HomeMy WebLinkAbout03-13-2023 City Council MinutesSTATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 13 March 2023. 10011 Present were Council President Jay Robinson, Councilmembers: Jack Burrell, Jimmy Conyers and Kevin Boone; and Mayor Sherry Sullivan, City Attorney Marcus E.McDowell, and Assistant City Clerk Jenny Opal Wilson. Councilmember CoryMartin, and City Clerk Lisa A. Hanks were absent.There being a quorum present, Council President Robinson called the meeting to order at 6:00 p.m. The invocation was given by Reverend Amanda Dosher of St. James Episcopal Church and the Pledge of Allegiance was recited. Councilmember Burrell moved to suspend the rules and ask for change of order on agenda to bring up Item Numbers 14 -Number 17 for discussion prior to Item Number 5. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. Councilmember Conyers moved to approve the minutes of the 27 February 2023, Regular City Council Meeting and 27 February 2023 Work Session. Seconded by Councilmember Boone, motion passed unanimously by voice vote. Mayor Sullivan addressed City Council and gave report. 1)She thanked the Recreation Department and all City departments for pullingtogether this past week to get the new baseball fields open. Dedicated theyouth baseball fields for Vann Saltz and the high school field for MikeFillingim.2)Opening Day of Softball was the weekend prior.3)Spring Soccer Opening Day at Manley Park this weekend.4)Arts and Crafts Festival and Spring Fever Chase this weekend.5)Extended thanks to all the people that make these events possible for ourresidents and visitors of Fairhope.6)Mr. Vince Boothe was recognized for his service to the Airport Authority foreight (8) years of dedicated service. She thanked him and presented plaque.President Robinson thanked Mayor Sullivan.
10012 13 March 2023 Council President Robinson opened Public Participation for Agenda Items Number 6 -Number 17. Dione Heusel, Executive Director, Baldwin County Trailblazers, PO Box 701, Daphne, AL 36526, info@baldwincountytrailblzaers.org addressed Item No. 15 approval of the third year of "Chalk the Trail" event. Proceeds will go to Advocacy for the Trails. Council President Robinson thanked Ms. Heusel. Council President Robinson closed Public Participation for Agenda Items Number 6 -Number 17. Council President Robinson opened Council Comments. Councilmember Burrell discussed the Fairhope Arts and Crafts Festival. Two (2)festivals this weekend; Arts and Crafts Committee and the Eastern Shore ArtsCenter. The Arts Center asked question if the City could have the Downtown ParkingShuttle available during festival to transport individuals that are elderly, disabled orneeding assistance. Mayor Sullivan confirmed she has taken care of request.Councilmember Burrell additionally commended and extended thanks to Mr. VinceBooth for his service and volunteerism.Councilmember Conyers thanked Mr. Vince Booth for his service. He additionally wanted to remind everyone to come out to the Arts and Crafts Festival. Councilmember Boone thanked Mr. Vince Booth his service. He additionally commented he hopes everyone comes out to enjoy the festivities at the Arts and Crafts Festival. Council President Robinson addressed the following: 1)Announcement Fairhope identified as ranking #2 in the country for GoldFortified Homes.2)Arts and Crafts Festival this weekend.3)Opening Day of Baseball this past weekend with the dedication of theparks and the new fields at Volanta Park.4)Thanked Mr. Booth for all his contributions to our community.Councilmember Burrell moved to appoint Don Ward and William Bruce to the Airport Authority for a six (6) year term which will expire on March 31, 2029. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. Councilmember Conyers moved to grant the request of the Baldwin County Trailblazers for permission to use the sidewalks and grassy area of Utopia Park for a Baldwin County Trailblazer event the "3rd Annual Chalk the Trail" on Saturday, April
