HomeMy WebLinkAbout12-11-2023 City Council Agenda
CITY OF FAIRHOPE
CITY COUNCIL REGULAR AGENDA
Monday, December 11, 2023 - 6:00 PM
City Council Chamber
Council Members
Jack Burrell
Corey Martin
Jimmy Conyers
Jay Robinson
Kevin G. Boone
Invocation and Pledge of Allegiance
1. Approve minutes of November 27, 2023 Regular City Council Meeting and minutes
of November 27, 2023 Work Session.
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Final Adoption - Ordinance - Amend Zoning Ordinance No. 1253 - Request of the
Owner, 404 Oak LLC, to rezone property from B -4, Business and Professional
District to B-2, General Business District. The property is approximately 0.18 acres
and is located at 404 Oak Avenue. PPIN #14546. (Introduced at the City Council
Meeting, November 27, 2023.)
6. Ordinance - Annexation - Nicole Scopolites Administratrix for the Estate of James
M. Scopolites, (containing 4.66 acres, more or less), property located at 8611
Gayfer Avenue Extension, Fairhope, Alabama. Tax Parcel 46-02-09-0-000-016.000
(PIN Number 43888).
7. Resolution - That the City of Fairhope approves the procurement of a Three-Year
Lease Renewal on the Hewlett-Packard DesignJet T2600 Plotter on NAPSO
Contract for a 36/month lease and Service A greement for a total FY24 Expense
not-to-exceed $3,523.53); and to authorize Mayor Sherry Sullivan to execute the
Lease Agreement and Service Agreement.
8. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with Watermark Design for Professional Architectural and Engineering Services for
(RFQ PS24-004) Fairhope Municipal Pool Rehabilitation - Phase II Design
Documentation with a not-to-exceed amount of $170,000.00.
9. Resolution - To award (Bid No. 23-030) Consulting Services for FEMA Public
Assistance Management Services - Government Services to Royal Engineers and
Consultants, LLC; and the cost of this contract will be determined if it is activated at
the time of a disaster.
10. Resolution - To award (Bid No. 23-031) Consulting Services for FEMA Public
Assistance Management Services - Utility's Damage Projects to Royal Engineers
and Consultants, LLC; and the cost of this contract will be determined if it is
activated at the time of a disaster.
City Council Regular Meeting
December 11, 2023
Page - 2 -
11. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with Watershed for Professional Architectural and Engineering Services for (RFQ
PS24-008) Nature Center Building Rehabilitation with a not -to-exceed amount of
$48,000.00.
12. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with Gresham Smith for Professional Engineering Services for (RFQ PS24 -009)
Section Street Resurfacing in the Central Business District (CBD) with a not -to-
exceed amount of $59,517.00.
13. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract
with Kimley-Horn and Associates, Inc. for Professional Engineering Services for
(RFQ PS23-027) Force Sewer Main Upgrades with a not-to-exceed amount of
$530,000.00.
14. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract
with Kimley-Horn and Associates, Inc. for (RFQ PS24-010) Professional
Engineering Services for the Lead Service Line Inventory and Compliance - Phase
1 with a not-to-exceed amount of $77,700.00.
15. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract
with Krebs Engineering and Associates for Professional Engineering Services for
(RFQ PS23-025) Wastewater Treatment Plant Headworks Improvements with a
not-to-exceed amount of $350,000.00.
16. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a
Temporary Construction Easement and Purchase Options between the City of
Fairhope, Grantee, and Bible Way Holiness Church, Grantor, for a non-exclusive
temporary construction easement.
17. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a
Temporary Construction Easement and Purchase Options between the City of
Fairhope, Grantee, and Baldwin County Board of Education, Grantor, for the
following non-exclusive temporary construction easements.
18. Resolution - That until further notice and until feasibility studies are completed, the
City Utility Department will not issue availability certificates for sewer service to
new applicants outside the corporate limits of the City of Fairhope.
19. Resolution - That the City of Fairhope approves the procurement of Lights and
Poles for the Greeno Road Median between Sportsman Marine to State Route 104
from Gresco for a not-to exceed cost of $295,200.00; and authorizes procurement
without formal bid based on the option allowed by the Code of Alabama 1975,
Section 41-16-51(b)(7).
City Council Regular Meeting
December 11, 2023
Page - 3 -
20. Resolution - That the City of Fairhope approves the procurement of Weatheri ng
Steel Poles from Meyer Utility Structures for a not -to-exceed cost of $283,224.00;
and authorizes procurement without formal bid based on the option allowed by the
Code of Alabama 1975, Section 41-16-51(b)(7).
21. Resolution - To award (Bid No. 24-009) New Sherman+Reilly Bullwheel Wire
Tensioner or Equivalent to SouthCon with a total bid proposal not -to-exceed
$110,709.00.
22. Resolution - That the City of Fairhope approves the procurement for contractor
Bagby & Russell Electric Company, Inc. to replace the Traffic Control Cabinet at
the Intersection of Fairhope Avenue and Bancroft Road for a not -to-exceed cost of
$31,350.00.
23. Resolution - That the City of Fairhope approves Mayor Sherry Sullivan selection of
Pyro Productions Inc. as Professional Consultant for (RFQ PS24-011) Design and
Production of the Fireworks Display for New Year's Eve 2024, pursuant to Code of
Alabama, "Pyrotechnic Shooter Law"; and authorizes the Mayor to execute a
contract with an amount not-to-exceed $12,000.00.
24. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract
between the City of Fairhope and Music Garden to provide musical entertainment
at the Fairhope New Year's Eve 2024 Celebration for a not -to-exceed amount of
$8,500.00; and authorize the City Treasurer to pay $8,500.00 payable to Music
Garden with execution of contract prior to the performance. Exempt from formal
bidding per Code of Alabama1975, Section 41-16-51 (a)(3).
25. Resolution - That the City Council hereby approves the Planet Fitness Gym
Membership for the Fairhope Police Officers adopted and passed in the 2023 -2024
Budget. The Planet Fitness gym location is in Fairhope.
26. Request – Randal Wright, on behalf of the Friends of the Fairhope Public Library,
Requesting permission to serve alcohol at its annual Chocolate and Champagne
Gala 2024 on Saturday, January 27, 2024, from 7:00 p.m. to 9:30 p.m. in the
Fairhope Public Library.
27. Public Participation – (3 minutes maximum)
28. Executive Session - To discuss the consideration the City is willing to offer or
accept when considering the purchase, sale, exchange, lease, or market value of
real property. The discussions could have a detrimental effect upon the competitive
position of the City in the negotiations if the matter was discussed in public.
29. Adjourn
Next Regular Meeting - Wednesday, December 20, 2023, 2:00 p.m. - City Council Chamber