HomeMy WebLinkAbout09-11-2023 City Council Agenda
CITY OF FAIRHOPE
CITY COUNCIL AGENDA
MONDAY, 11 SEPTEMBER 2023 - 6:00 P.M. – CITY COUNCIL CHAMBER
Invocation and Pledge of Allegiance
1. Approve minutes of 29 August 2023 Regular City Council Meeting and minutes of 29
August 2023 Work Session.
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Final Adoption – Ordinance – An Ordinance to require annexation for property outside
the City Limits but contiguous to the City Limits for new connection to the City of
Fairhope’s Water System. (Introduced at the August 29, 2023 City Council Meeting)
6. Ordinance – An Ordinance Amending Ordinance No. 1510 known as the Personnel Rules,
Policies and Procedures Ordinance, Section 6 Employee Benefits, adding Section 6.11
Incentives for Recruiting New Employees.
7. Resolution – That the City Council authorizes acceptance of the ADEM Subaward
Agreement ADEMLT-SA007 for the City of Fairhope GOMESA Litter Trap Project in the
amount of $166,725.00 with no city match required; and authorizes Mayor Sherry Sullivan
to sign all necessary grant documents on behalf of the City.
8. Resolution – That the City Council authorizes Mayor Sherry Sullivan to execute a second
year extension of the Maynard, Cooper & Gale, P.C. Engagement Letter Agreement for the
City of Fairhope from October 2023 to September 2024 with a retainer fee of Eight
Thousand Dollars ($8,000.00) per month; and a not-to-exceed amount of $96,000.00.
9. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute a contract for
Extension No. 1 of (Bid No. 023-02), Lease Fairhope Soccer Concession Stand at the
Soccer Complex, with Blast Soccer Club, Inc. per the terms and conditions of the original
contract. The lease is $417.00 per month paid to the City of Fairhope.
10. Resolution – To Award (Bid No. 23-036) for Magnolia Avenue Underground Electric Part
1 (Labor Only Bid) to U-Tech Construction, Inc. with a total bid proposal not-to-exceed
$295,380.68.
11. Resolution – That the City of Fairhope approves the procurement of a Fitness Court®
System (Circuit Training System) to be installed on the west end of Mike Ford Tennis
Center from National Fitness Campaign LP as Sole Source Supplier.
City Council Meeting
11 September 2023
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12. Resolution – That the City of Fairhope approves the procurement of a New Replacement
Roof for the Quail Creek Maintenance Barn from Roof Doctors with a not -to-exceed
amount of $49,000.00.
13. Resolution – That the City of Fairhope approves the procurement of FMLA (Family
Medical Leave Act) Administration Services for the Human Resources Department from
American United Life Insurance Company with a not-to-exceed annual amount of
$15,646.20; and authorizes Mayor Sullivan to execute the agreement.
14. Resolution – That the City of Fairhope approves the selection of PFM Financial Advisors
LLC for Professional Consulting Services as Financial Advisor to develop a Finance Plan
with a not-to-exceed amount of $15,000.00; and hereby authorizes Mayor Sherry Sullivan
to execute contract; and is exempt from formal bidding per Code of Alabama 1975, Section
41-16-51 (a)(3).
15. Resolution – That the City Council approves the selection of O'Donnell & Associates, Inc.
to Professional Hydrogeologic Services for the Development of a Deep Well at Fairhope
Wellfield No. 1; and hereby authorizes Mayor Sherry Sullivan to execute a Contract with
an estimated amount of $23,500.00.
16. Resolution – That the City of Fairhope approves the procurement of Lighting for the Quail
Creek Pickleball Courts for the Recreation Department from Musco Sports Lighting, LLC;
and the equipment is available for direct procurement through the Sourcewell Contract
which has been nationally bid; and therefore, does not have to be let out for bid. The cost
will be $37,250.00.
17. Public Participation – (3 minutes maximum)
18. Adjourn
Next Regular Meeting – Monday, September 25, 2023 – Same Time Same Place