10013 13 March 2023 22, 2023 from 12:00-5:00 p.m. with an alternate rain date of Sunday, April 23, 2023 from 12:00 -5:00 p.m. If Utopia Park is not available, a secondary request for the event to be held on the same date and time at the Orange Street Pier location. The event raises awareness as well as funds for the Baldwin County Trailblazers. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. Councilmember Burrell moved to grant the request of the Eastern Shore Repertory Theatre Inc. requesting permission for approval to use Henry George Park from April 26, 2023 -May 8, 2023 for the "10th Annual Theatre on the Bluff' for three public performances. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. Councilmember Burrell moved to grant the request of the Rotary Club of Fairhope Foundation for approval of the "Fairhope Rotary Club Steak Cook-Off' on May 12, 2023 for street closures on Bancroft Street, between Fairhope A venue and Morphy Avenue, and Johnson Avenue between Section Street and Bancroft Street; event from 12:00 p.m. to midnight; and approval to allow alcohol on City streets contingent upon ABC license and approval. Seconded by Councilmember Boone, motion passed unanimously by voice vote. A Public Hearing was held as advertised on a proposed ordinance to amend Zoning Ordinance No. 1253. Councilmember Boone introduced in writing Ordinance No. 1253, an ordinance to request to establish initial zoning of FST and Encounter Development LLC's property to B-2 General Business District, concurrent with conditional annexation into the City of Fairhope. The property is approximately 1.16 acres and is located at the northeast comer of the State Highway 181 and State Highway 104. PPIN Number 77558. Planning Director Hunter Simmons briefly explained the proposed ordinance. Staff recommends Case: ZC 23.01, PPIN# 77558, be approved with an initial zoning ofB-2 General Business. Council President Robinson opened the Public Hearing at 6:21 p.m. No one present opposed the proposed ordinance, the Public Hearing closed at 6:22 p.m. Council President Robinson addressed due to lack of a motion for immediate consideration, this ordinance will layover until the March 22, 2022 City Council meeting. Council President Robinson thanked Mr. Simmons. Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope accepts the U.S. Department of Treasury Notice of Award approving Amendment No. 1 for Grant No. GNSSP20AL0005-0l-01 Restore Act Sewer Upgrades Phase I increasing total grant amount to $13,500,000.00; and the Council authorizes Mayor Sherry Sullivan to sign
10014 13 March 2023 the amended grant agreement on behalf of the City. Seconded by Councilmember Boone, motion passed unanimously by voice vote. RESOLUTION NO. 4700-23
APPROVAL OF U.S. DEPARTMENT OF THE TREASURY
NOTICE OF AW ARD FOR AMENDMENT NO. 1
FOR GRANT NO. GNSSP20AL0005-01-0l
RESTORE ACT SEWER UPGRADES PHASE I WHEREAS, the City of Fairhope was awarded a RESTORE Act Grant (#SlP25-FSU1) from the Alabama Department of Conservation and Natural Resources (ADCNR) on October 1, 2019 in the amount of $10,082,680.00 for Sewer Upgrades Phase I; and WHEREAS, the City did bid the project and awarded construction contracts and is ready to begin the construction phase of the project; and WHEREAS, the construction bids came in $3,200,000.00 over the amount allocated for construction costs on the grant and, therefore, ADCNR requested additional grant funds from U.S. Treasury in this amount for the City to cover the additional costs; and WHEREAS, U.S. Treasury issued a Notice of Award approving Amendment No. 1, on February 15, 2023 increasing the total grant amount to $13,500,000.00; NOW, THEREFORE IT BE RESOLVED BY THE City of Fairhope, IN REGULAR SESSION ASSEMBLED, that the City accepts Amendment No. 1 to the Grant Agreement; and BE IT FURTHER RESOLVED BY THE City of Fairhope, that the Council authorizes the Mayor to sign the Amended Grant Agreement on behalf of the City. DULY ADOPTED THIS 13TH DAY OF MARCH, 2023 City Clerk
