HomeMy WebLinkAbout11-28-2022 City Council MeetingSTA TE OF ALABAMA )(
COUNTY OF BALDWIN )(
The City Council, City of Fairhope. met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
I 6 I North Section Street, Fairhope, Alabama 36532, on
Monday, 28 November 2022.
9911
Present were Council President Jay Robinson, Councilmembers: Jack Burrell,
Corey Martin, Jimmy Conyers, Mayor Sherry Sullivan, City Attorney Marcus E.
McDowell , and Assistant City Clerk Jenny Opal Wilson. Councilmember Kevin
Boone and City Clerk Lisa Hanks were absent.
There being a quorum present, Council President Robinson called the meeting
to order. The invocation was given by Sr. Pastor Kyle Parker. Eastern Shore
Presbyterian Church and Cub Scout Pack 47 led the Pledge of Allegiance.
Councilmember Burrell moved to approve the minutes of the 14 November
2022, Regular Meeting; and minutes of the 14 November 2022, Work Session.
Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
Mayor Sullivan addressed the City Council regarding the following:
1) Thanked C ity employees for tree lighting along with the Electric
Department, Police Department, Public Works and everyone that put
effort into event.
2) Christmas Parade, Friday, December 2, 2022 at 7:00 p.m. Parade will roll
through downtown with Santa on the Fire Truck at the end of parade.
3) Santa Saturday at the Fairhope Museum of History on Saturday.
December 3rd and I 0th from 10:30 a.m. -12:00 p.m. Parents encouraged
to b1ing cameras to take photos.
4) Hot Chocolate with the Mayor for Student Visits at the Fairhope
Recreation Center on December 20th -9 a.m. K -2nd Grade, December
20th -IO a.m. 3 rd -5th grade, December 28th -9 a.m. 6 th -8th Grade, and
December 28 -10 a.rn. 9 th -12 th grade. Junior City Council will assist
Mayor Sullivan.
5) Introduced Cub Scout Leader Eric Friese of Cub Scout Pack 47 along with
scouts for brief. Eric commented the 5 th graders are working on the Arrow
of Ligh t requirement the highest rank in Cub Scouts. They are learning
about government and building a better world. Eric thanked the Mayor and
Council for allowing Pack 47 to be here tonight. Council President
Robinson thanked Eric and Pack 47 for their attendance.
9912
28 November 2022
Gary Gover, 300 Lincoln Street addressed Agenda Item # 16 at Public
Pa1ticipation. He addressed bob wire used on utility prope11y. Council President
Robinson noted bob wire was on proposal and would discuss during Item # 16.
Councilmember Burrell commented he hoped everyone had a Happy
Thanksgiving and he is looking forward to the Christmas Parade Friday. He
additionally thanked Councilmember Jimmy Conyers on his past year as Council
President.
Councilmember Martin received letter from the Fairhope Environmental
Advisory Board to acknowledge Kim Bunneister as a member on the board for the
Osprey Project to save birds , Stom1water Management Plan -Restore Act that
received $650,000.00, and many other environmental needs in community.
Congratulations Kim Bunneister for all your hard work.
Councilmember Conyers commented Tree Lighting was a great event to the
Mayor and Staff, huge success. If the parade this weekend can be anywhere close to
that were in for a great evening. Please come out and join fellow citizens.
Council President Robinson additionally commented on the Tree Lighting that
he was on the radio this morning and this event is one of the most magical things to
watch in Fairhope. It has been referred to by many to a Hallmark Movie. He
additionally recognize City Staff and everyone that suppo1ted the event. I appreciate
this event along with citizens of the City of Fairhope and visitors. He also
acknowledged John Stewart for receiving the Spirit Ward for the Hospitality Industry.
kudos. He thanked John for being in attendance at meeting.
