HomeMy WebLinkAbout11-27-2023 City Council Agenda
CITY OF FAIRHOPE
CITY COUNCIL REGULAR AGENDA
Monday, November 27, 2023 - 6:00 PM
City Council Chamber
Council Members
Jack Burrell
Corey Martin
Jimmy Conyers
Jay Robinson
Kevin G. Boone
Invocation and Pledge of Allegiance
1. Approve minutes of 13 November 2023 Regular City Council Meeting and minutes
of 13 November 2023 Work Session
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Public Hearing - Ordinance - Amend Zoning Ordinance No. 1253 - Request of the
Owner, 404 Oak LLC, to rezone property from B-4, Business and Professional
District to B-2, General Business District. The property is approximately 0.18 acres
and is located at 404 Oak Avenue. PPIN #14546.
6. Resolution - That the Public Improvements indicated herein for Longbranch are
hereby accepted for Public Maintenance subject to the Bond posted; and
authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty
Agreement between the City of Fairhope and Dilworth Development.
7. Resolution - That the Governing Body of the City of Fairhope, Alabama, hereby
Rescinds Bid No. 24-003 for Four (4) New 2023 Chevrolet Tahoes 2WD for the
Police Department due to no bids received; and authorizes the City to Solicit for
informal bids in accordance with the Attorney General Opinion from 1969.
8. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
for Extension No. 1 for (RFQ PS23-006) Professional Healthcare Services for the
Fairhope City Jail with Bay Nursing, Inc. per the Terms and Conditions of the
Original Contract with a not-to-exceed budgeted amount of $13,000.00. This is the
first option to renew of the two additional one-year terms.
9. Resolution – That Engine 911 is hereby declared surplus; and the Fairhope
Volunteer Fire Department (“FVFD”) is authorized and directed to dispose of the
personal property purchased by the City of Fairhope, Alabama for the “FVFD”,
described in Section 1, above, by selling such property to Sandcut Volunteer Fire
Department in Conecuh County, Alabama for $1.00.
City Council Regular Meeting
November 27, 2023
Page - 2 -
10. Resolution - That the City of Fairhope approves the Procurement of one (1) Lucas
3 v3.1 Chest Compression System from Stryker Sales Corporation as Sole Source
Provider for a not-to-exceed amount of $19,151.97; and authorizes Procurement
based on the option allowed by the Code of Alabama 1975, Section 41-16-51(13).
11. Resolution - To Award (Bid No. 24-006) for Development of Well No. 8B and No.
13 to Morrow Water Technologies, Inc. with a total bid proposal not-to-exceed
$2,292,873.00.
12. Resolution - That the City Council authorizes Mayor Sherry Sullivan to execute an
Interconnection and Water Purchase/Sale Agreement between the City of Fairhope
and the Utilities Board of the City of Daphne d/b/a Daphne Utilities.
13. Resolution - That the City of Fairhope approves the Procurement of a CARUS
8700 Corrosion Inhibitor Water Treatment Chemical as the Sole Source
Procurement from distributor Alberty & Blakeney LLC for the not-to-exceed amount
of $175,000.00; and authorizes procurement based on the option by the Code of
Alabama 1975, Section 41-16-51(13).
14. Resolution - That City Council approves the Contract Amendment for (RFQ PS24-
001) to Jackson Thornton Certified Public Accountants & Consultants for
Professional Services to Evaluate Water & Sewer System Development Charges
for a not-to-exceed amount of $15,000.00; and authorizes Mayor Sherry Sullivan to
execute the contract documents.
15. Resolution - That the City Council approves and adopts the recommendations for
the Water and Wastewater Department Restructuring and Reclassification as
follows: Reclassify one (1) Wastewater Plant Operator II (Grade 7) to Wastewater
Operator Trainee (Grade 4).
16. Resolution - To award (Bid No. 24-004-2024-PWI-005) Construction of ADA
Compliant Sidewalks in Southland Place Subdivision to Asphalt Services, Inc. with
a total bid proposal not-to-exceed $1,032,297.75.
17. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute an
Intergovernmental Service Agreement between Baldwin County Commission and
the City of Fairhope, Alabama regarding Restriping of Roads within the City Limits
with a cost estimate of $26,114.58.
18. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with Overstreet & Associates Consulting Engineers for Professional Engineering
Services for (RFQ PS24-006) for New Sidewalks on Parker Road with a not-to-
exceed amount of $41,100.00.
City Council Regular Meeting
November 27, 2023
Page - 3 -
19. Resolution - That the City of Fairhope approves the procurement of Inventory
Electric Transformers from Gresco for a not-to-exceed cost of $250,000.00; and
authorizes procurement without formal bid based on the option allowed by the
Code of Alabama 1975, Section 41-16-51(b)(7).
20. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with Clearwinds Technologies, Inc. for Firewall Audit and Upgrade for Information
Technology with a not-to-exceed amount of $7,875.00; and the audit of the City of
Fairhope Firewall is exempt from formal bidding per Code of Alabama 1975,
Section 41-16-51(15).
21. Resolution - That the City of Fairhope approves the procurement of materials for
the Cast Iron Pipe Replacement Project for the Gas Department for a not-to-
exceed cost of $142,093.51; and is exempt from formal bidding per Code of
Alabama 1975, Section 41-16-51(b)(7).
22. Resolution - That the City Council hereby authorizes Mayor Sherry Sullivan, on
behalf of the City of Fairhope, to execute a purchase agreement and all closing
documents related to the sale of the Property at the base of the Fairhope Municipal
Pier (PPIN 15111) from the Fairhope Single Tax Corporation for a purchase price
of $237,500.00; and allocates funding out of the Municipal Capital Improvement
Fund.
23. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute a Utility
Connection Agreement between the City of Fairhope and Corte, Cave/Mitchell 1,
LLC (Planters Pointe Publix Retail Center).
24. Request - Erin Langley, Eastern Shore Repertory Theatre Inc. requests approval to
use Henry George Park from April 24, 2024 - May 6, 2024 for the "11th Annual
Theater on the Bluff" to present the Andrew Lloyd Webber classic, "Cats" for three
public performances. In addition, they request usage of the City's barricades and
to have City employees assist in the setup and removal of the barricades.
25. Appointment - Pedestrian and Bicycle Committee (Beginning, January 2024)
26. Public Participation – (3 minutes maximum)
27. Adjourn
Next Regular Meeting – Monday, December 11, 2023 – Same Time Same Place