/279.91 11.88/301.75 12.74/323.60 13.60/345.44 0.12/3.05 0.12/3.05 0.12/3.05 0.12/3.05 0.12/3.05 10.16/258.06 11.02/279.91 11.88/301.75 12.74/323.60 13.60/345.44 0.12/3.05 0.12/3.05 0.12/3.05 0.12/3.05 0.12/3.05 35.80/48.54 42.80/58.03 49.70/67.38 56.70/76.87 63.60/86.23 28.40/38.51 33.90/45.96 39.40/53.42 44.90/60.87 50.40/68.33 297/135 365/166 438/199 578/262 518/235 297/135 365/166 438/199 578/262 518/235 Round Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) Groundline Moment (ft-kips/kN-m) Estimated Pole Weight (Black) (lbs./kg) Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) Groundline Moment (ft-kips/kN-m) Estimated Pole Weight (Black) (lbs./kg) Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) Groundline Moment (ft-kips/kN-m) Estimated Pole Weight (Black) (lbs./kg) Page 357 of 446 Distribution Class – Meyer DC Series ROUND STEEL POLES 5 STEEL POLE CLASSIFICATION CLASS 2; RUS S-02.4 | MEYER (ROUND) DC2 0.172in/ft (4.37mm/m) Top Diameter = 6.75 in (171.45mm)TAPERPl. Thk.1875 in. (4.76mm) - 65ksi (448 MPa)30/9.14 35/10.67 40/12.19 45/13.72 50/15.24 55/16.76 60/18.29 65/19.81 70/21.34 75/22.86 80/24.38 85/25.91 90/27.43 95/28.96 11.92/302.77 12.77/324.36 13.63/346.20 14.49/368.05 15.35/389.89 18.82/478.03 16.68/423.67 17.54/445.52 18.40/467.36 19.26/489.20 20.12/511.05 20.98/532.89 21.84/554.74 22.70/576.58 0.133/3.38 0.133/3.38 0.133/3.38 0.133/3.38 0.133/3.38 0.133/3.38 0.133/3.38 0.133/3.38 0.133/3.38 0.133/3.38 0.133/3.38 0.133/3.38 0.133/3.38 0.133/3.38 55.20/74.98 66.00/89.48 76.80/104.13 87.50/118.63 98.20/133.14 108.90/147.65 119.60/162.16 130.20/176.53 140.90/191.04 151.50/205.41 162.10/219.78 172.80/234.29 183.40/248.66 194.00/263.03 404/183 493/224 587/266 687/312 794/360 928/421 1045/474 1178/534 1306/592 1441/654 1581/717 1728/784 1881/853 2049/929 Round STEEL POLE CLASSIFICATION CLASS 1; RUS S-02.9 | MEYER (ROUND) DC1 0.172in/ft (4.37mm/m) Top Diameter = 6.5 in (165.1mm) TAPERPl. Thk.1875 in. (4.76mm) - 65ksi (448 MPa)11.66/296.16 12.52/318.01 13.38/339.85 14.24/361.70 15.10/383.54 15.51/393.95 16.37/415.80 17.23/437.64 18.09/459.49 18.95/481.33 19.81/503.17 20.67/525.02 21.53/546.86 22.39/568.71 0.162/4.11 0.162/4.11 0.162/4.11 0.162/4.11 0.162/4.11 0.162/4.11 0.162/4.11 0.162/4.11 0.162/4.11 0.162/4.11 0.162/4.11 0.162/4.11 0.162/4.11 0.162/4.11 67.20/91.11 80.30/108.87 93.30/126.50 106.40/144.26 119.40/161.89 132.30/179.38 145.30/197.00 158.30/214.63 171.20/232.12 184.10/249.61 197.00/267.10 209.90/284.59 222.70/301.94 235.60/319.43 475/215 579/263 692/314 812/368 939/426 1097/498 1235/560 1395/633 1548/702 1707/774 1875/850 2052/931 2235/1014 2434/1104 30/9.14 35/10.67 40/12.19 45/13.72 50/15.24 55/16.76 60/18.29 65/19.81 70/21.34 75/22.86 80/24.38 85/25.91 90/27.43 95/28.96 Round Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) Groundline Moment (ft-kips/kN-m) Estimated Pole Weight (Black) (lbs./kg) Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) Groundline Moment (ft-kips/kN-m) Estimated Pole Weight (Black) (lbs./kg) Page 358 of 446 6 Distribution Class – Meyer DC Series ROUND STEEL POLES STEEL POLE CLASSIFICATION H1; RUS S-03.5 | MEYER (ROUND) DCH1 STEEL POLE CLASSIFICATION H2; RUS S-04.2 | MEYER (ROUND) DCH20.172in/ft (4.37mm/m) Top Diameter = 7.0 in (177.8mm)TAPERPl. Thk.1875 in. (4.76mm) - 65ksi (448 MPa)0.172in/ft (4.37mm/m) Top Diameter = 8.0 in (203.2mm) TAPERPl. Thk.1875 in. (4.76mm) - 65ksi (448 MPa)30/9.14 35/10.67 40/12.19 45/13.72 50/15.24 55/16.76 60/18.29 65/19.81 70/21.34 75/22.86 80/24.38 85/25.91 90/27.43 95/28.96 12.16/308.86 13.02/330.71 13.88/352.55 14.74/374.40 15.60/396.24 15.96/405.38 16.82/427.23 17.68/449.07 18.54/470.92 19.40/492.76 20.26/514.60 21.12/536.45 21.98/558.29 22.84/580.14 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 13.16/334.26 14.02/356.11 14.88/377.95 15.74/399.80 16.60/421.64 16.96/430.78 17.82/452.63 18.68/474.47 19.54/496.32 20.40/518.16 21.26/540.00 22.12/561.85 22.98/583.69 23.84/605.54 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 0.1875/4.76 80.60/109.28 96.40/130.70 112.10/151.99 127.70/173.14 143.40/194.42 158.90/215.44 174.50/236.59 190.10/257.74 205.60/278.76 221.10/299.77 236.60/320.79 252.10/341.80 267.60/362.82 283.10/383.83 95.70/129.75 114.20/154.83 132.90/180.19 151.50/205.41 170.00/230.49 188.50/255.57 206.90/280.52 225.50/305.74 243.90/330.68 262.30/355.63 280.70/380.58 299.00/405.39 317.40/430.34 335.80/455.28 578/262 704/319 837/380 980/445 1131/513 1319/598 1484/673 1675/760 1856/842 2046/928 2245/1018 2453/1113 2667/1210 2903/1317 641/291 776/352 919/417 1072/486 1235/560 1436/651 1610/730 1814/823 2006/910 2206/1001 2415/1095 2633/1194 2857/1296 3105/1408 30/9.14 35/10.67 40/12.19 45/13.72 50/15.24 55/16.76 60/18.29 65/19.81 70/21.34 75/22.86 80/24.38 85/25.91 90/27.43 95/28.96 Round Round Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) Groundline Moment (ft-kips/kN-m) Estimated Pole Weight (Black) (lbs./kg) Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) Groundline Moment (ft-kips/kN-m) Estimated Pole Weight (Black) (lbs./kg) Page 359 of 446 MeyerLD STEEL POLES General Notes A. Material - ASTM A871 Modified (Self Weathering) or ASTM A572 modified (galvanized). A588, A871, A572, minimum grade 50 (flange plate). Fy — 65 ksi (448 MPa) with a Charpy V-Notch Impact Value of 15 foot-pounds (20.3 joules) at - 20°F/- 29°C (Heat Lot Tested). B. Pole section properties and moment capacities are calculated in accordance with ASCE/SEI 48 (latest version) and RUS Bulletin 1724E-214. 1. LD Poles are regular dodecagon (12-Sided Polygon). 2. Pole diameters are measured across the flats C. Embedment depths are assumed to be 10% of total pole length +2 ft. (.6m). Actual embedment depths should be based on existing soil conditions and backfill material. Example: Pole Length = 80 ft. (24.4m): Assumed embedment depth =10 ft. (3m). D. For standard steel pole classifications MeyerLD1–MeyerLD12, standard slip-jointed designs are single piece to a total pole length (HT) of 50ft. Standard flange joint pole designs are single piece for HT=50ft, 2-piece for HT=55ft to HT=100ft, and 3-piece for HT=105ft to HT=120ft. For standard steel pole classifications MeyerLD1–MeyerLD6 are 2-piece for HT=55ft to HT=90ft and 3-piece for HT=105ft to HT=120ft. Standard flange joint pole designs for 55ft and 60ft pole lengths top sections are 35ft and for HT=70ft the top section is 45ft. For standard steel pole classifications, MeyerLD7–MeyerLD12 are 2-piece for HT=55ft to HT=95ft and 3-piece for HT=100ft to HT=120ft. Standard flange joint pole designs for 55ft and 60ft pole lengths top sections are 35ft and for HT=70ft the top section is 50ft. All top sections within a pole class have the same top diameter, thickness and taper. E. Bearing Plates are welded to the bottom of the poles and extend approximately ¾” (19.05 mm) past the outside of the tower wall. Bearing plate thicknesses are 3/16” (4.76 mm) for pole diameters ≤ 30” (762 mm), 1/4” (6.35 mm) for pole diameters > 30” (762 mm) ≤ 45” (1143 mm) and 5/16” (7.94 mm) for pole diameters > 45” (1143 mm). Poles with a galvanized finish have a sizable opening in the bearing plate to allow for ventilation during galvanizing. Poles with weathering finishes have bearing plates that are closed. A pole cap is included with each pole. A sealer plate is included in the base section of weathering steel poles. F. Weld Penetration: Circumference Weld = 100% Long Seam Weld = 80% Long Seam (Female Slip Joint +6”) = 100% Sealer Plates & Bearing Plates = 3/16 in. (4.8mm) Fillet Weld Sealer Plates used in base sections of weathering poles G. Pole Grounding is available upon request. H. Below grade corrosion protection is recommended. Shop applied protective coating and/or ground sleeves are available upon request. I. Poles shall be marked with the Meyer job number and the LD class and length in feet, e.g. LD2 – 100. Additional marking is available upon request. J. Resultant moments were calculated using loading specified in RUS Bulletin 1724E-214. K. Any correlation of pre-engineered steel pole size to wood pole class is based on Class B construction. Pre-engineered steel pole sizes shall be selected per ASCE 48 (latest version). L. The ultimate capacities listed herein are based on the materials’ minimum yield strength. Thus, loads used to calculate pole moments should include appropriate overload factors. 7 Page 360 of 446 MeyerLD STEEL POLES STEEL POLE CLASSIFICATION CLASS 1; RUS S-02.9 | Meyer (12 SIDED) LD1 STEEL POLE CLASSIFICATION H-1; RUS S-03.5 | Meyer (12 SIDED) LD20.116104 in/ft (9.68mm/m)Top Diameter = 8.69 in. (220.7mm)TAPERPl. Thk.1875 in. (4.76mm) - 65ksi (448 MPa)0.132332 in/ft (11.03mm/m)Top Diameter = 8.69 in. (220.7mm)TAPERPl. Thk.1875 in. (4.76mm) - 65ksi (448 MPa)40/12.19 45/13.72 50/15.24 55/16.76 60/18.29 65/19.81 70/21.34 75/22.86 80/24.38 85/25.91 90/27.43 95/28.96 100/30.48 105/32.00 110/33.53 115/35.05 120/36.58 13.34/339 13.92/354 14.50/368 14.59/371 15.17/385 15.74/400 16.32/415 16.90/429 17.48/444 18.06/459 18.64/473 18.73/457 19.31/490 19.89/505 20.48/520 21.06/535 21.64/550 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 13.99/355 14.64/372 15.31/389 15.47/393 16.14/410 16.80/427 17.46/443 18.12/460 18.79/477 19.44/494 20.11/511 20.27/515 20.93/532 21.60/549 22.25/565 22.92/582 23.58/599 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 93/126 106/144 119/162 132/179 145/197 158/215 171/233 184/250 197/268 210/285 223/303 236/320 248/337 261/355 274/372 287/389 299/406 112/152 127/173 143/194 159/215 174/236 190/258 205/279 221/300 236/321 252/342 267/363 283/384 298/405 313/426 329/446 344/467 359/488 959/435 1101/499 1248/566 1436/651 1589/721 1765/801 1931/876 2104/954 2283/1036 2466/1119 2657/1205 2931/1329 3130/1420 3332/1511 3543/1607 3757/1704 3979/1805 990/449 1139/517 1293/586 1494/678 1658/752 1851/840 2029/920 2213/1004 2405/1091 2604/1181 2809/1274 3115/1413 3328/1510 3549/1610 3778/1714 4011/1819 4253/1929 8 40/12.19 45/13.72 50/15.24 55/16.76 60/18.29 65/19.81 70/21.34 75/22.86 80/24.38 85/25.91 90/27.43 95/28.96 100/30.48 105/32.00 110/33.53 115/35.05 120/36.58 Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) F-F Groundline Moment (ft-kips/kN-m) F-F Estimated Pole Weight (Black) (lbs./kg) Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) F-F Groundline Moment (ft-kips/kN-m) F-F Estimated Pole Weight (Black) (lbs./kg) 12 Sided 12 Sided Page 361 of 446 MeyerLD STEEL POLES STEEL POLE CLASSIFICATION