A Public Hearing was held as advertised on a proposed ordinance to amend
Ordinance No.1253. Councilmember Burrell introduced in writing a request to amend
Ordinance No. 1664 and 1708, known as the Klumpp PUD. The property of Gayfer
Village Partners, Inc. is approximately 75.85 acres and is generally located on the
west side of State Highway 181 between Gayfer Road Ex t. and Fairhope A venue in
Fairhope, Alabama. PPIN Numbers: 24160, 316793, 236701. The Planning
Commission unanimously recommends approval subject to staff recommendations
with added condition on the revision of site plan to allow a connection to Gayfer
A venue through Unit 3. Council President Robinson read the proposed ordinance.
Planning Director Hunter Simmons briefly explained the proposed ordinance; and
answered any questions. Planning Commission unani mously recommends conditional
approval with recommendations and with added condition on the revision of site plan
to allow a connection to Gayfer Avenue through Unit 3 with follow-up preliminary
plat.
9913
28 November 2022
Council President Conyers opened the Public Hearing at 6: 13 p.m.
I) Gary Gover, 300 Lincoln Street addressed the safety of children walking
or riding a bicycle to and from Fairhope East El ementary School which is
approximately one mile. He commented available paths are not safe. City
should take leadership with stakeholders on development and provide safe
path to school for the kids.
Councilmember Martin mentioned safe path and sidewalks have been in discussion at
prior meetings.
Hunter Simmons commented on the Comprehensive Plan with safe paths and
sidewalks are being reviewed.
Council President Robinson closed the Public Hearing closed at 6:23 p.m.
Due to lack of a motion for immediate consideration, this ordinance will layover until
the December 12 , 2022 City Council meeting.
A Public Hearing was held as advertised on a proposed ordinance to amend
Zoning Ordinance No. 1253. Councilmember Burrell introduced in writing a request
to establish initial zoning of RW Battles, LLC property to B-2 General Business
District, concurrent with conditional annexation into the City of Fa irhope. The
property is approximately 21.18 acres and is located on the northwest corner of
Greeno Road and Old Battles Road . PPIN N umbers: 17515, 391379, 391372,
391373, 391374, 391375, 391376. The Planning Commission gave a favorable
recommendation of thi s ordinance. Council President Robinson read the proposed
ordinance.
Planning Director Hunter Simmons briefly explained the proposed ordinance.
Council President Robinson opened the Public Hearing at 6:30 p.m. No one present
opposed the proposed ordinance. the Public Hearing closed at 6:31 p.m .
Due to lack of a motion for immediate consideration, this ordinance will layover until
the December 12, 2022 City Council meeting.
Councilmember Martin introduced in writing an ordinance to discontinue the
issuance of Building Pennits outside of the Corporate Limits within the Police
Jurisdiction and Repealing Ordinance No. 1129 regarding the issuance of Building
Pennits within the Police Jurisdiction of the City of Fairhope, Section 7-16 of the
City of Fairhope Code of Ordinances. Mayor Sullivan discussed ordinance as the
result of Act 297 2021 or SB I 07 as Senate Bill put forward by Senator Chris Elliott to
eliminate our Permitting and Planning Jurisdiction as of July 2023 and pull back to
9914
28 November 2022
the Corporate Limits unless we come to agreement with County. We have decided to
maintain our Police Jurisdiction at this current time. In January 2024 there will be
option to pull back to a mile and a half, required October 2023. We are requesting to
pull our Pennitting and Planning Jurisdiction back to Corporate Limits. We would
police and plan within Corporate limits. County will take over outside Corporate
Limits.
Councilmember Robinson inquired on County taking over as of July 2023 whether or
not we adopt ordinance. Mayor Sullivan said that is correct. We would make
ordinance effective January 2023.
Councilmember Conyers inquired on County acknowledgement on takeover. Mayor
Sullivan replied we have submitted electronic and written correspondence to the
County reference our Planning Commission and City Council taking action and
would forward notifications . We have not received a response back from the County.
Councilmember Burrell discussed County Zoning . Mayor Sullivan is concerned with
developments outside our corporate limits with our utilities and coordination.
Councilmember Martin inquired on financial impact on pennits from October -
December 2022. Council President Robinson commented from budgeting standpoint
no major impact.