10015 13 March 2023 Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the selection for (RFQ PS23-012) Professional Engineering Services for Fairhope Water System Planning Project Phase I; and hereby authorizes Mayor Sherry Sullivan to execute a contract with Krebs Engineering with a not-to-exceed amount of $32,000.00. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 4701-23
BE IT RESOLVED BY THE GOVERNING BODY -OF THE CITY OF
FAIRHOPE, ALABAMA, as follows: [1]That the City of Fairhope approves the selection for (RFQ PS23-012) ProfessionalEngineering Services for Fairhope Water System Planning Project Phase 1; andhereby authorizes Mayor Sherry Sullivan to execute a contract with KrebsEngineering with a not-to-exceed amount of $32,000.00.DULY ADOPTED THIS 13TH DAY OF MARCH, 2023 Attest: Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 23-017) to John M. Warren, Inc. for Crowdcade Barricades or Equivalent with a total bid prop osal not-to -exceed $49,892.00. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 4702-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
10016 13 March 2023 [1]That the City of Fairhope did request, receive, and open bids to procure servicesfor (Bid No. 23-017) Crowdcade Barricades or Equivalent at 555 South Section Streetin the City of Fairhope offices, Fairhope, Alabama.[2]At the appointed time and place, bids were received and tabulated as follows:Please see attached Bid Tabulation for Crowdcade Barricades or Equivalent [3]After evaluating the bids with the required specifications, John M. Warren, Inc. isnow awarded (Bid No. 23-017) Crowdcade Barricades or Equivalent with a total bidproposal not-to-exceed $49,892.00.ADOPTED ON THIS 13TH DAY OF MARCH, 2023 Attest: ��#Jtl-L City Clerk _. ........ ,,_ .... ....,_._..�---.... � ... � ....... � -
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=--�.................... : Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 23-016-COF-2023 -EDA 00lA)
for Asbestos Abatement Fairhope K-1 Center to Hernandez Demolition and Remediation,
LLC with a total bid proposal not-to-exceed $64,028.40. Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
13 March 2023 RESOLUTION NO. 4703-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows: 10017 [1]That the City of Fairhope did request, receive, and open bids to procure servicesfor (Bid No. 23-016-COF-2023-EDA00lA) Asbestos Abatement Fairhope K-1Center at 555 South Section Street in the City of Fairhope offices, Fairhope,Alabama.[2]At the appointed time and place, bids were received and tabulated as follows:Please see attached Bid Tabulation for Asbestos Abatement Fairhope K-1 Center [3]After evaluating the bids with the required specifications, Hernandez Demolitionand Remediation, LLC is now awarded (Bid No. 23-016-COF-2023-EDA00lA)Asbestos Abatement Fairhope K-1 Center with a total bid proposal not-to-exceed$64,028.40.ADOPTED ON THIS 13TH DAY OF MARCH, 2023 son, Council President Attest: �.LZP� City Clerk * * *
10018
13 March 2023
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Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the selection
by Mayor Sherry Sullivan for (RFQ PS23-016) Utility Cost of Service Study (for the
Utilities); and hereby authorizes the Mayor to execute a contract with Jackson
Thornton Certified Public Accountants and Consultants with a not-to-exceed amount
of $77,200.00. Seconded by Councilmember Boone, motion passed unanimously by
voice vote.
RESOLUTION NO. 4704-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[l]That the City of Fairhope approves the selection by Mayor Sherry Sullivan for
(RFQ PS23-016) Utility Cost of Service Study (for Gas, Electric, Water, and Sewer
Utilities); and hereby authorizes the Mayor to execute a contract with Jackson
Thornton Certified Public Accountants and Consultants with a not-to-exceed amount
of $77,200.00.