H-2; RUS S-04.2 | Meyer (12 SIDED) LD3 STEEL POLE CLASSIFICATION H-3; RUS S-04.9 | Meyer (12 SIDED) LD40.152616 in/ft (12.72mm/m)To p Diameter = 8.69 in. (220.7mm)TAPERPl. Thk.1875 in. (4.76mm) - 65ksi (448 MPa)0.176764 in/ft (14.73mm/m)Top Diameter = 8.69 in. (220.7mm)TAPERPl. Thk.1875 in. (4.76mm) - 65ksi (448 MPa)40/12.19 45/13.72 50/15.24 55/16.76 60/18.29 65/19.81 70/21.34 75/22.86 80/24.38 85/25.91 90/27.43 95/28.96 100/30.48 105/32.00 110/33.53 115/35.05 120/36.58 40/12.19 45/13.72 50/15.24 55/16.76 60/18.29 65/19.81 70/21.34 75/22.86 80/24.38 85/25.91 90/27.43 95/28.96 100/30.48 105/32.00 110/33.53 115/35.05 120/36.58 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 14.80/376 15.56/395 16.32/415 16.59/421 17.36/441 18.12/460 18.88/480 19.65/499 20.41/518 21.17/538 21.94/557 22.20/564 22.96/583 23.72/602 24.49/622 25.25/641 26.01/661 15.76/400 16.65/423 17.53/445 17.92/455 18.81/478 19.69/500 20.57/522 21.45/545 22.34/567 23.22/590 24.11/612 24.50/600 25.37/644 26.26/667 27.14/689 28.03/712 28.91/734 132/180 151/205 170/230 188/255 207/280 225/305 244/330 262/355 280/380 299/405 317/430 335/455 354/480 372/504 390/529 408/554 426/579 155/211 177/240 199/270 221/299 242/329 264/358 286/387 307/417 329/446 350/475 372/504 393/534 415/563 436/592 458/621 479/651 501/680 1027/466 1185/538 1351/613 1566/710 1742/790 1952/885 2145/973 2346/1064 2556/1159 2771/1257 2995/1359 3341/1515 3575/1622 3818/1732 4071/1847 4330/1964 4595/2084 1072/486 1242/563 1421/645 1657/752 1849/839 2079/943 2290/1039 2509/1138 2738/1242 2976/1350 3221/1461 3616/1640 3876/1758 4146/1881 4424/2007 4713/2138 5008/2272 9 Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) F-F Groundline Moment (ft-kips/kN-m) F-F Estimated Pole Weight (Black) (lbs./kg) Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) F-F Groundline Moment (ft-kips/kN-m) F-F Estimated Pole Weight (Black) (lbs./kg) 12 Sided 12 Sided Page 362 of 446 Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) F-F Groundline Moment (ft-kips/kN-m) F-F Estimated Pole Weight (Black) (lbs./kg) Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) F-F Groundline Moment (ft-kips/kN-m) F-F Estimated Pole Weight (Black) (lbs./kg) MeyerLD STEEL POLES STEEL POLE CLASSIFICATION H-4; RUS S-05.7 | Meyer (12 SIDED) LD5 STEEL POLE CLASSIFICATION H-5; RUS S-06.5 | Meyer (12 SIDED) LD60.188645 in/ft (15.72mm/m)Top Diameter = 9.66 in. (245.4mm)TAPERPl. Thk.1875 in. (4.76mm) - 65ksi (448 MPa)0.216367 in/ft (18.03mm/m)Top Diameter = 9.66 in. (245.4mm)TAPERPl. Thk.21875 in. (5.56mm) - 65ksi (448 MPa)40/12.19 45/13.72 50/15.24 55/16.76 60/18.29 65/19.81 70/21.34 75/22.86 80/24.38 85/25.91 90/27.43 95/28.96 100/30.48 105/32.00 110/33.53 115/35.05 120/36.58 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 40/12.19 45/13.72 50/15.24 55/16.76 60/18.29 65/19.81 70/21.34 75/22.86 80/24.38 85/25.91 90/27.43 95/28.96 100/30.48 105/32.00 110/33.53 115/35.05 120/36.58 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763 .1875/4.763* .1875/4.763* .1875/4.763* *Bottom section pl thickness = .25/6.350 17.20/437 18.15/461 19.09/485 19.54/496 20.48/520 21.42/544 22.37/568 23.31/592 24.25/616 25.20/640 26.14/664 26.59/ 675 27.53/699 28.48/723 29.42/747 30.36/771 31.31/795 18.31/465 19.40/493 20.48/520 21.07/535 22.15/563 23.23/590 24.31/617 25.39/645 26.48/673 27.56/700 28.64/727 29.22/742 30.30/770 31.38/797 32.46/824 33.55/852 34.63/880 180/245 206/279 231/313 256/347 281/382 307/416 332/450 357/484 382/518 407/552 432/586 457/620 482/654 507/688 532/722 557/756 582/790 207/281 236/321 265/360 294/399 323/439 353/478 382/517 410/557 439/596 468/635 497/674 526/714 555/753 584/792 613/831 642/871 671/910 1180/535 1364/619 1559/707 1827/829 2037/924 2290/1039 2518/1142 2757/1251 3006/1363 3265/1481 3533/1603 3973/1802 4256/1930 4549/2063 4865/2207 5178/2349 5501/2495 1231/558 1430/649 1640/744 1932/876 2158/979 2435/1104 2685/1218 2945/1336 3216/1459 3498/1587 3793/1720 4321/1960 4633/2101 4957/2248 5997/2720 6454/2927 6927/3142 10 12 Sided 12 Sided Page 363 of 446 Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) F-F Groundline Moment (ft-kips/kN-m) F-F Estimated Pole Weight (Black) (lbs./kg) Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) F-F Groundline Moment (ft-kips/kN-m) F-F Estimated Pole Weight (Black) (lbs./kg) MeyerLD STEEL POLES STEEL POLE CLASSIFICATION H-6; RUS S-07.4 | Meyer (12 SIDED) LD7 STEEL POLE CLASSIFICATION RUS S-08.0 | Meyer (12 SIDED) LD8 0.180628 in/ft (15.05mm/m)To p Diameter = 9.85 in. (250.2mm)TAPERPl. Thk.25 in. (6.35mm) - 65ksi (448 MPa)0.194151 in/ft (16.18mm/m)To p Diameter = 9.85 in. (250.2mm)TAPERPl. Thk.25 in. (6.35mm) - 65ksi (448 MPa)40/12.19 45/13.72 50/15.24 55/16.76 60/18.29 65/19.81 70/21.34 75/22.86 80/24.38 85/25.91 90/27.43 95/28.96 100/30.48 105/32.00 110/33.53 115/35.05 120/36.58 17.08/434 17.98/457 18.88/480 19.16/487 20.07/510 20.97/533 21.88/556 22.78/579 23.68/601 24.58/624 25.49/647 26.39/670 26.67/677 27.58/701 28.48/723 29.38/746 30.28/769 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 17.62/448 18.58/472 19.56/497 19.91/506 20.88/530 21.85/555 22.82/580 23.79/604 24.77/629 25.73/654 26.71/678 27.67/703 28.02/712 29.00/737 29.96/761 30.94/786 31.90/810 236/321 270/366 303/411 336/455 369/500 402/545 435/590 468/634 501/679 533/723 566/768 599/812 632/857 664/901 697/945 730/990 762/1034 255/346 291/395 327/443 359/486 398/540 434/588 470/637 505/685 541/733 576/781 612/829 647/877 682/925 718/973 753/1021 789/1069 824/1117 1539/698 1781/808 2035/923 2365/1073 2636/1196 2985/1354 3281/1488 3589/1628 3910/1774 4244/1925 4589/2082 4947/2244 5504/2497 5879/2667 6267/2843 6681/3030 7094/3218 1572/713 1822/826 2085/946 2432/1103 2715/1232 3078/1396 3387/1536 3709/1682 4045/1835 4394/1993 4756/2157 5131/2327 5741/2604 6150/2790 6558/2975 6980/3166 7416/3364 11 40/12.19 45/13.72 50/15.24 55/16.76 60/18.29 65/19.81 70/21.34 75/22.86 80/24.38 85/25.91 90/27.43 95/28.96 100/30.48 105/32.00 110/33.53 115/35.05 120/36.58 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 12 Sided 12 Sided Page 364 of 446 Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) F-F Groundline Moment (ft-kips/kN-m) F-F Estimated Pole Weight (Black) (lbs./kg) Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) F-F Groundline Moment (ft-kips/kN-m) F-F Estimated Pole Weight (Black) (lbs./kg) MeyerLD STEEL POLES STEEL CLASSIFICATION RUS S-09.0 | Meyer (12 SIDED) LD9 STEEL CLASSIFICATION RUS S-10.0 | Meyer (12 SIDED) LD10 0.215401 in/ft (17.95mm/m)To p Diameter = 9.90 in. (251.5mm)TAPERPl. Thk.25 in. (6.35mm) - 65ksi (448 MPa)0.229407 in/ft (19.12mm/m)To p Diameter = 10.34 in. (262.6mm)TAPERPl. Thk.25 in. (6.35mm) - 65ksi (448 MPa)40/12.19 45/13.72 50/15.24 55/16.76 60/18.29 65/19.81 70/21.34 75/22.86 80/24.38 85/25.91 90/27.43 95/28.96 100/30.48 105/32.00 110/33.53 115/35.05 120/36.58 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 40/12.19 45/13.72 50/15.24 55/16.76 60/18.29 65/19.81 70/21.34 75/22.86 80/24.38 85/25.91 90/27.43 95/28.96 100/30.48 105/32.00 110/33.53 115/35.05 120/36.58 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 18.52/470 19.59/498 20.67/525 21.12/536 22.21/564 23.28/591 24.36/619 25.43/646 26.51/673 27.59/701 28.67/728 29.74/755 30.19/767 31.28/795 32.35/822 33.43/849 34.50/876 19.51/496 20.66/525 21.81/554 22.33/567 23.48/596 24.62/625 25.77/655 26.92/684 28.07/713 29.21/742 30.36/771 31.51/800 32.03/814 33.18/843 34.33/872 35.48/901 36.62/930 287/389 327/444 368/499 408/553 448/608 488/662 528/717 568/771 608/825 649/879 688/934 728/988 768/1042 808/1096 848/1150 888/1204 928/1258 319/433 364/494 409/554 453/615 498/675 543/736 587/797 632/857 677/917 721/978 766/1038 810/1098 854/1159 899/1219 943/1279 988/1339 1032/1399 1629/739 1892/858 2171/985 2544/1154 2846/1291 3237/1468 3567/1618 3912/1774 4271/1937 4644/2106 5034/2283 5452/2473 6123/2777 6539/2966 6991/3171 7447/3378 7918/3592 1713/777 1992/904 2286/1037 2692/1221 3009/1365 3424/1553 3772/1711 4137/1877 4511/2046 4931/2237 5344/2424 5773/2619 6508/2952 6960/3157 7428/3369 7912/3589 8413/3816 12 12 Sided 12 Sided Page 365 of 446 Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) F-F Groundline Moment (ft-kips/kN-m) F-F Estimated Pole Weight (Black) (lbs./kg) Total Pole Length (ft./m) Plate Thickness (in./mm) Base Dia. at Bearing Plate (in./mm) F-F Groundline Moment (ft-kips/kN-m) F-F Estimated Pole Weight (Black) (lbs./kg) MeyerLD STEEL POLES STEEL CLASSIFICATION RUS S-11.0 | Meyer (12 SIDED) LD11 STEEL CLASSIFICATION RUS S-12.0 | Meyer (12 SIDED) LD12 0.226993 in/ft (18.92mm/m)To p Diameter = 11.50 in. (292.1mm)TAPERPl. Thk.25 in. (6.35mm) - 65ksi (448 MPa)0.237618 in/ft (19.80mm/m)To p Diameter = 11.93 in. (303.0mm)TAPERPl. Thk.25 in. (6.35mm) - 65ksi (448 MPa)40/12.19 45/13.72 50/15.24 55/16.76 60/18.29 65/19.81 70/21.34 75/22.86 80/24.38 85/25.91 90/27.43 95/28.96 100/30.48 105/32.00 110/33.53 115/35.05 120/36.58 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 40/12.19 45/13.72 50/15.24 55/16.76 60/18.29 65/19.81 70/21.34 75/22.86 80/24.38 85/25.91 90/27.43 95/28.96 100/30.48 105/32.00 110/33.53 115/35.05 120/36.58 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350 .25/6.350* 20.57/522 21.70/551 22.84/580 23.36/593 24.50/622 25.63/651 26.77/680 27.90/709 29.04/738 30.17/766 31.31/795 32.44/824 32.95/837 34.09/866 35.22/895 36.36/924 37.49/952 21.43/544 22.62/575 23.81/605 24.38/619 25.57/649 26.76/680 27.94/710 29.13/740 30.32/770 31.51/800 32.70/831 33.88/861 34.44/875 35.63/905 36.82/935 38.01/965 39.20/996 352/477 401/543 450/610 499/677 548/743 597/810 647/877 696/943 745/1010 794/1076 843/1143 892/1209 940/1275 989/1341 1038/1408 1087/1474 1136/1540 384/520 437/593 491/666 544/738 598/811 652/884 705/957 759/1029 813/1102 866/1174 920/1247 973/1319 1026/1392 1080/1464 1133/1536 1186/1609 1241/1682 1843/836 2136/969 2444/1109 2881/1307 3213/1457 3639/1651 4002/1815 4381/1987 4791/2173 5201/2359 5627/2552 6070/2753 6843/3104 7307/3314 7788/3533 8285/3758 8796/3990 1920/871 2225/1009 2546/1155 3010/1365 3355/1522 3805/1726 4185/1898 4596/2085 5009/2272 5437/2466 5883/2668 6348/2879 7168/3251 7655/3472 8162/3702 8681/3938 10228/4639 13 *Bottom section pl thickness = .3125/7.938 12 Sided 12 Sided Page 366 of 446 MeyerLD STEEL POLES SLIP JOINT CONFIGURATION Slip Joint Configuration (LD1 – LD6) In-service axial loads shall not exceed the maximum applied jacking force Slip Joint Configuration (LD7 – LD12)35’ TOP SECTION35’ MID SECTIONAS REQUIRED45’ TOP SECTION45’ TOP SECTION35’ TOP SECTION35’ MID SECTIONAS REQUIRED50’ TOP SECTION50’ TOP SECTION1 PIECE UP TO 50’ 1 PIECE UP TO 50’ 2 PIECE 55 - 60’ 2 PIECE 55 - 60’ 2 PIECE 65 - 90’ 2 PIECE 65 - 95’ 3 PIECE 95 - 120’ 3 PIECE 100 - 120’ 14 Page 367 of 446 GENERAL NOTES 1. Material - ASTM A871 modified (self-weathering) painted or ASTM A572 modified (galvanized) FY=65 ksi (448 MPa) with a Charpy V-Notch Impact Value of 15 foot-pounds (20.3 Joules) at -20ºF/-29ºC (Heat Lot Tested). 