Due to lack of a motion for immediate consideration, this ordinance will layover until
the December 12, 2022 City Council meeting.
Councilmember Corey Martin introduced in wntmg, and moved for the
adoption of the following resolution, a resolution that the public improvements
indicated herein for Parkstone Subdivision are hereby accepted for public
maintenance subject to the bond posted; and authorizes Mayor Sherry Sullivan to
execute the Maintenance and Guaranty Agreement between the City of Fairhope and
Eastpark LLC (the "Subdivider"). Seconded by Councilmember Conyers, motion
passed unanimously by voice vote .
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9915
28 Novembe r 2022
RESOLUTION NO . 4 633-22
WH EREAS, the Owners of Parkstone Subdivision desire to ha ve all public streets and public
right-of-ways dedicated on the plat filed for record in the Proba te Records of Baldwin County,
Alabama, on Slide 2852-F, and all Fairhope public utilities loc ated in public righ t-of-ways
accepted for maintenance by the City of Fairhope, Alabama, and;
WH ERE AS, the City of Fairhope. Alabama, has recei\'ed notice from the engi nee rs of th e project
that the design and capacity of the public improvements have been designed in confonnance wit h
Ci ty requirements. and;
WH ERE AS. the Public Works Director has indica ted that the improvemen ts meet Ci ty
requirements, and;
WH ERE AS, the Ci ty of Fairhope, Ala bama, has rece ived from the owners of Parkstone
Subd ivision. ma intenance bon ds for the public im pro\'cmcnts constructed for a period of 2 years.
and;
NO W, TH EREFORE BE IT RESOLVED BY TH E C IT Y COUNC IL OF TH E CITY OF
FAIRHOPE , ALABAMA , That the public improvements indicated herein for Parkstone
Subdivision are hereby acc e pted for pub lic maintenance ~mbject to the bond posted; and
authorizes Mayo r Sherry Sullivan 10 execute the Maintenance and Gua rant y Agreemen t between
the City o f Fairhope and Eastpark LLC (the "Subdivider").
BE IT FURTH ER RESOLVED , this resolution of acceptance shall not obligate the City of
Fairhope to maintain any utility or drainage facilities outside the limit s of the right-of-way of the
public streets, or any irrigat io n systems installed within the right-o f-way of public streets, whe th er
or not such may be located with in dedicated easements in any of these develo pments.
ADOPTED TH IS 28TH DAY OF NOVEMBER, 2022
Atte st:
g.~1.!11~
City Clerk
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9916
28 November 2022
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution Tha t the public improvements indicated herein
for R iverhorse Subdivision are hereby accepted for public maintenance subject to the
bond posted; and authorizes Mayo r Sherry Sull iva n to execute the Maintenance and
Guaranty Agreement between the City of Fairhope and Dilworth Development, Inc.
(the "Subdivider"). Seconded by Councilmembcr Martin, motion passed unanimously
by voice vote.
RESOLUTION NO. 4634-22
WHEREAS , the Owners of Riverho rse Subdivision desire to have all public streets and public
right-of-ways ded icated on the plat filed for record in th e Probate Records of Baldwin County,
Alabama, on Slide 28 41-E . and all Fairhope publi c utilities located in public right-of-ways
accepted for maintenance by the City of Fairhope, Alabama, and;
WH EREAS , the Ci ty of Fairhope , Alabama, has received notice from the engineers of the project
th at the design and capacity of the public impr0\'em en ts have bee n designed in confonnance with
City requirements, and;
WHEREAS , the Public Works Direct or has indicated that the improvements meet City
requirements. a nd;
WHEREAS . the City of Fairh o pe , Alabama, has received fr om the owners of Riverhorse
Subdivision, maintenance bonds fo r the public improvement s co nstructed for a period of 2 years.
and;
NOW , THEREFORE BE IT RESOLV ED BY TH E CITY COUNCIL OF THE CITY OF
FAIRHOP E, ALABAMA, Th at the public improvement s indicated herein for Riverhorse
Subdivision are hereby accepted for publi c maintenance subject to the bond posted; and
authorizes Mayor Sheny Sullivan 10 execute th e Mai nte nance and Guaranty Agreement between
the City of Fai rh ope and Dilworth Development. Inc. (t he "Subd ivider").