DULY ADOPTED THIS 13TH DAY OF MARCH, 2023
10019 13 March 2023 Councilmember Boone introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of a thirty-six (36) month lease for a New Hewlett Packard Plotter for the Public Utilities Building; and lease is on the NASPO Cooperative Contract #140596-AL02 and therefore does not have to be let out for bid. The total cost for the lease is $11,671.20. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 4705-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows: [1]That the City of Fairhope approves the procurement of a thirty-six (36) monthlease for a New Hewlett Packard Plotter for the City Services and Public UtilitiesBuilding; and the lease is on the NASPO Cooperative Contract #140596-AL02 andtherefore does not have to be let out for bid. The total cost for the lease is $11,670.84.13 March 2023 ADOPTED ON THIS 13TH DAY OF MARCH, 2023 Attest: � :;/;i/µL__, ISaA.anks, MMC City Cle ik Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of a Toro Groundmaster 3200 4WD Mower or equivalent for the Public Works Horticulture Department; and the type of equipment needed is on the Omnia National Contract #2017025 and therefore does not have to be let out for bid. The total amount not-to-exceed $35,885.68. Seconded by Councilmember Boone, motion passed unanimously by voice vote.
10020 13 March 2023 RESOLUTION NO. 4706-23
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows: [1]That the City of Fairhope approves the procurement of a Toro Groundmaster 32004WD Mower or equivalent for the Public Works Horticulture Department; and thetype of equipment needed is on the Omnia National Contract #2017025 and thereforedoes not have to be let out for bid. The total amount not-to-exceed $35,885.68.ADOPTED ON THIS 13TH DAY OF MARCH, 2023 Attest: k£&L Lisa A. Hanks, MMC City Clerk Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that certain items are declared surplus and the Mayor and City Treasurer are hereby authorized and directed to dispose of personal property owned by the City of Fairhope by one of the four methods listed on the resolution. Seconded by Councilmember Boone, motion passed unanimously by voice vote. Councilmember Burrell asked for resolution surplus language in Section 2a be reviewed and modified on future resolutions. RESOLUTION NO. 4707-23
WHEREAS, the City of Fairhope, Alabama, has certain items of personal property which are no longer needed for public or municipal purposes; and WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal governing body to dispose of unneeded personal property; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
FAIRHOPE, ALABAMA, AS FOLLOWS:
10021 13 March 2023 SECTION 1. That the following personal property owned by the City of Fairhope, Alabama, is not needed for public or municipal purposes, and hereby declared surplus: [SEE ATTACHED LIST OF EQUIPMENT]
SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed to dispose of the personal property owned by the City of Fairhope, Alabama, described in Section 1, above, by one of the following methods: a.Receiving bids for such property ("via GovDeals"). All such property shall besold to the highest bidder, provided, however, that the City Council shallhave the authority to reject all bids when, in its opinion, it deems the bids tobe less than adequate consideration for the personal property.b.Sold for scrap or recycle at the highest offered value.c.Disposal via landfill.d.Donate the 60 X 20 Frame for Greenhouse to the City of Gulf Shores.ADOPTED AND APPROVED THIS 13TH DAY OF MARCH, 2023 ATTEST: �,{/itU.-= City Clerk Council President Robinson opened Public Participation for non-agenda items. Kermit Magnus, 400 Jasmine Street, Fairhope, Alabama came forward to discuss a crater in front of his home that is located on City property. Mayor Sherry Sullivan told Mr. Magnus she would take care of tomorrow. Council President Robinson thanked Mr. Magnus.
10022 13 March 2023 Jessie Patterson, 10630 County Road 1, Fairhope, Alabama came forward an addressed the following items with Council: 1)Inquired if the City of Fairhope had plans for a City School System as OrangeBeach or Gulf Shores. Council President Robinson responded Council has notcreated a plan.2)Discussed Fairhope Elementary West School Three (3) to Five (5) Year Planfor project along Section Street. Inquired on the City of Fairhope'sparticipation. Mayor Sullivan addressed Principal Jenny Pierce and ScienceTeacher have reached out to her with discussion on a plan. She has notreceived the plan yet. We could partner or look at other ways of fundingproject with an ADECA grant.3)Requested Council be present at the Fairhope Single Tax Meeting tomorrowevening at 6:30 p.m. reference White A venue Park. Council PresidentRobinson thanked Mr. Patterson.Council President Robinson closed Public Participation on non-agenda items.Councilmember Burrell moved to adjourn the meeting. Seconded byCouncilmember Martin, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 6:40 p.m.