2. Welds: Long Seam - 50% Pentr Bracket to Shaft - .375”/9.5mm Fillet End Plate to Shaft - .1875”/4.76mm Fillet 3. All bolts - A325 Type III - 92 ksi (634 MPa). 4. All slots - 1.125”/28.6mm x 1.5”/38.1mm. 5. Arm and vang ratings represent hardware capacities only. It is the customer’s responsibility to determine the capacity of pole to resist applied loads. 6. Arms should not be used for deadend or unbalanced conditions. 7. Steel davit arms shall not be left unloaded. 8. Catalog no. and description. *Maximum loads shown in chart applied non-simultaneously. For simultaneous load application: ML = L x Arm Length MV = V x Arm Length + (T x W) + Arm Weight x Arm Length 2 SR = ML + MV Yield Strength Check SR ≤ Actual Section Modulus NOTATION: ML = Longitudinal moment MV = Vertical moment L = Longitudinal load V = Vertical load T = Transverse load W = Rise (see tabulation) Arm Length units SR = Required section modulus Actual section modulus listed in tabulation MeyerLD STEEL POLES CURVED ARMS AVAILABLE UPON REQUEST ONLY STANDARD DAVIT ARMS L S A W 40 Duty - Light (L), Medium (M), or Heavy (H) End PL - (S) or (D) Bracket - (A) or (C) Length Indicator Finish - Weathering (W), Painted (P), Galvanized (G) 15 Page 368 of 446 5 3/4"146mm7 1/2"191mm 10 1/2"267mm (3)1 1/8"29mm HOLES R1 1/2"38mm TYP 1"25mm HOLE (GALV. ARMS ONLY)8 3/4"222mmEND PLATE 'D' 1"25mm HOLE (GALV. ARMS ONLY 4"102mm 2"51mm 2 1/4"57mm7 1/4"184mmR1 1/2"38mm 1 1/8"29mm HOLE 8 3/4"222mmEND PLATE 'S' MeyerLD STEEL POLES DAVIT ARM DETAILS 16 Page 369 of 446 "A" R5"127mm R1 1/2"38mm (2 PLCS) "D" REF "C" "B" 1 1/2"38mm 2 5/8"67mm "D" R5/8"16mm TYP 75°0' "A" PL "K" "L" "E" 1 3/8"35mm "J" (2)1"25mm HOLES (GALVANIZED ARMS ONLY) "F" "G" "H"" CL ARM BRACKET 'C' ALLOWS INDEPENDENT MOUNTING OF TWO ARMS BACK TO BACK AT ONE ELEVATION. "E" "J" 1 3/8"35mm "G" "K" "L" "F" "H"" CL ARM (2)1" HOLES (GALVANIZED ARMS ONLY) BRACKET 'A' STANDARD MeyerLD STEEL POLES LD BRACKET DETAILS 17 69067 ---------- 69076 ---------- LIGHT 7/16” 72.2 º 36.1º 6 7/16” 13 1/2” 6 3/4” 10 1/2” 4 3/8” 8 3/4” 5 3/4” 2 1/8” 69068 ---------- 69077 ---------- MEDIUM 7/16” 103.5 º 51.7 º 8 9/16” 19” 9 1/2” 16” 6 9/32” 12 9/16” 7 15/16” 3 1/8” 69069 ---------- 69078 ---------- HEAVY 1/2” 103.5 º 51.7 º 8 5/8” 24” 9 1/2” 16” 6 11/32” 12 11/16” 7 7/16” 4 1/8” 69073 69082 LIGHT 1/2” -------- -------- 4” 13 1/2” 6 3/4” 10 1/2” 7 13/32” 14 13/16” 5 11/16” 2 1/8” 69074 69083 MEDIUM 1/2” -------- -------- 5” 19” 9 1/2” 16” 7 29/32” 15 13/16” 7 15/16” 3 1/8” 69075 69084 HEAVY 1/2” --------- -------- 6” 24” 9 1/2” 16” 8 13/32” 16 13/16” 7 7/16” 4 1/8” DUTY “A” “B” “C” “D” “E” “F” “G” “H” “J” “K” “L” BRK’T “A” BRK’T “C” BRK’T “A” BRK’T “C” PAINTED ORWEATHERING GALVANIZED Page 370 of 446 CURVED RECTANGULAR WASHER FLAT WASHER 1" [25mm] BOLT WITH NUT BOLT LENGTH = POLE + 3" [76mm] ROUNDED UP ARM WITH MOUNTING BRACKET "A" TYPE A SINGLE ARM MOUNTING WITH STANDARD BRACKET"A" SHOWN. FOR DOUBLE ARM MOUNTING,THE CURVED WASHERS WOULD BE OMITTED. 1" [25mm] NUT TYPE C ARMS MAY BE INDEPENDENTLY MOUNTED.DOUBLE ARM MOUNTING WITH OPTIONALBRACKET "C" SHOWN.CURVED WASHERS REQUIRED. 1" [25mm] THREADED ROD WITH NUTS ROD LENGTH = POLE + 10.5" [267mm] ROUNDED UP FLAT WASHER CURVED RECTANGULAR WASHER CURVED RECTANGULAR WASHER 1" [25mm] NUT CURVED RECTANGULAR WASHER FLAT WASHER 1" [25mm] BOLT WITH NUT BOLT LENGTH = POLE + 3" [76mm] ROUNDED UP ARM WITH MOUNTING BRACKET "A" TYPE A SINGLE ARM MOUNTING WITH STANDARD BRACKET"A" SHOWN. FOR DOUBLE ARM MOUNTING,THE CURVED WASHERS WOULD BE OMITTED. 1" [25mm] NUT TYPE C ARMS MAY BE INDEPENDENTLY MOUNTED.DOUBLE ARM MOUNTING WITH OPTIONALBRACKET "C" SHOWN.CURVED WASHERS REQUIRED. 1" [25mm] THREADED ROD WITH NUTS ROD LENGTH = POLE + 10.5" [267mm] ROUNDED UP FLAT WASHER CURVED RECTANGULAR WASHER CURVED RECTANGULAR WASHER 1" [25mm] NUT MeyerLD STEEL POLES TYPICAL ARM ASSEMBLIES 18 1”[25mm] Dia. Bolt with (1) 1”[25mm] Dia. Nut 2 x 65413 2 x 65415 2 x 65417 2 x 65419 2 x 65421 2 x 65423 2 x 65425 2 x 65427 2 x 65429 1”[25mm] Dia. Bolt with (2) 1”[25mm] Dia. Nuts 2 x 65419 2 x 65421 2 x 65423 2 x 65425 2 x 65427 2 x 65429 2 x 65431 2 x 65433 2 x 65435 1”[25mm] Dia. Bolt with (1) 1”[25mm] Dia. Nut 2 x 78310 2 x 78311 2 x 78312 2 x 78313 2 x 78314 2 x 78315 2 x 78316 2 x 78317 2 x 78318 1”[25mm] Dia. Bolt with (2) 1”[25mm] Dia. Nuts 2 x 78330 2 x 78331 2 x 78332 2 x 78333 2 x 78334 2 x 78335 2 x 78336 2 x 78337 2 x 78338 1”[25mm] Dia. Flat Washer 2 x 74269 2 x 74269 2 x 74269 2 x 74269 2 x 74269 2 x 74269 2 x 74269 2 x 74269 2 x 74269 1”[25mm] Dia. Nuts (additional) 4 x 72940 4 x 72940 4 x 72940 4 x 72940 4 x 72940 4 x 72940 4 x 72940 4 x 72940 4 x 72940 1”[25mm] Dia. Flat Washer 2 x 74115 2 x 74115 2 x 74115 2 x 74115 2 x 74115 2 x 74115 2 x 74115 2 x 74115 2 x 74115 1”[25mm] Dia. Nuts (additional) 2 x 73442 2 x 73442 2 x 73442 2 x 73442 2 x 73442 2 x 73442 2 x 73442 2 x 73442 2 x 73442 Curved Rectangular Washer 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 1”[25mm] Dia. Flat Washer 4 x 74269 4 x 74269 4 x 74269 4 x 74269 4 x 74269 4 x 74269 4 x 74269 4 x 74269 4 x 74269 Curved Rectangular Washer 4 x 69066 4 x 69066 4 x 69066 4 x 69066 4 x 69066 4 x 69066 4 x 69066 4 x 69066 4 x 69066 Curved Rectangular Washer 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 1”[25mm] Dia. Flat Washer 4 x 74115 4 x 74115 4 x 74115 4 x 74115 4 x 74115 4 x 74115 4 x 74115 4 x 74115 4 x 74115 Curved Rectangular Washer 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 Hardware Kit Number HWK-AW095 HWK-AW115 HWK-AW135 HWK-AW150 HWK-AW170 HWK-AW190 HWK-AW210 HWK-AW230 HWK-AW250 Hardware Kit Number HWK-CW095 HWK-CW115 HWK-CW135 HWK-CW150 HWK-CW170 HWK-CW190 HWK-CW205 HWK-CW225 HWK-CW245 Hardware Kit Number HWK-AG095 HWK-AG115 HWK-AG135 HWK-AG150 HWK-AG170 HWK-AG190 HWK-AG210 HWK-AG230 HWK-AG250 Hardware Kit Number HWK-CG095 HWK-CG115 HWK-CG135 HWK-CG150 HWK-CG170 HWK-CG190 HWK-CG210 HWK-CG230 HWK-CG250 Pole Diameter (flat x flat) > 6.3in[159.5mm] ≤ 9.2in [233.1mm] > 9.2in[233.1mm] ≤ 11.1in [282.1mm] > 11.1in[282.1mm] ≤ 13.0in [331.2mm] > 13.0in[331.2mm] ≤ 14.5in [368.0mm] > 14.5in[368.0mm] ≤ 16.4in [417.1mm] > 16.4in[417.1mm] ≤ 18.4in [466.1mm] > 18.4in[466.1mm] ≤ 20.3in [515.2mm] > 20.3in[515.2mm] ≤ 22.2in [564.3mm] > 22.2in[564.3mm] ≤ 24.1in [613.3mm] Pole Diameter (flat x flat) > 6.3in[159.5mm] ≤ 9.2in[233.1mm] > 9.2in[233.1mm] ≤ 11.1in[282.1mm] > 11.1in[282.1mm] ≤ 13.0in[331.2mm] > 13.0in[331.2mm] ≤ 14.5in[368.0mm] > 14.5in[368.0mm] ≤ 16.4in[417.1mm] > 16.4in[417.1mm] ≤ 18.4in[466.1mm] > 18.4in[466.1mm] ≤ 19.8in[502.9mm] > 19.8in[502.9mm] ≤ 21.7in[552.0mm] > 21.7in[552.0mm] ≤ 23.7in[601.1mm] Weathering Weathering Galvanized Galvanized Arm Bracket “C” Hardware Arm Bracket “A” Hardware Page 371 of 446 MeyerLD STEEL POLES STANDARD DAVIT ARMS LIGHT DUTY ARMS MEDIUM DUTY ARMS HEAVY DUTY ARMS CATALOG NO. ARM LENGTH ARM WEIGHT ARM RISE *V Lbs/V Kg *T Lbs/T Kg * L Lbs/L Kg M_40 4 ft/1.22m 88 Lbs/40 Kg 4 in/102mm 6,421/2,913 4,000/1,814 1,250/567 M_45 4.5 ft/1.37m 93 Lbs/42 Kg 4.5 in/114mm 5,702/2,586 4,000/1,814 1,111/504 M_50 5 ft/1.52m 97 Lbs/44 Kg 5 in/127mm 5,126/2,325 4,000/1,814 1,000/454 M_55 5.5 ft/1.68m 102 Lbs/46 Kg 5.5 in/140mm 4,655/2,112 4,000/1,814 909/412 M_60 6 ft/1.83m 106 Lbs/48 Kg 6 in/152mm 4,262/1,932 4,000/1,814 833/378 M_65 6.5 ft/1.98m 111 Lbs/50 Kg 6.5 in/165mm 3,930/1,783 4,000/1,814 769/349 M_70 7 ft/2.13m 115 Lbs/52 Kg 7 in/178mm 3,646/1,654 4,000/1,814 714/324 M_75 7.5 ft/2.29m 120 Lbs/54 Kg 7.5 in/191mm 3,399/1,542 4,000/1,814 667/303 M_80 8 ft/2.44m 124 Lbs/56 Kg 8 in/203mm 3,183/1,444 4,000/1,814 625/283 M_85 8.5 ft/2.59m 129 Lbs/59 Kg 8.5 in/216mm 2,992/1,357 4,000/1,814 588/267 M_90 9 ft/2.74m 133 Lbs/61 Kg 9 in/229mm 2,823/1,281 4,000/1,814 556/252 M_95 9.5 ft/2.90m 138 Lbs/63 Kg 9.5 in/241mm 2,672/1,212 4,000/1,814 526/239 M_10 10 ft/3.05m 142 Lbs/65 Kg 10 in/254mm 2,535/1,150 4,000/1,814 500/227 CATALOG NO. ARM LENGTH ARM WEIGHT ARM RISE *V Lbs/V Kg *T Lbs/T Kg * L Lbs/L Kg H_40 4 ft/1.22m 111 Lbs/50 Kg 4 in/102mm 9,780/4,436 4,000/1,814 1,250/567 H_45 4.5 ft/1.37m 116 Lbs/53 Kg 4.5 in/114mm 8,687/3,940 4,000/1,814 1,111/504 H_50 5 ft/1.52m 122 Lbs/55 Kg 5 in/127mm 7,812/3,544 4,000/1,814 1,000/454 H_55 5.5 ft/1.68m 127 Lbs/58 Kg 5.5 in/140mm 7,096/3,219 4,000/1,814 909/412 H_60 6 ft/1.83m 133 Lbs/60 Kg 6 in/152mm 6,560/2,976 4,000/1,814 833/378 H_65 6.5 ft/1.98m 138 Lbs/63 Kg 6.5 in/165mm 5,995/2,719 4,000/1,814 769/349 H_70 7 ft/2.13m 143 Lbs/65 Kg 7 in/178mm 5,563/2,523 4,000/1,814 714/324 H_75 7.5 ft/2.29m 149 Lbs/68 Kg 7.5 in/191mm 5,188/2,353 4,000/1,814 667/303 H_80 8 ft/2.44m 155 Lbs/70 Kg 8 in/203mm 4,860/2,205 4,000/1,814 625/283 H_85 8.5 ft/2.59m 160 Lbs/73 Kg 8.5 in/216mm 4,570/2,073 4,000/1,814 588/267 H_90 9 ft/2.74m 165 Lbs/75 Kg 9 in/229mm 4,313/1,956 4,000/1,814 556/252 H_95 9.5 ft/2.90m 172 Lbs/78 Kg 9.5 in/241mm 4,083/1,852 4,000/1,814 526/239 H_10 10 ft/3.05m 177 Lbs/81 Kg 10 in/254mm 3,876/1,758 4,000/1,814 500/227 PLATE THICKNESS = .1875"/4.76mm - 65 KSI (448 MPa) SMALL END SQUARE = 3”/76.2mm, LARGE END SQUARE = 4"/101.6mm, SECTION MODULUS = 2.803in3/45.94cm3 PLATE THICKNESS = .1875"/4.76mm - 65 KSI (448 MPa) SMALL END SQUARE = 3”/76.2mm, LARGE END SQUARE = 5"/127mm, SECTION MODULUS = 4.783in3/78.39cm3 PLATE THICKNESS = .1875"/4.76mm - 65 KSI (448 MPa) SMALL END SQUARE = 3.5”/88.9mm, LARGE END SQUARE = 6"/152mm, SECTION MODULUS = 7.267in3/119.11cm3 19 CATALOG NO. ARM LENGTH ARM WEIGHT ARM RISE *V Lbs/V Kg *T Lbs/T Kg * L Lbs/L Kg L_40 4 ft/1.22m 68 Lbs/31 Kg 4 in/102mm 3,745/1,698 2,500/1,134 1,250/567 L_45 4.5 ft/1.37m 72 Lbs/33 Kg 4.5 in/114mm 3,323/1,507 2,500/1,134 1,111/504 L_50 5 ft/1.52m 76 Lbs/35 Kg 5 in/127mm 2,986/1,354 2,500/1,134 1,000/454 L_55 5.5 ft/1.68m 80 Lbs/37 Kg 5.5 in/140mm 2,710/1,229 2,500/1,134 909/412 L_60 6 ft/1.83m 84 Lbs/39 Kg 6 in/152mm 2,480/1,125 2,500/1,134 833/378 L_65 6.5 ft/1.98m 88 Lbs/40 Kg 6.5 in/165mm 2,285/1,036 2,500/1,134 769/349 L_70 7 ft/2.13m 92 Lbs/42 Kg 7 in/178mm 2,118/961 2,500/1,134 