BE IT FURTHER RESOLVED , th is resolution of acce pt ance shall not ob li gate the C it y of
Fairhope to maintain any ut ility or drainage facilities out sid e th e lim it s of the right-of-way of the
pu blic streets, or any irri gation systems installed within the rig ht-of-way of public streets. whether
or not such may be located with in dedicated easements in any o f these developments.
ADOPTED THIS 28TH DAY OF NOVEMBER. 2022
~
in son, Counci l President
Att est:
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28 November 2022
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution Authorizing Signees of all City of Fa irhope
Accounts. Seconded by Councilmember Burrell, motion passed unanimously by voice
vote.
RESOLUTION NO. 4635-22
WHEREAS, two signatures are required on all monetary transactions of the City o f Fairhope; and
WHEREAS, travel is sometimes required of the Mayor and of the Treasurer and provisions shou ld be
made to cover monetary requirements of the City in the absence of one or both; THEN, THEREFORE
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, FAIRHOPE,
ALABAMA, that all Financial Depositories where monies of the City are deposited, whether in checking,
savings, or other type accounts, cu1Tently or in the future; be and hereby are advised that an)' two of the
following signees are authorized to sign any monetary transaction between said Depositories and the City
of Fairh~f la bat , .. ttac
1
helf !s a list of all Depositories for the City of Fairhope;
~~{ i\)J~~\'[ _ _../ Sherry Sullivan, Mayor
-7F--+-_t!J2--______ ~~----Jay Robinson. Counci l President
ED that the City Counc i l authorizes to use computer generated signatures
for routine checks under Ten Thousand Dollars ($10,000.00). All monetary transactions over ~10,000 .00
must have at least one true signature.
Sample:
BE IT FURTHER RESOLVED that a certified copy of this resolution be sent to all Depositories as
authorization of and as a record of aboYe signee signarures.
ADOPTED THIS 28TH DAY OF NOVEMBER, 2022
·nson, Council President
Attest:
Li ~~(Z~
City Clerk
I cenify this to be a true and con-ect copy of Res. No. ___ as adopted by the Governing Body in
regular session on November 28. 2022.
City Clerk Date
9918
28 November 2022
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the selection
to award the Request for Qualifications (RFQ PS020-22) Professional Architectural
& Engineering Services -Redevelopment & Remodel of the Fairhope K-1 Center
(EDA Funded Project No. COF-2023 EDA00 I) to Watennark Design Group; and
hereby authorizes Mayor Sherry Sullivan to negotiate the fee schedule for contract
with finn. Seconded by Councilmernber Conyers, motion passed unanimously by
voice vote. Councilmember Burrell commented we look forward to working with
Watennark Design Group.
RESOLUTION NO. 4636-22
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council approves the selection to award the Request for
Qualifications (RFQ PS020-22) Professional Architectural & Engineering Services -
Redeve lopment & Remodel of the Fairhope K-1 Center (EDA Funded Project No. COF-2023
EDA00 I) to Watennark Design Group ; and hereby authorizes Mayor Sherry Su llivan to negotiate
the fee schedule for contract with finn.
BE IT FURTHER RESOLVED. That the apprO\ al of this contract is subject to the review and
approval of the U. S. Chamber of Commerce's Economic Development Administration (EDA),
and that the contract will not be executed until written approval has been provided by the EDA.
DULY ADOPTED TH IS 28TH DAY OF NOVEMBER, 2022
Council President
Attest:
28 November 2022
CITY Of' l'AIRHOf'e EVALUATION
810 NUMBElt: Rl'Q P$020•22
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BIO NAME: Profeulo,.I Atehlt..:tural a EngiMerin11 Servlee1 • Redevelopment a Refflodel of lfte l'at,t,ope f(.1 C.nl!er
Opened: S.p..-, 21, 2022 at 10:00 A .M .
