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HomeMy WebLinkAbout02-13-2023 City Council Agenda CITY OF FAIRHOPE CITY COUNCIL AGENDA MONDAY, 13 FEBRUARY 2023 - 6:00 P.M. - CITY COUNCIL CHAMBER Invocation and Pledge of Allegiance 1. Approve minutes of 23 January 2023 Regular City Council Meeting and minutes of 23 January 2023 Work Session 2. Report of the Mayor 3. Public Participation – Agenda Items – (3 minutes maximum) 4. Council Comments 5. Final Adoption - Ordinance – Amend Zoning Ordinance No. 1253 and Ordinance No. 1317 and 1572. • To amend Ordinance No. 1317 and 1572, known as the Fly Creek PUD. The property of Highlands at Fairhope Village, LLC, is approximately 11.76 acres and is generally located on the north and south side of Corte Ridge Road, and East of the Publix on U.S. Highway 98 in Fairhope, Alabama. PPIN Numbers: 369505, 369508, 386030, 386029, 369509. (Introduced at City Council Meeting on January 23, 2023.) 6. Final Adoption – Ordinance - Amend Zoning Ordinance No. 1253 and Ordinance No. 1402. • To amend Ordinance No. 1402, known as the Idlewild PUD. The property of Fairhope East, LLC, is approximately 10 acres and is generally located on the west side of State Highway 181, south of Fairhope Avenue in Fairhope, Alabama. PPIN Numbers: 261908, 310693. (Introduced at City Council Meeting on January 23, 2023.) 7. Ordinance – The City of Fairhope to establish a fund known as the “City of Fairhope Employee Fund.” The purpose of the fund shall be to account for the receipt and expenditure of funds derived from sales from vending machines located in all City buildings and facilities. The fund shall be established with funds presently collected from the sales. 8. Resolution - To Award (Bid No. 23-009) to McElhenney Construction Company for Founders Park Athletic Track and Additional Parking Project with a total bid proposal not- to-exceed $2,480,680.04. 9. Resolution - To Award (Bid No. 23-14) to Xtreme Golf Management for Greens Drainage Project for Nine (9) Greens with a total bid proposal not-to-exceed $103,500.00. 10. Resolution - That the City of Fairhope approves the procurement of Equipment for Planters Point Publix Lift Station from J.H. Wright & Associates for a total not-to-exceed $163,786.00 that includes equipment, shipping, and startup only, installation of equipment including piping and valves, by others. This equipment is exempt from formal bidding per Code of Alabama 1975, Section 41-16-51(b)(7). City Council Meeting 13 February 2023 Page –2– 11. Resolution - That the City Council approves the selection of Volkert, Inc. to perform Professional Engineering Services for Utilities Relocation for Baldwin County’s County Road 64 Widening Project (RFQ PS23-13); and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. 12. Resolution - That the City Council approves the selection of Volkert, Inc. to perform Professional Engineering Services for Utilities Relocation for State of Alabama’s US 31 Project (RFQ PS23-014); and hereby authorizes Mayor Sherry Sullivan to negotiate the not- to-exceed fee to be approved by Council. 13. Resolution - That the City of Fairhope approves the selection of Watermark Design Group for Professional Architectural & Engineering Services for Master Planning for (RFQ PS020- 22) Redevelopment & Remodel of the Fairhope K-1 Center for the Design Phase (that includes providing a Campus Master Plan) and the Construction Phase (that includes additional site inspections and/or observations); and hereby authorizes Mayor Sherry Sullivan to execute a contract with a not-to-exceed amount of $151,900.00. 14. Resolution - That the City of Fairhope approves the selection of Watermark Design Group for Professional Architectural & Engineering Services (RFQ PS020-22) Redevelopment & Remodel of the Fairhope K-1 Center (Grant Project No. COF-2023 EDA001); and hereby authorizes Mayor Sherry Sullivan to execute a contract with a not-to-exceed amount of $293,000.00 subject to the review and approval of the US Chamber of Commerce’s Economic Development Administration (EDA), and must comply with all granted related laws, regulations and requirements. 15. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a South Alabama Mutual Assistance Agreement between the City of Fairhope and among the counties, towns, and cities of the South Alabama Mutual Assistance Compact to provide and receive mutual aid as a result of “Disasters.” 16. Resolution – That the City of Fairhope declares a Lenovo ThinkPad T470, Serial PF- 11M5T6, City Asset Number T0139 as surplus; and the Mayor and City Treasurer are hereby authorized and directed to dispose of personal property; hereby amends the 2023 annual appropriation to the Fairhope Airport Authority to include a transfer of said personal property at fair market value; and transfers said personal property for fair market value to the Airport Authority and shows that the annual appropriation has been increased by the same amount. 17. Resolution - That the City Council authorizes and approves adding a temporary part-time overlap position of Station Control Tech/Digital Forensic (Pay Grade 9/HR) for current employee (Donald D.J. White) and allows him to work with and train the new Station Control Tech/Digital Forensic employee that will benefit the City as well as the new hire. The temporary overlap position will expire in six months after the date of City Council’s approval with a cost for the additional temporary overlap position not-to-exceed $1,500.00. 18. Application for Restaurant Liquor License by Jenna Laine Rachal, The Venue Fairhope LLC d/b/a The Venue Fairhope, located at 105 South Section Street, Fairhope, AL 36532. City Council Meeting 13 February 2023 Page –3– 19. Request – Thomas Hospital Foundation request approval to serve beer on City property contingent on Bottles Up Bar Service getting One Time Event License from ABC and the City of Fairhope for the Thomas Hospital Foundation “Cornhole for a Cause Tournament” on March 25, 2023. 20. Public Participation – (3 minutes maximum) 21. Executive Session – To discuss pending or potential litigation pursuant to Alabama Code Section 36-25A-7(a)(3) and to discuss the purchase, sale, and acquisition of real property pursuant to Alabama Code Section 36-25A-7(a)(6). 22. Adjourn Next Regular Meeting – Monday, February 27, 2023 – Same Time Same Place