714/324 L_75 7.5 ft/2.29m 96 Lbs/44 Kg 7.5 in/191mm 1,974/895 2,500/1,134 667/303 L_80 8 ft/2.44m 99 Lbs/45 Kg 8 in/203mm 1,847/838 2,500/1,134 625/283 L_85 8.5 ft/2.59m 103 Lbs/47 Kg 8.5 in/216mm 1,736/787 2,500/1,134 588/267 L_90 9 ft/2.74m 107 Lbs/49 Kg 9 in/229mm 1,636/742 2,500/1,134 556/252 L_95 9.5 ft/2.90m 111 Lbs/51 Kg 9.5 in/241mm 1,548/702 2,500/1,134 526/239 L_10 10 ft/3.05m 115 Lbs/53 Kg 10 in/254mm 1,468/666 2,500/1,134 500/227 Note: Listed load capacities are for arm shafts, brackets, through bolts and endplates only. Pole strength and localized effects on the pole are not included. Page 372 of 446 5"127mm 8"203mm - 6905411" [279mm] - 690573"76mm - 69054 4" [102mm] - 690571 3/8"35mm - 69054 2" [51mm] - 690575 1/4"133mm - 69054 7" [178mm] - 69057(2)7/8 [22mm] HOLES 9"229mm5"127 16"406mm2"51mm12"305mm(2)1 3/16" [30mm]HOLES 1 1/2"38mm R2 1/2"64mm VANG ASSEMBLY 10 KIP [4,535 kg] - CATALOG NO. 69054 20 KIP [9,071 kg] - CATALOG NO. 69057 LOAD DIRECTION CURVED SQUARE WASHER 3/4" [19mm] BOLT WITH NUT SNUG TIGHT USING “TURN OF THE NUT” METHOD BOLT LENGTH = POLE + 2 1/2" [64mm] ROUNDED UP 10 OR 20 KIP VANG 4 1/2"114mm 3"76mm R5"127mm 1 1/2"38mm HOLE R1 3/4"44mm 45°0' 1" [25mm] BOLT WITH NUT SNUG TIGHT USING “TURN OF THE NUT” METHOD BOLT LENGTH = POLE +3" [76mm] ROUNDED UP LOAD DIRECTION VANG ASSEMBLY 40 KIP [18,144 kg] CATALOG NO. 69060 CURVED RECTANGULAR WASHER 3"76mm 4 3/4"121mm R5"127mm MeyerLD STEEL POLES STANDARD BOLT ON HARDWARE – 10 KIP AND 20 KIP 20 3/4”[19mm] Dia. Bolt and Nut 2 x 65313 2 x 65315 2 x 65317 2 x 65319 2 x 65321 2 x 65323 2 x 65325 2 x 65327 2 x 65329 3/4”[44mm] Dia. Bolt and Nut 2 x 69343 2 x 69345 2 x 69347 2 x 69349 2 x 69351 2 x 69353 2 x 69355 2 x 69357 2 x 69359 3/4”[19mm] Dia. Curved Square Washer 2 x 69064 2 x 69064 2 x 69064 2 x 69064 2 x 69064 2 x 69064 2 x 69064 2 x 69064 2 x 69064 3/4”[19mm] Dia. Curved Square Washer 2 x 69139 2 x 69139 2 x 69139 2 x 69139 2 x 69139 2 x 69139 2 x 69139 2 x 69139 2 x 69139 Assembly Number HWK-W10K105 HWK-W10K125 HWK-W10K145 HWK-W10K165 HWK-W10K185 HWK-W10K205 HWK-W10K225 HWK-W10K245 HWK-W10K265 Lock Washer 2 x 74125 2 x 74125 2 x 74125 2 x 74125 2 x 74125 2 x 74125 2 x 74125 2 x 74125 2 x 74125 Assembly Number HWK-G10K105 HWK-G10K125 HWK-G10K145 HWK-G10K165 HWK-G10K185 HWK-G10K205 HWK-G10K225 HWK-G10K245 HWK-G10K265 Pole Diameter (flat x flat) > 8.2in[208.5mm] ≤ 10.1in [257.6mm] > 10.1in[257.6mm] ≤ 12.1in[ 306.7mm] > 12.1in[306.7mm] ≤ 14.0in [355.7mm] > 14.0in[355.7mm] ≤ 15.9in [404.8mm] > 15.9in[404.8mm] ≤ 17.9in [453.9mm] > 17.9in[453.9mm] ≤ 19.8in [502.9mm] > 19.8in[502.9mm] ≤ 21.7in [552.0mm] > 21.7in[552.0mm] ≤ 23.7in [601.1mm] > 23.7in[601.1mm] ≤ 25.6in [650.1mm] Weathering 10 KIP and 20 KIP Vang Assembly Hardware NOTE: 10 KIP/ 20 KIP Capacity represents the ultimate capacity of the vang assembly, which includes the vang, through bolts, and curved washers. Pole strength and localized effects are not included. Galvanized Page 373 of 446 5"127mm 8"203mm - 6905411" [279mm] - 690573"76mm - 69054 4" [102mm] - 690571 3/8"35mm - 69054 2" [51mm] - 690575 1/4"133mm - 69054 7" [178mm] - 69057(2)7/8 [22mm] HOLES 9"229mm5"127 16"406mm2"51mm12"305mm(2)1 3/16" [30mm]HOLES 1 1/2"38mm R2 1/2"64mm VANG ASSEMBLY 10 KIP [4,535 kg] - CATALOG NO. 69054 20 KIP [9,071 kg] - CATALOG NO. 69057 LOAD DIRECTIONCURVED SQUARE WASHER 3/4" [19mm] BOLT WITH NUT SNUG TIGHT USING “TURN OF THE NUT” METHOD BOLT LENGTH = POLE + 2 1/2" [64mm] ROUNDED UP 10 OR 20 KIP VANG 4 1/2"114mm3"76mmR5"127mm 1 1/2"38mm HOLE R1 3/4"44mm 45°0' 1" [25mm] BOLT WITH NUT SNUG TIGHT USING “TURN OF THE NUT” METHOD BOLT LENGTH = POLE +3" [76mm] ROUNDED UP LOAD DIRECTION VANG ASSEMBLY 40 KIP [18,144 kg] CATALOG NO. 69060 CURVED RECTANGULAR WASHER 3"76mm 4 3/4"121mm R5"127mm MeyerLD STEEL POLES STANDARD BOLT ON HARDWARE – 40 KIP 21 1”[25mm] Dia. Bolt and Nut 2 x 65413 2 x 65415 2 x 65417 2 x 65419 2 x 65421 2 x 65423 2 x 65425 2 x 65427 2 x 65429 1”[25mm] Dia. Bolt and Nut 2 x 78310 2 x 78311 2 x 78312 2 x 78313 2 x 78314 2 x 78315 2 x 78316 2 x 78317 2 x 78318 1”[25mm] Dia. Curved Square Washer 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 2 x 69066 1”[25mm] Dia. Curved Rectangular Washer 2 x 69126 2 x 69126 2 x 69126 2 x 69126 2 x 69126 2 x 69126 2 x 69126 2 x 69126 2 x 69126 Assembly Number HWK-W40K010 HWK-W40K012 HWK-W40K014 HWK-W40K016 HWK-W40K018 HWK-W40K020 HWK-W40K022 HWK-W40K024 HWK-W40K026 Lock Washer 2 x 74120 2 x 74120 2 x 74120 2 x 74120 2 x 74120 2 x 74120 2 x 74120 2 x 74120 2 x 74120 Assembly Number HWK-G40K010 HWK-G40K012 HWK-G40K014 HWK-G40K016 HWK-G40K018 HWK-G40K020 HWK-G40K022 HWK-G40K024 HWK-G40K026 Pole Diameter (flat x flat) > 7.7in[196.3mm] ≤ 9.7in[245.3mm] > 9.7in[245.3mm] ≤ 11.6in[294.4mm] > 11.6in[294.4mm] ≤ 13.5in[343.5mm] > 13.5in[343.5mm] ≤ 15.5in[392.5mm] > 15.5in[392.5mm] ≤ 17.4in[441.6mm] > 17.4in[441.6mm] ≤ 19.3in[490.7mm] > 19.3in[490.7mm] ≤ 21.2in[539.7mm] > 21.2in[539.7mm] ≤ 23.2in[588.8mm] > 23.2in[588.8mm] ≤ 25.1in[637.9mm] Weathering 40 KIP Vang Assembly Hardware Galvanized NOTE: 40 KIP Capacity represents the ultimate capacity of the vang assembly, which includes the vang, through bolts, and curved washers. Pole strength and localized effects are not included. Page 374 of 446 Length Thickness Galvanized Part No.Weathering Part No.Length Thickness Galvanized Part No.Weathering Part No. MeyerLD STEEL POLES OVERSIZED 6” HEIGHT VANG AVAILABLE UPON REQUEST ONLY STANDARD THROUGH VANG 22 13.5” 15.5” 17.5” 19.5” 21.5” 23.5” 25.5” 27.5” 29.5” 31.5” 33.5” 15.5” 17.5” 19.5” 21.5” 23.5” 25.5” 27.5” 29.5” 31.5” 33.5” 35.5” 0.75” 0.75” 0.75” 0.75” 0.75” 0.75” 0.75” 0.75” 0.75” 0.75” 0.75” 0.75” 0.75” 0.75” 0.75” 0.75” 0.75” 0.75” 0.75” 0.75” 0.75” 0.75” 80323 80326 80328 80330 80332 80336 80342 80344 80346 80348 80351 80353 80355 80357 80380 80382 80384 80386 80388 80390 80392 80394 80324 80327 80329 80331 80335 80337 80343 80345 80347 80350 80352 80354 80356 80358 80381 80383 80385 80387 80389 80391 80393 80395 One-Sided Through Vang Length assumes distance from hole to hole with diameters starting at 9.5”, increasing 2” with each additional vang length. Two-Sided Through Vang Page 375 of 446 MeyerLD STEEL POLES STANDARD LADDERS 23 3'-10 1/2" 1181mm 15" 381mm TYP 5" 127mm 3/4" x 7 1/2" [19mm X 188mm] BUTTON HEAD STEP BOLT CATALOG NO. 69342 - WEATHERING CATALOG NO. 50921 - GALVANIZED 3'-10 1/2" 1181mm 6" 152mm 15" 381mm TYP 3/4" x 5 11/16" [19mm X 144mm] BUTTON HEAD STEP BOLT CATALOG NO. 69344 - WEATHERING CATALOG NO. 52540 - GALVANIZED 1 1/2" 38mm 15" 381mm TYP 4'-6 1/2" 1384mm 1 1/2" 38mm 7 7/8" 200mm 3'-10 1/2" 1181mm 7 7/8" 200mm 1 1/2" 38mm 4'-6 1/2" 1384mm 3'-10 1/2" 1181mm 1 1/2" 38mm 15" 381mm TYP Page 376 of 446 MeyerLD STEEL POLES CLIMBING HARDWARE 24 2 1/16" 53mm 1 13/16" 46mm 29/32" 23mm 3/16" 5mm STANDARD LADDER CLIP (ALL FINISHES) CATALOG NO. 76266 1 1/4" 32mm 1 1/2" 38mm 2" 51mm 1/4" 6mm 13/16" 21mm HOLE FOR 3/4" [19mm] STEP BOLT (ALL FINISHES) CATALOG NO. 78086 2 1/16" 53mm 1 13/16" 46mm 29/32" 23mm 3/16" 5mm STANDARD LADDER CLIP (ALL FINISHES) CATALOG NO. 76266 1 1/4" 32mm 1 1/2" 38mm 2" 51mm 1/4" 6mm 13/16" 21mm HOLE FOR 3/4" [19mm] STEP BOLT (ALL FINISHES) CATALOG NO. 78086 11/16" 17mm 6 1/16" 154mm WITH 4" KNURLED 6 3/4"171mm STANDARD STEP BOLT CATALOG NO. 70860 - WEATHERING CATALOG NO. 70859 - GALVANIZED 6" 152mm WITH 4" KNURLED 1 1/2" 38mm 7 1/2" 191mm STANDARD STEP BOLT - 3/4" DIA CATALOG NO. 79087 - WEATHERING CATALOG NO. 79097 - GALVANIZED CATALOG NO. 70677 - WEATHERING CATALOG NO. 74137 - GALVANIZED 11/16" 17mm 6 1/16" 154mm WITH 4" KNURLED 6 3/4" 171mm STANDARD STEP BOLT CATALOG NO. 70860 - WEATHERING CATALOG NO. 70859 - GALVANIZED 6" 152mm WITH 4" KNURLED 1 1/2" 38mm 7 1/2" 191mm STANDARD STEP BOLT - 3/4" DIA CATALOG NO. 79087 - WEATHERING CATALOG NO. 79097 - GALVANIZED CATALOG NO. 70677 - WEATHERING CATALOG NO. 74137 - GALVANIZED Page 377 of 446 MeyerLD STEEL POLES GROUNDING OPTIONS 25 3 1/2" 89mm 1 3/4" 44mm 7/8" 22mm 1 1/2" 38mm 3/4" 19mm (2)1/2" [13mm] - 13 UNC THREADS TAPPED OVERSIZE CATALOG NO. 78131 1/2" [13mm] - 13 UNC THREADS TAPPED OVERSIZE CATALOG NO. 73515 Page 378 of 446 MeyerLD STEEL POLES 26 TERMS AND CONDITIONS OF SALE MEYER UTILITY STRUCTURESTerms and Conditions of Sale - Effective 10-15-2018 These Terms and Conditions shall govern all transactions between Meyer Utility Structures, LLC (“MEYER”) and any buyer or potential buyer (the “Buyer”) placing orders for or otherwise purchasing products (the “Products”) from MEYER. Any terms or conditions proposed or referenced in any purchase order or other document presented by Buyer that add to, vary from, or conflict with the terms herein are hereby rejected. Notwithstanding any contrary language in Buyer’s purchase order or any other document purporting to set forth any additional or different terms or conditions governing the purchase and sale of the Products, these Terms and Conditions set forth the full and final expression of the complete agreement and contract of sale of Products by MEYER to Buyer. No modification of these Terms and Conditions shall be binding on MEYER unless specifically approved in writing in a written agreement signed by an authorized representative of MEYER. To the extent that the submission of any bid or quotation, or the furnishing of any Products by MEYER could be considered to operate as an acceptance of any prior terms or conditions published by Buyer, such bid, quotation or furnishing of such Products is expressly made on the condition that Buyer assents to these Terms and Conditions. Buyer specifically acknowledges that the pricing of the Products has been set based on the agreed allocation of risks contained in these Terms and Conditions. If, notwithstanding the provisions of these Terms and Conditions, a court of competent jurisdiction determines that different or additional terms and conditions apply to an order, then MEYER shall have the right to retroactively modify the prices to reflect the additional level of risk and responsibility that MEYER assumes under such additional or different terms. 1) Delivery, Title, Risk of Loss Unless otherwise stated in MEYER’s proposal or specifically agreed by MEYER in writing, all Products are sold FOB Shipping Point, freight prepaid and allowed, using carriers selected by MEYER and with shipping and handling charges included in the price of the Products. Title to and risk of loss in the Products will pass to Buyer at the FOB point. 