Ha"'"'"" and AHociatea, Inc.
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9920
28 November 2022
Councilrnember Martin introduced in writing, and moved for the adoption of
the following resolution , a resolution That Mayor Sherry Sullivan is hereb y
authorized to execute a contract for a Professional Consultant for the D esign and
Production of the Fireworks Display for New Year's Eve with Pyro Productions Inc.
for (RFQ PS23 -004 ) with an amount not-to-exceed Sl 2,500.00; and authorize the
City Treasurer to pay $6,250.00 w ith the ex.ecution of contract and $6,250.00
December 31, 2022. Seconded by Councilmember Conyers, motion passed
unan imo usl y by vo ice vote. Councilmember Burrell discussed fireworks arc 25%
over budget. Council President Robinson commen ted the Fire Department no longer
does the fireworks due to qualifi cations. Paige Crawford addressed C ity Council and
discussed a grant \Vas received from Fau s t Office for fireworks.
RESOLUTION NO. 4637-22
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA . as follows:
[I] That Mayor Sherry Sullivan is hereby authorized to execute a contract for a Professional
Consultant for the Design and Production of the Fireworks Display for New Year·s Eve with Pyro
Productions In c. for (RFQ PS23-004) with an amount not-to-exceed $12,500.00: and authorize the
City Treasurer to pay $6,250.00 with the execution of contract and $6,250.00 December 31. 2022.
DULY ADOPTED THIS 28TH DAY OF NOVEMBER. 2022
At test:
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9921
28 Nov ember 2022
Counc ilm ember Burrell introduced in writing, and moved for the ado pti on of
th e following resolution, a resolution that Mayor Sherry S ulli van is hereby aut h orized
to execute a contract between the Ci ty of Fairhope and Mus ic Gard en to provide
musical entertainment at th e Fa irhope New Year's Eve 2023 Celebration for a not-to-
exceed amount of $10,000.00; and au thorize the City Treasurer to pa y S 10,000.00
payable to Music Garden with execu tion of contract prior to the perfonn ance.
Seco nd ed by Councilmember Conyers, motion passed unanimously by voice vo te.
Council member Martin inquired on the type of music to be played at the event. Paige
Crawfo rd ad d ressed the City Counci l that the Bi g City Party Band out of Atlanta.
Geo rgia wi ll play a va ri ety of music.
RE SOLUTION NO. 4638-22
BE IT RESOLVED BY THE GOVERNING BO DY OF THE CITY OF FAIRHOPE ,
ALABAM, as follows:
11) That Mayo r S herry Sul livan is hereby authorized 10 execute a contract between the City of
Fa irh ope and Music Ga rden to provide musical cntenainmen t at the Fai r hope New Yea r·s Eve
2023 Celebra tion for a not-to-exceed amount of S l 0,000.00 ; and authorize the City Treasurer to
pay $10,000.00 payab le to Music Garden with execution of contract prior to the perfonnance.
ADO PTED ON THIS 28TH DAY OF NOVEMBER, 2022
Attest:
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9922
28 November 2022
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, that the City of Fairhope approves the award of (Bid No. 23-005)
New Medium Dut y 15,000 GVWR Crew Cab Truck Chassis or equiva lent to Larry Puckett
Chevrolet, In c. for the Water Department with a not-to-exceed amount of $62,008.14.
Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
Councilmember Conyers discussed that Water/Wastewater Superintendent Jason
Langley discussed item in Work Session.
RESOLUTION NO. 4639-22
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , as follows:
[I] That the City of Fa irhope did request. receive, and open bids 10 procure services for (Bid No.
23-005) New Medium Duty 15,000 GVWR Crew Cab Truck Chassis or Equivalent at 555 South
Section Street in the City ofFairhope offices, Fairhope. Alabama .
