HomeMy WebLinkAbout04-10-2023 City Council Agenda
CITY OF FAIRHOPE
CITY COUNCIL AGENDA
WEDNESDAY, 10 APRIL 2023 - 6:00 P.M. - CITY COUNCIL CHAMBER
Invocation and Pledge of Allegiance
1. Approve minutes of 22 March 2023 Regular City Council Meeting and minutes of 22
March 2023 Work Session
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Public Hearing – Ordinance – Amend Zoning Ordinance No. 1253.
Request to rezone the property of Margaret and James Smith (containing 5.34 acres, more
or less), from R-2 Medium Density Single-Family Residential District to R-1 Low Density
Single-Family Residential District. The property is generally located east of Onyx Lane
and north of Longleaf Lane, Fairhope, Alabama. PPIN Number: 80716.
6. Ordinance – Annexation – James Edward Smith and Margaret Ballard Smith (containing
one acre, more or less), property located east of Onyx Lane and north of Longleaf Lane,
Fairhope, Alabama. Part of PPIN Number: 82432.
7. Resolution – That the City Council hereby approves and authorizes the City of Fairhope to
execute a Memorandum of Understanding between the City of Fairhope, on behalf of its
Police Department (“Fairhope PD”), and the University of South Alabama, on behalf of its
Police Department (“USAPD”).
8. Resolution – That certain items are declared surplus and the Mayor and City Treasurer are
hereby authorized and directed to dispose of personal property owned by the City of
Fairhope by one of the three methods listed on the resolution.
9. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute a contract with
GeoCon Engineering & Materials Testing, Inc. for Special Inspections and Construction
Materials Testing for Water Treatment Plant No. 3; (RFQ No. PS23-018) with a not-to-
exceed amount of $15,000.00.
10. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute a contract with
Pyro Productions, Inc. for Professional Consulting Design and Production for Fourth of
July Fireworks; (RFQ No. PS23-017) with a not-to-exceed amount of $40,000.00.
11. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute a contract with
Volkert, Inc. to perform Professional Engineering Services for Utilities Relocation for
Baldwin County’s County Road 64 Widening Project (RFQ PS23-13) with a not-to-exceed
amount of $100,000.00.
City Council Meeting
10 April 2023
Page –2–
12. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute Change Order
No. 1 for (Bid No. 23-007-2023-PW-009) Construction of Pickleball Courts for the Quail
Creek Golf Course for the installation of a new 10’ fence system with a cost of $10,983.00
and to award Change Order No. 1 to American Tennis Courts, Inc. The new contract total
will be $125,502.00.
13. Resolution – To Reject all bids for the Foundation/Slab for 50’x100’ Pre-Engineered Metal
Building Truck Shed (Bid No. 23-019-2023-PWI-007S) due to excessive cost and to
construct the foundation/slab in house.
14. Resolution – That the City of Fairhope authorizes the Mayor to submit a letter to AMEA
requesting $20,000.00 to be used for operating an Entrepreneurial Development Center in
partnership with the Baldwin Community and Economic Foundation the 501c3 arm of the
Baldwin County Economic Development Alliance, the University of Alabama and Coastal
Alabama Community College.
15. Resolution – To procure a New Sound System and installation for the Nix Center; and the
item is available for direct procurement through the National Cooperative Purchasing
Alliance (“NCPA”) which has been nationally bid; and therefore, does not have to be let
out for bid. The total cost will be $44,980.00.
16. Resolution – That the City of Fairhope approves the procurement for the Annual Software
Support Renewal of the Records Management System which consists of five components
for the Police Department pursuant to Code of Alabama 1975, Section 41-16-51(a)15. The
total annual cost is $21,921.00.
17. Resolution - That the City of Fairhope approves the procurement for the addition of
General Billing to the Munis Financial System from Tyler Technologies a Sole Source
Provider. The total cost for implementation and the first year of service is $8,644.00.
18. Appointment – Parking Authority
19. Application for Special Events License (Alcoholic Beverage License) by Thomas Bratton
McGregor d/b/a Bottles Up Mobile Inc. for the Crawfish Derby 2023 located at 14210
Greeno Road (Oak Hollow Farm Inc.), Fairhope, Alabama on May 6, 2023.
20. Public Participation – (3 minutes maximum)
21. Executive Session – To discuss legal ramifications of and legal options for pending
litigation; and controversies not yet being litigated but imminently likely to be litigated or
imminently likely to be litigated if the governmental body pursues a proposed course of
action.
22. Adjourn
Next Regular Meeting – Monday, April 24, 2023 – Same Time Same Place