2) Payment Terms Payment terms for partial and compete shipments are net 30 days from date of invoice. Except as provided in paragraph 9 below, Products are invoiced upon shipment. Buyer agrees to pay a finance charge of one and one-half percent per month (or at the highest rate allowed by law, whichever is less) on all past due balances. 3) Delivery Schedules/Delays All delivery commitments by MEYER are good faith estimates based upon current information available from our suppliers at the time the dates for delivery are established. Delivery of the Products is conditioned upon prompt receipt of Buyer’s order. Quoted delivery times are subject to prior sales and raw material availability. MEYER shall not be liable for any delay or failure to perform or deliver, in whole or in part, due to: (i) conditions, circumstances, or events beyond MEYER’s reasonable control, including but not limited to legal orders, acts of war, acts of terrorism, embargoes, boycotts, blockades, acts of God, unusual weather conditions, fire, accident, explosion, mill shutdowns, unavailability of transportation, unavailability of raw materials, fuel shortages, default by suppliers, and the enactment or implementation of any law, regulation, order, or decree that is not in effect at the time the order is placed; or (ii) any act or failure to act by Buyer or Buyer’s agents, contractors, or representatives. 4) Taxes Product prices do not include any taxes. Buyer shall be solely responsible for the payment of any and all sales taxes, ad valorem taxes, value added taxes, goods and services taxes, use taxes, excise taxes, tariffs, import duties, export duties, and other taxes, fees and charges imposed by any governmental authority, whether foreign or domestic, upon any Product purchased and sold hereunder or upon the manufacture, sale, transfer, transportation, use or delivery thereof. The amount of any such present, future or retroactive taxes, fees, and charges required to be collected by MEYER will be invoiced by MEYER, and Buyer agrees to pay the same, except to the extent that Buyer has furnished MEYER with an exemption certificate acceptable to the appropriate taxing authorities. 5) Inspection and Acceptance Buyer may inspect the Products during business hours at MEYER’s facility on reasonable notice to MEYER, provided such inspection does not unreasonably interfere with MEYER’s operations. Buyer agrees to inspect the Products promptly following receipt, and will report to MEYER any shortage, damage or visually detectable discrepancy within 30 days following receipt of delivery. All claims for shortages, damage and visually detectable discrepancies not reported to MEYER in writing within such 30 day period are waived by Buyer. 6) Compliance with Laws In connection with the transactions governed by these Terms and Conditions, Buyer and MEYER agree and covenant that they will each comply with all applicable laws and regulations of the United States and all other foreign state and local jurisdictions regarding the manufacture, marketing, sale, resale, use, export and distribution of the Products, including, but not limited to, the U.S. export control laws and the U.S. Foreign Corrupt Practices Act. 7) Warranty MEYER warrants that Products are being sold to Buyer free and clear of any encumbrances arising through MEYER. In addition, MEYER warrants that all Products will conform to any mutually agreed specifications for the Products and will otherwise be free from defects in materials and workmanship for a period ending on the earlier of 12 months from the date of installation or 18 months from the date of shipment. MEYER will, at its option, repair or replace any Product that is not in conformance with the foregoing warranties. MEYER will arrange transportation for the return of warranted Products and any replacement Products, and will be responsible for payment for such transportation arranged by MEYER. MEYER will have no liability for any costs, losses, expenses or damages beyond the cost of repair or replacement, and transportation arranged by MEYER. Any repair or replacement by MEYER shall not extend the original warranty period. MEYER’s obligations under all warranties shall be waived if Buyer fails to (i) provide MEYER written notice of Buyer’s specific warranty claim and the Product(s) affected within the warranty period, and (ii) provide MEYER with reasonable opportunity to inspect the Product(s) that are the subject of Buyer’s warranty claim. If any technical advice is furnished by MEYER with respect to Buyer’s specifications or use of the Products, MEYER assumes no obligation or liability for the advice given, or results obtained, with all such advice being given and accepted at Buyer’s risk. Other than the warranty of title, the warranties herein do not apply under any circumstances to: (i) any type of corrosion, irrespective of the cause; (ii) damage due to normal wear and tear, misuse, mishandling, or accident; (iii) any Product that has been modified or repaired by a party other than MEYER without MEYER’s specific prior approval; (iv) any Product that has not been installed or maintained in accordance with MEYER’s erection drawings or prudent industry practices; or (v) any Product that has experienced loading in excess of the maximum factored design loads or fatigue damage due to dynamic or cyclic loading. THE WARRANTIES AND REMEDIES STATED HEREIN ARE MEYER’S SOLE WARRANTIES GIVEN WITH RESPECT TO THE PRODUCTS AND BUYER’S SOLE REMEDIES FOR ANY FAILURE OF THE PRODUCTS TO CONFORM TO SUCH WARRANTIES. THESE WARRANTIES ARE IN LIEU OF AND EXCLUDE ALL OTHER WARRANTIES, GUARANTEES AND REMEDIES, WHETHER EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, WHICH ARE HEREBY SPECIFICALLY DISCLAIMED. 8) Indemnification MEYER and Buyer will defend and indemnify one another and their respective directors, officers and employees against any and all claims, losses, liability, damages, or expenses incurred on the account of any injury or death to persons and damage to property, to the extent such injury, death or damage is caused by or attributable to a party’s negligence or willful misconduct in connection with the Products or the transactions to which these Terms and Conditions apply. Neither MEYER nor Buyer shall be obligated to indemnify one another in any manner whatsoever for the other party’s own negligence or willful misconduct, or for the negligence or willful misconduct of others. MEYER will defend any suit or proceeding brought against Buyer to the extent that such suit or proceeding is based on a claim that any Product purchased by Buyer or any part thereof constitutes an infringement of any United States patent issued as of the date of MEYER’s quotation or proposal. MEYER shall have no obligation of defense or indemnity to the extent that any alleged infringement is attributable to any design or other special requirement specified by Buyer. Page 379 of 446 TERMS AND CONDITIONS OF SALE 27 In the event that a Product for which MEYER has an obligation to indemnify Buyer hereunder, or part thereof, is held to infringe a patent and the use thereof is enjoined, MEYER shall, at its expense and option, either (a) obtain for Buyer the right to continue using such Product or part, (b) replace the Product or part with a Product or part that is non-infringing, (c) modify the Product or part so that it becomes non-infringing, or (d) accept the return of the Product and refund the purchase price, less applicable depreciation. 9) Modification; Cancellation; Delay by Buyer No order accepted by MEYER may be modified or cancelled by Buyer except upon MEYER’s prior written approval. In the case of any request for changes to an order, including, but not limited to changes in delivery dates, increases in quantities, and modifications to Products, MEYER’s approval shall be conditioned upon Buyer’s agreement to MEYER’s revised pricing and dates of delivery for the Products affected thereby, including charges for any work or materials rendered unnecessary by such changes, and anticipated inventory carrying costs to be incurred by MEYER as a result of such changes. In the case of any request for cancellation of all or any portion of an order by Buyer, MEYER shall be adequately compensated by Buyer for all work, materials and overhead expended in connection with the cancelled Products, which amount shall be based upon the degree of completion of the cancelled Products at the time of cancellation; provided, however, that the minimum cancellation charge, regardless of degree of completion, shall be 15% of the price of the cancelled Products. If MEYER is delayed in or prevented from performing any of its obligations due to the acts or omissions of Buyer or its agents or contractors (including but not limited to failure to provide prompt drawing approvals and/or such other information as MEYER reasonably requires to proceed expeditiously with its obligations under the order), delivery dates and Product prices may be adjusted by MEYER to reflect then current delivery schedules and raw material costs. If, having been notified when the Products will be ready for shipment, Buyer fails to provide adequate delivery instructions, fails to take delivery, or requests that MEYER delay the delivery of the Products, MEYER shall be entitled to complete the fabrication of the Products and to place the Products into storage at Buyer’s expense. Buyer agrees to compensate MEYER in the amount of 1.5% of the Product purchase price for each 15 day period that Products remain in storage at MEYER’s facility beyond the originally scheduled delivery date. MEYER further reserves the right to deliver to Buyer at Buyer’s principal place of business any Products that have remained in storage at MEYER’s facility for more than 60 days. 10) Limitation of Liability THE REMEDIES OF BUYER SET FORTH IN THESE TERMS AND CONDITIONS ARE EXCLUSIVE AND ARE BUYER’S SOLE REMEDIES FOR ANY FAILURE OF MEYER TO COMPLY WITH ITS OBLIGATIONS HEREUNDER OR UNDER THE TRANSACTIONS TO WHICH THESE TERMS AND CONDITIONS APPLY. NOTWITHSTANDING ANY PROVISION IN THESE TERMS AND CONDITIONS TO THE CONTRARY, IN NO EVENT SHALL MEYER BE LIABLE TO BUYER IN CONTRACT, WARRANTY, TORT (INCLUDING STRICT LIABILITY) OR OTHERWISE FOR LOSS OF PROFITS OR REVENUE, BUSINESS INTERRUPTION, LOSS OF USE OF PRODUCTS OR ANY ASSOCIATED EQUIPMENT, COST OF CAPITAL, DOWNTIME, COST OF SUBSTITUTE EQUIPMENT, COST OF PURCHASED POWER, OR ANY OTHER INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES WHATSOEVER. THE TOTAL CUMULATIVE LIABILITY OF MEYER IN CONNECTION WITH ANY TRANSACTION GOVERNED BY THESE TERMS AND CONDITIONS, WHETHER THE CLAIMS ARE BASED IN CONTRACT, WARRANTY, TORT (INCLUDING STRICT LIABILITY) OR OTHERWISE, SHALL NOT EXCEED THE PRICE PAID BY BUYER FOR THE PRODUCT(S) UPON WHICH SUCH CLAIM OR LIABILITY IS BASED. The forgoing exclusions and limitations of damages will apply even if any warranty stated herein fails of its essential purpose. 