(2) At the appointed time and place, bids were received and tabulated as follows:
Please see attached Bid Tabulation for
New Medium Duty 15,000 GVWR Crew Cab Truck Chassis or Equ ivalent
(3) At the appointed time and place; after evaluating the bids with the required specifications,
Larry Puckett Chevrolet , Inc. is now awarded (Bid No. 23-005) New Medium Duty 15,000
GVWR Cre w Cab Truck Chassis or Equi,·alent with a tota l bid proposal not-to-exceed
$62,008.14 .
ADOPTED ON THIS 28TH DAY OF NOVEMBER , 2022
binson, Counci l President
Attest: &~~L
City Cler
28 Novemb er 2022
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9923
-c-..--.......... eo.t (TIN)
y act.-.,.
9924
28 November 2022
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the selection
for (RFQ PS23-006) Professional Healthcare Services for the Fairhope City Jail; and
hereby authorizes Mayor Sheny Sullivan to execute a one (I) year contract with Bay
Nursing, Inc. with a not-to-exceed budgeted amount of $13,000.00: and with the
option to renew for two (2) additional one (I) year tenns. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 4640-22
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[I] That the City of Fairhope approves the selection for (RFQ PS23-006) Profes sional Healthcare
Services for the Fa irhope City Jail: and hereby authorizes Mayor Sherry Sullivan to execute a one
(I) year contract with Bay Nursing, Inc . with a not-to-exceed budgeted amount of $13 ,000.00;
and with the option to renew for two (2) additional one (I) year tenns.
DULY ADOPTED THIS 28TH DAY OF NOVEMBER, 2022
Attest:
~~Jd
C iryCler
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9925
28 November 2022
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement for a Replacement Chain Link Fence and Gate with Door Opener for the
Wastewater Treatment Plant located at 300 North Church Street; a Request for Quote
(RFQ) was submitted to three (3) potential vendors and Hagan Fence provided the
lowest quote. The total amount not-to-exceed $32,236.00. Seconded by
Councilmernber Martin, motion passed unanimously by voice vote. Council
President Rob inson discussed Gary Gover question during Public Comment reference
agenda item on bob wire. City Attorney Marcus E. McDowell confinned we are
exempt.
RESOLUTION NO. 4641-22
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[I] That the City of Fairhope approves the procurement for a Replacement Chain Link Fence and
Gate with Door Opener for the Wastewater Treatment Plant located at 300 North Church Street; a
Request for Quote (RFQ) was submitted to three (3) potential vendors and Hagan Fence provided
the lowest quote. The total amount not-to-exceed $32,236.00.
ADOPTED ON THIS 28TH DAY OF NOVEMBER, 2022
ATTEST:
~-~--IS3Aanks, MC
Ci1y Cle k
l . Hac,anfMm
2. 8My 0--
), ~ F-~
inson, Council President
$ 31236 00
S n.,.,oo
$ .. , 00000
Vendor Quote
9926
28 November 2022
Councilmember Martin in troduced in writing. and moved fo r t he ado pti on of
th e fol lowing reso lution, a reso lution that the City o f Fairhope ap proves the
procurement of CAR US 8700 Corrosion lnhib i tors for the Water Dep artment from
Alberty & Blakeney LLC as So le Source Distrib utor; exe mpt from fo nna l bid
pursuant to Code of A la bam a 1975. Section 4 1-l6-51(b)(7). T he total amount not-to-
exceed the amo unt o f $150,000.00. Seconded lby Councilmember Conyers, motion
passed unanimously by voice vote.
RESOLUTION NO. 4642-22
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA . as follows:
[I] Th a t the City of Fairhope approYes the procurement of CARUS 8700 Corrosion Inhibitors for
th e Water Department from Alberty & Blakeney LLC as Sole Source Distributor: exempt from
fo nna l bid pursuant to Code of Alabama 1975, Section 4 1-16 -5l(b)(7). The total amoun t not-to-
exceed the a mount of $150,000.00.
ADOPTED O N THIS 28TH DAY OF NOVE MBER. 2022
Z---
Attest : 4:l)u~
City Cl rk
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9927
28 November 2022
Councilmember Bun-ell introduced in writing, and moved for the adopt ion of
the fo ll owing re solutio n , a resolution That the City of Fair hope approves the procurement
of inventory for House Regulators for the Gc1s Depanment from John H . Caner Co., Inc. as
Sole Source Provider in the State of Alabamc1; exem pt from fo rmal bid pursuant to Code of
Alabama I 975, Section 4 1-16-5 I (b )(7). The t otal cost not-to-exceed the amount of
SSS,865.60. Seconded by Councilmember Martin, motion passed unanimously by
voice vote.
RESOLUTION NO. 4643-22
BE IT RESOLV ED BY THE GOYERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , as follows:
[I] That the City of Fairhope approves the procurement of inventory for House Regula tors for the
Gas Department from Joh n H. Caner Co .. Inc. as Sole Source Provider in the State of Alabama;
exempt from fonnal bid pursuant to Code of Alabama 1975, Section 41-I 6-51 (b )(7). The total
cost not-to-exceed the amount of$55,865.60.
ADOPTED ON THIS 28TH D/\ Y OF NOVEMBER, 2022
inson. Council President
Attest:
~LJ___
City C lerk
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9928
28 November 2022
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of Bullhorn RM425 I DC Remote Monitoring Cathodic Protection and
monthly service fee for gas meter reading for the Gas Department with American
Innovations as Sole Source; and authorizes procurement based on the option allowed
by the Code of Alabama 1975, Section 41-16-51 (b)( 7). The total amount will not-to-
exceed $70,000.00. Council President Robinson confirmed with Regulatory
Compliance Manger Wes Boyett the budgeted amount is $70,000.00, as listed on the
Green Sheet with a not-to-exceed and the confim1ed quote of $53,800.00 with
monthly service fee of $7.95. Council President Robinson commented item came in
under budget by $17,000.00. Councilmember Burrell asked why we are establishing
a not-to-exceed amount of $70,000.00. Wes commented we can adjust to $53,800.00
with monthly service fee of $7 .95. Council President Robinson said we can amend to
$54,000.00. Council Burrell moved to amend Item No. 19 to show amount not to
exceed $54,0000.00, seconded by Councilmember Martin, motion passed
unanimously by voice vote. Council President Robinson commented Item No. 19 has
been amended, and the amended resolution should read City of Fairhope approves the
procurement of Bullhorn RM425 I DC Remote Monitoring Cathodic Protection and
monthly service fee for gas meter reading for the Gas Department with American
Innovations as Sole Source; and authorizes procurement based on the option allowed
by the Code of Alabama 1975, Section 41-16-51 (b )(7). The total amount will not-to-
exceed $54,000.00. Councilmember Burrell motion to accept seconded by
Councilmember Martin, passed by unanimously by voice vote.
RESOLUTION NO. 4644-22
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[I) That the City of Fairhope approYes the procurement of Bullhorn RM425 l DC Remote
Monitoring Cathodic Protection and monthly service fee for ga s meter reading for the Gas
Department with American Innovations as Sole Source; and authorizes procurement based on the
option allowed by the Code of Alabama 1975 , Section 41-16-5 I (b )(7). The total amount will not-
10-exceed $54 ,000.00.
ADOPTED ON T HIS 28 TH DAY OF NOVEMBER , 2022
Attest:
~ City Cl k
9929
28 November 2022
Counci lmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City o f Fairhope approves the procurement
of inventory for Residential and Commercial Gas Meters fo r the Gas Department to be
purchased from Ed Young Sales Company, In c. as Sole-Source Distributor; exempt from
fonnal bid pursuant to Code of A laba ma 1975. Section 41-16-5 I (b)(7). The total amount not-
10-exceed the amount of $2 I 9.572.40. Seconded by Coumci Im ember Conyers, motion
passed unanimously by voice vote.
R ESO L UT ION NO. 4645-22
BE IT RESOLVED BY THE GOVERN ING BODY OF T HE CITY OF FAIRHOPE,
ALABAMA. as follows:
ll) That the City of Fairhope appro,·es the procuremen t of inventory for Residential and
Commercial Gas Meters for the Gas Department 10 be purchased from Ed Young Sales Company.