11) Default and Termination for Cause Each of MEYER and Buyer shall be entitled, without prejudice to any other rights they may have hereunder, to terminate and cancel any order or transaction governed by these Terms and Conditions upon notice in writing to the other party, if the other party is in default of any of its obligations under the transaction and has failed to remedy or cure such default within 30 days following the date it receives notification in writing of the existence of the default. Further, MEYER may terminate or cancel any transaction governed by these Terms and Conditions immediately upon notice to Buyer if Buyer becomes insolvent, ceases to pay its debts as they come due, makes a general assignment for the benefit of creditors, suffers or permits the appointment of a receiver for its business or assets, or avails itself of or becomes subject to any proceeding under the Federal Bankruptcy Act or any other applicable law relating to insolvency or the protection of rights of creditors. In the event that MEYER terminates an order or transaction as provided in this paragraph 11, MEYER shall be entitled to recover from Buyer or Buyer’s representative the amounts that MEYER would be entitled to collect from Buyer upon a cancellation by Buyer under paragraph 9 above. 12) Backcharges and Setoffs Buyer shall not withhold any backcharges, setoffs, deductions or credits against amounts otherwise due MEYER unless such charges are authorized by MEYER in writing in advance. 13) Use of Intellectual Property The ownership of all copyrights and other intellectual property rights in all designs, drawings, technical reports and technical calculations developed or provided by MEYER will remain with MEYER. MEYER grants to Buyer a royalty- free, non-exclusive license to use and reproduce any designs, drawings, technical reports and technical calculations developed by MEYER in connection with the Products. This license is limited to the right to use and reproduce such designs, drawings, reports and calculations for Buyer’s or Buyer’s contractors’ own use in the erection, installation, operation and maintenance of the specific Product for which the applicable design, drawing, report or calculation was developed. 14) Insurance MEYER agrees to maintain the following insurance: (i) Commercial General Liability with policy limits of $5 million per occurrence. (ii) Workers’ Compensation in accordance with statutory requirements of the state where Meyer’s manufacturing facility is located and Employers’ Liability with policy limits of $1 million. (iii) Automobile Liability Insurance with policy limits of $5 million per occurrence covering owned, non-owned and hired vehicles. A certificate of insurance evidencing the above coverage will be furnished upon request. 15) Miscellaneous All typographical or clerical errors made by MEYER in any quotation, acknowledgment or publication are subject to correction. The validity, construction and interpretation of these Terms and Conditions, all orders and transactions to which these Terms and Conditions apply, the sale of the goods or materials by MEYER to Buyer, the rights and duties of the parties with respect to such sale, the relationship between MEYER and Buyer, and any disputes arising out of the foregoing shall be governed by and construed under the laws of the State of Tennessee, U.S.A. without regard to its conflicts of law rules and without regard to the United Nations Convention on Contracts for the International Sale of Goods. Any dispute between MEYER and Buyer shall be heard exclusively in the state or federal courts located in Shelby County, Tennessee, and Buyer specifically consents to the jurisdiction and venue of such courts. MEYER AND BUYER HEREBY IRREVOCABLY WAIVE THEIR RIGHT TO TRIAL BY JURY IN ANY ACTION OR PROCEEDING RELATING TO THE PRODUCTS OR THE TRANSACTIONS GOVERNED BY THESE TERMS AND CONDITIONS. These terms and conditions supersede all other communications, negotiations and prior oral or written statements regarding the subject matter of these terms and conditions. No conditions, usage of trade, course of dealing or performance, understanding or agreement purporting to modify, vary, explain, or supplement these terms and conditions shall be binding unless hereafter made in writing and signed by the party to be bound. Any failure or delay on the part of either MEYER or Buyer to exercise any right, power, privilege or remedy herein shall not constitute a waiver thereof. If any provision or portion of these terms shall be adjudged invalid or unenforceable for any reason by a court of competent jurisdiction or by operation of any applicable law, that invalidity or unenforceability shall not affect the other provisions of these terms, all of which shall remain in full force and effect. Buyer shall not assign its rights or delegate its duties hereunder or any interest herein without the prior written consent of MEYER, and any such assignment, without such consent, shall be void. Page 380 of 446 800.501.0962 ISO 9001:2015 meyerutilitystructures.com Meyer Utility Structures 6750 Lenox Center Court, Suite 400 Memphis, TN 38115 ©Copyright 2020. All rights reserved. Page 381 of 446 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Name:Ben Patterson Date:11-27-23 Department:Electric Expenditure Threshold**Distinctions Quotes Required Approval Green Sheet Resolution Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A Greater than: Gen Govt - $5,001 Utilities - $10,001 Operational NON-Budgeted Three Council Required Required Gen Govt - $5,001-$30,000 Utilities - $10,001 - $30,000 Operational Budgeted Three Treasurer N/A N/A Over $30,000 Operational Budget*State Bid List or Buying Group Treasurer/Mayor N/A N/A Over $30,000/$100,000 Operational Budgeted Bids Council Required Required Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. QUOTES Vendor Name Vendor Quote 1.Meyer $283,224 2.Click or tap here to enter text.$ 3.Click or tap here to enter text.$ Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) ITEM OR SERVICE INFORMATION 1. What item or service do you need to purchase? Weather Steel Poles for 46 Loop Project 2. What is the total cost of the item or service? $283,224 3. How many do you need? 1 4. Item or Service Is: ☒ New ☐ Used ☒ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): Meyer 6. Vendor Number: Click or tap here to enter text. If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. BUDGET INFORMATION 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $1,900,000 Total Project Cost 3. Budget code: 59500 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 382 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Ben Patterson, ELECTRIC SUPERINTENDENT SUBJECT: The Superintendent of the Electric Department, Ben Patterson, has requested to procure a new Sherman+Reilly Bullwheel Wire Tensioner or Equivalent. AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: To award Bid No. 24-009 New Sherman+Reilly Bullwheel Wire Tensioner or Equivalent for $110,709.00. BACKGROUND INFORMATION: A service bid was issued on August 20, 2023, posted to the City of Fairhope’s website, advertised with Gulf Coast Media for one (1) week, and viewed by 148 of 420 vendors who select to receive e-notifications. One (1) responsive bid was received at the bid opening on November 28, 2023 at 10:00 a.m. Our recommendation is to award this bid to SouthCon for the base bid amount of One Hundred Ten Thousand Seven Hundred Nine Dollars ($110,709.00). BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 003-50470 Electric - Purchases & Equip (Line 50) $110,709.00 $110,709.00 $0.00 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: Page 383 of 446 For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 384 of 446 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids to procure services for (Bid No. 24-009) New Sherman+Reilly Bullwheel Wire Tensioner or Equivalent at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, bids were received and tabulated as follows: Please see attached Bid Tabulation for New Sherman+Reilly Bullwheel Wire Tensioner or Equivalent [3] After evaluating the bids with the required specifications, SouthCon is now awarded (Bid No. 24-009) for New Sherman+Reilly Bullwheel Wire Tensioner or Equivalent with a bid proposal not-to-exceed $110,709.00. DULY ADOPTED THIS 11TH DAY OF DECEMBER, 2023 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 385 of 446 Page 386 of 446 Page 387 of 446 Page 388 of 446 Page 389 of 446 Page 390 of 446 Page 391 of 446 Page 392 of 446 Page 393 of 446 Page 394 of 446 Page 395 of 446 Page 396 of 446 Page 397 of 446 Page 398 of 446 Page 399 of 446 Page 400 of 446 Page 401 of 446 Page 402 of 446 Page 403 of 446 Page 404 of 446 Page 405 of 446 Page 406 of 446 Page 407 of 446 Page 408 of 446 Page 409 of 446 Page 410 of 446 Page 411 of 446 Page 412 of 446 Page 413 of 446 Page 414 of 446 Page 415 of 446 Page 416 of 446 Page 417 of 446 Page 418 of 446 Page 419 of 446 Page 420 of 446 Page 421 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Richard Johnson, CITY ENGINEER Ben Patterson, ELECTRIC SUPERINTENDENT SUBJECT: The Superintendent of the Electric Department, Ben Patterson, and the City Engineer, Richard Johnson, are requesting procurement of a contractor to replace the traffic control cabinet at the intersection of Fairhope Avenue and Bancroft Road. AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: To approve this procurement of a contractor to replace the traffic control cabinet at Fairhope Ave. and Bancoft Rd. for a not-to-exceed cost of $31,350.00. BACKGROUND INFORMATION: The cabinet will be an Econolite 16 Channell TS2-Type 1 complete with a Reno 1600GE Monitor and Econolite Cobalt © Controller. The contractor will remove and dispose of the existing cabinet, bench test, install and hook up the new cabinet. Total proposed cost for the replacement and installation of the traffic control