Inc. as So le-Source Distributor; exempt from fonn a l bid pursuant to Code of Alabama 1975,
Section 41-16-51 (b)(7). The toial amount not-to-exceed the amount of $219,572.40.
ADOPTED ON THIS 28TH DAY OF NOVEMBER. 2022
Attest:
City Clerk
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9930
28 November 2022
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution , a resolution that the City of Fairhope approves th e procurement
of inventory for Neptune R900G AMR for gas meter reading for the Gas Department to be
purchased from Consolidated Pipe and Supply Co., lnc. as Sole Source Distributor; exempt
from fom1al bid pursuant to Code of Alabama 1975. Section 41-16-Sl(b)(?). The total cost
not-to-exceed $285,000.00. Seconded by Councilmember Burrell, motion passed
unanimously by voice vote.
RESOLUTION NO. 4646-22
BE IT RESOLVED BY THE GO\'ERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA. as follows:
[ l] That the City of Fairhope approves the procurement of inventory for Neptune R900G AMR
for gas meter reading for the Gas Department to be purchased from Consolidated Pipe and Supply
Co., Inc. as Sole Source Di strib utor; exempt from fonnal bid pursuant to Code of Alabama 1975 ,
Section 41-16-51 (b )(7). The total cost not-to-exceed $285,000.00.
ADOPTED ON THIS 28TH DAY OF NOVEMBER, 2022
nson, Council President
Attest:
~~ City Cler
Councilmember Martin moved to appoint Mike Walker and Morgan Russell
to the Pedestrian and Bicycle Committee for a three year term which will expire
2025. Seconded by Councilmember Burrell , motion passed unanimously by voice
vote.
Counc ilmember Martin moved to grant the request of Emilee Foster
requesting pennission on behalf of Mobile Baykeeper, Inc. requesting approval fo r
the 2023 Publix Grandman Triathlon, "19th Anniversary", May 18-20, 2023 and to
use the City of Fairhope Parklands. Special Event Request and Application for the
Use of City Parklands are included within the Agenda Packet with details of the
event. Seconded by Councilmember Conyers . motion passed unanimously by voice
vote.
9931
28 November 2022
Gary Gover, 300 Lincoln Street addressed Agenda Item # 16 at Public
Participation. He spoke on behalf of the Historic Preservation Committee reference
the discussion during Work Session I would like to offer that the committee put
together a Workshop for the Councilmembers, Mayor, and City Staff to meet with the
experts from the Alabama Historic Commission with concerns. Council and Mayor
Sullivan agreed to Workshop.
Gary Gover addressed a concern reference the recycling pickup during
holidays. My suggestion is to increase communication to our community. Gary
thanked the Mayor and Council. Council President Robinson additionally thanked
Gary.
Mayor Sullivan thanked Cub Scout Pack 47 for their attendance at the meeting
and for being respectful at Counci l Meeting with good manners.
Mayor Sullivan announced she would be in Montgomery tomotrnw for the
Alabama League of Municipalities Legislative Committee Meeting. SB I 07 is an
important issue that will impact our community locally. Councilmember Burrell
asked that she propose a district of any type needs to be on ballot with map. Mayor
commented good idea. Councilmember Conyers will attend the Chamber Luncheon
on my behalf for Elected Officials and give my remarks. Mayor thanked Council.
Council Robinson asked for any further public participation.
Cub Scout Pack 47 Member Sam Edgerly inquired on Multiple Utility Project.
Mayor Sullivan gave summary of project. Council President and Mayor thanked Sam.
Cub Scout Pack 47 Member Hannony Lamberth said she was happy to be
here. Council President Robinson commented that was the sweetest public
participation we had at a Council Meeting. Council President Robinson thanked
Hannony.
Councilmember Conyers moved to adjourn the meeting. Seconded by
Councilrnember Martin, motion passed unanimously by voice vote .
There being no further business to come before the City Council, the
meeting was duly adjourned at 7:07 p.m.
9932
City