cabinet from Bagby & Russell Electric Company, Inc. is not-to-exceed Thirty-One Thousand Three Hundred Fifty Dollars ($31,350.00). BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 003-59500 Electric - Capital Sys Imprv $0.00 $31,500.00 ($31,500.00) GRANT: N/A LEGAL IMPACT: N/A Page 422 of 446 FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 423 of 446 RESOLUTION NO. _______ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the procurement for contractor Bagby & Russell Electric Company, Inc. to replace the Traffic Control Cabinet at the Intersection of Fairhope Avenue and Bancroft Road for a not-to exceed cost of $31,350.00. ADOPTED ON THIS 11TH DAY OF DECEMBER, 2023 ________________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 424 of 446 Page 425 of 446 Page 426 of 446 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Name: Ben Patterson/Richard Johnson Date: November 29, 2023 Department: Electric Utility Expenditure Threshold** Distinctions Quotes Required Approval Green Sheet Resolution Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A Greater than: Gen Govt - $5,001 Utilities - $10,001 Operational NON-Budgeted Three Council Required Required Gen Govt - $5,001-$30,000 Utilities - $10,001 - $30,000 Operational Budgeted Three Treasurer N/A N/A Over $30,000 Operational Budget* State Bid List or Buying Group Treasurer/Mayor N/A N/A Over $30,000/$100,000 Operational Budgeted Bids Council Required Required Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. QUOTES Vendor Name Vendor Quote 1. Bagby and Russell Electric Co. Inc $ 31,350.00 2. Click or tap here to enter text. $ 3. Click or tap here to enter text. $ Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) ITEM OR SERVICE INFORMATION 1. What item or service do you need to purchase? Traffic Control Cabinet 2. What is the total cost of the item or service? Materials, Equipment and Labor $31,350.00 3. How many do you need? One – Signal at Fairhope Ave and Bancroft 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): Bagby and Russell Electric Co. Inc 6. Vendor Number: 8467 If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. BUDGET INFORMATION 1. Is it budgeted? ☐ Yes ☒ No ☒ Emergency Request 2. If budgeted, what is the budgeted amount? N/A 3. Budget code: 003-59500 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 427 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Paige Crawford, DIRECTOR OF COMMUNITY AFFAIRS SUBJECT: The Director of the Community Affairs, Paige Crawford, is requesting the hiring of a professional consultant for RFQ PS24-011 Professional Consultant for the Design and Production of Fireworks Display for New Year’s Eve 2023. AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: To approve the selection by the Mayor for RFQ PS24-011 Professional Consultant for the Design and Production of Fireworks Display for New Year’s Eve 2023 and authorize the Mayor to execute a contract with a not-to-exceed amount of $12,000.00. BACKGROUND INFORMATION: Per the City’s “Procedure for Procuring Professional Services for Projects Under $100K”, under the section for “Variants to the Procedure”, the Mayor exercised Options 1 and chose Pyro Productions Inc. to perform the professional service. The work to be performed is design and produce the fireworks display for the New Year’s Eve Celebration on December 31, 2023. Pyro Productions Inc. has submitted a proposal for Twelve Thousand Dollars ($12,000.00) for these services. This professional service is exempt from formal bidding per Code of Alabama 1975, Section 41-16-51 (a)(3) Contracts for which competitive bidding not required, which states: “Contracts for securing services of attorneys, physicians, architects, teachers, superintendents of construction, artists, appraisers, engineers, consultants, certified public accountants, public accountants, or other individuals possessing a high degree of professional skill where the personality of the individual plays a decisive part.” BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget Page 428 of 446 001240- 50490 Community Events (Line 120) $12,000.00 $12,000.00 $0.00 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 429 of 446 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves Mayor Sherry Sullivan selection of Pyro Productions Inc. as Professional Consultant for (RFQ PS24-011) Design and Production of the Fireworks Display for New Year's Eve 2024, pursuant to Code of Alabama, "Pyrotechnic Shooter Law"; and authorizes the Mayor to execute a contract with an amount not-to-exceed $12,000.00; and authorizes the City Treasurer to pay $6,000.00 with the execution of contract and $6,000.00 on December 31, 2023. [2] This professional service is exempt from formal bidding per Code of Alabama 1975, Section 41-16-51 (a)(3). DULY ADOPTED THIS 11TH DAY OF DECEMBER, 2023 _______________________________ Corey Martin, Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 430 of 446 To p a y b y ma jo r cre d it card or eCh e ck/A CH, p le a se click th e b e lo w lin k a n d type yo u r In vo ice -# in to th e b o x: h ttp s://fre e d o mme rch a n ts.co m/p yro p ro d u ctio n smulti.p h p *Cu sto me r sh a ll b e re sp o n sib le fo r a ll applica b le sa le s & u se ta xe s n o t co llecte d a t th e time o f p u rch a se . Pa g e 1 o f 1 Pyro Productions Inc. 2083 H elm s R d Rehobet h, AL 36301 U S c harles m @py roproduc tions .c om INVOICE BILL TO City of Fairhope 161 N. Section Street Fairhope, AL 36532 INVOICE 100509-1 DATE 03/21/2023 DUE DATE 03/21/2023 DATE ACTIVITY DESCRIPTION QTY RATE AMOUNT - Fireworks Show 1 4,406.40 4,406.40 - Production Services 1 7,593.60 7,593.60 50% of I nv oic e is due on 03/21/23 in the amount of $6,000.00, rem aining balanc e due on 12/31/23 in t he am ount of $6,000.00. SUBTOTAL 12,000.00 TAX 0.00 TOTAL 12,000.00 BALANCE DUE $12,000.00 Page 431 of 446 Page 432 of 446 555 S Section Street / Fairhope, Alabama 36532 251.928.8003 (p) / www.FairhopeAL.gov COF-PUR-003 091321 CITY OF FAIRHOPE PURCHASING DEPARTMENT PROJECT REQUEST FORM Requestor:Paige Crawford Department:Economic Development Project Name:New Year’s Eve Aerial Firework Display Project Description:Aerial Firework Display Project Category:Bid X Professional Service Other: Budget Amount:$12,000 Budget Code:001240-50490 Budgeted for Current FY:X Yes No BID INFORMATION Bid Duration:Project Duration: Engineer of Record: Pre-Bid Meeting:No Yes Mandatory Non-Mandatory Scope of Work Provided By:Contract Extensions:No Yes Project Manager: Insurance Requirements:Minimum Maximum Bonds:Bid Performance Labor & Materials Related Bids/RF’s FORCE ACCOUNT INFORMATION Force Account Project:No Yes Estimated Amount:Budget Code: Notes: SIGNATURES Requestor:Paige Crawford Senior Accountant: City Treasurer:Mayor: Page 433 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Paige Crawford, DIRECTOR OF COMMUNITY AFFAIRS SUBJECT: The Director of Community Affairs, Paige Crawford, is requesting approval for Mayor Sherry Sullivan to execute a contract (attached) with Music Garden for Ready or Knot band to perform at the Fairhope New Year’s Eve 2023 Celebration at a cost of Eight Thousand Five Hundred Dollars ($8,500.00). AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: To authorize the Mayor to execute a contract with Music Garden to provide musical entertainment at the Fairhope New Year’s Eve 2023 Celebration for a not-to-exceed amount of $8,500.00. Authorize the Treasurer to issue check prior to 12/31/2023 per agreement. BACKGROUND INFORMATION: This professional service is exempt from formal bidding per Code of Alabama 1975, Section 41-16-51 (a)(3) Contracts for which competitive bidding not required, which states: “Contracts for securing services of attorneys, physicians, architects, teachers, superintendents of construction, artists, appraisers, engineers, consultants, certified public accountants, public accountants, or other individuals possessing a high degree of professional skill where the personality of the individual plays a decisive part.” BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001240- 50490 Community Events (Line 120) $8,500.00 $8,500.00 $0.00 GRANT: N/A Page 434 of 446 LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 435 of 446 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAM, as follows: [1] That Mayor Sherry Sullivan is hereby authorized to execute a contract between the City of Fairhope and Music Garden to provide musical entertainment at the Fairhope New Year’s Eve 2024 Celebration for a not-to-exceed amount of $8,500.00; and authorize the City Treasurer to pay $8,500.00 payable to Music Garden with execution of contract prior to the performance. [2] This professional service is exempt from formal bidding per Code of Alabama 1975, Section 41-16-51 (a)(3). ADOPTED ON THIS 11TH DAY OF DECEMBER, 2023 ________________________________ Corey Martin, Council President Attest: _________________________________ Lisa A. Hanks, MMC City Clerk Page 436 of 446 MusicGardenBands.com 800-689-2263(BAND). Fax: 334-260-9947. office@musicgarden.net. 241 Mendel Pkwy E, Montgomery, AL 36117 SIGNED CONTRACT DUE BY 12/15/23 THIS IS A CONTRACT for personal services of entertainers on the engagement described below, made and entered into on 11-22-23 between the undersigned Purchaser of Music (herein referred to as “Purchaser”), and the undersigned (“artist(s)). PURCHASER: City of Fairhope ARTIST: Ready or Knot DATE: Sunday, December 31, 2023 TIME: TBA CT (4-hour span – including breaks) LOCATION: Downtown Fairhope – Fairhope, AL TYPE of SHOW: City Festival COMPENSATION: SOUND and LIGHTS: to be provided by Artist(s) NOTES: AGREEMENT: Artist(s) and Purchaser herein agree that Music Garden, Inc., has performed a valuable service to each of them in bringing the two parties together for mutual benefit. Therefore, Artist(s) and Purchaser agree and guarantee to Music Garden, Inc. that should Artist(s) accept employment again from Purchaser, that Artist(s) and Purchaser will negotiate said play date through Music Garden, Inc. and the Artist(s) agrees to pay Music Garden, Inc. its usual and normal commission from the said play date for a period of twenty-four (24) months. RELEASE OF LIABILITY: It is understood and agreed by Purchaser and Artist(s) that Music Garden, Inc. is not a party to this contract, and that its only function is that of a booking agency, and further that Music Garden, Inc. is not responsible to either party for breach of this contract. It is also understood that The Music Garden assumes no liability for the execution of the terms and conditions of this contract. PROVISIONS: If performance is to be outdoors, Artist(s) and equipment need to be raised off of the ground and adequately covered from the elements (this is from the side as well as from the top) of the tent or other structure. Fans should be provided to accommodate for warm weather as well as if the temperature is going to be below 50 Fahrenheit, then heating will be provided by the purchaser in the sheltered area. Artist(s) shall not be required to perform outdoors if weather conditions make performance unsafe for Artist(s) and their equipment. If unsafe weather causes performance to be canceled Artist(s) is to be paid in full. If unsafe weather causes unreasonable delay, Artist(s) is to be paid in full regardless of actual time played. Once Artist(s) have set-up they are not required to move and set up again. CANCELLATIONS: If Purchaser elects to cancel, notice must be received by Music Garden in writing. If, due to government mandates and restrictions relating to the Covid-19 pandemic or a future pandemic that is unknown at this time (including, local, state, or federal actions, regulatory rulings, regulations, rules, and/or laws) the event cannot be held on the contracted date, Music Garden and the Artist(s) will use their best efforts to reschedule the event to a mutually agreeable future date for the Purchaser and the Band. If the contracted date is rescheduled, then Purchaser’s nonrefundable retainer will be transferred to the future date. If instead the Purchaser elects to cancel the event and not reschedule to a mutually agreeable future date, the nonrefundable retainer will be forfeited. For cancellations for any other reason than stated above, if notice is received less than 245 days from the date of the event, forfeiture will be one hundred percent (100%) of the compensation unless another booking of equal or greater value is obtained for the Artist(s) in which case Purchaser will forfeit retainer. If a booking of less value is obtained for the Artist(s), Purchaser will forfeit retainer plus the difference of the lesser value. Non-payment of nonrefundable retainer shall not relieve the Purchaser of the obligation set forth herein. This forfeiture is in addition to any other remedies enumerated in this contract or afforded by law to the Artist(s) or Music Garden, Inc. If the Artist cancels, Music Garden, Inc. will attempt to replace the date with a similar Artist. If Purchaser does not accept the replacement, the retainer will be refunded. ATTORNEY FEES: In any litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this Agreement (whether in contract, tort, or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party shall be awarded its reasonable attorney fees, and costs and expenses incurred. For Artist: ____________________________ By: George Wiley For: Ready or Knot c/o Music Garden 241 Mendel Pkwy E Montgomery, AL 36117 For Purchaser: ____________________________ Sherry Sullivan Mayor of Fairhope % Paige Crawford Tourism and Special Events Manager City of Fairhope 251.929.1466 Paige.crawford@fairhopeal.gov Agent: Martin Brasfield 800-689-2263 or 334-320-9420 $ 8,500.00 Signed contract due by 12/15/23. (Music Garden accepts checks & bank transfers) (Credit Card payments add 3% convenience fee.) $ 8,500.00 payable to Music Garden due prior to the performance. Music Garden will pay Artist. Page 437 of 446 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Name:Paige Crawford Date:11/28/2023 Department:Economic Development Expenditure Threshold**Distinctions Quotes Required Approval Green Sheet Resolution Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A Greater than: Gen Govt - $5,001 Utilities - $10,001 Operational NON-Budgeted Three Council Required Required Gen Govt - $5,001-$30,000 Utilities - $10,001 - $30,000 Operational Budgeted Three Treasurer N/A N/A Over $30,000 Operational Budget*State Bid List or Buying Group Treasurer/Mayor N/A N/A Over $30,000/$100,000 Operational Budgeted Bids Council Required Required Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. QUOTES Vendor Name Vendor Quote 1.Music Garden (Ready or Knot)$8,500.00 2.Click or tap here to enter text.$ 3.Click or tap here to enter text.$ Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) ITEM OR SERVICE INFORMATION 1. What item or service do you need to purchase? Ready or Knot Band for New Year’s Eve Celebration 2. What is the total cost of the item or service? $8,500.00 3. How many do you need? 1 4. Item or Service Is: ☐ New ☐ Used ☐ Replacement ☒ Annual Request 5. Vendor Name (Lowest Quote): Music Garden 6. Vendor Number: Click or tap here to enter text. If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. BUDGET INFORMATION 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $8,500.00 3. Budget code: 001240-50490 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 438 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Stephanie Hollinghead, Chief SUBJECT: Planet Fitness Gym Membership for the Fairhope Police Officers adopted and passed in the 2023-2024 Budget. The Planet Fitness gym location is in Fairhope. AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: That the City Council hereby approves the Planet Fitness Gym Membership for the Fairhope Police Officers adopted and passed in the 2023-2024 Budget. The Planet Fitness gym location is in Fairhope. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or Page 439 of 446 emailed): Page 440 of 446 RESOLUTION NO. _____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council hereby approves the Planet Fitness Gym Membership for the Fairhope Police Officers adopted and passed in the 2023- 2024 Budget. The Planet Fitness gym location is in Fairhope. Adopted on this 11th day of December, 2023 _________________________________ Corey Martin, Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 441 of 446 DATE : TO : FROM: FAIRHOPE POLICE DEPARTMENT November 14 , 2023 Fairhope Ci C" i • / e ha I / Fairhop Stephanie Hollinghead Chief ef Po lice ~f of Police ent SUBJECT: Departmental Gym Membership This request is for gym membership for the employees of the Fairhope Police Department. believe that this will be the beginning phase of establishing a Health and Wellness program within the department, which will lead to increased productivity . The in crease in productivity will not only benefit the Department but our community as a whole . This gym membership can provide the following benefits : 1. Incentive for First Responders to begin a consistent physical routine that will lead to a healthier lifestyle . 2. Assist with the physical and mental requirements that 's placed on our First Responders . 3 . Serve as motivation and encouragement for them to stay healthy and in shape . 4 . Promote mental wellness and serve as a stress reliever. 5. Reduce injuries associated with the job. 6 . Regular exercise helps improve performance in every aspect of our job. Three quotes were obtained with the following pricing : I I I COMPANY ___ . COST ' QTY I TOTAL East Bay Fitness (Planet Fitness) The Gym of Foley Babb Fitness $100 .00 $420 .00 220.00 85 $8,500.00 85 $35,700 .00 85 $18,700 .00 I respectfully request that we move forward with accepting the lowest quote from East Bay Fitness (Planet Fitness) in the amount of $8 ,500 .00 . This amount was also approved in the 2024 budget. Thank you for your consideration in the matter. P. o. Drawer 429 • 107 North Section Street • Fairhope, Alabama 36533 (251) 928-2385 • (251) 990-0158 Fax • www.cofairhope.com Page 442 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Lisa Hanks, City Clerk SUBJECT: Randal Wright, on behalf of the Friends of the Fairhope Public Library, requesting permission to serve alcohol at its annual Chocolate and Champagne Gala 2024 on Saturday, January 27, 2024, from 7:00 p.m. to 9:30 p.m. in the Fairhope Public Library. AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: Approve Request from Randal Wright, on behalf of the Friends of the Fairhope Public Library, requesting permission to serve alcohol at its annual Chocolate and Champagne Gala 2024 on Saturday, January 27, 2024, from 7:00 p.m. to 9:30 p.m. in the Fairhope Public Library. BACKGROUND INFORMATION: Randal Wright, on behalf of the Friends of the Fairhope Public Library, requesting permission to serve alcohol at its annual Chocolate and Champagne Gala 2024 on Saturday, January 27, 2024, from 7:00 p.m. to 9:30 p.m. in the Fairhope Public Library. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or Page 443 of 446 emailed): Page 444 of 446 FRIE, llS 01· TIIE 1',\IRHOPE LIBRAR) 501 Fairhope Ave . Fairhope , AL 36532 OFFICERS Randal Wright President Bryant Whelan Vice-President Nan Denson Treasurer Jasmine Hodges Secretary BOARD OF DIRECTORS Linda Broyles bj Cooper Gloria Fisher T.D. Green Skip Jones Michael Neely Pat Nist Mary Streu Jan Walker Tamara Dean Library Director Ex-officio member November 29 , 2023 Dear Fairhope City Council Members , The Friends of the Fairhope Library are planning their major fund-raiser , Chocolate and Champagne Gala 2024 to be held in the Fairhope library. We have selected Saturday , January 27 , 2024 from 7:00 to 9 :30 as the date for the gala. We will be serving champagne and wine at the event. We are excited to plan for this wonderful evening that generates significant funding for our library. We believe it is important to celebrate this evening in the facility that we are working to support , our fabulous library . We look forward to receiving approval from the city council to continue using the building for the Chocolate and Champagne Gala and to serve alcoholic beverages during the event at 501 Fairhope Avenue , Fairhope , Alabama , 36532 . Respectfully , ~~~I~ Page 445 of 446 CITY OF FAIRHOPE AGENDA MEMORANDUM FROM: Marcus McDowell, City Attorney SUBJECT: To discuss the consideration the City is willing to offer or accept when considering the purchase, sale, exchange, lease, or market value of real property. The discussions could have a detrimental effect upon the competitive position of the City in the negotiations if the matter was discussed in public. AGENDA DATE: December 11, 2023 RECOMMENDED ACTION: Move to go into Executive Session. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 446 of 446